BOARD MEETING AGENDAS & MATERIALS

BOARD MEETING AGENDAS & MATERIALS

Click on the meeting date from the list below to view the agenda and materials from recent or upcoming Clarinda Community School board meetings.

2021-22 Board Meeting Agendas & Meeting Materials

2020-21 Board Meeting Agendas & Meeting Materials

 

For board meeting agendas and materials prior to July 1, 2020, please contact the district office at 712-542-5165.

 

 

Jen@iowaschool… Thu, 09/19/2019 - 10:47

2021-22 BOARD MEETINGS

2021-22 BOARD MEETINGS Jen@iowaschool… Tue, 06/22/2021 - 13:56

2021.07.14 - Regular Meeting Agenda

2021.07.14 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, July 14, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the June 23, 2021 Regular Meeting
     Minutes

6.2 Approve Minutes of the June 23, 2021 Work Session
      Minutes

6.3 Approve Bills
      Bills
6.4 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open Enrollment requests. These requests are for the 2021-2022 school year.
      Open Enrollment into the district 2021-2022: 1 – South Page, kindergarten (Axel Johnson)
      Open Enrollment out of the district 2021-2022: 1 – Bedford, eleventh grade (Megan Everett)
6.5 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs: 
      James McCalla as Custodian for the 2021-2022 school year
      H.T. Adams as Activities Director for the 2021-2022 school year   
      Dietrich Engstrand as 7th Grade Girls Basketball Coach
      Zach Goering as Assistant High School Girls Basketball Coach
6.6 Approve Position Transfer for 2021-2022 School Year
      Administration is requesting these transfers for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs:
      Julia Harris from Paraprofessional to Food Service
      Nancy McKinnon from Administrative Assistant to Director of Finance     
      Jason Gordon from Alternative High School Instructor to 7-12 Health Teacher
      Sara Honnold from At-Risk Coordinator to 7-12 School Counselor
      Matt Bird from 7th Grade Girls Basketball Coach to 8th Grade Girls Basketball Coach
6.7 Approve the Resignation for the 2021-2022 School Year
      Curtis Maassen as Middle School Football Coach

 7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Finance Report
      Finance Report    Nutrition Report  Salary Letter

7.2 CCSD Committee Reports  
7.3 Superintendent
7.4 Principal Report
7.5 Board Correspondence

8. New Business
8.1 Consider Approving 2021-2022 Dairy, Bakery, and Bread Bids
      ACTION
      The district annually seeks competitive bids for dairy, bakery, and bread products. Co-Food Service Directors, Traci DeBolt and Joyce Johansen, organize and manage the
      bidding 
process and have submitted the attached recommendation for dairy, bread and bakery items. They recommend A&E and Pan O’Gold be awarded the contracts based
      on competitive 
bidding and vendor satisfaction. At the May 12 meeting the Board approved the AEA purchasing agreement and at the time AEA was still waiting for bids for
      Food and Ware 
Wash and Small Equipment. AEA has awarded the bids to Martin Brothers and Rapids Wholesale.
      Bid

      RECOMMENDATION
      Approve awarding the 2021-2022 dairy bid to A&E, and the bakery and bread bid to Pan O’Gold.

8.2 Consider Approving the Renewal License and Services Agreement with Filament Essential Services
      ACTION
      Filament Essential Services (SOCS – Simplified Online Communication System) provides website services, support, texting services and domain registrations. IT
      recommends this 
renewal.
      Renewal     Advantage      Tools and Features
      RECOMMENDATION
      Approve the renewal license and services agreement with Filament Essential Services for $4058 for the 2021-2022 school year.

8.3 Consider Approving Page County Fair Partnership Agreement
      ACTION
      This partnership is between Page County Fair Board, Page County Youth Advisory Committee, Clarinda Schools, Essex Schools, Shenandoah Schools, South Page Schools,
      
Brokaw Chapter FFA and Davis Rodgers FFA for the purpose of coordinating the relationships, events, activities, and responsibilities of the parties, including the
      presentation
 of the Page County Fair. This will be reviewed annually. This was tabled at the June 9 meeting to allow the Fair Board to make corrections and editions. A
      motion to bring it off the 
table needs to be made first before a motion to vote on it is made.
      Agreement

      RECOMMENDATION
      Approve the Page County Fair Partnership Agreement

8.4 Consider Approving Changes to Master Agreement for Vocal and Band
      ACTION
      Administration is recommending to change on Schedule B of the Master Agreement the Vocal Music Middle and High School, and Middle School Band percentages and
      monetary 
amount. Vocal Music would increase from 12.5% ($4,741.75) to 14% ($5,310.76) and Band would increase from 8.5% ($3,224.39) to 12.5% ($4,741.75). Vocal
      music now includes 
Show Choir, Musical Theater Small Group competition and Variety Show. Band now includes Jazz Band, lessons and assisting with the high school
      marching band. This was 
tabled at the June 9 meeting to allow discussion with the CEA. A motion to bring it off the table needs to be made first before a motion to vote on it
      is made.
      Master Agreement

      RECOMMENDATION 
      Approve Vocal Music Middle and High School and Middle School Band changes to the Master Agreement.

8.5 Consider Approving Selling Non-District Contents at the 1180 Property Building
     ACTION
     There are items such as shelving units at the 1180 property building that are still in good condition that are not needed by the district. All items came with the building and
     are 
not school district items. It is recommended to sell these items.
     RECOMMENDATION
  
   Approve selling non-district contents at the 1180 property building.    

8.6 Consider Approving Selling Technology Equipment  
      ACTION
      The technology department is recommending to sell outdated technology items such as iPads, laptops, desktops, monitors, towers, and accessories to a recycling company.
      IT has wiped 
the computers and the recycling company will also wipe the computers.
     RECOMMENDATION
 
    Approve selling outdated technology equipment.

8.7 Discussion of Legislative Priorities
      IASB asks annually for school boards to review their Legislative Platform and choose up to four priorities. The deadline to submit is August 11, 2021
     Platform    Tips

 8.8 Consider Approving IASB Legislative Priorities for 2022
 
      ACTION
       The Board will need to decide on up to four Legislative priorities to submit to IASB to assist them in knowing what Iowa School Boards are wanting them support in
       Legislature.     
 
       RECOMMENDATION
        Approve four IASB Legislative Priorities.

8.9 Consider Approving 2021-2022 Instructional Fees
      ACTION
      Per Iowa Code section 301, the school board annually approves the instructional fees for purpose of instruction. Instructional fees have remained the same for the past three
      years. It is 
the recommendation to increase the instructional fees by $10 and separate fees by building. The 7-12 building would be $50 and PK-6 building would be $30
      (PK-6). Once the 
instructional fees are Board approved, the fees will be posted on the school website.
      RECOMMENDATION
      Approve the 2021-2022 instructional fees of $50 for 7-12 building and $30 for PK-6 building.

8.10 Consider Approving the Addendum to the Superintendent’s Contract
        ACTION
         It is the recommendation to give the superintendent five additional vacation days, three professional days for learning and a 1.55% increase for the 2021-2022 school year
        RECOMMENDATION
        Approve the addendum to the superintendent’s contract for the 2021-2022 school year for five additional vacation days, three professional days and salary increase of
       1.55%.

8.11 Consider Changing the Director of Student Service’s 2021-2022 Contract
        ACTION
        There has been a request to reduce the current Director of Student Service’s contract from four days a week to two days a week through December 22, 2021.
        RECOMMENDATION
        Approve the Director of Student Service’s 2021-2022 contract to two days a week through December 22, 2021.

8.12 Consider Approving the Shared Personnel Agreement with Stanton for School Business Manager
        ACTION
        Administration is recommending a continuation of sharing a school business official with Stanton for the 2021-2022 school year to assist with the transition of the new
       director of 
finance.
       Agreement

       RECOMMENDATION
        Approve the shared personnel agreement with Stanton for school business manager for the 2021-2022 school year.

9. Meeting Announcements:
Please note the schedule of meetings.
     9.1The next regular meeting is on Wednesday, August 11, 2021 at 4:00 p.m. in the Boardroom at McKinley.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

 

nmckinnon@clar… Tue, 07/13/2021 - 14:58

2021.07.28 - Special Meeting Agenda

2021.07.28 - Special Meeting Agenda

Clarinda Community School District
Special Meeting
Wednesday, July 28, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Give Oath of Office to Nancy McKinnon School Board Treasurer
The Board President will administer the Oath of Office to Nancy McKinnon, School Board Treasurer.
Oath of Office: “Do you solemnly swear that you will support the Constitution of the United States and the Constitution of the state of Iowa, and you will faithfully and impartially to the best of your ability discharge the duties of the Board Treasurer for the Clarinda Community School District as now and hereafter required by law?”

6. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 7. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
7.1 Approve Minutes of the July 14, 2021 Regular Meeting
      Minutes

7.2 Approve Bills
      Bills

7.3 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
      Open Enrollment into the district: 3 South Page – fourth grade (Allison Larabee), fifth grade (Braden Larabee), and eighth grade (Peyton Larabee)
7.4 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs:
      Kristin Wagoner as Administrative Assistant
      Clarisa Johnson as Preschool Teacher (six-month contract)
7.5 Approve Position Transfer for 2021-2022 School Year
      Administration is requesting these transfers for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs:
      Sam Cohrs from fourth grade teacher to fifth grade teacher

8. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
8.1 Maintenance Report
8.2 Transportation Report
8.3 Technology Report
8.4 Superintendent Report

9. New Business
9.1 Consider Approving the 2021-2022 High School Course Selection
      ACTION
      Administration has collaborated and discussed the courses students need to graduate. Additionally, administration has collaborated with Iowa Western Community College
      and 
local business and industry to determine courses supportive of the 21st Century work force needs. The course selection guide is being recommended, keeping in mind
      that 
additional courses will be created and added as addendums.

     RECOMMENDATION
     Approve the 2021-2022 High School course selection guide.    

9.2 Consider Approving the School Nurse Revision Agreement with Clarinda Regional Health Center  
      ACTION
      The hospital is proposing an agreement revision with CCSD to place an additional school nurse at the 7-12 building in addition to the PK-6 building. Collaborating and
      creating an 
innovative health service model will provide greater access to specialized care for all student’s unique needs.
      Agreement

      RECOMMENDATION
      Approve the school nurse revision agreement with the Clarinda Regional Health Center to include two nurses at CCSD for $97,360.00 for the 2021-2022 school year.

9.3 Discussion on Behavior Learning Advisor Positions
      Administration is proposing adding two Behavior Learning Advisor positions for additional support for the staff, students, and classrooms.

9.4 Consider Approving Two Behavior Learning Advisor Positions
      ACTION
      Both positions would provide an appropriate education program for all children through systematic implementation of behavior strategies.
      Job Description

      RECOMMENDATION
       Approve two Behavior Learning Advisor positions for the PK-6 and 7-12 buildings for the 2021-2022 school year.

9.5 Consider Approving Lunch Tables
      ACTION
      Co-Food Service Directors, Traci DeBolt and Joyce Johansen, are recommending purchasing new lunch tables that include attached seating. These would replace the lunch
      chairs and 
tables the district currently uses. The new tables would have a more inviting look and be more efficient for the custodial staff to put up and take down. The
      Nutrition Fund has excess 
funds that need to be spent down.
      Letter       Bids

      RECOMMENDATION
      Approve purchasing lunch tables from Today’s Classrooms for $30,521.40.

10. Meeting Announcements:
Please note the schedule of meetings.
     10.1The next regular meeting is on Wednesday, August 11, 2021 at 4:00 p.m. in the Boardroom at McKinley.  

11. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Tue, 07/27/2021 - 13:44

2021.08.05 - Special Meeting Agenda

2021.08.05 - Special Meeting Agenda

Clarinda Community School District
Special Meeting
Thursday, August 5, 2021 at 4:00 PM
McKinley Central Office

 

Agenda

 

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the July 28, 2021 Special Meeting
      Minutes

6.2 Approve Bills
      Bills

6.3 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
      Open Enrollment into the district 2021-2022: 0
      Open Enrollment out of the district 2021-2022: 2 Bedford – ninth grade (Cole Savage) and eleventh grade (Clay Savage)
6.4 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs: 
      Miranda Wilson as 7-12 Behavior Learning Advisor
      Paul Rieken as PK-6 Behavior Learning Advisor
6.5 Approve Recommendation for Resignation for 2021-2022 school year:
      Administration has received the following resignation. Please accept the following resignation:
      Jessica Engstrand as Elementary Secretary effective September 10, 2021   

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Cardinal Innovation Learning Center
      An update report will be given.
7.2 Transportation Report 

8. New Business
8.1 Consider Approving the Donation of the Scoreboard
      ACTION
      The Clarinda Athletic Booster Club would like to donate a new electronic scoreboard for the 7-12 building gym. The scoreboard will also have the capability for students to
      show videos 
of district events and student projects. CCSD will be responsible for the electrical hook up.
      RECOMMENDATION
      Approve the scoreboard donation for the 7-12 building gym from the Athletic Booster Club.

8.2 Consider Approving the 2021-2022 High School Course Selection Guide
 
      ACTION
 
      Administration has collaborated and discussed the courses students need to graduate. Additionally, administration has collaborated with Iowa Western Community College
       and 
local business and industry to determine courses supportive of the 21st Century work force needs. The attached course selection guide is being recommended, keeping
       in mind that
 additional courses will be created and added as addendums.
       Guide
      RECOMMENDATION
      Approve the 2021-2022 High School course selection guide. 

8.3 Consider Approving Associate Activities Director Position
      ACTION
      The position shall have responsibility for assisting the Activities Director in the over-all  management of the Clarinda Community School District Activities Programs. It will
      include 
assisting in scheduling and supervising activity programs, and collaborating with the  Activities Director and Coaches/Sponsors/Directors of programs.
      Description

      RECOMMENDATION
      Approve the Associate Activities Director position for the 2021-2022 school year.

8.4 Consider Approving the Purchase of Instructional Support Services Subscription
      ACTION
      This subscription will provide individualized professional learning aligned to the Charlotte Danielson Evaluation Rubrics and state required pier observations within the
     CCSD 
professional growth process.
     Attachment 1   Attachment 2    Attachment 3
     RECOMMENDATION
      Approve the purchase of Instructional Support Services subscription for $5099.15 for the 2021-2022 school year.

8.5 Consider Approving Purchasing Materials to Finish Viewing Deck Project
      ACTION
      The handicap accessible viewing deck at the football field needs additional materials to finish the project to accommodate more accessibility. The construction class would
      finish it the first
 three weeks of class. Materials estimate from Akins is $9847.72 and cement estimate from 3D is $1500.
      Akins

      RECOMMENDATION
      Approve purchasing materials to finish the handicap accessible viewing deck at the football field.

9. Meeting Announcements:
Please note the schedule of meetings.
     9.1The next regular meeting is on Wednesday, August 11, 2021 at 4:00 p.m. in the Boardroom at McKinley.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Wed, 08/04/2021 - 14:58

2021.08.06 TQ$ Committee Meeting

2021.08.06 TQ$ Committee Meeting

TQ$ Committee:  Kim Williams, Rita DeGroot, Mike Smith, Luke Cox, Lesley Ehlers, & Chris Bergman
Friday, August 6th from 9:00-10:00 at Central Office

Agenda

  • Teacher Quality Committee Guidance per Iowa Code 284.4
  • Responsibilities of the Teacher Quality Committee
  • Set spring meeting for TQ decision-making for 2022-2023
  • August 23, 2021 Professional Learning
  • Co-creation of viable structures and learning connected to district goals
    • Leader in Me
    • Trauma-Informed Care/Behavior Support
    • Charlotte Danielson Instructional Framework
  • Other

Guidance

*Determined use and distribution of PL funds should be "balanced" with the three overall levels of professional development plans: district, attendance center, and individual. It is recommended that a majority of the money go to district and attendance center plans. This is based on the research that shows the professional development most likely to improve student achievement is a collective-team effort, data driven, frequent and sustained over time and connects pedagogy, content and students.

nmckinnon@clar… Mon, 08/02/2021 - 12:21

2021.08.11 - Regular Meeting Agenda

2021.08.11 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, August 11, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.
 

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the August 5, 2021 Special Meeting
      Minutes

6.2 Approve Bills
      Bills

6.3 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
      Open Enrollment into the district 2021-2022: 1 Orient-Macksburg -  kindergarten (Lawson Baker); 1 South Page – eighth grade (Jenessa Larson)
      Open Enrollment out of the district 2021-2022: 1 CAM – twelfth grade (John Baldwin)
6.4 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs: 
      Miranda Wilson as Assistant 9-12 Volleyball Coach for the 2021-2022 school year
6.5 Approve Recommendation for Resignation for 2021-2022 school year:
      Administration has received the following resignation. Please accept the following resignation:
      Curt Dow as 7/8 Wrestling Coach effective immediately        

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Finance Report
      Nutrition  Finance Report

7.2 Superintendent
7.3 Board Correspondence

8. New Business
8.1 Consider Approving the PK-6 and 7-12 Building Student Handbooks
      ACTION
      Administration and staff have reviewed the student handbooks for both buildings and is recommending Board approval.
      PK-6     7-12

      RECOMMENDATION
      
Approve the 2021-2022 student handbooks for the PK-6 and 7-12 buildings.

8.2 Consider Approving the 2021-2022 Tuition Agreement with South Page
      ACTION
      Administration has been working to define the terms of a tuition agreement with South Page. The attached agreement outlines the terms of the 2021-2022 tuition
      agreement. 
      Agreement

      RECOMMENDATION
      Approve the 2021-2022 tuition agreement with South Page.

8.3 Consider Approving the 2021-2022 Food Service Management Agreement with South Page
      ACTION
      The district has developed the attached agreement with South Page to manage their food service account and department. The agreement should be evaluated in the spring to
 
     determine if management of the South Page food service account and department is effective.
      Agreement

      RECOMMENDATION
      Approve the food service management agreement with South Page for the 2021-2022 school year. 

8.4 Consider Approving Donations to the District
      ACTION 
      An anonymous donor has given the district a $1000 check to help with district supplies. Andy and Julia Harris would like to donate a 2003 Chevrolet Impala to the 7-12
      building 
automotive class.
      RECOMMENDATION
     
Approve the donations of $1000 for district supplies and 2003 Chevrolet Impala for the 7-12 
automotive class.  

8.5 Consider Approving the Management and Operation of Therapeutic Classroom  Agreements
      ACTION
      This agreement establishes a Therapeutic Classroom (Rising Hope) in a district building. This will provide a therapeutic setting for up to eight students at a time who are
      experiencing 
behavioral difficulties in the traditional public-school setting. CCSD has agreements with AEA for four CCSD students and for one Bedford student.
      CCSD 1    CCSD 2   CCSD 3   CCSD 4    Bedford
      RECOMMENDATION
     Approve the Management and Operation of Therapeutic Classroom Agreements with Green Hills AEA 2021-2022 School Year.

8.6 Consider Approving Shortened Professional Development Day
      ACTION
      The Teacher Quality committee met August 6 to discuss distribution of Teacher Quality money for the 2021-2022 school year. They are requesting August 23 for six hours be
      optional training and the remaining two hours be classroom prep time.
      RECOMMENDATION
      Approve professional development of six hours for certified staff on August 23, 2021.

8.7 Consider Approving Purchasing Edgenuity
      ACTION
      Administration is recommending purchasing Edgenuity to continue providing a credit recovery option.
     Quote

     RECOMMENDATION
      Approve purchasing Edgenity for $9750.00.

8.8 Discussion of Academy Grounds
 
      Discussion will include the gym, football field and baseball field.

9. Meeting Announcements:
Please note the schedule of meetings.
     9.1The next regular meeting and/or Work Session will be on Wednesday, August 25, 2021 at 4:00 p.m. in the Boardroom at McKinley.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Tue, 08/10/2021 - 14:03

2021.08.13 - Informational Notice

2021.08.13 - Informational Notice

Clarinda Community School District
Clarinda Academy Grounds Tour
Friday, August 13, 2021 at 2:45 PM

Clarinda Academy Grounds

 

Notice

 

The CCSD Board will be meeting at the former Clarinda Academy to tour the grounds and facilities at 1820 North 16th Street.

