2021.04.14 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, April 14, 2021 at 4:00 PM
McKinley Central Office


1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the March 24, 2021 Regular Meeting
6.2 Approve Bills

6.3 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open Enrollment requests. These requests are for the 2021-2022 school year. 
      Open Enrollment into the district 2021-2022: 3 South Page, Kindergarten (Kyper Parrott, Ellen Cabbage, and Reese Cabbage); 1 Stanton, twelfth grade (Aubrey Herzberg);
      2 Bedford, fifth grade (Cheyenne Rauch) and ninth grade (Colton Schafer); 2 Southwest Valley, Kindergarten (John Homan) and fifth grade (Joseph Homan)      
      Open Enrollment out of the district 2021-2022: 1 Southwest Valley, fifth grade (Srenna Nelson)
Approve Special Education Contracts
      The school board has contracts available to approve for Iowa special education students who are served by the district. The resident district of any Iowa student who receives
      special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have   
      students attending CCSD. Each time an Iowa special education student enrolls in the district, a new contract with the resident district needs to be approved by the board.
      Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.  

6.5 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2020-2021 and 2021-2022 school year. Please accept the following recommendations to meet district staffing needs:
            Amy Wood as a High School Science Teacher effective August 2021
            Dustin Piper as a Paraprofessional effective April 26, 2021 and Special Education Teacher effective August 2021.
            Justin Ridnour as Assistant Track Coach effective immediately
            Roger Williams as Assistant Track Coach effective immediately
            Josh Woods as Assistant Softball Coach effective 2021 summer season
6.6 Approve Recommendation for Resignation
      Please accept the following resignation:
      Jaedra Heiny as Middle School Assistant Girls Basketball Coach effective immediately
      Rod Williams as High School Assistant Football Coach effective immediately
      Colby Pedersen as Director of Finance effective April 30, 2021
      Ajia Whipp as Middle School Band Director effective at the end of the 2020-21 school year
      Clarissa Heck as Third Grade Teacher effective at the end of the 2020-21 school year
      Shannon Almelien as High School Guidance Counselor at the end of the 2020-21 school year           

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Maintenance Report
      Mr. Hill will give his report.

7.2 Cardinal Innovation Learning Center
      An update report will be given.
7.3 CCSD Committee Report
      Mrs. Meyer will give an update on the Policy Committee.
7.4 Financial Reports
      Mr. Pedersen will give his report.
      Fund Report
      Nutrition Report

7.5 Superintendent
      Mrs. Bergman will give her report.
7.6 Board Correspondence

8. New Business
8.1 Consider Approving Fiscal Year 2020 District Audit
      The audit of the financial records of the District as of June 30, 2020 was completed and statements prepared for filing with the State and the federal clearinghouse by the State
 Iowa. A copy of the audit is attached for review; it can also be found on the Auditor of State website (https://auditor.iowa.gov/audit-reports) and the school website.
      Audit Report

      Approve the FY20 district audit.

8.2 Consider Approving Auditor Contract for Fiscal Years 2021-2023

      One proposal was received from Nolte, Cornman & Johnson, P.C. for $12,000 for one year agreement and $37,500 for three year agreement. They have audited over 155 schools
      with Nancy Janssen, President of the firm, having 35 years of school audit experience. They have provided CCSD with audit services in the past. It is recommended to accept the
      three year agreement so there is continuity for a period of time.

      Auditor Proposal
Approve the contract for annual auditing services to Nolte, Cornman & Johnson, P.C. for fiscal years 2021, 2022, and 2023.

8.3 Consider Approving Proposal from Lawn World for Football Field Maintenance
      Lawn World has submitted a proposal for the ground maintenance of the football and practice fields for $8703.67, which includes a 5% discount. They recommend seven
      application treatments each for the football field and the practice field. The new irrigation system will allow them to monitor the water remotely. The one item that cannot be
      determined is the over seeding of the fields after each season because the amount will be determined by the field condition.

      Approve the proposal from Lawn World for football field maintenance for $8703.67. 

8.4 Consider Approving the Management and Operation of Therapeutic Classroom Agreement with Greenhills AEA 

      This agreement establishes a Therapeutic Classroom in a district building. This will provide a therapeutic setting for up to eight students at a time who are experiencing
      behavioral difficulties in the traditional public-school setting. Currently the program is finishing its first year in CCSD and is proving to be a successful setting for students.  