 

No action will be taken.

nmckinnon@clar… Tue, 08/10/2021 - 16:33

2021.08.16 - Special Meeting Agenda

2021.08.16 - Special Meeting Agenda

Clarinda Community School District
Special Meeting
Monday, August 16, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda. 

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the August 11, 2021 Regular Meeting
      Minutes

6.2 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
      Open Enrollment into the district 2021-2022: 0
      Open Enrollment out of the district 2021-2022: 1 Bedford - seventh (Emerson Heerman)
6.3 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs: 
      Ed Sebeniecher as bus driver for the 2021-2022 school year  

7. New Business
7.1 Consider Approving the Return to Learn Plan
      ACTION
      Administration and staff have reviewed the current Return to Learn Plan and are recommending some changes for the upcoming year. Their recommendation is to approve
      the 
updated plan for the 2021-22 school year.
    Plan    Guidance

      RECOMMENDATION
      Approve the Return to Learn Plan for the 2021-22 school year.

 8. Meeting Announcements:
Please note the schedule of meetings.
     8.1 The next regular meeting will be on Wednesday, August 25, 2021 at 4:00 p.m. in the Boardroom at McKinley.  

9. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Fri, 08/13/2021 - 12:40

2021.08.25 - Regular Meeting Agenda

2021.08.25 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, August 25, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the August 16, 2021 Special Meeting
       Minutes

6.2 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
      Open Enrollment into the district 2021-2022: 0
      Open Enrollment out of the district 2021-2022: 3 Bedford - kindergarten (Adrian Villamil), fourth grade (Melek McGuire) and seventh (Taveyn McGuire)
6.3 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs: 
      Tom Nordhues as Custodian
      Shey Krull as Paraprofessional
      Courtney Ridge as Associate Activities Director

6.4 Approve Recommendation for Resignation for the 2021-2022 school year:
      Collin Bevins as High School Wrestling Coach effective immediately

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Superintendent
7.2 Board Correspondence

8. New Business
8.1 Consider Approving the Renewal of Forecast5
      ACTION
      Forecast5 platform allows for maintaining and increasing the financial health of a school district. This system includes the ability to forecast future FTE needs, negotiations,
      categorical funds such as management, PPEL, etc. As assumptions are entere3d into the system, all data is immediately updated with five-year projections. This information
      ensures 
futuristic thinking within decision-making process. The platform provides the most efficient and effective means of supporting the bulk of instructional decisions
      and resources, overall 
school improvement processes, staff salaries, transportation and other larger district costs. This software would allow us to be more prudent in fiscal
      responsibility of taxpayers' d
ollars.
      Invoice

      RECOMMENDATION
      Approve the renewal of Forecast5 for $19,890 for the 2021-2022 school year.

   8.2 Consider Approving the Music and Musical Theatre Instructor Job Description
      ACTION
      This position will motivate students to develop an appreciation for music and musical theatre and will be responsible for coaching them in techniques that prepare them for
      performances.
      Job Description

      RECOMMENDATION
      Approve the Music and Musical Theatre Instructor job description.

8.3 Consider Approving to Amend the 2018-2022 Master Agreement
      ACTION
      This position will be a stipend of $853.52 (2.25%) and if approved, will be added to the 2018-2022 Master Agreement. CEA was included in discussion and agree to adding
      it to the 
Master Agreement upon Board approval.
      RECOMMENDATION
      Approve adding the Music and Musical Theatre Instructor position with a stipend of $853.52 to the 2018-2022 Master Agreement.

9. Closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge, is being considered when necessary
    to 
prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i).
    
Under Iowa Code Chapter 21.5, the reason for holding a closed session must be announced and entered in the minutes. A roll call vote must be taken, and the minutes must
    show how 
each member voted on closing the session.

10 Consider any necessary action as a result of the closed session.

11. Meeting Announcements:
Please note the schedule of meetings.
     11.1 The next regular meeting will be on Wednesday, September 8, 2021 at 4:00 p.m. in the Boardroom at McKinley. A work session will follow the regular meeting.

12. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Tue, 08/24/2021 - 14:45

2021.09.08 - Regular Meeting Agenda

2021.09.08 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, September 8, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the August 25, 2021 Regular Meeting
      Minutes
6.2 Approve Bills
      Bills
6.3 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
      Open Enrollment into the district 2021-2022: 2 – South Page, kindergarten (Wade Baker), kindergarten (Isabelle Hicks)
      Open Enrollment out of the district 2021-2022: 1 – Bedford, kindergarten (Kale Petersen); 1 – South Page, ninth grade (Makayla Holste)
6.4 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs: 
      Jared Bevins as 9-12 head wrestling coach
6.5 Approve Recommendation for Resignation for 2021-2022 school year:
      Administration has received the following resignation. Please accept the following  resignation:
      Alex Woodruff as custodian effective immediately

 7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Maintenance Report
7.2 Special Education  
7.3 Superintendent
7.4 Board Correspondence

8. New Business
8.1 Consider Approving the SIAC Committee List
      ACTION
      This list includes parents, students, teachers, and administrators. In accordance with Iowa Code Section 280.12(2), the Clarinda School Board of Education appoints
      and charges a School Improvement Advisory Committee (SIAC) with making recommendations to the Board on an annual basis. Based on the committee members’
      analysis of the needs assessment data, they will make recommendations to the Board about the following components: Major educational needs, Student learning
      goals, Long range and annual goals that include, but are not limited to, the state indicators that address reading, mathematics, science achievement and social-
      emotional learning, Curriculum, assessment and instruction, and Bullying and harassment prevention goals, programs, training, and other initiatives.  
      List         
      RECOMMENDATION
      Approve the 2021-22 SIAC committee list. 

8.2 Consider Approving the Student Member (Non-Voting) of CCSD Board
      ACTION
      It is being recommended that 9-12 Student Council officers rotate each meeting as a student member (non-voting) on the school district Board. Mr. Mike Smith will be
      assisting with the student report of the happenings and events at the 7-12 building.
      RECOMMENDATION
      Approve the student member (non-voting) position on the CCSD school Board.

8.3 Consider Approving Renewal of N-able Technologies LTD Quote
      ACTION
      The technology department uses this remote management program to login to staff and students’ computers remotely to work on minor issues. This has helped
      decrease travel time and increase efficiency. The package also includes an anti-virus program to assist in computer safety from outside viruses. The company was
      Solar Winds but has changed to N-able Technologies LTD.
      Quote
      RECOMMENDATION
     
Approve renewing N-able Technologies LTD for $8031.90 as anti-virus and remote program.

8.4 Consider Approving the Purchase of Gym Floor Covers and Rack
      ACTION
      Maintenance and administration are recommending to purchase floor coverings for the gym floors to protect them when necessary. Mr. Hill has received four quotes
      between $11,526.68 and $13,134.94and he is recommending accepting from Humprys CoverSports for $11,526.68
     Quote     Letter
     RECOMMENDATION
     Approve the purchase of gym floor covers and rack for $11,526.68 from Humprys CoverSports.

8.5 Consider Approving ThoughtExchange Through Green Hills AEA
      ACTION
      ThoughtExchange is a tool that allows for autonomous engagement of all school and community stakeholders and instant reporting functionality. As the district delves
      into the school improvement process, stakeholders can provide insights to open-ended questions. Thus, stakeholders beyond committees beyond SIAC can have a
      voice in school improvement. A feature of this tool includes artificial intelligence which insures responses are appropriate in nature.
      ThoughtExchange
     RECOMMENDATION
      Approve purchasing ThoughtExchange share rate through Green Hills AEA for $4500.

8.6 Consider Approving Industry-Recognized Certification
      ACTION
      In alignment with Future Ready initiatives for career and college readiness, it is being recommended to have approximately 72 students in CTE classes attempt
      industry-recognized certification in OSHA10, Automative Services and/or Construction. The maximum cost is $354 per student.      
      RECOMMENDATION
      Approve industry-recognized certification at a maximum of $354 per student.

8.7 Consider Approving Specially Designed Instruction (SDI) Math Intervention Resources and Materials for Special Education
      ACTION
      After analyzing student achievement in the area of math, it is recommended to purchase and implement the identified, evidenced-based resources and materials for
      special education learning and instruction.
      Materials
      Recommendation
      Approve the SDI math intervention resources and material for $4520.90 from Bridges.

8.8 Discussion on Facilitating an IDEAthon or IDEAdash
      Innovation Lab is proposing to facilitate this program. Students will learn transferable innovation skills and processes while creating solutions for challenges or
      opportunities and will develop implementation strategies for these solutions. The students will pitch the solution concepts to peers and faculty members.
      Proposal

8.9 Considering Approving the Proposal to Facilitate an IDEAthon or IDEAdash
       ACTION
       Innovation Lab will engage a group of students and faculty by teaching them innovation tools and processes while practicing effective collaboration. Cost for the
       IDEAthon (full day) is $3000 and IDEAdash (half day) is $1500. Materials and supplies estimate are $750. To give opportunity for more students, two IDEAdashes can
       be done in one day for $3000.
       RECOMMENDATION
       Approve either IDEAthon for $3000 or IDEAdash for $1500 plus materials.

8.10 Consider and Discuss Open Enrollment Requests
        DISCUSSION
        The district has received two open enrollments that are past the deadline and do not meet good cause criteria. Shenandoah - freshman, Aidan Morgan-Fine and
        sophomore, Brodie Miller.
       ACTION
   
    Deny or approve the two out of district open enrollment requests due to untimely filing and not meeting good cause criteria.

8.11 Consider Approving the First Reading of the IASB Policy Primers
      ACTION
      IASB has reviewed policies for quarterly updates with 2021 Legislative updates and have made recommendations for edits for current policy and addition of new policy.
      The policy committee has reviewed and recommend the changes to, rescinding of or adding policies: 200.3; 206.1; 206.2; 213; 213.1; 302.5; 303.6; 410.14 (new);
      412.3; 501.14; 501.15; 502.3; 502.3R1 (new); 504.3 (rescinded); 504.3R1 (rescinded); 603.6; 701.2; 803.1; 804.6 (new); 804.6R1 (new); and 905.3 (new).
      200.3 Responsibilities of the Board of Directors        206.1 President        206.2 Vice President        213 Public Participation in Board Meetings     
      213.1 Public Complaint           302.5 Superintendent Evaluation        303.6 Administrator Evaluation      401.14 Employee Expression       
      412.3 Classified Employee Group Insurance Benefits       501.14 Open Enrollment Transfers as Sending District     
      501.15 Open Enrollment Transfers as Receiving District      502.3 Student Expression and Student Publications
      502.3R1 Student Expression and Student Publications Regulation      504.3 Student Publications (rescinded)      504.3R1 Student Publication Code (rescinded)
      603.6 Physical Education     701.2 Transfer of Funds      803.1 Disposition of Obsolete Equipment      804.6 Use of Recording Devices on School Property
      804.6R1 Use of District Owned Recording Devices Regulation       905.3 Weapons in the School District
      RECOMMENDATION
      Approve the first reading of the attached policy primers.

8.12 Consider Approving the First Reading and Rescind of Policies
        ACTION
        Policy 804.5 – Stock Epinephrine Auto-Injector Supply is included in IASB policies. After review by the CCSD Board policy committee, it is being recommended to add
        to the district policies. Policy 502.11 – Use of Video Cameras on School Property was initially approved on March 12, 2012 and was revised on December 12, 2018.
        IASB (Iowa Association of School Boards) implemented policy 804.6 (Use of Recording Devices on School Property) and its Regulation. The policy committee is
        recommending to rescind its policy of 502.11 and have it replaced with 804.6.
       RECOMMENDATION
       Approve the first reading of policy 804.5 – Stock Epinephrine Auto-Injector Supply and rescind policy  502.11 – Use of Video Cameras on School Property.
       804.5      502.11

9. Meeting Announcements:
Please note the schedule of meetings.
     9.1 The next regular meeting will be on Wednesday, September 22, 2021 at 4:00 p.m. in the  Boardroom at McKinley.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Tue, 09/07/2021 - 15:13

2021.09.08 - Work Session Agenda

2021.09.08 - Work Session Agenda

Clarinda Community School District
Work Session
School Board and Administrative Team

Wednesday, September 8, 2021 after the 4:00 Board meeting
McKinley Central Office

Agenda

  1. Welcoming Inclusion
  1. Student Outcomes- Portrait of a Graduate
     
  2. Vision (Why?)
     
  3. Instructional Programming (How?)
     
  4. Clarinda Economic Sectors (What?)
     
  5. District Campus and Community Sites (Where?)
     
  6. Partnerships
     
  7. Funding Sources
     
  8. Next Steps
     
  9. Other
    1. School Improvement Advisory Committee (SIAC)
      September 15 @ District Office from 5:30-7:00
      Facilitated by TBD
      Board Members:  Stacy Pulliam and Darin Sunderman
    1. SAMI
      September 15 and 21 at each building (TBD)
      Facilitated by GHAEA School Improvement Consultant
nmckinnon@clar… Tue, 09/07/2021 - 15:20

2021.09.22 - Regular Meeting Agenda

2021.09.22 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, September 22, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the September 8, 2021 Regular Meeting
      Minutes

6.2 Approve Bills
      Bills

6.3 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
      Open Enrollment into the district 2021-2022: 0
      Open Enrollment out of the district 2021-2022: 2 – Southwest Valley, second (Josie Gay) and fourth (Sophie Gay); 1 – South Page twelfth (Kobe Bennett); 1 - Essex,       
      kindergarten (Lilly Davis)
6.4 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs: 
      Maggie Stevens as Administrative Secretary
      Erin McPhee as a paraprofessional
      Melissa Stoltz as a paraprofessional
      Cindy Darrah as Elementary Music and Musical Theatre Director
      Austin Meads as Assistant 7/8 Football Coach

6.5 Approve Recommendation for Resignation for 2021-2022 school year:
      Administration has received the following resignation. Please accept the following resignation:
      Collin Bevins as 9/10 iJAG instructor effective October 1, 2021         

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Maintenance Report
7.2 STEM Report
7.3 COVID Report
7.4 Committee Reports
7.5 Finance Report
      Report 

7.6 Superintendent Report

8. New Business
8.1 Consider Approving Request for Modified Allowable Growth and Supplemental Aid for the 2020-2021 School Year Special Education Deficit
      ACTION
      As a standard practice, administration asks the board to consider approving the application for additional allowable growth and supplemental aid. In addition to the overall
      general 
operating fund budget, school districts monitor revenues and expenditures of the special education program and report annually to the Department of Education.
      Districts can spend 
more than they take in for special education, but the excess expense must be covered with general fund dollars. When the district reports a negative fund
      balance in special education, 
that state allows districts to recover the spending authority for those expenditures. For the 2020-2021 fiscal year, the district spent
     approximately $241,325.13 ($365,235.41 for 2019-20 
and $339,270.92 for 2018-19) more than receivable revenue and is approximately $123,910.28 less than the previous
     year. The School Budget Review Committee (SBRC) will 
consider allowing recovery of the budget authority in October. Administration recommends approving the Request
     for Modified Allowable Growth and Supplemental Aid for FY21 Special Education deficit.
     
RECOMMENDATION
 
    Approve request for Modified Allowable Growth and Supplemental Aid for the 2020-2021 school special education deficit of $241,325.13.

8.2 Consider Approving the School Fundraisers
      ACTION
      The attached list indicates the proposed district fundraisers for the 2021-22 school year. The School Board approves district fundraisers annually per the request of the
      district auditor 
(policy 504.5). In addition to approving the identified fundraisers, administration is granted the decision-making authority to approve additional fundraisers
      that are determined to meet 
the needs of students, school, or community.
      Fundraiser

      RECOMMENDATION
      Approve the 2021-2022 district fundraisers.

8.3 Consider Approving Donations
      ACTION
      The First United Methodist Church Together Class would like to donate $150 for the school nurse to use. An anonymous donor would like to donate Farm to Table ground
      beef to the 
Nutrition Department.
      RECOMMENDATION
     
Approve a $150 donation for the school nurse fund from the Together Class and ground beef 
to the Nutrition Department from an anonymous donor.

8.4 Consider Approving the Second and Final Reading of the IASB Policy Primers
      ACTION
      IASB has reviewed policies for quarterly updates with 2021 Legislative updates and have made recommendations for edits for current policy and addition of new policy. The
      policy 
committee has reviewed and recommend the changes to, rescinding of or adding policies: 200.3; 206.1; 206.2; 213; 213.1; 302.5; 303.6; 401.14 (new); 412.3; 501.14;
      501.15; 502.3
502.3R1 (new); 504.3 (rescinded); 504.3R1 (rescinded); 603.6; 701.2; 803.1; 804.6 (new); 804.6R1 (new); and 905.3 (new).
  
    RECOMMENDATION
      Approve the second and final reading of the attached policy primers.

8.5 Consider Approving the Second and Final Reading and Rescind of Policies
      ACTION
       Policy 804.5 – Stock Epinephrine Auto-Injector Supply is included in IASB policies. After review by the CCSD Board policy committee, it is being recommended to add to
      the district 
policies. Policy 502.11 – Use of Video Cameras on School Property was initially approved on March 12, 2012 and was revised on December 12, 2018. IASB
      (Iowa Association of 
School Boards) implemented policy 804.6 (Use of Recording Devices on School Property) and its Regulation. The policy committee is recommending
      to rescind its policy of 502.11 
and have it replaced with 804.6.
      RECOMMENDATION
      Approve the second and final reading of policy 804.5 – Stock Epinephrine Auto-Injector Supply and rescind policy 502.11 – Use of Video Cameras on School Property.

8.6 Consider Approving the First Reading of Policy 705.1 Purchasing-Bidding
      ACTION
      Because of the higher food cost, growing free meals, and year-round summer lunch 
operations, the food service costs are getting close to the $50,000 mark. It is being
 
     recommended to increase the bid limit from $50,000 to $60,000. Anything exceeding $60,000 will need to go through the request for proposal (RFP) or competitive bid
      process.    705.1
      RECOMMENDATION

      Approve the first reading of policy 705.1 Purchasing-Bidding.

8.7 Discussion of IASB Board Scenario    

9. Meeting Announcements:
Please note the schedule of meetings.
     9.1 The next regular meeting will be on Wednesday, October 13, 2021 at 4:00 p.m. in the Boardroom at McKinley.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Tue, 09/21/2021 - 12:30

2021.10.13 - Regular Meeting Agenda

2021.10.13 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, October 13, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the September 8, 2021 Work Session
      Minutes

6.2 Approve Minutes of the September 22, 2021 Regular Meeting
      Minutes
6.3 Approve Bills
      Bills

6.4 Approve Special Education Contracts
      The school board has contracts available to approve for Iowa special education students who are served by the district.  The resident district of any Iowa student who
      receives special 
education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts
      who have students at the 
attending CCSD.  Each time an Iowa special education student enrolls in the district a new contract with the resident district needs to be approved
      by the board.  Please see the attached 
roster that is recommended for approval as a uniform item under the consent agenda.  
      Contracts

6.5 Approve Recommendations to Hire for the 2021-2022 School Year
      Administration is requesting to hire. Please accept the following recommendations to meet district staffing needs:
      Lance Ridgely as Interim Special Education Director effective October 14, 2021 - June 30,2022

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Maintenance Report
7.2 Principal Report
7.3 COVID Report
7.4 Committee Reports
7.5 Finance Report  
      Nutrition

7.6 Superintendent

8. New Business
8.1 Discussion and Possible Action on Academy Gym and Fields
      Mr. Aaron Sharr from the Clarinda prison will give a report and answer questions 
concerning a possible lease with Iowa Prison Industry for use of the former Academy gym
     building practice fields. The Board will discuss the next steps and what that entails.

8.2 Consider Approving Memorial Bench Donation
      ACTION
       The CHS Class of 1995 would like to donate a bench as a memorial for Jeremy Ribbey who coached and worked with many community youth athletes. They request the
      bench be placed 
at the 7-12 location overlooking the football field. Red Oak Fabrication will make the bench with an anticipated completion date of December 1st.  Levi
      Derry has agreed to donate the
 concreate pad. The class also requests a dedication upon completion.    Plans
      RECOMMENDATION
      Approve the CHS Class of 1995 Jeremy Ribbey memorial bench donation.

8.3 Consider Approving Teacher Education and Compensation Helps
      ACTION
      Teacher Education and Compensation Helps (T.E.A.C.H.) is a comprehensive scholarship program that provides the early childhood workforce access to educational
      opportunities and 
is helping establish a well-qualified, fairly compensated and stable workforce for children. Lauren McNees, CCSD paraprofessional, is interested in the
      program and is eligible for 
participation. As administration is looking forward to increasing pre-school services, they support this program and staff. There are two options
      for the district to financially assist. Ms. 
McNees has twelve terms to complete in two years. The district can pay $208.80 a credit hour (10% of credit hour cost) for total of
      $2505.60 or $1252.80 a credit hour (60% of credit 
hour cost) for a total of $15,033.60 for 12 terms.  Ms. McNees would pay the remaining amount.
      Documents

      RECOMMENDATION
     
Approve paying $208.80 a credit hour or $1252.80 a credit hour for twelve terms for Lauren 
McNees’ Teacher Education and Compensation Helps program.

8.4 Consider Approving the National FFA Trip
      ACTION
      The National FFA Convention is in Indianapolis, Indiana October 26-30. Since last year the convention was canceled due to COVID, the FFA would also like to take the
      FFA students 
who were not able to go last year in addition to those who would normally go this year.
      RECOMMENDATION
      Approve the National FFA trip to Indianapolis, Indiana.

8.5 Consider Approving the FFA Chartering a Bus for its National FFA Trip
      ACTION
      The FFA is requesting to charter a bus from Star Designations to the National Convention in Indiana. They would share the bus and cost with Southwest Valley FFA. The
      total cost is
 $9880.
      RECOMMENDATION
      Approve the FFA chartering a bus to the National FFA Convention in Indiana.

8.6 Consider Approving Social Emotional Conference
      ACTION
      The conference will focus on Social-Emotional-Behavior, Family and Student Voices and Accelerating Learning. This will provide strategies and evidence-based practices
      around 
SEBH for all learners and stakeholders in an MTSS framework. It will also provide rich learning to improve and sustain family and community engagement to
      benefit all learners, 
birth-21 and engage student voice with an MTSS framework. And lastly it will provide strategies and evidence-based practices around accelerating
      learning and close achievement 
gaps for all learners in an MTSS framework.
      RECOMMENDATION
     
Approve sending school stakeholder community team to Social Emotional Conference in Des 
Moines on November 2 and 3, 2021.

8.7 Consider Approving the Purchase of CatchLife 30
      ACTION
      Catchlife 30 will help build a solid foundation of wellness habits while promoting a positive culture of support. In addition, it will provide staff with self-care tools to help
      manage 
stressors and refuel energy for work, family, and leisure pursuits. Catchlife 30 features daily health check-ins that can be completed in five minutes or less and
      doesn’t require a fitness 
tracker. The five areas of focus include hydration, physical activity, nutrition, social-emotional health, and sleep. The cost is $10 per person. This
      program was done last year and 
well received by employees.
      RECOMMENDATION
     
Approve the purchase of Catchlife 30 for all staff using self-funding money and general fund.

8.8 Consider Approving a Substitute Incentive
      ACTION
      To help build our substitute teacher list, Administrative is requesting an incentive for those substitutes who accept five consecutive sub job offers. The incentive is $50.
      RECOMMENDATION
     
Approve the $50 incentive substitute pay for those who work five consecutive days.

8.9 Consider Approving the Home School Assistance Teacher Contracts for 2021-2022
      ACTION
      There are 21 enrolled in Competent Private Instruction (CPI) and 6 enrolled in the Independent Private Instruction (IPI). Students who are enrolled under CPI provide us
      with 
the curriculum they are taught and are eligible for dual enrollment. Students who completed the IPI forms do not have to report any academic progress and are not
      eligible for any 
services in the school. Of the 21 CPI students, 11 are eligible for dual enrollment. Dual enrollment allows them to attend classes, participate in field trips, use
      the library, and 
participate in school activities. These students generate revenue depending on their grade and the extent they participate in CCSD classes and activities.
      Eleven of the 21 students are 
interested in participating in the Home School Assistance (HSA) program. The HSA program provides a teacher who oversees their academic
      work (15 hours per quarter per 
student). In exchange for that oversight, the district receives some funding to pay a certified teacher to provide the services. When the
      enrollment count is complete, you will see partial 
numbers, which indicates the weighting CCSD gets for students who are not full-time. Mrs. Davies is a certified teacher
      who at one time worked as a special education teacher in 
our district. As in the past, we have had an agreement with Mrs. Davies to serve as our HSA teacher for those
      students who would like her assistance. By having her serve as the HSA 
teacher, she receives $15 per hour per student for up to 60 hours per student each year. Parents of the
      students in the program are asked to sign a time sheet that verifies Mrs. Davies 
has actually provided services for those students at the end of each quarter. Mrs. Davies will
      meet with Mrs. McKinnon and Mrs. Bergman quarterly to verify student progress and accurate invoicing.
      RECOMMENDATION
      Approve contracts with Lexy Davies to serve as the Home School Assistance teacher for the 2021-2022 school year.

8.10 Consider Not Offering Early Retirement for the 2021-2022 School Year
 
       ACTION
 
        Early retirement is intended to benefit the district’s fiscal position and quality student services. Due to Auditor recommendations, state and national teacher shortages, and
        CCSD 
district budget guarantee status, it is being recommended not to offer early retirement for the 2021-2022 school year. With declined enrollment and COVID, the
        district was identified 
with Budget Guarantee (Iowa Code 257.14) status which is passed on to the taxpayers through property tax.
        RECOMMENDATION
  
       Approve not offering early retirement for the 2021-2022 school year.

8.11 Consider Approving Early Notification Incentives for Certified Staff
 
       ACTION
 
       Administration is recommending early incentives for certified staff who will not be returning to teach for the 2022-2023 school year. This supports early hiring to fill those
        open 
positions. Employees cannot retract once Board approved. In order to qualify for $1500, written notification must be sent to Mrs. McKinnon by November 5th at 4:00
        p.m. In order to 
qualify for $1000, written notification must be sent to Mrs. McKinnon by January 7th at 4:00 p.m. In order to qualify for $500, written notification must be
        sent to Mrs. McKinnon by 
February 4th at 4:00 p.m. These dates will allow potential approvals at the next week’s Board meeting.
 
       RECOMMENDATION
 
       Approve certified staff early notification incentive of $1500 with electronic notification by November 5th, $1000 with electronic notification by January 7th, and $500 with
        electronic 
notification by February 4th to Mrs. McKinnon by 4:00 p.m.

8.12 Consider Approving the First Reading of Policy 508.2 Open Night
        ACTION
       There are several requests to use the 7-12 gym on Sundays. The Hawkeye -10 has issued guidance for open night to be from 12:00 to 6:00 and only for shooting practices
       with no 
scrimmages. It is being recommended that policy 508.2 reflect and follow the Hawkeye-10 guidance.     Policy
       RECOMMENDATION
       Approve the first reading of policy 508.2 Open Night.

8.13 Consider Approving the Second and Final Reading of Policy 705.1 Purchasing-Bidding
        ACTION
        Because of the higher food cost, growing free meals, and year-round summer lunch 
operations, the food service costs are getting close to the $50,000 mark. It is being
        recommended to increase the bid limit from $50,000 to $60,000. Anything exceeding $60,000 will need to go through the request for proposal (RFP) or competitive bid
        process.   Policy

        RECOMMENDATION
        Approve the second and final reading of policy 705.1 Purchasing-Bidding.

8.14 Consider Approving the 28E Agreement with Glenwood Community School District
        ACTION
        CCSD has one student attending the Southwest Iowa Apex Consortium this school year.    Agreement
       RECOMMENDATION
        Approve the 28E Agreement with Glenwood Community School District for the 2021-2022 school year.

8.15 Consider Approving the Chiller Maintenance Agreement
        ACTION
        The chiller at the 7-12 building was replaced in the spring of 2019. It is located outside and needs to be winterized each fall with the help of a Trane technician. Mr. Hill is
        recommending a maintenance agreement with Moore Services, who installed the chiller. This would include a spring start-up and inspection, a fall shut down and
        winterization, and 
one coil condenser cleaning.
        Letter      Agreement

        RECOMMENDATION
        Approve the chiller maintenance agreement with Moore Services for $2095.00 

8.16 Discussion/Possible Action on second meeting in November and second monthly Meetings

8.17 Consider Approving the Hiring of 9/10 iJAG Instructor
        ACTION
         iJAG has done its interview process and recommends hiring Christine Davis to replace Collin Bevins beginning October 25.
        RECOMMENDATION
        Approve hiring Christine Davis as 9/10 iJAG instructor.

9. Closed session to conduct a hearing to consider disciplinary action against a student as provided by Iowa Code Section 21.5(1)(e) and to review and discuss records which are required by state and federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a)
Board member moves to conduct a hearing to consider disciplinary action against a student as provided by Iowa Code Section 21.5(1)(e) and review and discuss records which are required by state or federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a). A roll call vote will be taken.

10. Consider Any Necessary Action on Student Disciplinary Matter

11. Meeting Announcements:
Please note the schedule of meetings.
     11.1 The next regular meeting will be on Wednesday, October 27, 2021 at 4:00 p.m. in the Boardroom at McKinley.  

12. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Tue, 10/12/2021 - 12:41

2021.10.20 - Informational Posting

2021.10.20 - Informational Posting

On Wednesday, October 20, 2021, CCSD is hosting a students and stakeholders IDEATHON at the IWCC Edith Lisle Library. Board members may be attending throughout the event to watch students. There will be no action taken by the Board.

nmckinnon@clar… Tue, 09/28/2021 - 16:52

2021.11.17 and 18 - Informational Posting

2021.11.17 and 18 - Informational Posting

On Wednesday, November 17 and 18, 2021 multiple Board members may be attending the IASB (Iowa Association of School Boards) Conference in Des Moines at the Iowa Events Center. Both days will be an all day event and no action will be taken.

nmckinnon@clar… Fri, 10/22/2021 - 07:34

2020-21 BOARD MEETINGS

2020-21 BOARD MEETINGS

Click on the link below to view the meeting agenda and materials for a particular board meeting.

 

Jen@iowaschool… Mon, 08/24/2020 - 08:46

2020.07.06 - Return-to-Learn Planning Team

2020.07.06 - Return-to-Learn Planning Team

Clarinda Community School District

Return to Learn Planning Team
Monday, July 6, 2020 6:00 PM
Middle School Commons
1. Welcome
 
2. Introductions
 
3. Purpose
 
4. Establish Norms
 
5. Share Department of Education Power Point
 
6. Dig into Learning
 
7. Reflection
 
8. Lingering Questions
 
9. Documentation
 
10. Other
 
11. Adjourn meeting

 

 

Jen@iowaschool… Mon, 09/14/2020 - 14:01
File Attachments

2020.07.08 - Regular Meeting

2020.07.08 - Regular Meeting

Clarinda Community School District

Regular Meeting
Wednesday, July 8, 2020 4:00 PM
McKinley Central Office
1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 
2. Pledge of Allegiance
The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
 
3. Roll Call
The President will ask for roll call.
 
4. Audience to Visitors
The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
 
5. Approval of Agenda
If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
 
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
 
6. 1. Approve Minutes of the June 24, 2020 Regular Meeting
Please contact Mrs. McKinnon if you have any questions.
 
  June 24 Regular Meeting
 
6. 2. Approve Bills
The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing. 
 
  June 30th & July 8th Bills 
 
6. 3. Approve open enrollment requests for 2020-2021 School Year
In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2020-2021 school year. 

Open Enrollment into the district 2020-2021: 2 - from South Page - tenth grade (Harmony Hanson); seventh grade (Andrew York)

Open Enrollment out of the district 2020-2021: 0

 
6. 4. Approve Recommendation to Hires for 2020-2021 School Year
Administration is requesting to hire for the 2020-2021 school year.  Please accept the following recommendations for hire to meet district staffing needs:
Bus Drivers: David Long, Richard Owens and Darrel Roberts
Associates list is attached.
 
  Bus Driver Hires
 
  Associate Hires 2020-2021
 
6. 5. Approve Recommendation to Transfer for 2020-2021 School Year

Administration is requesting to transfer for the 2020-2021 school year.  Please accept the following recommendation for transfer to meet district staffing needs:
Andrew Harris from Middle School teacher to High School teacher
Kim Williams from 5/6th grade teacher to Title 1 Reading

 
7. Recognition & Reports
The President will call for recognition and reports as identified on the agenda.  
 
7. 1. Financial Reports
Mr. Pedersen will present his report.
 
  June Bank Statement Balance
 
7. 2. Superintendent
Mrs. Bergman will give her report.
 
7. 3. Board Correspondence
 
8. New Business
 
8. 1. Consider approving 2020-2021 Dairy, Bakery, and Bread Bids 
ACTION
The district annually seeks competitive bids for dairy, bakery, and bread products.  Co-Food Service Directors Traci Debolt and Joyce Johansen organize and manage the bidding process and have submitted the attached recommendation for dairy, bread, and bakery items.  They recommend A&E and Pan O'Gold be awarded the contracts based on competitive bidding and vendor satisfaction.

Recommendation
Approve awarding the 2020-2021 dairy bid to A&E and the bakery, bread bid to Pan O'Gold. 

 
  2020-2021 Dairy, Bread, and Bakery Bids
 
8. 2. Consider Approving Second Payment for the High School and Garfield Roof Projects
ACTION
A payment application has been received from JR & Co. for materials and labor completed to date for the roof projects at the High School and Garfield.  CMBA Architects have reviewed and certified the request. Mr. Hill has reviewed and discussed the document with JR & Co. and CMBA; he recommends approving the payment.

Recommendation
Approve the application payment of $46,919.93 for JR & Co. for the completed work to date on the High School and Garfield roof project.

 
  2020 Roofing Project Payment Request 2
 
  Pay Application 2
 
8. 3. Consider identifying and approving IASB legislative priorities for 2021
ACTION
The Iowa Association of School Boards (IASB) annually calls for legislative priorities from school boards.  Please find attached the 2020 legislative beliefs, resolutions, and priorities.  Each school board is asked to identify up to four priority issues. You can select from those already identified by IASB or submit your own. The deadline for submitting to the IASB is August 10, 2020.

Recommendation
Approve the identified top four IASB legislative priorities for 2021.

 
  2020 Platform
 
8. 4. Consider Approving 2020-2021 Instructional Fees
ACTION
Per Iowa Code section 301, the school board annually approves instructional fees for purpose of instruction. 

The instructional fees have been adjusted each of the past two year and provide resources to meet the districts needs at this time.  I recommend that there is no adjustment to the 2019-2020 instructional fee schedule.

Recommendation
Approve the 2020-2021 instructional fees of:  High School $40, Middle School $30, and Elementary School $20.  

 
  Instructional Fees
 
8. 5. Consider approving the State of Iowa to Complete the CCSD Audit for the Fiscal Year 2019-2020
ACTION
Per the audit report of fiscal year 2018-2019, the Iowa Department of Education found a need to issue a resolution for alternative accounting practices. The Iowa Department of Education Agreement Number 11970000 states "it was noted state and federal reimbursements were not being classified as required by the department of education, also there was no reconciliation JMC, Nutrition software and Software Unlimited, school accounting software. Then the district is not presenting accurate financial statements on a monthly basis."  To resolve this issue fully the district shared intent to change authorized auditors.

Recommendation
Approve the State of Iowa to complete the CCSD audit for the Fiscal Year 2019-2020

 
8. 6. Consider approving Administrator Contracts
ACTION
Administrator contracts will be 260 days with a 1.9% increase on 2019-2020 salary (which was approved at the June 24, 2020 school board meeting).

Recommendation
Approve 260 day contract for Administrators

Approve 260 day administrative contracts

 
8. 7. Consider Approving the 2020-2021 Good Conduct Protocol
ACTION
Mr. Porter presented the good conduct protocol to the school board at the May 8, 2019.  The good conduct protocol has been developed over the past year and was a collaborative process that involved staff input.  The protocol provides equitable options that raise expectations of students.  Please contact Mr. Porter with any questions.

Recommendation
Approve the 2020-2021 good conduct protocol.

 
  Good Conduct Protocol
 
8. 8. Consider approving second and final reading of the following policies:
ACTION
The school board can approve all revised and reviewed policies below through one motion or it can approve each policy individually.  It's recommended that unless there is a policy or policies that warrant extensive discussion that the board approve the first reading of policies in one motion. These are the Policy Primers that have been reviewed and revised by IASB. Some of these policies are merely changing the legal reference and not the wording. These polices have been reviewed by the CCSD policy committee with recommendation for approval.  

Recommendation
Approve second and final reading of all policies that have been reviewed and presented.

 
  203, Board of Directors' Conflict of Interest
 
  206.2, Vice-President
 
  307, Communication Channels
 
  501.5 Attendance Center Assignment
 
  603.1, Basic Instruction Program
 
  200.1R1 Organizational Meeting Procedures
 
  202.4 Vacancies
 
  210.6 Quorum
 
  211, Open Meetings
 
  216.2, Board of Directors' Member Development and Training
 
  404.R1, Code of Professional Conduct and Ethics Regulation
 
  100, Legal Status of the School District
 
  200.1, Organization of the Board of Directors
 
  206.4, Treasurer
 
  210.1 Annual Meeting
 
  215, Board of Directors' Records
 
  302.7, Superintendent Civic Activities
 
  303.8, Administrator Civic Activities
 
  401.13 Staff Technology Use/Social Networking
 
  401.13R1, Staff Technology Use Regulation
 
  402.2, Child Abuse Reporting
 
  403.6, Drug and Alcohol Testing Program
 
  403.6E1, Drug and Alcohol Testing Program Notice to Employees
 
  403.6E3, Drug & Alcohol Program and Pre-Employment Testing Written Consent to Share Information
 
  303.5, Administrator Duties
 
  401.1 Equal Employment Opportunity
 
  401.2 Employee Conflict of Interest
 
  401.9, Employee Political Activity
 
  403.4, Hazardous Chemical Disclosure
 
  407.3, Licensed Employee Retirement
 
9. Meeting Announcements:
Please note the schedule of meetings.
 
9. 1. The Policy Committee will meet July 21 and 28, 2020 at 11:00 a.m. in the Board Room at McKinley
 
9. 2. The next regular meeting is August 12, 2020 at 4:00 p.m. in the Board Room at McKinley.
 
10. Adjournment
The Chair will call for a motion and a second to adjourn the meeting.

 

Jen@iowaschool… Mon, 09/14/2020 - 14:01

2020.07.13 - Town Hall Return-to-Learn Meeting

2020.07.13 - Town Hall Return-to-Learn Meeting

Clarinda Community School District
423 East Nodaway
Clarinda, Iowa 51632

Board of Education Town Hall
Return to Learn Meeting

Monday, July 13, 2020
Middle School Commons - Zoom is available (Link found on district website under Menu - District Office - Zoom Link), 6:00 PM

AGENDA

1. Welcome - Public is encouraged to wear face masks.

2. Introductions

3. Purpose

4. Establish Norms

5. Share Stakeholder Meeting Information on Return to Learn

6. Share Information Regarding Moving 7/8th Grade to High School

7. Other

8. Adjourn meeting

 

Jen@iowaschool… Mon, 09/14/2020 - 14:01
File Attachments

2020.07.31 - Special Meeting

2020.07.31 - Special Meeting

Clarinda Community School District

Special Meeting

Friday, July 31, 2020 3:45 PM

Garfield/Middle School Commons - Zoom is available (Link found on district website under Menu - District Office - Zoom Link)

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 
2. Pledge of Allegiance
The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
 
3. Roll Call
The President will ask for roll call.
 
4. Audience to Visitors
The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  Each community member wanting to comment to the board will be granted two minutes to speak. Please prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
 
5. Approval of Agenda
If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
 
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
 
6. 1. Approve Minutes of the July 8, 2020 Regular Meeting
Please contact Mrs. McKinnon if you have any questions.
 