      Approve the Management and Operation of Therapeutic Classroom Agreement with Greenhills AEA for the 2021-2022 school year

8.5 Consider Approving Operational Sharing Agreement with Green Hills AEA for .40 Master Social Worker (MSW)
      Through an operation sharing agreement, the district is able to provide two days per week of support from a licensed school social worker to help our students, staff, and
      families. The social worker will work with the counselors, staff, and administration to provide support and guidance to our students and families who need assistance. 
      Operational sharing allows the district to access supplementary funds to offset the cost of the position (state allows SSA funding for three students and the district must have an
      agreement for at least 20%). The funding lags one year. The impact and effectiveness of the program this current school year has been beneficial and is being recommended
      again for the 2021-2022 school year.

     Approve the Green Hills AEA Master Social Worker (MSW) agreement for the 2021-22 school year.

8.6 Consider Approving the School-Based Interventionist (SBI) Agreement with Green Hills AEA
      The school-based services staff will provide on-site supervision services to students at the middle and/or high school levels. The program staff will support behavior in the
      school setting and truancy on an immediate basis, as well as being able to provide court assistance, family assistance and resource development. Through an operation
      sharing agreement, the district is able to provide four days per week of service help our students, staff, and families.

     Approve the School-Based Interventionist (SBI) agreement with Green Hill AEA for the 2021-2022 school year.

8.7 Consider Approving a Donation of a Keyboard and Accessories
      An anonymous donor would like to give the district’s music department a keyboard and accessories.

     Approve the keyboard and accessories to the district’s music department from an anonymous donor.

8.8 Consider Approving Resolution to Set Hearing for the Sale of District Property

      In accordance with Iowa Code, it is proposed that a hearing be scheduled for May 12, 2021 at 4:00 p.m. in the Central Office Boardroom to consider the sale of district property
      the Board can vote to approve the sale of the property. Districts are required to post the hearing notice in its designated newspaper no less than 10 days and no more than 20 days
      prior to the date of the public hearing. CCSD has received a proposal to convey an interest in real property to Mr. Chad Wellhausen for $75,000 and other good and valuable
      consideration. A roll call vote will be taken.
      Plat Survey
      Approve the resolution to set May 12, 2021 at 4:00 p.m. in the Central Office Boardroom as the date, time, and place for a public hearing on the sale of PARCEL “A” OF LOT

8.9 Consider Approving the Three-Year Copy Machine Lease with Counsel
      Requested proposals (RFPs) were sent and the district received two. It is the recommendation to continue with Counsel because of pricing and history.
      Approve the three-year copy machine lease with Counsel.

8.10 Consider Approving the Second and Final Reading of the 300 Series of Policy
      The policy committee have reviewed the 300 series and recommend the approval of edits on some policies and maintaining the rest. The edits are marked in the attached

      300 Role of School District Administration
      301.1 Management
      302.1 Superintendent Qualification, Recruitment, Appointment
      302.2 Superintendent Contract and Contract Nonrenewal
      302.3 Superintendent Salary and Other Compensation
      302.4 Superintendent Duties
      302.5 Superintendent Evaluation
      302.6 Superintendent Professional Development
      302.7 Superintendent Civic Activities
      302.8 Superintendent Consulting/Outside Employment
      303.1 Administrative Positions
      303.2 Administrator Qualification, Recruitment, Appointment
      303.3 Administrator Contract and Contract Renewal
      303.4 Administrator Salary and Other Compensation
      303.5 Administrator Duties
      303.6 Administrator Evaluation
      303.7 Administrator Professional Development
      303.8 Administrator Civic Duties
      303.9 Administrator Consulting/Outside Employment
      303.10 Administrator Early Retirement
      303.10E1 Resignation and Request for Early Retirement
      303.10E2 Release
      303.10E3 Designation of Beneficiary
      303.10E4 Agreement Not to Seek Re-Employment
      304.01 Development and Enforcement of Administrative Regulations
      304.02 Monitoring of Administrative Regulations
      305 Administrator Code of Ethics
      306 Succession of Authority to the Superintendent
      307 Communication Channels
     Approve the second and final reading of the 300 series of policy.

9. Meeting Announcements:
Please note the schedule of meetings.
     9.1 Our next regular meeting is on Wednesday, April 28, 2021 at 4:00 p.m. in the Boardroom at McKinley.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.