   July 8 Regular Meeting  
6. 2. Approve Bills
The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing. 
 
   July Bills  
6. 3. Approve Recommendation to Transfer for 2020-2021 School Year
Administration is requesting to transfer for the 2020-2021 school year.  Please accept the following recommendation for transfer to meet district staffing needs: 
Kim Williams from Title 1 Reading to 7/8th grade reading teacher
 
7. Recognition & Reports
The President will call for recognition and reports as identified on the agenda.  
 
7. 1. Superintendent
Mrs. Bergman will give her report.
 
8. New Business  
8. 1. Consider Approving 2020-2021 Return to Learn Plan
ACTION
The administration has researched and worked diligently on preparing the Return to Learn Plan for the health and safety of CCSD's students, staff, and families. The state has changed the guidance several times and the plan has then aligned each time. Some details will be flushed out at the building level and will be provided by building principals. As time gets closer for school to begin and as the school year ensues, administration will be flexible to align with state guidance.

Recommendation
Approve 2020-2021 Return to Learn Plan. 

 
   Evaluating  
   Return to Learn  
   Reopening and Public Health FINAL  
   Clarinda Return to Learn  
8. 2. Consider Approving Removing 0209 Building Code (Middle School)
ACTION
Due to 7th and 8th grades moving to the High School building, there is a need to remove the building code of 0209 (Middle School). Each building site has a unique code associated with it. The district can now classify classes as PreK through 6th as elementary and 7th through 12th as secondary. Mrs. Bergman and Mr. Pedersen have talked to the Department of Education and it was recommended to remove building code 0209.  This will change the building numbers for all Department of Education reports to 0109 for high school and 0409 for elementary. This reporting will help make it easier for ESSA (Every Student Succeeds Act) reporting also.  The board will need to make the motion to reclassify the structure at the Clarinda Community School District as PreK through 6th (0409) as elementary and 7th through 12th (0109) as secondary.

Recommendation
Remove 0209 Building Code (Middle School).

 
8. 3. Consider Approving the Supplemental Contract Adjustment for Linda VandenBosch
ACTION
Mrs. VandenBosch has several extra-curricular activities contracts that need to be condensed into one contract. Mrs. VandenBosch has served as a leader in these roles for many years. Some of these offerings are being embedded into the classroom and Mrs. VandenBosch will serve in a collaborative leader position. The new extra-curricular contract compensation will reflect the previous years' compensation. 

Recommendation
Approve the supplemental contract adjustment for Linda VandenBosch

 
8. 4. Consider the Supplemental Contract Adjustment for Ajia Whipp
ACTION
Ms. Whipp assists with the high school marching band program in the fall. In the past, her supplemental contract did not reflect this responsibility and needs to be accounted for on her supplemental contract.

Recommendation
Approve the supplemental contract adjust for Ajia Whipp for the 2020-2021 school year.

 
8. 5. Consider Approving the Hiring of a .4,Temporary Custodial Position Lasting Six Months to be Extended as Needed
ACTION
With the concerns of COVID, it is necessary to hire a temporary part-time custodial position to assist in sanitizing to keep students and staff healthy. 

Recommendation
Approve the hiring of a .4, temporary custodial position lasting six months to be extended as needed.

 
8. 6. Consider Approving Director of Student Services Contract
ACTION
Administration is recommending the Director of Student Services contract days be 156 for the 2020-2021 school year. 

Recommendation
Approve the 156 day contract for the Director of Student Services for the 2020-2021 school year.

 
8. 7. Consider Approving the use of CARES Funds for the Purchase of Classroom Chairs and Desks for the 2020-2021 School Year
ACTION
To help with physical distancing, additional desks and chairs need to be purchased for the classrooms. The state is distributing CARES funds to school districts to help with COVID-19 related expenditures.

Recommendation
Approve purchasing additional classroom chairs and desks for $82,480 with state CARES funds for the 2020-2021 school year.

 
   Quote Desks and Chairs  
9. Meeting Announcements:
Please note the schedule of meetings.
 
9. 1. The next regular meeting is August 12, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.  
10. Adjournment
The Chair will call for a motion and a second to adjourn the meeting.
Jen@iowaschool… Mon, 09/14/2020 - 14:00

2020.08.12 - Regular Meeting

2020.08.12 - Regular Meeting

Clarinda Community School District

Regular Meeting

Wednesday, August 12, 2020 4:00 PM

McKinley Central Office and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link)

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 
2. Pledge of Allegiance
The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
 
3. Roll Call
The President will ask for roll call.
 
4. Audience to Visitors
The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  Each community member wanting to comment to the board will be granted two minutes to speak. Please prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
 
5. Approval of Agenda
If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
 
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
 
6. 1. Approve Minutes of the July 31, 2020 Special Meeting
Please contact Mrs. McKinnon if you have any questions.
 
   July 31 Special Meeting  
6. 2. Approve Bills
The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing. 
 
   August Bills  
6. 3. Approve open enrollment requests for 2020-2021 School Year
In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2020-2021 school year. 

Open Enrollment into the district 2020-2021: 2 - from Southwest Valley, second grade (Brylee McKay) and fifth grade (Garryt McKay); 1 from South Page, kindergarten (Ryder Whitehill); 2 from Stanton, fifth grade (Ellie Carter) and second grade (Everett Carter); 2 from Essex, ninth grade (Dyllan Carnes) and fourth grade (Makenzie Carnes)

Open Enrollment out of the district 2020-2021: 3 to CAM, Fourth (Mason Cade), third grade (Isabella Nordyke) and fifth grade (Alexander Nordyke); 1 to Bedford, tenth grade (Emma Chapman)

 
6. 4. Approve Resignation for the 2020-2021 school year
Please accept the following resignations for the 2020-2021 school year:
Jennifer Peters, CCSD nurse, effective immediately
Jana Iske, 5th Grade Teacher, pending that a suitable and highly qualified replacement can be found
Laura Bielfeldt, High School Library Associate, effective immediately
 
7. Recognition & Reports
The President will call for recognition and reports as identified on the agenda.  
 
7. 1. Activities Report
Mr. Porter and Mr. Hill will give reports on summer activities, fall activities, and football field.
 
7. 1. 1. Football Field
Mr. Hill will give an update on the football field progress.
 
7. 1. 2. Summer and Fall Activities
A report on the baseball and softball season along with the fall activities will be given.
 
7. 2. Title IX
Mr. Porter will give an overview of the changes on Title IX.
 
   Title IX Overview  
7. 3. iJAG
Mr. Bevins will give an overview of the program for this school year.
 
7. 4. CatchLife30 
Rick Schupach of CatchLife30 will give a short presentation about this program.
 
   CatchLife30 Challenge Flyer  
7. 5. Rising Hope
Mrs. Wellhausen and representatives from Rising Hope will give a presentation.
 
   Rising Hope  
7. 6. Financial Reports
The financial reports are attached for your review.  Please contact Mr. Pedersen prior to the meeting with any questions.
 
   July Bank Statement Balance  
7. 7. Superintendent
Mrs. Bergman will give her report.
 
7. 8. Board Correspondence  
8. New Business  
8. 1. Consider Approving School Nurse Contract with Clarinda Regional Health Center
ACTION
The hospital is proposing a contract with CCSD to fill the school nurse position. Collaborating and creating an innovative health services model will provide greater access to specialized care for all students' unique needs.  The initial step in the model is to fill the current nursing position.

Recommendation
Approve the school nurse contract with Clarinda Regional Health Center

 
8. 2. Considering Approving Rental Agreement with Hy-Vee
ACTION
Hy-Vee Store Manager, Jason VanVactor, inquired about renting CCSD space at 1180 South 16th Street (former Shopko building).  This shared venture is possible and partnership is desired, as CCSD construction courses will not require the entire building. If approved, this agreement continues to allow flexibility for any other CCSD needs, as there is ample space for such purposes.

Recommendation
Approve rental agreement with Hy-Vee to rent space in the at 1180 South 16th Street location.

 
   HyVee Rental Agreement  
8. 3. Consider Approving the 2020-2021 28E Sharing Contract - Counselor with South Page
ACTION
Clarinda district will share the high school guidance counselor with South Page. Mrs. Almelien will devote 0.8 FTE to Clarinda and  0.2 FTE to South Page for the 2020-2021 school year.

Recommendation
Approve the 2020-2021 28E sharing contract - counselor with South Page.

 
   2020-21 28E Sharing Contract Guidance  
8. 4. Consider Approving the Fall Volunteer Sport Coaches for 2020-2021 School Year
ACTION
CCSD has had many volunteer coaches during the years. The district is thankful for their commitment to all of our programs. Administration recommends approving the current list for 2020-2021 school year.

Recommendation
Approve the fall volunteer sport coaches for the 2020-2021 school year.

 
   Fall 2020 Volunteer Coaches  
8. 5. Consider approving iJAG Memorandum of Understanding
ACTION
This Memorandum of Understanding between iJAG and Clarinda Community School District outlines the elements of a partnership to successfully implement and sustain the Jobs for America's Graduates. iJAG creates business, industry and education partnerships committed to achieving the mission of JAG, which is to ensure that youth facing multiple challenges to graduation remain in school, attain basic employability skills through classroom and work-based learning experiences during the senior year, are provided with academic support services, graduate and receive twelve months of follow-up services by the iJAG Education Specialist. iJAG performed the interviews and has hired Collin Bevins. This program will work with junior and seniors in high school.

Recommendation
Approve the iJAG Memorandum of Understanding for the 2020-2021 school year.

 
   iJAG MOU 2020-21  
8. 6. Consider Approving High School Curriculum Guide for 2020-2021
ACTION
The curriculum guide for 2020-2021 is attached for your review and consideration.  The high school counselor and administration have prepared the curriculum guide in accordance with Iowa Code, district policy, goals, and procedures.  The curriculum guide will be used to support student registration.  

Recommendation
Approve high school curriculum guide for 2020-2021.

 
   CCSD Curriculum Planner 2020-21  
8. 7. Consider Approving Increasing the Substitute Teaching Daily Rate to $121
ACTION
This year will be challenging to keep substitute teachers because of COVID. Raising the daily rate to $121 from $115 will encourage a larger substitute pool.

Recommendation
Approve increasing the substitute teaching daily rate to $121.

 
8. 8. Consider Approving the 2020-2021 Elementary and Junior/Senior High School Handbooks
ACTION
Administration has worked with staff and key stakeholders to review and present the handbooks for 2020-2021. 

Recommendation
Approve the 2020-2021 elementary and junior/senior high school handbooks.

 
8. 8. 1. Elementary School Handbook  
   2020-2021 Garfield Student Handbook  
8. 8. 2. High School Handbook  
   2020-2021 Jr. High and Sr. High Student Handbook  
8. 9. Consider Approving Amending the Return to Learn Plan
ACTION
Revisions need to be done on the Return to Plan. The revisions will be discussed in the superintendent report.  If approved, the revised plan will be posted on the website.

Recommendation
Approve amending the Return to Learn Plan.

 
8. 10. Consider Approving the 2020-2021 District Fundraisers
ACTION
The attached list indicates the proposed district fundraisers for 2020-2021.  The school board approves district fundraisers annually per the request of the district auditor (policy 504.5).  In addition to approving the identified fundraisers, administration is granted the decision-making authority to approve additional fundraisers that are determined to meet the needs of students, school, or community.  

Recommendation
Approve the 2020-2021 district fundraisers

 
   Fundraisers 2020-2021  
9. Meeting Announcements:
Please note the schedule of meetings.
 
9. 1. The next regular meetings are August 26, 2020 and September 9, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.  
10. Adjournment
The Chair will call for a motion and a second to adjourn the meeting.

 

Jen@iowaschool… Mon, 09/14/2020 - 14:00

2020.08.18 - Work Session

2020.08.18 - Work Session

Clarinda Community School District

Working Session

Tuesday, August 18, 2020 1:00 PM

McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link)

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode. 

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 
2. Pledge of Allegiance
The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
 
3. Roll Call
The President will ask for roll call.
 
4. Goal Setting
The board and superintendent will set district goals for the school year.
 
5. Insurance
Pete Stansbury will discuss district insurance.
 
6. Public Finance
Travis Squires from Piper Sandler will discuss public finance.
 
7. 1180 S. 16th Building Parking Lot
There have been several requests for community members and groups to use the parking lot for events and parking vehicles. Board will discuss how to handle theses requests.
 
8. Other  
9. Adjournment
The Chair will call for a motion and a second to adjourn the meeting.

 

Jen@iowaschool… Mon, 09/14/2020 - 13:59

2020.08.26 - Facilities Committee

2020.08.26 - Facilities Committee

Clarinda Community School District

Facilities Committee

Wednesday, August 26, 2020 5:00 PM

McKinley Central Office

1. Call Facilities Committee meeting to order  
2. Learning First, Building Second  
3. Offsite Learning  
4. Facility Use  
5. 1180 S. 16th Building and Lot  
6. Materials on Site  
7. Naming Building  
8. Set Meeting for Patron Uses  
9. Snow Removal  
10. Church Parking Lot  
11. Other  
12. Adjourn meeting

 

Jen@iowaschool… Mon, 09/14/2020 - 13:58

2020.08.26 - Regular Meeting

2020.08.26 - Regular Meeting

Clarinda Community School District

Regular Meeting

Wednesday, August 26, 2020 4:00 PM

McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link)

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 
2. Pledge of Allegiance
The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
 
3. Roll Call
The President will ask for roll call.
 
4. Audience to Visitors
The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  Each community member wanting to comment to the board will be granted two minutes to speak. Please prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
 
5. Approval of Agenda
If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
 
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
 
6. 1. Approve Minutes of the August 12, 2020 Regular Meeting
Please contact Mrs. McKinnon if you have any questions.
 
   August 12 Regular Meeting  
6. 2. Approve Minutes of the August 18, 2020 Work Session
Please contact Mrs. McKinnon if you have any questions.
 
   August 18 Work Session  
6. 3. Approve open enrollment requests for 2020-2021 School Year
In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2020-2021 school year. 

Open Enrollment into the district 2020-2021: 7 from South Page, Kindergarten (Mason Olson); second grade (Regan McPhee); eighth grade (Gavin McPhee); second grade (Kylie Childs); third grade (Justin Childs); fifth grade (Natalie Childs); Kindergarten (Caroline Parrott); 2 from Bedford, eleventh grade (Paige Daly); eighth grade (Kaedance Daly)

Open Enrollment out of the district 2020-2021: 3 to CAM, Kindergarten (Jack Samuelson); first grade (Emma Hill); Kindergarten (Abbie Hill); 1 to Essex, Kindergarten (Eden Patton); 2 to Clayton Ridge, seventh grade (Kambry Gordon); ninth grade (Tucker Gordon); 2 to Stanton, Kindergarten (Emmet Gibson); second grade (Roger Gibson III); 2 to Bedford, first grade (Jayden Green); Kindergarten (Crosby Crawford)

 
6. 4. Approve Resignation for the 2020-2021 school year
Please accept the following resignations for the 2020-2021 school year:
Jason Armstrong, Assistant Middle School Football Coach
 
7. Recognition & Reports
The President will call for recognition and reports as identified on the agenda.  
 
7. 1. Financial Reports
The financial reports are attached for your review.  Please contact Mr. Pedersen prior to the meeting with any questions.
 
7. 2. Superintendent
Mrs. Bergman will give her report.
 
7. 3. Board Correspondence  
8. New Business  
8. 1. Consider Approving the 2020-2021 Classified Staff Handbook
ACTION
The classified staff handbook has been reviewed.  

Recommendation
Approve the 2020-2021 Classified Staff Handbook

 
   Handbook Classified  
8. 2. Consider Approving the 2020-2021 Licensed Staff Handbook
ACTION
The licensed staff handbook has been reviewed.  

Recommendation
Approve the 2020-2021 licensed staff handbook

 
   Handbook Licensed  
8. 3. Consider Approving 2020-2021 Activities Budgets
ACTION
The school board annually approves the activities budgets for the school year.  Mr. Pedersen has met with the activities director to review and discuss the proposed budget.  Administration recommends approval.
Recommendation
Approve the 2020-2021 Activities Budgets.
 
   FY 20 Activities Budget  
8. 4. Consider Approving the Purchase of CatchLIFE 30
ACTION
CATCHLIFE30 will help build a solid foundation of wellness habits while promoting a positive culture of support. In addition, it will provide staff with self-care tools to help manage stressors and refuel energy for work, family, and leisure pursuits.  CATCHLIFE30 features daily health check-ins that can be completed in five minutes or less and doesn't require a fitness tracker. The five areas of focus include hydration, physical activity, nutrition, social-emotional health, and sleep. The cost is $10 per person.

Recommendation
Approve the purchase of CatchLIFE 30 for all staff using self-funding money and general fund.

 
   CatchLife30 Challenge Flyer  
8. 5. Consider Approving SolarWinds Quote
ACTION
The technology department will use this remote management program to login to staff and students' computers remotely to work on minor issues.  This will decrease travel time, help physical distance, and increase efficiency.  This package also includes an anti-virus program to assist in computer safety from outside viruses.

Recommendation
Approve purchasing SolarWinds anti-virus program.

 
   Solar Winds  
8. 6. Consider Approving Donations to CCSD
ACTION
The following donations have been given to CCSD: $1000 from The Charles Hockenberry Foundation for school nurse assistance, 72 sneeze guards from Iowa State University totaling $108; 500 reusable athletic/activity cotton face masks from anonymous donor totaling $331.59.

Recommendation
Approve the donations for $1000 from Hockenberry Foundation for school nurse fund, $108 for sneeze guards from Iowa State University; $331.59 for 500 reusable athletic/activity cotton face masks from anonymous donor.

 
8. 7. Consider Approving Activity/Sporting Events COVID Guidelines
ACTION
The guidelines are to assist physical distancing and wearing facial coverings for activity and sporting events in the district.

Recommendation
Approve activity and sporting events COVID guidelines

 
   Hosting Events #1  
   Hosting Events #4  
9. Meeting Announcements:
Please note the schedule of meetings.
 
9. 1. The next regular meetings are September 9, 2020 and September 23, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.

 

Jen@iowaschool… Mon, 09/14/2020 - 13:59

2020.09.09 - Regular Meeting

2020.09.09 - Regular Meeting

Clarinda Community School District

Regular Meeting

Wednesday, September 9, 2020 at 4:00 PM

McKinley Central Office and Zoom

 

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.  If you are joining by Zoom, all guests should identify themselves with fist and last names.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

The President will ask for roll call.

 

4. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

5. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

6. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

            6.1 Approve Minutes of the August 26, 2020 Regular Meeting.

            6.2 Approve the Bills

                        The bill listing is attached for your review and approval. The reports (general

fund, hot lunch, etc.) is included in the bill listing.

            6.3 Approve Open Enrollment Requests for 2020-2021 School Year

                        In accordance with Iowa Code, administration recommends approving the open

Enrollment requests. These requests are for the 2020-2021 school year.

 

Open Enrollment into the district 2020-2021: 1 from Shenandoah, ninth grade

(Brooklyn Pickens); 1 from Bedford, Kindergarten (Sutton Humphrey); 1 from

South Page, first grade (Logan Achterberg)

 

Open Enrollment out of the district 2020-2021: 3 to Bedford, Kindergarten (Nolan

Saurborn), Kindergarten (Kameron Larabee), second grade (Ruger Fister)

            6.4 Approve Recommendation to Hire for 2020-2021 School Year

                        Administration is requesting to hire for the 2020-2021 school year. Please accept

the following recommendation for hire to meet district staffing needs:

                        Curtis Maassen, Assistant Middle School Football Coach

            6.5 Approve Resignations for the 2020-2021 School Year

                        Please accept the following resignations for the 2020-2021 School year:

                        Will Bauman, Middle School Basketball Coach

                        Danni Samuelson, High School Associate and Cheer Coach

 

7. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

            7.1 Principal Report – 7th-12th Grade Building

                        Mrs. Green will give her report.

            7.2 Financial Reports

                        Mr. Pedersen will give his report.

            7.3 Superintendent

                        Mrs. Bergman will give her report.

            7.4 Board Correspondence

 

8. New Business

            8.1 Consider Approving the Home School Assistance Teacher Contracts for 2020-2021

            ACTION

            There are 24 enrolled in Competent Private Instruction (CPI) and 37 enrolled in the

Independent Private Instruction (IPI). Students who are enrolled under CPI provide us

with the curriculum they are taught and are eligible for dual enrollment. Students who

completed the IPI forms do not have to report any academic progress and are not eligible

for any services in the school. Of the 24 CPI students, 13 are eligible for dual enrollment.

Dual enrollment allows them to attend classes, participate in field trips, use the library,

and participate in school activities. These students generate revenue depending on their

grade and the extent they participate in CCSD classes and activities.

 

Nineteen of the 24 students are interested in participating in the Home School Assistance (HSA) program. The HSA program provides a teacher who oversees their academic work (15 hours per quarter per student). In exchange for that oversight, the district receives some funding to pay a certified teacher to provide the services. When the enrollment count is complete, you will see partial numbers, which indicates the weighting CCSD gets for students who are not full-time.

 

Mrs. Davies is a certified teacher who at one time worked as a special education teacher in our district. As in the past, we have had an agreement with Mrs. Davies to serve as our HSA teacher for those students who would like her assistance. By having her serve as the HSA teacher, she receives $15 per hour per student for up to 60 hours per student each year. Parents of the students in the program are asked to sign a time sheet that verifies Mrs. Davies has actually provided services for those students at the end of each quarter. Mrs. Davies will meet with Mr. Pedersen and Mrs. Wellhausen quarterly to verify student progress and accurate invoicing.

RECOMMENDATION

Approve contracts with Lexy Davies to serve as the Home School Assistance teacher for the 2020-2021 school year.

 

            8.2 Consider Approving the Cooperative Agreement with University of Northern Iowa

ACTION

This agreement allows University of Northern Iowa students to student teacher in the CCSD district. This could include other educational experiences such as observations, practicums, etc.

RECOMMENDATION

            Approve the Cooperative Agreement with University of Northern Iowa

 

            8.3 Consider Approving the Selection of Mrs. Bergman to the 2020-2021 Leadership

      Iowa Class

ACTION

Leadership Iowa is Iowa’s premier issues-awareness program promoting leadership and civic responsibility in our state. Through an integrated series of eight monthly sessions, participants are provided with a wide range of eye-opening experiences and insights that highlight the opportunities and challenges facing Iowa. Each year, 40 individuals are selected to participate in Leadership Iowa. Throughout their year with the program (October through June), participants convene in an Iowa community each month for a two-day session. Each session focuses on a specific topic or issue important to Iowa, allowing participants to step outside of their areas of expertise and gain a refreshed, insider’s perspective on the condition, needs and future of our state. The diverse topics of Leadership Iowa session typically include: agriculture, education, government, healthcare, economic development, advances manufacturing, workforce and other pertinent subjects. Each session features unique interactive experiences, discussions with industry experts, collaborative group activities, industry tours, networking opportunities and more.

 

RECOMMENDATION

Approve the selection of Mrs. Bergman to the 2020-2021 Leadership Iowa class

 

8.4 Consider Approving the Mask Donations

ACTION

The district has received donations of masks from Grace Crosby and Anchor Homes.

RECOMMENDATION

            Approve the donations of masks to the district.

 

            8.5 Consider Approving the Application for COVID-19 CARES Act Relief Grant

            ACTION

            The grant would cover four areas: Staff Self Care (have Yoga classes and an instructor),

Student Empowerment and Culture (provide 7/8th graders with Stephen Covey’s 7 Habits

of Highly Effective Teenagers to go along with the LeaderInMe program), E-

Learning (purchase additional Swivls, stands and iPads for classrooms), and Student

Support/Self Care (seating, lighting and decorative accents for the 7/8th grade Take a

Break Room). The amount CCSD is asking for is $11,005. An addendum will be shared

Wednesday, September 9, 2020.

            RECOMMENDATION

            Approve the application for COVID-19 CARES Act Relief Grant and addendum

 

8.6 Consider Approving Paying $26,304 to 3D Construction, Inc. for replacing the cement slab at Garfield Elementary

ACTION

During the roof replacement at Garfield Elementary, the equipment damaged the cement slab on the south side of Garfield. In order for the slab to be usable and safe, it was decided to replace the entire slab.

RECOMMENDATION

Approve paying $26,304 for the cement slab at Garfield Elementary

 

9. Meeting Announcements:

Please note the schedule of meetings.

            9.1 Our next regular meetings are on Wednesday, September 23, 2020 and October 7,

            2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.

 

            9.2 Iowa Association of Schools Boards 75th Annual Convention, November 17-19, 2020

            This year the convention will be held online. Please contact Mrs. McKinnon by

September 27 if you plan on attending.

 

10. Adjournment

The President will call for a motion and a second to adjourn the meeting.

 

Jen@iowaschool… Sun, 11/08/2020 - 18:42

2020.09.23 - Regular Meeting

2020.09.23 - Regular Meeting

Clarinda Community School District Regular Meeting

Wednesday, September 23, 2020 at 4:00 PM

McKinley Central Office and Zoom

 

Agenda

1. Call to Order

The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.

 

  1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

 

  1. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

 

  1. Meeting agendas are available for the public at the table at the side of the room.

 

  1. Meeting agendas, materials, and minutes are also available on the district web page.

 

  1. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

  1. Roll Call

The President will ask for roll call.

 

  1. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

  1. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

  1. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

 

    1. Approve Minutes of the September 9, 2020 Regular Meeting.
    2. Approve the Bills

The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing.

    1. Approve Open Enrollment Requests for 2020-2021 School Year

In accordance with Iowa Code, administration recommends approving the open Enrollment requests. These requests are for the 2020-2021 school year.

 

Open Enrollment into the district 2020-2021: 2 from Southwest Valley, second grade and fifth grade; 1 from Shenandoah, eleventh grade (Zoey Greever); 2 from South Page, third grade (Grayson Johnson) and sixth grade, (Karson Johnson)

 

Open Enrollment out of the district 2020-2021: 1 to CAM, tenth grade (Alissa Harbin)

    1. Approve Recommendations to Hire for 2020-2021 School Year

Administration is requesting to hire for the 2020-2021 school year. Please accept the following recommendations for hire to meet district staffing needs:

Shala Stroud as Football Cheer Coach Misty Wissel as Basketball Cheer Coach

LeAnn Mackey as an Associate at the High School Kelley Lacey as a Bus Driver

 

  1. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

    1. 7/8th Grade Report

Mrs. Honnold will give this report.

    1. Financial Reports

Mr. Pedersen will give his report.

    1. Superintendent

Mrs. Bergman will give her report.

 

  1. New Business
    1. Consider Approving Request for Modified Allowable Growth and Supplemental Aid for the 2019-2020 School Year Special Education Deficit

ACTION

As a standard practice, administration asks the board to consider approving the application for additional allowable growth and supplemental aid. In addition to the overall general operating fund budget, school districts monitor revenues and expenditures of the special education program and report annually to the Department of Education.

Districts can spend more than they take in for special education, but the excess expense must be covered with general fund dollars. When the district reports a negative fund balance in special education, that state allows districts to recover the spending authority for those expenditures. For the 2019-2020 fiscal year, the district spent approximately

$365,235.41 ($339,270.92 for 2018-19) more than receivable revenue and is approximately $25,964.49 more than the previous year. The School Budget Review Committee (SBRC) will consider allowing recovery of the budget authority in October.

 

Administration recommends approving the Request for Modified Allowable Growth and Supplemental Aid for FY20 Special Education deficit.

 

RECOMMENDATION

Approve request for Modified Allowable Growth and Supplemental Aid for the 2019- 2020 school special education deficit.

 

    1. Consider Approving the Application for the Coronavirus Relief Fund Future Ready Iowa Employer Innovation Fund Grant

ACTION

Clarinda Economic Development Corporation and CCSD acknowledge their continued support of Iowa Western Community College’s CEAM program, which brings area high schools and industries together to provide opportunities to students to pursue high- demand careers in advanced manufacturing careers in our area. The Coronavirus Relief Fund Future Ready Iowa Employer Innovation Fund Grant will help give youth and families the opportunity to stay in rural communities by providing skilled jobs with competitive wages and advancement opportunities.

 

RECOMMENDATION

Approve the Application for the Coronavirus Relief Fund Future Ready Iowa Employer Innovation Fund Grant.

 

    1. Consider Approving the Fundraising for the Industrial Technology Department

ACTION

The Industrial Technology department is requesting to raise funds for additional tools, equipment, and safety materials to use in class. The current classes are building various projects including chairs, shelves, bag game boards, and work benches. Examples of fundraising would include but are not limited to selling chairs – unpainted for $75 a piece or painted for $100, having a silent auction for two painted Cardinal chairs, and board games such as corn hole and rings. Additional fundraiser items would be approved by the Superintendent.

 

RECOMMENDATION

Approve the fundraising for the Industrial Technology Department upon approval of the Superintendent.

 

    1. Consider Approving the COVID-19 Emergency Work From Home Employee Agreement

ACTION

To continue providing appropriate educational opportunities to students during COVID- 19, CCSD may require employees or employees may request to work from home and not at their building site location for a period of time. This work from home arrangement, teleworking, will only be in affect if CCSD determines it necessary and appropriate.

Once CCSD determines teleworking is no longer necessary and/or appropriate, it will cease to be an option for employees and they will be required to report to their building site for work.

 

 

RECOMMENDATION

Approve the COVID-19 Emergency Work From Home Employee Agreement.

 

 

  1. Meeting Announcements:

Please note the schedule of meetings.

    1. Our next regular meetings are on Wednesday, October 14, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.
    2. The Clarinda City Council and CCSD School Board will have a joint meeting on October 28, 2020 at 4:00 p.m. in the Middle School Commons and via Zoom. Following the joint meeting, the School Board will hold its regular meeting.
    3. Iowa Association of Schools Boards 75th Annual Convention, November 17-19, 2020 This year the convention will be held online. Please contact Mrs. McKinnon by September 27 if you plan on attending.

 

  1. Adjournment

The President will call for a motion and a second to adjourn the meeting.

Jen@iowaschool… Sun, 11/08/2020 - 18:43

2020.09.24 - Special Meeting

2020.09.24 - Special Meeting

Clarinda Community School District Special Meeting

Thursday, September 24, 2020 at 3:30 PM

McKinley Central Office and Zoom

 

Agenda

 

The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.

 

  1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

 

  1. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

 

  1. Meeting agendas are available for the public at the table at the side of the room.

 

  1. Meeting agendas, materials, and minutes are also available on the district web page.

 

  1. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

  1. Roll Call

The President will ask for roll call.

 

  1. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

  1. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

  1. New Business
    1. Consider Approving Health Forms

ACTION

The health department is enhancing the CCSD health forms to improve efficiency and effectives while providing the highest level of care.

 

RECOMMENDATION

Approve health forms.

 

  1. Adjournment

The President will call for a motion and a second to adjourn the meeting.

Jen@iowaschool… Sun, 11/08/2020 - 18:43

2020.10.14 - Regular Meeting

2020.10.14 - Regular Meeting

Clarinda Community School District Regular Meeting

Wednesday, October 14, 2020 at 4:00 PM

McKinley Central Office and Zoom

 

Agenda

 

1. Call to Order

The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.

 

  1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

 

  1. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

 

  1. Meeting agendas are available for the public at the table at the side of the room.

 

  1. Meeting agendas, materials, and minutes are also available on the district web page.

 

  1. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

  1. Roll Call

The President will ask for roll call.

 

  1. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

  1. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

  1. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

 

    1. Approve Minutes of the September 23, 2020 Regular Meeting
    2. Approve Minutes of the September 24, 2020 Special Meeting
    3. Approve Bills
    4. Approve Open Enrollment Requests for 2020-2021 School Year

In accordance with Iowa Code, administration recommends approving the open Enrollment requests. These requests are for the 2020-2021 school year.

 

Open Enrollment into the district 2020-2021: 1 from Shenandoah, eleventh grade (Jaymarian Session)

 

Open Enrollment out of the district 2020-2021: none

    1. Approve Recommendation to Transfer for 2020-2021 School Year Administration is requesting to transfer for the 2020-2021 school year. Please

accept the following recommendations for transfer to meet district staffing needs: Curt Dow to head Middle School Wrestling Coach from Assistant Coach

 

  1. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

    1. TLC Report

The TLC team will give its report.

    1. ELO (TAG) Presentation

Mrs. VandenBosch will present.

    1. Financial Reports

Mr. Pedersen will give his report.

    1. Superintendent

Mrs. Bergman will give her report.

    1. Board Correspondence

 

  1. New Business
    1. Consider Approving the Morningside College Memorandum of Understanding

ACTION

Morningside College would like to send teacher candidates to student teach and work on practicums in the district. As part of the paperwork requirement, the document needs to be signed and approved.

 

RECOMMENDATION

Approve Morningside College Memorandum of Understanding

 

    1. Consider Approving the Allowable Growth and Supplemental State Aid for Limited English Proficiency Program for the amount of $22,107.44

ACTION

If SBRC approves this request, it will increase the district’s funding received for the Limited English Proficiency Program.

 

RECOMMENDATION

Approve the request of the Allowable Growth and Supplemental State Aid for Limited

 

English Proficiency Program for the amount of $22,107.44

 

 

    1. Consider Approving the Purchase of Tools and Equipment for Industrial Technology from Grizzly Industrial Inc.

ACTION

The staff made a priority list of the tools and equipment that is needed in class. Grizzly Industrial Inc. issued a quote of $21, 248.21. Perkins funds of $15,830.00 will go towards the purchase.

 

RECOMMENDATION

Approve the purchase of tools and equipment for $21,248.21 from Grizzly Industrial Inc.

 

    1. Consider Approving the Purchase of Tools and Equipment for Industrial Technology from Acme Tools

ACTION

The staff made a priority list of the tools and equipment that is needed in class. Acme Tools issued a quote of $26,354.09 but this includes tax of $1724.10 which will be asked to be taken off since we are a school district.

 

RECOMMENDATION

Approve the purchase of tools and equipment for $24,629.99 from Acme Tools pending removal of tax.

 

    1. Consider Approving the Title IX Assignment Roles

ACTION

Title IX prohibits sex discrimination in educational programs. On February 26, 2020, the

U.S. Department of Education announced new Title IX enforcement initiative at K-12 schools. This is intended to strengthen the abilities of schools to respond to all incidents of sexual harassment and assault. The effective date was August 14, 2020.

 

RECOMMENDATION

Approve Josh Porter for Title IX Coordinator, Cindy Opperman for Title IX Investigator, Denise Green for Title IX Decision-Maker, Allie Wellhausen for Title IX Appellate Decision Maker, and Nancy McKinnon for Title IX Record Keeper.

 

    1. Consider Approving the Handicap Accessible Viewing Deck at the Football Field

ACTION

A plan has been drawn for a handicap accessible viewing deck on the north side of the home bleachers. It would consist of two tiers for handicap patrons and a family member during games, meets, and events. The Industrial Technology classes would construct it with the goal of completion by track season. The quote for the cost is $10,220 but if the lumber prices are substantially higher, the board will be apprised of the cost.

RECOMMENDATION

Approve the building of the handicap accessible viewing deck at the football field.

 

    1. Consider Approving Using EMC Underwriters Attorney for the Medicaid Billing Company Data Breach

ACTION

In September our Medicaid billing company, Timberline, notified us that they had encountered a security breach with its data. Mr. Pedersen has had meetings with EMC insurance underwriters attorney representation and Timberline CEO. He believes going with EMC is the best option because this will ensure that notices get sent to all required parties such as Local, Federal, and State agencies.

 

RECOMMENDATION

Approve using EMC underwriters attorney for the Medicaid billing company, Timberline, data breach.

 

    1. Consider Approving Request for Modified Allowable Growth and Supplemental Aid for the 2019-2020 School Year Special Education Deficit

ACTION

As a standard practice, administration asks the board to consider approving the application for additional allowable growth and supplemental aid. In addition to the overall general operating fund budget, school districts monitor revenues and expenditures of the special education program and report annually to the Department of Education.

Districts can spend more than they take in for special education, but the excess expense must be covered with general fund dollars. When the district reports a negative fund balance in special education, that state allows districts to recover the spending authority for those expenditures. For the 2019-2020 fiscal year, the district spent approximately

$421,107.42 ($339,270.92 for 2018-19) more than receivable revenue and is approximately $81,836.50 more than the previous year. The School Budget Review Committee (SBRC) will consider allowing recovery of the budget authority in October. Administration recommends approving the Request for Modified Allowable Growth and Supplemental Aid for FY20 Special Education deficit.

 

RECOMMENDATION

Approve request for Modified Allowable Growth and Supplemental Aid for the 2019- 2020 school special education deficit of $421,107.42.

 

    1. Consider going into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i)

ACTION

Under Iowa Code, Chapter 21.5, the reason for holding a closed session must be announced and entered in the minutes. A roll call vote must be taken, and the minutes must show how each member voted on closing the session.

 

RECOMMENDATION

Board member moves that we hold a closed session as provided in section 21.5(1)(i) of the open meetings law to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.

 

  1. Meeting Announcements:

Please note the schedule of meetings.

    1. The next meeting is a work session on Monday, October 19, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.
    2. The next regular meeting is on Wednesday, October 28, 2020 at 4:00 p.m. in the Commons at Middle School and via Zoom. The first part of the meeting will be a joint meeting with the City Council. The second part both boards will have their meetings – school board will remain in the Commons while the City Council will meet at City Hall.
    3. Iowa Association of Schools Boards 75th Annual Convention, November 17-19, 2020 This year the convention will be held online.

 

  1. Adjournment

The President will call for a motion and a second to adjourn the meeting.

Jen@iowaschool… Sun, 11/08/2020 - 18:43

2020.10.19 - Work Session

2020.10.19 - Work Session

Clarinda Community School District Work Session

Monday, October 19, 2020 at 5:00 PM

McKinley Central Office and Zoom

 

Agenda

 

  1. Call to Order

The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.

 

    1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

 

    1. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

 

    1. Meeting agendas are available for the public at the table at the side of the room.

 

    1. Meeting agendas, materials, and minutes are also available on the district web page.

 

  1. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

  1. Roll Call

The President will ask for roll call.

 

  1. Community Tennis Courts

Discussion concerning the repairs/updates of the community tennis courts.

 

  1. Student Outcomes

Discussion of where our students are today and in the future.

 

  1. Branding

Discussion about a district visual and naming of building(s).

 

  1. Instructional Programming

Discussion of possible authentic coursework/experiences.

 

  1. Communications Team

Discussion and sharing ideas for district communications.

 

  1. Internships

Discussion on possible community student internships.

 

  1. Work Opportunities

Sharing of job opportunities with a local industry.

 

  1. Registered Apprenticeships

Discussion of registered student apprenticeships through the Department of Labor.

 

  1. Facilities

Sharing of current and possible authentic opportunities at CCSD facilities as well as necessary updates, repairs and services.

 

  1. Facility Parking Lot

Discussion focused on 1180 S. 16th Street.

 

  1. Professional Learning

Looking at current professional learning and opportunities for future learning.

 

  1. Senior Experience

Discussion on senior-identified learning/experiences desired prior to graduation.

 

  1. Funding

Discussion on current and future funding sources for instructional programming, equipment, furniture and facilities.

 

  1. Human Resources

Discussion focused on personnel needed to support CCSD goals.

 

  1. Focused Time

Discussion of dedicated time for superintendent, staff and outside entities to move the work forward.

 

  1. Audit

Discussion on the current, requested State of Iowa audit.

 

  1. Policy Next Steps

Discussion on how policies will be reviewed.

 

  1. Other

 

  1. Adjournment

The President will call for a motion and a second to adjourn the meeting.

Jen@iowaschool… Sun, 11/08/2020 - 18:44
File Attachments

2020.10.28 - Joint Meeting

2020.10.28 - Joint Meeting

Clarinda Community School District Joint Meeting with Clarinda City Council Wednesday, October 28, 2020 at 4:00 PM

Middle School Commons and Zoom

 

Agenda

 

1. Call to Order

The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.

 

  1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

 

  1. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

 

  1. Meeting agendas are available for the public at the table at the side of the room.

 

  1. Meeting agendas, materials, and minutes are also available on the district web page.

 

  1. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

  1. Roll Call

The President will ask for roll call.

 

  1. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

  1. Joint Meeting
    1. Japan Presentation – Anna DeGroot and Kari VanNostrand
    2. General Discussion

 

  1. Adjournment

The President will call for a motion and a second to adjourn the meeting. Following the joint meeting, the school board will go into their regular board meeting while the city council retires to the Lied Library for their regular council meeting.

Jen@iowaschool… Sun, 11/08/2020 - 20:03
File Attachments

2020.10.28 - Regular Meeting

2020.10.28 - Regular Meeting

Clarinda Community School District Regular Meeting

Wednesday, October 28, 2020 at 4:30 PM

Middle School Commons and Zoom

 

Agenda

 

1. Call to Order

The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.

 

  1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

 

  1. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance. Zoom guest will asked to identify themselves.

 

  1. Meeting agendas are available for the public at the table at the side of the room.

 

  1. Meeting agendas, materials, and minutes are also available on the district web page.

 

  1. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

  1. Roll Call

The President will ask for roll call.

 

  1. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

  1. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

  1. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

 

    1. Approve Minutes of the October 14, 2020 Regular Meeting
    2. Approve Minutes of the October 19, 2020 Work Session
    3. Approve Bills
    4. Approve Special Education Contracts

The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district. The resident district of any Iowa student who receives special education services is responsible for the education costs regardless as to where they student is served. The board will be approving contracts with districts who have students at the Academy or attending Clarinda High School. Each time an Iowa special education student enrolls at the Academy or in the district, a new contract with the resident district needs to be approved by the board. Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.

    1. Approve Recommendations to Hire for 2020-2021 School Year

Administration is requesting to hire for the 2020-2021 school year. Please accept the following recommendations for hire to meet district staffing needs:

Logan Wood as High School Instructor for 0.1 FTE Andy Johnson as Middle School Boys Basketball Coach

Sage Lloyd as High School Boys Assistant Track Coach pending completion of hiring process

    1. Approve Resignations for 2020-2021 School Year

Administration is requesting to accept the following resignations for the 2020-2021 school year:

Karlee Barlow, Associate

Jane Mayer, High School Wrestling Cheer Coach

    1. Approve Winter Volunteer Coaches

Mr. Porter has identified winter volunteer coaches and recommends approval.

 

  1. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

    1. High School Student Council Report The Student Council will give its report.
    2. PK-6 Principal Report

Ms. Opperman will give her report.

    1. Superintendent

Mrs. Bergman will give her report.

 

  1. New Business
    1. Consider Approving Resurfacing Tennis Court Project ACTION

The city tennis courts are in need of being resurfaced. City officials and school officials have met to discuss the project and evaluate the bids and the total costs. The city would pay half the cost and the school district would pay the other half. The city has received a grant from the Clarinda Foundation bringing the remaining cost to $38,000.00.

 

RECOMMENDATION

Approve the school district's cost to resurface the tennis courts, matching the city’s financial contribution and not exceeding $19,000.00.

 

    1. Consider Approving Donation from the Together Class ACTION

The First United Methodist Church Together Sunday School Class would like to donate

$100 to the school nurse fund.

RECOMMENDATION

Approve the donation of $100 to the school nurse fund from the First United Methodist Church Together Sunday School Class.

 

    1. Consider Adopting Resolution to Consider Continued Participation in the Instructional Support Program

ACTION

The Instructional Support Levy is set to expire on June 30, 2021 and it is being requested to renew this for another five years to financially support the district. A notice will be placed in the newspaper and a public hearing will be set for November 11, 2020 at the regular board meeting.

RECOMMENDATION

Approve considering adopting the resolution to consider the continued participation in the Instructional Support Program.

 

    1. Consider Approving Hiring a Floating Substitute for the Remainder of the 2020- 2021 School Year

ACTION

Individual will serve in PK-12 classrooms or any other needs within the daily operations of the district. Contract days will be limited to student instructional days.

RECOMMENDATION

Approve hiring a floating substitute for the remainder of the 2020-2021 school year.

 

    1. Consider Approving TLC Operational Sharing for 2021-2022 School Year with South Page

ACTION

Clarinda Community School District and South Page Community School District will share state TLC funds, create/maintain roles supported by student data and district needs, and engage in common, aligned professional learning.

RECOMMENDATION

Approve TLC operational sharing with 2021-2022 school year with South Page

 

    1. Consider Approving Coronavirus Relief Fund Earn and Learn Grant Opportunity Through Iowa Force Development

ACTION

This grant will help support to develop new programs providing training opportunities for short-term credentials in high demand occupations. Applications can apply for up to

$250,000.

 

 

RECOMMENDATION

Approve the Coronavirus Relief Fund Earn and Learn Grant Opportunity

 

    1. Consider Approving Filling the Title I Reading Position ACTION

The position was left unfilled when the current teacher was moved to fill an elementary classroom position.

RECOMMENDATION

Approve filling the Title I Reading Position for the remainder of the 2020-2021 school year.

 

  1. Meeting Announcements:

Please note the schedule of meetings.

    1. Immediately following the meeting, Mr. Hill will give building tours to the Board.
    2. Our next regular meeting is on Wednesday, November 11, 2020 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
    3. Iowa Association of Schools Boards 75th Annual Convention, November 17-19, 2020 This year the convention will be held online.

 

  1. Adjournment

The President will call for a motion and a second to adjourn the meeting.

Jen@iowaschool… Sun, 11/08/2020 - 18:44

2020.11.11 - Regular Meeting Agenda

2020.11.11 - Regular Meeting Agenda

Clarinda Community School District

Regular Meeting

Wednesday, November 11, 2020 at 4:00 PM

McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

Agenda

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

The President will ask for roll call.

 

4. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

5. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

6. Open Hearing on Continuation of Instructional Support Levy

Board President states, “At this time we will hold the public hearing on the resolution of the Continuation of the Instructional Support Levy. Is there anyone present who wants to voice or present an oral or written objection to continue the Instructional Support Levy?” Following a pause to allow anyone to voice their opinion, he will turn to the board secretary and ask, “Do we have any written objections that have been previously filed to continue the Instructional Support Levy?” After the board secretary presents any written objections, the president closes the meeting by stating “I now declare the public hearing closed.”

 

7. Organizational Meeting

The board secretary will start the process for the organization of the school board.

              7.1 Election of Officers

               The school board will elect a President and a Vice President who shall hold office until November 2021.

             7.1.1 President

                      The board secretary calls for nominations; nominations need not seconded. The board will vote on                                     the nominations and the board secretary will announce the results of the vote and will administer the oath of office to the newly elected president and the newly elected president will assume the chair.                     

                        7.1.2. Vice President

                                   The president calls for nominations; nominations need not be seconded. The board will vote on    the nominations and the president will announce the results and administer the oath of office.                                

7.2 Determination of Dates, Times, and Locations for Regular Board Meetings.

            ACTION

Currently the district meets the second and fourth Wednesdays of each month at 4:00 p.m. in the board room at McKinley. Please remember, that with appropriate notice, the school board can meet as needed to conduct school business.

RECOMMENDATION

School board meetings be held on the second and fourth (exception of July and December) Wednesdays of each month at 4:00 p.m. in the McKinley board room.

 

            7.3 Approve Treasurer’s Report FY20

                        ACTION

                        Mr. Pedersen has prepared the Treasurer’s Report FY20 for board review.

                        RECOMMENDATION

                        Approve the Treasurer’s Report FY20 as prepared and presented.

 

7.4 Approve Bank Depositories

            ACTION

Districts are required to identify financial institutions to be depositories of the Clarinda Community School District funds in conformance with all applicable provisions of Iowa code Chapters 452 and 453 (1993) as amended by 1984 Iowa Acts, S.F. 2220. We list all the banks in Clarinda, but we primarily use PCSB because of the interest rates they have provided. We have also used Wells Fargo (ISJIT), which is a group organization that pools money from many districts in the state allowing them to sometimes offer high inters rates on any money invested. By listing all of the banks, Mr. Pedersen is able to secure the highest interest rates. This will be a roll call vote.

RECOMMENDATION

Adopt a resolution that Clarinda Community School District of Clarinda, IA in Page County, IA approves the following list of financial institutions to be depositories of the Clarinda Community School Districts funds in conformance with all applicable provisions of Iowa code Chapters 452 and 453 (1993) as amended by 1984 Iowa Acts, S.F. 2220. The business manager, board secretary, and board treasurer is hereby authorized to deposit Clarinda Community School funds in amounts not to exceed the maximum approved for each respective financial institution as set out. Administration recommends approval of the attached list of financial institutions as depositories of Clarinda Community School Funds.

           

7.5 Approve Access to Clarinda Community School District Financial and Portfolio Accounts

      ACTION

      Approving this agenda item annually maintains clear authorization and governance over who can access school district bank accounts and financial portfolios. The  

      School Board President, Business Manager, and Superintendent shall have access to view district bank accounts and financial portfolios. This is an added measure of

      assurance.

      RECOMMENDATION

      Approve authorizing the School Board President, Business Manager, and Superintendent to have access to view district bank accounts and financial portfolios. 

 

7.6 Approve Official Newspaper

      ACTION

      As required by law, the school board annually designates the official newspaper for the district. The Clarinda Herald Journal has been the designated newspaper to post

      notices and official business of the district.

      RECOMMENDATION

Approve designating the Clarinda Herald Journal as the district’s official newspaper for the 2020-2021 school year.

 

            7.7 Approve the 2020-2021 Reimbursement Schedule

                  ACTION

                  The school board annually approves the reimbursement schedule for authorized travel expenses incurred for business conducted by and for the district.

                  RECOMMENDATION

                  Approve the 2020-2021 reimbursement schedule.

 

            7.8 Committee Assignments

                  The practice has been for the president to appoint people to serve on various committees. This can be handled in three ways. The president can appoint members

                  based on members’ interest; members can express interest and discuss roles at the board meeting; or the president can just appoint. The board may want to spend time

                  thinking about the committees and assigning them at the next board meeting. If you have committee preference, please contact Mrs. Bergman and she will start tracking

                  interest.

 

                  7.8.1. Finance

                            Two members will serve. In the past, a member has physically reviewed each of the bills and made recommendations for approval. The school board receives

    the bill listing which has all of the bills identified and serves the purpose of review and approval. This committee reviews budgets and those items that

    impact the budget (i.e. preliminary vetting).

                  7.8.2. Facilities

                            Two members will serve. This committee meets and reviews facility and capital outlay plans.

                  7.8.3. Policy

                            Two members will serve. The committee reviews 1/3 of the policy manual and any new policies the district has each year. We are required by law to review policies every five years but we have stayed on a three year rotation. The committee meets periodically throughout the year and makes recommendations to the board.

                  7.8.4. School Improvement

                            Two members serve. The SIAC committee is charged with gathering community insight and feedback. SIAC will meet throughout the year to

     communicate all state requirements in school improvement efforts.

                  7.8.5. Activities

                            Two members serve. The role of this committee is to review concerns, issues, and requests that impact district activities. This committee meets as deemed

     necessary.

                  7.8.6. Technology

                            Two members serve. The role of this committee is to work with the district technology committee while reviewing and planning for technology needs that

     support instruction and student achievement. This committee meets periodically throughout the year.

                  7.8.7. Legislative Action Network

                            One member serves. The designated member serves as the Legislative liaison to receive and share legislative information with the board. In addition, the board

    member attends the IASB Delegate Assembly to discuss and plan legislative priorities.

                  7.8.8. Page County Conference Board

                            One member serves. The member meets with other city and school representatives to help set salaries for county employees and typically meet

    once a year.

 

8. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

            8.1 Approve Minutes of the October 28, 2020 Joint Meeting with City Council

            8.2 Approve Minutes of the October 28, 2020 Regular Meeting

            8.3 Approve Bills

8.4 Approve Special Education Contracts

The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district.  The resident district of any Iowa student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have students at the Academy or attending Clarinda High School.  Each time an Iowa special education student enrolls at the Academy or in the district a new contract with the resident district needs to be approved by the board.  Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.  

8.5 Approve Recommendations to Hire for 2020-2021 School Year

                        Administration is requesting to hire for the 2020-2021 school year. Please accept the following recommendations for hire to meet district staffing needs:

                        Deitrich Engstrand as a paraprofessional

                        Katie Kendall as a paraprofessional

                        Mackenize Clark as a fifth grade teacher

 

9. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

            9.1 Financial Reports - (Financial Report - Nutrition Report)

                        Mr. Pedersen will give his report.

            9.2 Superintendent

                        Mrs. Bergman will give her report.

            9.3 Board Correspondence

 

10. New Business

10.1 Consider Approving SBRC Application for Maximum Modified Supplemental

        Authority

ACTION

Due to enrollment changes, open in and out enrollment changes, the district can seek authority from the SBRC for $114,896 as modified supplemental funds.

RECOMMENDATION

            Approve maximum modified supplemental funding of $114,896 for increased enrollment and open enrollment out.

 

10.2 Consider Adopting the Resolution for Continuation of the Instructional  Support Levy

ACTION

The Instructional Support Levy is set to expire on June 30, 2021 and it is necessary to renew this for another five years to financially support the district and students. This is provided in Sections 257.18 through 257.21 of the Iowa Code. A notice in the newspaper was published and the hearing was set.

 

RECOMMENDATION

Approve adopting the resolution for continuation of the Instruction Support Levy.

 

10.3 Consider Approving the Amendment on the Agreement Between Green Hills AEA and Clarinda Community School District for Additional Days for the

        School-Based Interventionist

ACTION

The district is needing additional days of service for the School-Based Interventionist to assistant the district’s students for the 2020-2021 school year.

RECOMMENDATION

Approve the amendment on the agreement between Green Hills AEA and Clarinda Community School District for additional days for the School-Based Interventionist.

           

10.4 Consider Approving the Process to Purchase a Bus for the 2021-2022 School Year

ACTION

In the effort to keep our bus fleet well maintained, it is being requested to approval the purchase of one new route bus for the 2021-2022 school year. This would replace a 2005 bus which would be traded-in. Once the bids are received, administration will bring a recommendation to award the purchase. PPEL funds will be used to support this expenditure (bus estimate is $120,000 – this includes seat belts now).

RECOMMENDATION

            Approve the process to purchase a bus for the 2021-2022 school year.

 

            10.5 Consider Approving the Donation of a Bandsaw

ACTION

The Industrial Technology class is in need of new of a second bandsaw. Jeff McCall would like to donate his to the program.

RECOMMENDATION

            Approve the donation of a bandsaw for the Industrial Technology class from Jeff McCall.

 

            10.6 Consider Approving Heat Pump Replacement at Garfield

            ACTION

            A heat pump in room 118 at Garfield failed and the compressor shorted out. The unit was installed in 1997 and is original to the building. It is recommended to replace it.

            Two bids were received from Wallin Plumbing and Heating ($11,286.44) and Trane $16,111.00).

            RECOMMENDATION

            Approve the bid from Wallin Plumbing and Heating for $11,286.44 to replace the heat pump at Garfield Elementary.

 

10.7 Consider Approving the Snow Removal Bid for the 1180 S. 16th Street Location

            ACTION

            The bid proposal was published and one bid was received. It is being recommended to accept the bid of Degase Home Improvement for $75 an hour to remove snow at the

1180 S. 16th Street parking lot.

           

RECOMMENDATION

            Approve the snow removal bid from Degase Home Improvement of $75 an hour for the 1180 S. 16th Street location.

 

10.8 Consider Approving the 2020-2021 Region 13 RPP Consortium Grant Application

            ACTION

            This grant promotes career and college readiness through thoughtful career guidance and purposeful academic and technical planning practices; and high-quality, integrated
            career
and technical education programming. This grant will provide students the opportunity to access a spectrum of high-quality work-based learning experiences through
            collaboration 
with a work-based learning intermediary network and all students equitable access to programs and encourage the participation of underrepresented student
            populations in 
career and technical education programming.

            RECOMMENDATION

            Approve the 2020-2021 Region 13 RPP Consortium Grant Application.

 

            10.9 Consider Approving the DECAT/CPPC Grant

            ACTION

            Clarinda Community School District has been awarded a Community Networking Grant in the amount of $3,750.00 from the Fremont – Page – Taylor Decategorization &
             CPPC 
Board to support the School Based After School At-Risk Tutoring Program.

            RECOMMENDATION

            Approve the DECAT/CPPC Grant for $3750.00 for the School Based After School At-Risk Tutoring Program.

 

            10.10 Consider Canceling the Second Meeting on Wednesday, November 25 and having a Work Session on Monday, November 23

ACTION

Due to Thanksgiving being the day after the second meeting, it has been suggested that the November 25 meeting be canceled and a work session be held Monday, November 23 at 4:00 pm. The next regular meeting would be December 9, 2020.

RECOMMENDATION

            Approve canceling the second November board meeting on November 25, 2020 and have a Work Session on Monday, November 23.  

 

            10.11 Consider Approving Hiring an Assistant Bowling Coach

ACTION

This is the third year for the bowling program and it continues to grow. Currently there is only a head coach for 35 plus athletes. In order for the students to continue to excel and learn, there is a need for an assistant coach.

RECOMMENDATION

            Approve hiring an assistant bowling coach.

 

11. Meeting Announcements:

Please note the schedule of meetings.

            9.1 Our next regular meeting is on Wednesday, December 9, 2020 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.  

 

12. Adjournment

The President will call for a motion and a second to adjourn the meeting.

 

nmckinnon@clar… Thu, 12/17/2020 - 14:14

2020.11.18 - Special Meeting Agenda

2020.11.18 - Special Meeting Agenda

Clarinda Community School District

Special Meeting

Wednesday, November 18, 2020 at 4:00 PM

McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

 

Agenda

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

The President will ask for roll call.

 

4. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

5. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. New Business

6.1 Consider Approving SBRC Waiver for the Modified Allowable Growth Funds

ACTION

CCSD is requesting to receive a rule waiver and the actual modified supplemental amount for the At-Risk/Drop-Out Prevention program.

RECOMMENDATION

            Approve the SBRC waiver for the Modified Allowable Growth funds for $170,555.

7. Meeting Announcements:

Please note the schedule of meetings.

            7.1 Board work session is on Monday, November 23, 2020 at 4:00 p.m. in the Boardroom at McKinley.

7.2 Our next regular meeting is on Wednesday, December 9, 2020 at 4:00 p.m. in the Boardroom at McKinley     and via Zoom.  

8. Adjournment

The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Thu, 12/17/2020 - 14:31

2020.11.23 - Work Session

2020.11.23 - Work Session

Clarinda Community School District

Work Session

Monday, November 23, 2020 at 4:00 PM

McKinley Central Office

Agenda

 

1. Call to Order

    The President will call the meeting to order using the gavel if necessary.  The President will request those  with communication devices to either turn them off or place them on          silent mode.  This may be a good time to introduce any special guests.

    1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

    2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

    3. Meeting agendas are available for the public at the table at the side of the room.

    4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

    The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

    The President will ask for roll call.

 

4. Speaking from Experience

    Kirk Tyler from Atlantic Bottling (Coca Cola) will speak.

 

5. Catch a Glimpse of the Present and Future

    Student Chase McAndrews representing the team of Arin Eberly, Tatum Watkins, Sarah Tunnicliff, John Schwab, and Taylor Wagoner will speak.

 

6. Student Outcomes – Portrait of a Graduate/Human/Change Agent

    Discussion will focus on curiosity, agility, creativity, collaboration, communication, innovative mindset, emotional intelligence, critical thinking and leadership.

 

7. Frame the Experience

    Simon Sinek’s Golden Circle will be discussed.

 

8. CCSD Vision (Why?) In everything we do, we believe…

    Serving students to hone the skills, habits, mindsets, and dispositions necessary for a life of satisfaction and contribution in the 21st century.

 

9. Collaborative Partnerships between Business, Industry, Community, and Education (How?) The way we serve students.

    Discussion will include partnerships with CCSD.

 

10. Instructional Programming (What?) We happen to serve students, do you want to provide innovative learning experiences and spaces?

      Discussion will include facilitating an entrepreneurial and innovative approach along with courses and experiences for students.

 

11. Timeline (When?)

      Discussion on Future Ready Iowa Community Experience.

    

12. District, Campus, and Community Sites (Where?)

      Discussion on 1180 S. 16th building and on-site businesses.

 

13. Clarinda Economic Sectors (Data-Driven)

      Options to be discussed are human services, bioscience and value-added agriculture, construction, and transportation and logistics.

 

14. Partnerships and Curriculum Co-Creation

      Discussion will include architects and construction management firms.

 

15. Projects/Project Board(s)

      Discussion will include projects for the students, staff and community.

 

16. Funding Sources

      Discussion will include what funding sources are available to the district.

 

17. Learning

      Discussion will focus on registered apprenticeships and internships.

 

18. Invitation to Senior Experiences

      Discussion will focus on a zoom engagement opportunity, Awareness2Action: Equity and Inclusion.

 

19. Leadership for the Future

      Discussion will include early retirement, equipment, and lead bus driver position.

 

20. Service and Gratitude Opportunities and Ideas

      Discussion will include how to show gratitude in the community.

 

21. Other

 

22. Adjournment

      The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Fri, 12/18/2020 - 14:58

2020.12.9 - Regular Meeting Agenda

2020.12.9 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, January 13, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegianc
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the November 11, 2020 Regular Meeting
6.2 Approve Minutes of the November 18, 2020 Special Meeting
6.3 Approve Minutes of the November 23, 2020 Work Session
6.4 Approve Bills
6.5 Approve Special Education Contracts
      
The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district.  The resident district of any Iowa student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have students at the Academy or attending Clarinda High School.  Each time an Iowa special education student enrolls at the Academy or in the district a new              contract with the resident district needs to be approved by the board.  Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.  
6.6 Approve Open Enrollment Requests for 2020-2021 School Year
       In accordance with Iowa Code, administration recommends approving the open enrollment requests.  These requests are for the 2020-2021 school year.
            Open Enrollment into the district 2020-2021: 0 
            Open Enrollment out of the district 2020-2021: 1 South Page, tenth grade (Jadeyn Holste)  
6.7 Approve Recommendations to Hire for 2020-2021 School Year
         Administration is requesting to hire for the 2020-2021 school year. Please accept the  following recommendations for hire to meet district staffing needs:
                  Shala Stroud as Wrestling Cheerleader Coach
                  Joshua Woods as Assistant Bowling Coach                                 

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Financial Report
      Mr. Pedersen will give his report.
7.2 Superintendent
      Mrs. Bergman will give her report.
7.3 Board Correspondence

8. New Business
8.1 Consider Approving Donation of Cameras and Accessories for Art Department
ACTION
Jay Wagoner from Omaha, NE would like to donate the following to the Art Department: Pentax ME super with defective 50mm F2 lens ($100); 2 Pentax K mount lenses, Zykkor MC 80-205mm F4.5 and 28 mm F2.8 ($30); Pentax flash unit ($10); Minolta x700 with film winder and 50mm F2 lens ($190); Minolta flash unit ($10); and tripod and steel cae ($100). The quoted prices reflect KEH market values for mint (like new) equipment. KEH is the largest used camera dealer int he United States.
RECOMMENDATION
Approve the donation of cameras and accessories to the art department.

8.2 Consider Approving Modified Allowable growth Funds for the At-Risk Program for the 2021-2022 School Year
ACTION
This program is designed to focus on attendance, mental health, behaviors, academics, and students who may be at-risk and is required to be approved by the board. The district offers an alternative program for students who are at risk fo dropping out of school; Mr. Gordon is the program facilitator and works with students to help them complete school. The Behavior Interventionist's, Alternative Program Facilitator's and part of the nurse's, Intervention Specialist's, and At-Risk Coordinator's salary are paid through the Modified Allowable growth Fund. This is one of the few ways the board can impact the local levy. Like most of the funds, there are significant restrictions on how much and how these funds can be spent. In addition to approving the At-Risk Plan, we ask the board to approve the district application for the MSA (Modified Supplemental Authority) for 2021-2022. The estimated revenue is $166,386.
RECOMMENDATION
Approve the application for Modified Allowable Growth funds for the At-Risk program for the 2021-2022 school year at the maximum amount of $166,386.

8.3 Consider Approving Voluntary Early Retirement Policies
ACTION
The policy committee met with Mrs. Bergman and Mr. Pedersen to discuss early retirement and are recommending the policies for certified, classified, and administration retirement.
RECOMMENDATION
Approve voluntary early retirement policies, 303.10 Administrative Staff, 407.6 Certified Staff, and 413.6 Classified Staff.

8.4 Consider Approving Voluntary Early Retirement Early Retirement Package
ACTION
Mrs. Bergman and Mr. Pedersen have been researching possible retirement financial options and will present these options to the board. The purpose of early retirement is to put the district in the best financial position and be fiscally responsible.

RECOMMENDATION
Approve a voluntary early retirement package for the current school year.

8.5 Consider Approving Head Bus Driver Position
ACTION
Administration is making the recommendation to create a new position of head bus driver. This will consist of no more than four hours a week. This position will focus on maintaining the bus fleet, routes, and assisting the Transportation Director as needed.

RECOMMENDATION
Approve the head bus driver position. 
   

8.6 Consider Approving Early Graduates
ACTION
Please find attached the list of students being recommended for early graduation at the end of the first semester, pending successful completion of their current courses and district graduation requirements.

RECOMMENDATION
Approve the first semester early graduation list pending successful completion of the graduation requirements as set forth by the Board of Education and the state of Iowa.

 8.7 Consider Approving Cell Phone and iPad
ACTION
There is a need for additional hot spots to assist students for remote learning. Funding will come from the GEERS (Governor's Emergency Education Relief) fund that is allocated for the COVID-19 pandemic.

RECOMMENDATION
Approve purchasing 20 additional cell phone and iPad hot spots and two cases from Apple Inc. for $8479.

9. Meeting Announcements:
Please note the schedule of meetings.
9.1 Our next regular meeting is on Wednesday, January 13, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

    

nmckinnon@clar… Fri, 01/08/2021 - 15:27

2021.01.13 - Regular Meeting Agenda

2021.01.13 - Regular Meeting Agenda

Clarinda Community School District

Regular Meeting

Wednesday, January 13, 2021 at 4:00 PM

McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

 

Agenda

 

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

The President will ask for roll call.

 

4. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

5. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

6. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

6.1 Approve Minutes of the December 9, 2020 Regular Meeting

     Minutes

6.2 Approve Bills

      Bill Report

6.3 Approve Special Education Contracts

The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district.  The resident district of any Iowa student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have students at the Academy or attending Clarinda High School.  Each time an Iowa special education student enrolls at the Academy or in the district a new contract with the resident district needs to be approved by the board.  Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.  

       Contracts

6.4 Approve Recommendations to Hire for 2020-2021 School Year

Administration is requesting to hire for the 2020-2021 school year. Please accept the following recommendations for hire to meet district staffing needs:

     Sage Lloyd as a High School Science and Social Studies teacher

     JennaLee Bramble as an associate

     Richard Iske as head bus driver

6.5 Approve Recommendation for Resignation 2021-2022 school year.

Administration has received the following resignations. Please accept the following resignations:

      Susana Ballesteros, High School Spanish teacher

                       

7. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

7.1 Literacy Report

       Cassie Eberly will give her report.
       Report

7.2 Administrative Report

       Denise Green and Allie Wellhausen will give their report.

7.3 Financial Reports

      Mr. Pedersen will give his report.
      Report 

7.4 Superintendent

      Mrs. Bergman will give her report.

7.5 Board Correspondence

 

8. New Business

8.1 Consider Approving an Anonymous Donation of $500 for Outstanding Lunch Accounts

ACTION
An anonymous donor gave $500 to pay students’ outstanding lunch accounts.

RECOMMENDATION
Approve the donation of $500 from an anonymous donor to pay outstanding student lunch accounts.

 

8.2 Consider Approving the First Reading of the 500 Series of Policy

ACTION
The policy committee and various staff members have reviewed the 500 series and recommend the approval of edits on some policies and maintaining the rest. The edits are marked in the attached policies.

501.1 Resident Students

501.2 Nonresident Students

501.3 Compulsory Attendance

501.3R1 Attendance Cooperation Process

501.4 Entrance – Admissions

501.5 Attendance Center Assignment

501.6 Student Transfers In

501.7 Student Transfers Out or Withdrawals

501.8 Student Attendance Records

501.9 Student Absences – Excused

501.9E1 Request for Remote Learning Form

501.10 Truancy – Unexcused Absences

501.11 Student Release During School Hours

501.11E1 Junior-Senior Open/Off Campus Rules

501.12 Pregnant Students

501.13 Students of Legal Age

501.14 Open Enrollment Transfers – Procedures as a Sending District

501.15 Open Enrollment Transfers - Procedures as a Receiving District

501.16 Homeless Children and Youth

502.1 Student Appearance

502.2 Care of School Property/Vandalism

502.3 Student Expression

502.4 Student Complaints and Grievances

502.5 Student Lockers

502.6 Weapons

502.7 Smoking – Drinking – Drugs

502.8 Search and Seizure

502.8R1 Search and Seizure Regulation

502.8R3 Use of Dogs to Search School Property

502.8E1 Search and Seizure Checklist

502.9 Interviews of Students by Outside Agencies

502.10 Use of Motor Vehicles

502.11 Use of Video Cameras on School Property

503.1 Student Conduct

503.3R1 Student Suspension

503.2 Expulsion

503.3 Fines – Fees – Charges

503.3R1 Student Fee Waiver and Reduction Procedures

503.3E1 Standard Fee Waiver Application

503.4 Good Conduct Policy

503.4E1 Good Conduct Policy

503.5 Corporal Punishment

504.1 Student Government

504.2 Student Organizations

504.3 Student Publications

504.3R1 Student Publications Code

504.4 Student Performances

504.5 Student Fundraising

504.6 Student Activity Program

505.1 Student Progress Reports and Conferences

505.2 Student Promotion – Retention – Acceleration

505.3 Student Honors and Awards

505.4 Testing Program

505.5 Graduation Requirements

505.6 Early Graduation

505.7 Commencement

505.8 Parent and Family Engagement

506.1 Education Records Access

506.1R1 use of Education Records Regulation

506.1E1 Request of Nonparent for Examination or Copies of Education Records

506.1E2 Authorization for Release of Education Records

506.1E3 Request for Hearing on Correction of Education Records

506.1E4 Request for Examination of Education Records

506.1E5 Notification of Transfer of Education Records

506.1E6 Letter to Parent Regarding Receipt of a Subpoena

506.1E7 Juvenile Justice Agency Information Sharing Agreement

506.1E8 Annual Notice

506.2 Student Directory Information

506.2R1 Use of Directory Information

506.2E1 Authorization for Releasing Student Directory Information

506.3 Student Photographs

506.4 Student Library Circulating Records

507.1 Student Health and Immunization Certificates

507.2 Administration of Medication to Students

507.2E1 Authorization Asthma or Airway Constructing Medication Self-Administration Consent Form

507.2E2 Parental Authorization and Release Form for the Administration of Prescription Medication to Students

507.3 Communicable Diseases – Students

507.4 Student Illness or Injury at School

507.5 Emergency Plans and Drills

507.6 Student Insurance

507.7 Custody and Parental Rights

507.8 Student Special Health Services

507.8R1 Special Health Services Regulation

507.9 Wellness Policy

508.1 Class or Student Group Gifts

508.2 Open Night

 

RECOMMENDATION
Approve the first reading of the 500 Series of Policy

 

8.3 Consider Approving Extension of the Families First Corona Virus Response Act

ACTION
The federally mandated Families First Corona Virus Response Act was not extended past December 31, 2020. The board will need to discuss and decide if the district will extend it through this remaining school year.

RECOMMENDATION
Consider approving extension of the Families First Corona Virus Response Act until the end of the 2020-2021 school year.

 

 8.4 Consider Approving State Required Teacher Quality Committee per Iowa Code 284.4

ACTION
The district Employee Relations Team will serve in this capacity. This committee’s responsibility is to determine distribution professional development funds as well as evaluation requirements and teacher compensation beyond the normal work day.

RECOMMENDATION
Approve State Required Teacher Quality Committee per Iowa Code 284.4.

 

8.5 Consider Approving the Sharing Agreement with South Page for a Science Teacher (Chemistry) for the second semester.

ACTION
South Page’s science teacher, Mrs. Denise Rankin, will be teaching Chemistry class seventh and eighth period second semester.
Agreement

RECOMMENDATION
Approve sharing agreement with South Page for science teacher for second semester of the 2020-2021 school year.
Contract

 

 

8.6 Consider Approving the Early Retirements and Resignations from Staff

ACTION
The following staff have submitted paperwork for early retirement and resignation from their positions: Cheryl Beaver (FCS Teacher, 40 years); Karen Hackett (Custodian, 1years); and Cynthia Opperman (Elementary Principal, 7 years). This is a combined total of 60 years in CCSD.

RECOMMENDATION
Approve the early retirement and resignation of Cheryl Beaver, Karen Hackett and Cynthia Opperman, effective at the end of the 2020-2021 school year.

 

8.7 Consider Approving the Management and Operation of Therapeutic Classroom  Agreement with Greenhills AEA

ACTION
This agreement establishes a Therapeutic Classroom in a district building. This will provide a therapeutic setting for up to eight students at a time who are experiencing behavioral difficulties in the traditional public-school setting.
Contract

Contract

RECOMMENDATION
Approve the Management and Operation of Therapeutic Classroom Agreement with Greenhills AEA 2021-2022 School Year.

 

9. Meeting Announcements:

Please note the schedule of meetings.

            9.1 Our next regular meeting is on Wednesday, January 27, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.  

 

10. Adjournment

The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Mon, 01/11/2021 - 16:01

2021.01.19 - Notice of Architect Meeting

2021.01.19 - Notice of Architect Meeting

Clarinda Community School District

Architect Meeting

Tuesday, January 19, 2021 at 2:00 PM

McKinley Central Office

 

Notice

 

A majority of the CCSD Board members, students, staff, and community partners will be meeting with OPN Architects to consider the next steps for instructional programming and aligned property development of 1180 South 16th Street.

 

No action will be taken.

nmckinnon@clar… Mon, 01/18/2021 - 12:41

2021.01.27 - Regular Meeting Agenda

2021.01.27 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, January 27, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

Agenda

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

The President will ask for roll call.

 

4. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

5. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

6. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

            6.1 Approve Minutes of the January 13, 2021 Regular Meeting

                  Minutes

            6.2 Approve Bills

                   Bill Report

            6.3 Approve Open Enrollment Requests for 2021-2022 School Year

                  In accordance with Iowa Code, administration recommends approving the open Enrollment requests. These requests are for the 2021-2022 school year.

Open Enrollment into the district 2021-2022: 2 South Page, first grade (Cheylynn Gilbreath) and fourth grade (Cabria Gilbreath)

Open Enrollment out of the district 2021-2022: 1 CAM, ninth grade (Sydney Johnson)

6.4 Approve Recommendation for Resignation. Please accept the following resignations:

                  Kaitlin Allen as Co-Head Volleyball Coach, effective 2021-2022 school year

                  Courtney Ridnour as paraprofessional, effective February 5, 2021

                       

7. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

7.1 Financial Reports

                        Mr. Pedersen will give his report.

                        Lunch Report

            7.2 Superintendent

                        Mrs. Bergman will give her report.

            7.3 Board Correspondence

 

8. New Business

8.1 Consider Approving Authorization to Submit a Request to the SBRC in amount of $45,712.70 for Administration Cost for the Clarinda Academy for 2021-2022

School Year

ACTION

This amount helps to cover the cost of administration work completed by CCSD administrators for Clarinda Academy for state reporting.

RECOMMENDATION

Approve authorization to submit a request to the SBRC in amount of $45,712.70 for administration cost for the Clarinda Academy for 2021-2022 school year.

 

8.2 Consider Approving the Second and Final Reading of the 500 Series of Policy

ACTION

The policy committee and various staff members have reviewed the 500 series and recommend the approval of edits on some policies and maintaining the rest. The edits are marked in the attached policies.

501.1 Resident Students

501.2 Nonresident Students

501.3 Compulsory Attendance

501.3R1 Attendance Cooperation Process

501.4 Entrance – Admissions

501.5 Attendance Center Assignment

501.6 Student Transfers In

501.7 Student Transfers Out or Withdrawals

501.8 Student Attendance Records

501.9 Student Absences – Excused

501.9E1 Request for Remote Learning Form

501.10 Truancy – Unexcused Absences

501.11 Student Release During School Hours

501.11E1 Junior-Senior Open/Off Campus Rules

501.12 Pregnant Students

501.13 Students of Legal Age

501.14 Open Enrollment Transfers – Procedures as a Sending District

501.15 Homeless Children and Youth

502.1 Student Appearance

502.2 Care of School Property/Vandalism

502.3 Student Expression

502.4 Student Complaints and Grievances

502.5 Student Lockers

502.6 Weapons

502.7 Smoking – Drinking – Drugs

502.8 Search and Seizure

502.8R1 Search and Seizure Regulation

502.8E1 Search and Seizure Checklist

502.8R3 Use of Dogs to Search School Property

502.9 Interviews of Students by Outside Agencies

502.10 Use of Motor Vehicles

502.11 Use of Video Cameras on School Property

503.1 Student Conduct

503.1R1 Student Suspension

503.2 Expulsion

503.3 Fines – Fees – Charges

503.3R1 Student Fee Waiver and Reduction Procedures

503.3E1 Standard Fee Waiver Application

503.4 Good Conduct Policy

503.4E1 Good Conduct Policy

503.5 Corporal Punishment

504.1 Student Government

504.2 Student Organizations

504.3 Student Publications

504.3R1 Student Publications Code

504.4 Student Performances

504.5 Student Fundraising

504.6 Student Activity Program

505.1 Student Progress Reports and Conferences

505.2 Student Promotion – Retention – Acceleration

505.3 Student Honors and Awards

505.4 Testing Program

505.5 Graduation Requirements

505.6 Early Graduation

505.7 Commencement

505.8 Parent and Family Engagement

506.1 Education Records Access

506.1R1 Use of Education Records Regulation

506.1E1 Request of Nonparent for Examination or Copies of Education Records

506.1E2 Authorization for Release of Education Records

506.1E3 Request for Hearing on Correction of Education Records

506.1E4 Request for Examination of Education Records

506.1E5 Notification of Transfer of Education Records

506.1E6 Letter to Parent Regarding Receipt of a Subpoena

506.1E7 Juvenile Justice Agency Information Sharing Agreement

506.1E8 Annual Notice

506.2 Student Directory Information

506.2R1 Use of Directory Information

506.2E1 Authorization for Releasing Student Directory Information

506.3 Student Photographs

506.4 Student Library Circulating Records

507.1 Student Health and Immunization Certificates

507.2  Administration of Medication to Students

507.2E1 Authorization Asthma or Airway Constructing Medication Self-Administration Consent Form

507.2E2 Parental Authorization and Release Form for the Administration of Prescription Medication to Students

507.3 Communicable Diseases – Students

507.4 Student Illness or Injury at School

507.5 Emergency Plans and Drills

507.6 Student Insurance

507.7 Custody and Parental Rights

507.8 Student Special Health Services

507.8R1 Special Health Services Regulation

507.9 Wellness Policy

508.1 Class or Student Group Gifts

508.2 Open Night

RECOMMENDATION

Approve the second and final reading of the 500 Series of Policy.

 

            8.3 Consider Approving IASB Policy Primer

            ACTION

            Recently, the State Board of Education approved changes proposed by the Department of Education to administrative rules related to physical restraint and seclusion of
            students. 
281 Iowa Administrative Code Chapter 103 has been substantially changed and the language of this chapter has been rewritten in its entirety. These changes take
            effect 
January 20, 2021. IASB recommends the addition of new policy.  The policy committee has reviewed and recommends 503.6, 503.6R1, 503.6E1, 503.6E2, and 
            503.6E3.

503.6 Physical Restraint and Seclusion of Students

            503.6R1 Physical Restraint and Seclusion of Students Regulation

            503.6E1 Use of Physical Restraint and/or Seclusion Documentation Form

            503.6E2 Debriefing Letter to Guardian of Student Involved in an Occurrence Where Physical Restraint and/or Seclusion was Used

            503.6E3 Debriefing Meeting Document

           RECOMMENDATION

            Approve the first reading of the policy primers, 503.6, 503.6R1, 503.6E1, 503.6E2, and 503.6E3.

 

8.4 Consider Approving a Bus Bid from School Bus Sales Co. for $105,274 for a 2022 Blue Bird Bus

            ACTION

            This bus is a 65 passenger diesel bus that will be used as a route bus. A 2005 spare route bus will be traded-in. This was the only bid that was received.

            Bid

RECOMMENDATION

            Approve the bus bid from School Bus Sales Co. for $105,274 for a 2022 65 passenger Blue Bird bus.

 

8.5 Consider Approving OPN Architects Contract

            ACTION

            OPN Architects is the proposed architect firm to help the district move forward with the student programming and remodeling of the 1180 South 16th building.

            Contract

            RECOMMENDATION

            Approve OPN Architects contract for $100,000, subject to legal counsel.

 

8.6 Consider Approving Story Construction as the Construction Manger

ACTION

            After interviewing three companies for a construction manager, the facilities team is recommending Story Construction in Ames.

            Contract

            RECOMMENDATION

            Approve Story Construction as the construction manager subject to legal counsel.

 

            8.7 Consider Approving Purchasing Four New Ovens for the Kitchens

            ACTION

            Due to the circumstances of the year, the Food Service department is operating on a high balance. Given the nutrition fund is an enterprise fund, it is not intended to carry a
             
balance of more than three months operating cost. The fund is currently sitting around that if not higher at month end and Joyce has projected us to be about four times our
            
 monthly operating cost by year end. We are encouraged to put this money back into the program; Joyce and Traci would like to update some of the kitchen equipment. They
             have 
created a priority list with new ovens being priority number one at both kitchens. 

            Bids

            RECOMMENDATION

            Approve purchasing four new ovens for the food service kitchens from Douglas Equipment for $32,007.92.

 

8.8 Consider Approving Estimate Invoice from JMC for Student Data Program

            ACTION

            JMC is the district’s student data program. The contract is renewed each year based on the number of students enrolled on the 45th day of school. This quote is an estimate
             based 
on the number of students currently enrolled; this enrollment number more than likely will change.

            Invoice

            RECOMMENDATION

            Approve JMC estimate for district student data program for 2021-2022 school year.

 

            8.9 Consider Approving Greenhills AEA Contract for ERate Services

                  ACTION

                  David Fringer of Greenhills AEA assists school districts on receiving ERate funding. Mr. Fringer will meet with district staff to determine district needs, keep the district
                  
apprised of new ERate rules and funding, and submit ERate district forms.

                  Contract

                  RECOMMENDATION

                  Approve Greenhills AEA contract for ERate services.

 

8.10 Consider going into closed session to discuss the purchase or sale of a particular real estate, but only when premature disclosure could be reasonably expected
                    to 
increase the price the board would have to pay for the property or in case of a sale reduce the price the board could receive for the property per Iowa Code
                    
21.5(1)(j)

                  ACTION

                  Under Iowa Code, Chapter 21.5, the reason for holding a closed session must be announced and entered in the minutes. A roll call vote must be taken, and the minutes
                  
must show how each member voted on closing the session.

                  RECOMMENDATION

                  A board member moved that it holds a closed session to discuss the purchase or sale of a particular real estate, but only when premature disclosure could be reasonably
                 
expected to increase the price the board would have to pay for the property or in case of a sale reduce the price the board could receive for the property per Iowa Code
                 
21.5(1)(j)

           

8.11 Consider any necessary action as a result of the closed session

 

9. Meeting Announcements:

Please note the schedule of meetings.

            9.1 Our next regular meeting is on Wednesday, February 10, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.  

 

10. Adjournment

 The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Tue, 01/26/2021 - 11:36

2021.02.01 - Special Meeting Agenda

2021.02.01 - Special Meeting Agenda

Clarinda Community School District
Special Meeting
Monday, February 1, 2021 at 5:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

Agenda

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

The President will ask for roll call.

 

4. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

5. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

6. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

            6.1 Approve Recommendation for Resignation 2021-2022 school year. Please accept the following resignations:

                  Denise Green, High School Principal, effective at the end of 2020-2021 school year

               

7. New Business

            7.1 Consider Approving the 2020-2021 At-Risk/Drop Out Prevention Plan

ACTION

This plan is set to assist CCSD students who are struggling in their academic progress or who are potentially at risk of dropping out of school.
Annual Review
Part 1
Part 2A
Part 2B
Part 3
Part 4
Part 5
Part 6
Part 7
Part 8

RECOMMENDATION

Approve the 2020-2021 At-Risk/Drop Out Prevention Plan.    

 

8. Meeting Announcements:

Please note the schedule of meetings.

            8.1 Our next regular meeting is on Wednesday, February 10, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.  

 

9. Adjournment

The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Fri, 01/29/2021 - 16:34

2021.02.10 - Regular Meeting Agenda

2021.02.10 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, February 10, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

6.1 Approve Minutes of the January 27, 2021 Regular Meeting
     
Minutes

6.2 Approve Minutes of the February 1, 2021 Regular Meeting
     
Minutes

6.3 Approve Bills
      
Bill Report

6.4 Approve Open Enrollment Requests for 2020-2021 School Year
     
In accordance with Iowa Code, administration recommends approving the open Enrollment requests. These requests are for the 2020-2021 school year.
     Open Enrollment into the district 2020-2021: 2 Bedford, eleventh grade (Jaron Robberts) and ninth grade (Janessa Robberts)
     Open Enrollment out of the district 2020-2021: 0

6.5 Approve Recommendations to Transfer for 2021-2022 School Year
      
Administration is requesting to transfer for the 2021-2022 school year. Please accept the following recommendations for transfer to meet district staffing needs:
      
Jessica Doyle from High School assistant volleyball coach to head volleyball coach
      
Macy Elwood from High School co-head volleyball coach to assistant volleyball coach                               

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.

7.1Administrative Report
     Ms. Opperman will give her report.
          Report

7.2 Financial Reports
      Mr. Pedersen will give his report.
          Nutrition Report
          Financial Report

7.3 Superintendent
      Mrs. Bergman will give her report.

7.4 Board Correspondence

8. New Business

8.1 Consider Approving 2021 Summer Food Service Program
      ACTION 
      The district is eligible for providing our community summer food service at the Middle school. Mrs. DeBolt and Mrs. Johansen have requested the district provide our  
      community with this program, which serves an estimated  60 children per day. This is a great service and will augment the summer school program. They will also provide a
      program that will generate revenue to offset associated cost.
      Letter
      RECOMMENDATION
      Approve the 2021 summer food service program.

8.2 Consider Approving a Consulting Firm for a Possible Superintendent Search
      ACTION
      With Superintendent Bergman as a finalist for the Gilbert CSD superintendent position and time being of essence, the CCSD board will need to decide on a search firm to assist
      in recruiting Mrs. Bergman’s possible replacement. Two consulting firms have been contacted – ED Wise, LLC and Grundmeyer Leader Search.
      ED Wise
      Grundmeyer
      RECOMMENDATION
      Approve a consulting firm for a possible superintendent search.

8.3 Consider Approving an Early Graduate
      ACTION
      Pending successful completion of her current courses and district graduation requirements, Molly Lihs is requesting to graduate in May 2021 (a year early).  Administration is in
      agreement and recommend early graduation.

      RECOMMENDATION
      Approve early graduation request for Molly Lihs, pending successful completion of the graduation requirements as set forth by the Board of Education and state of Iowa.

8.4 Consider Adopting Resolution for Budget Guarantee
      ACTION
      The district is reviewing the needed budget to provide quality educational services to the students it serves. Because of the COVID pandemic many school districts in the state of
      Iowa will be on budget guarantee for the 2021-2022 school year. 
      Resolution
      RECOMMENDATION
      Approve adopting the Budget Guarantee Resolution for FY22 for the regular program budget as allowed under Iowa Code 257.14.

8.5 Consider Approving Agreement with Grandma’s House
      ACTION 
      Grandma’s House is utilizing a room at Garfield Elementary before and after school for school aged children.  Before school a CCSD employee watches the children and 
      Grandma's 
House employees watch the children after school.
      Agreement
      RECOMMENDATION
      Approve the agreement with Grandma’s House.

8.6 Consider Approving Agriculture in the Classroom Teacher Supplement Grant
      ACTION
      Logan Henry (Middle School Agriculture teacher) submitted a grant titled Get Crackin, to the Iowa Agriculture Literacy Foundation. The grant is made possible through the
      support of 
the Iowa Farm Bureau and the Iowa Egg Council. A check for $234 will be sent to the district.
      RECOMMENDATION
     Approve Agriculture in the Classroom Teacher supplemental grant.

8.7 Consider Approving the Amended 2020-2021 School Calendar
      ACTION
      Administration is requesting making up one snow day on March 31 and move professional development to a virtual, flexible option, including required and choice learning.
     Parent-
Teacher conferences will remain on March 29 and 30; and April 1 and 2 would remain no school days for spring break.
     RECOMMENDATION
    Approve amending the 2020-2021 school calendar to allow March 31 to be a make-up snow day and move the professional development day to a virtual, flexible option.

8.8 Consider Approving the Second and Final Reading of the IASB Policy Primers
      ACTION
      Recently, the State Board of Education approved changes proposed by the Department of Education to administrative rules related to physical restraint and seclusion of students.
      281 Iowa Administrative Code Chapter 103 has been substantially changed and the language of this chapter has been rewritten in its entirety. These changes take effect
      January 20, 2021. IASB recommends the addition of new policy.  The policy committee has reviewed and recommends 503.6, 503.6R1, 503.6E1, 503.6E2, and 503.6E3.
      503.6 Physical Restraint and Seclusion of Students
      503.6R1 Physical Restraint and Seclusion of Students Regulation
      503.6E1 Use of Physical Restraint and/or Seclusion Documentation Form
      503.6E2 Debriefing Letter to Guardian of Student Involved in an Occurrence Where Physical Restraint and/or Seclusion was Used
      503.6E3 Debriefing Meeting Document
      RECOMMENDATION
      Approve the second and final reading of the policy primers 503.6, 503.6R1, 503.6E1, 503.6E2, and 503.6E3.

8.9 Consider Approving the First Reading of the IASB Policy Primers
      ACTION
      IASB has reviewed policies and have made recommendations for edits for current policy and addition of new policy.  The policy committee has reviewed and recommend the
      changes to 409.1, 409.2, 409.3, 409.3R1, 409.3R2, 409.3E1, 409.3E2, 102, 102.E4, 701.3, 705.1R1, and 705.1R2; and add policy 414, 907, 907R1, 106, and 705.1R2. 
    
  409.1 Employee Vacation – Holidays – Personal Leave
      409.2 Employee Leave of Absence
      409.3 Employee Family and Medical Leave
      409.3R1 Employee Family and Medical Leave Regulation
      409.3R2 Employee Family and Medical Leave Definitions
      409.3E1 Employee Family and Medical Leave Notice to Employees
      409.3E2 Employee Family and Medical Leave Request Form
      414 Classified Employee Professional Leave
      907 District Operation During Public Emergencies
      907.R1 District Operation During Public Emergencies Regulation
      106 Discrimination and Harassment Based on Sex Prohibited
      102 Equal Educational Opportunity
      102.E4 Discrimination Complaint Form
      701.3 Financial Records
      705.1R1 Suspension and Debarment of Vendors and Contractors Procedure
      705.1R2 Using Federal Funds in Procurement Contracts
      RECOMMENDATION
     Approve the first reading of the IASB policy primer changes and additions of the attached policies.

8.10 Consider Approving the First Reading of the 600 Series of Policy
 
      ACTION
 
      The policy committee and various staff members have reviewed the 600 series and recommend the approval of edits on some policies and maintaining the rest. The edits are
       marked in the attached policies.
      600 Goals and objectives of the Education Program
      601.1 School Calendar
      601.2 School Day
      602.1 Curriculum Development
      602.2 Curriculum Implementation
      602.3 Curriculum Evaluation
      602.4 Pilot – Experimental – Innovative Projects
      603.2 Summer School Instruction
      603.3 Special Education
      603.4 Multicultural/Gender Fair Education
      603.5 Health Education
      603.5E1 Human Growth and Development Student Excuse Form
      603.6 Physical Education
      603.7 Career Education
      603.8 Teaching About Religion
      603.8R1 Teaching About Religion – Religious Holidays
      603.9 Academic Freedom
      603.9R1 Teaching Controversial Issues
      603.10 Global Education
      603.11 Citizenship
      604.1 Private Instruction
      604.2 Individualized Instruction
      604.3 Program for Talented and Gifted Students
      604.4 Program for At-Risk Students
      604.5 Religious-Based Exclusion From a School Program
      604.6 Instruction at a Post-Secondary Educational Institution
      604.7 Dual Enrollment
      604.8 Foreign Students
      604.9 Home School Assistance Program
      604.9R1 Home School Assistance Program Regulation
      604.10 Online Courses
      604.11 Appropriate Use of Online Learning Platforms
      605.1 Instructional Material Selection
      605.1R1 Selection of Instructional Materials Regulation
      605.2 Instructional Materials Inspection
      605.3 Objection to Instructional Materials
      605.3E1 Instructions to the Reconsideration Committee
      605.3E2 Reconsideration Request Form
      605.3E3 Sample Letter to Individual Challenging Instructional Materials
      605.3R1 Reconsideration of Instructional Materials Regulations
      605.4 Technology and Instructional Materials
      605.5 School Library
      605.6 Internet – Appropriate Use
      605.6E1 Internet Access Permission Letter to Parents
      605.6E2 Internet Appropriate Use Violation Notice
      605.6R1 Internet – Appropriate Use Regulation
      605.7 Use of Information Resources
      605.7R1 Use of Information Resources Regulation
      606.1 Class Size – Class Grouping
      606.2 School Ceremonies and Observances
      606.3 Animals in the Classroom
      606.4 Student Production of Materials and Services
      606.5 Student Field Trips and Excursions
      606.6 Insufficient Classroom Space
      607.1 Student Guidance and Counseling Program
      607.2 Student Health Services
      607.2R1 Student Health Services Regulation
      RECOMMENDATION
      Approve the first reading of the 600 Series Policy.

9. Meeting Announcements:
Please note the schedule of meetings.
9.1 Our next regular meeting is on Wednesday, February 24, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Tue, 02/09/2021 - 12:13

2021.02.15 - Special Meeting Agenda

2021.02.15 - Special Meeting Agenda

Clarinda Community School District
Special Meeting
Monday, February 15, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

 

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the February 10, 2021 Regular Meeting
                  Minutes

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Superintendent
      Mrs. Bergman will give her report.

8. New Business

8.1 Consider Approving Voucher Resolution
      ACTION
      This voucher resolution is to show CCSD is not in favor of Senate File 159 – Scholarship Funds, Vouchers, Education Savings Accounts and Expanded Tax Credits.  This will
      not 
only take away students but funding from school districts.
      Letter
      Resolution
      RECOMMENDATION
      Approve the Voucher Resolution.

8.2 Consider Approving the Second and Final Reading of the IASB Policy Primers
      ACTION
      IASB has reviewed policies and have made recommendations for edits for current policy and addition of new policy.  The policy committee has reviewed and recommend the
     changes to 409.1, 409.2, 409.3, 409.3R1, 409.3R2, 409.3E1, 409.3E2, 102, 102.E4, 701.3, 705.1R1, and 705.1R2; and add policy 414, 907, 907R1, 106, and 705.1R2.
      409.1 Employee Vacation – Holidays – Personal Leave
      409.2 Employee Leave of Absence
      409.3 Employee Family and Medical Leave
      409.3R1 Employee Family and Medical Leave Regulation
      409.3R2 Employee Family and Medical Leave Definitions
      409.3E1 Employee Family and Medical Leave Notice to Employees
      409.3E2 Employee Family and Medical Leave Request Form
      414 Classified Employee Professional Leave
      907 District Operation During Public Emergencies
      907.R1 District Operation During Public Emergencies Regulation
      106 Discrimination and Harassment Based on Sex Prohibited
      102 Equal Educational Opportunity
      102.E4 Discrimination Complaint Form
      701.3 Financial Records
      705.1R1 Suspension and Debarment of Vendors and Contractors Procedure
      705.1R2 Using Federal Funds in Procurement Contracts
      RECOMMENDATION
      Approve the second and final reading of the IASB policy primer changes and additions of the attached policies.

8.3 Consider Approving the Second and Final Reading of the 600 Series of Policy
      ACTION
      The policy committee and various staff members have reviewed the 600 series and recommend the approval of edits on some policies and maintaining the rest. The edits are
      marked in the attached policies.
      600 Goals and objectives of the Education Program
      601.1 School Calendar
      601.2 School Day
      602.1 Curriculum Development
      602.2 Curriculum Implementation
      602.3 Curriculum Evaluation
      602.4 Pilot – Experimental – Innovative Projects
      603.2 Summer School Instruction
      603.3 Special Education
      603.4 Multicultural/Gender Fair Education
      603.5 Health Education
      603.5E1 Human Growth and Development Student Excuse Form
      603.6 Physical Education
      603.7 Career Education
      603.8 Teaching About Religion
      603.8R1 Teaching About Religion – Religious Holidays
      603.9 Academic Freedom
      603.9R1 Teaching Controversial Issues
      603.10 Global Education
      603.11 Citizenship
      604.1 Private Instruction
      604.2 Individualized Instruction
      604.3 Program for Talented and Gifted Students
      604.4 Program for At-Risk Students
      604.5 Religious-Based Exclusion From a School Program
      604.6 Instruction at a Post-Secondary Educational Institution
      604.7 Dual Enrollment
      604.8 Foreign Students
      604.9 Home School Assistance Program
      604.9R1 Home School Assistance Program Regulation
      604.10 Online Courses
      604.11 Appropriate Use of Online Learning Platforms
      605.1 Instructional Material Selection
      605.1R1 Selection of Instructional Materials Regulation
      605.2 Instructional Materials Inspection
      605.3 Objection to Instructional Materials
      605.3E1 Instructions to the Reconsideration Committee
      605.3E2 Reconsideration Request Form
      605.3E3 Sample Letter to Individual Challenging Instructional Materials
      605.3R1 Reconsideration of Instructional Materials Regulations
      605.4 Technology and Instructional Materials
      605.5 School Library
      605.6 Internet – Appropriate Use
      605.6E1 Internet Access Permission Letter to Parents
      605.6E2 Internet Appropriate Use Violation Notice
      605.6R1 Internet – Appropriate Use Regulation
      605.7 Use of Information Resources
      605.7R1 Use of Information Resources Regulation
      606.1 Class Size – Class Grouping
      606.2 School Ceremonies and Observances
      606.3 Animals in the Classroom
      606.4 Student Production of Materials and Services
      606.5 Student Field Trips and Excursions
      606.6 Insufficient Classroom Space
      607.1 Student Guidance and Counseling Program
      607.2 Student Health Services
      607.2R1 Student Health Services Regulation
      RECOMMENDATION
      Approve the second and final reading of the 600 Series Policy.         

9. Meeting Announcements:
Please note the schedule of meetings.
9.1 Our next regular meeting is on Wednesday, February 24, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Fri, 02/12/2021 - 15:20

2021.02.24 - Regular Meeting Agenda

2021.02.24 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, February 24, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the February 15, 2021 Special Meeting
                  Minutes
6.2 Approve Bills
                   Bill Report
6.3 Approve Special Education Contracts
      The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district.  The resident district of any
      Iowa 
student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts
      with 
districts who have students at the Academy or attending Clarinda High School.  Each time an Iowa special education student enrolls at the Academy or in the district a new
      contract with 
the resident district needs to be approved by the board.  Please see the attached roster that is recommended for approval as a uniform item under the consent 
      agenda.  
        
                 
Contracts
6.4 Approve Open Enrollment Requests