Clarinda Community School District
Wednesday, March 10, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.
6. Open Hearing on the Proposed 2021-2022 School Calendar
Board President states, “At this time we will hold the open hearing on the 2021-2022 school calendar. Is there anyone present who wants to voice any oral objections to the proposed calendar?” Following a pause to allow anyone to voice their opinion, he will turn to the Board Secretary and ask, “Do we have any written objections to the proposed calendar?” After the Board Secretary presents any written objections, the President closes the hearing by stating “I now declare the open hearing closed.”
7. Open Hearing on the Amended 2020-2021 School Calendar
Board President states, “At this time we will hold the open hearing on the amended 2020-2021 school calendar. Is there anyone present who wants to voice any oral objections to the amended calendar?” Following a pause to allow anyone to voice their opinion, he will turn to the Board Secretary and ask, “Do we have any written objections to the amended calendar?” After the Board Secretary presents any written objections, the President closes the hearing by stating “I now declare the open hearing closed.”
8. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
8.1 Approve Minutes of the February 24, 2021 Regular Meeting
8.2 Approve Bills
8.3 Approve Open Enrollment Requests for 2021-2022 School Year
In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
Open Enrollment into the district 2021-2022: 1 Essex – second grade (Delaney Otte); 2 South Page – Kindergarten (Aryana Mullen) and Junior Kindergarten (Bentley
Open Enrollment out of the district 2021-2022: 3 CAM – fifth grade (Matthew Baldwin), seventh grade (Francis Baldwin), and tenth grade (Cecilia Baldwin); 1 Bedford – ninth
grade (Aubrie Bebout); 2 South Page – nineth grade (Karsten Volner) and twelfth grade (Felecity Volner); 4 Lenox – fourth grade (Ethan Edwards), sixth grade (Micah
Edwards); eighth grade (Elizabeth Edwards); and tenth grade (Gabriel Edwards)
8.4 Approve Recommendations to Hire for 2021-2022 School Year
Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs:
Matthew Ridge as a High School Science teacher
Nicole Davis as a Family Consumer Science teacher
Lesley Ehlers as a PK-6 Principal
8.5 Approve Recommendation for Resignation
Please accept the following resignation:
Dave Woods as High School Girls Assistant Basketball Coach, effective 2021-2022 school year
9. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
9.1 Staff and Student Report
Mrs. Honnold and student will give a report.
9.2 Financial Reports
Mr. Pedersen will give his report.
Mrs. Bergman will give her report.
9.4 Board Correspondence
10. New Business
10.1 Consider Approving the Proposed 2021-2022 School Calendar
In accordance with Iowa Code 279.10(1) a public hearing has been held for the proposed 2021-2022 school calendar. The focus was on increased instructional time that supports
improved learning and professional development. As a result, the proposed calendar reflects 1,080 hours of instruction. This calendar reflects 176 student days and 190 licensed
Approve the 2021-2022 school calendar.
10.2 Consider Amending the 2020-2021 School Calendar
Up to this point the district has had five snow days due to heavy snowfall and frigid temperatures. The administration has met and is requesting to make up two of those days.
Make up days include March 31, which takes away one spring break day, and May 26, which is a day after the original last day of school. A staff professional day would be
moved to May 27 for staff.
Approve amending the 2020-2021 school calendar to account for two snow days.
10.3 Consider Approving School Club Application Form
District clubs are to help support the diverse interests of students enrolled within the Clarinda Community School District. A Club will not be recognized or authorized until the
organization has submitted this application and received approval. Participation in approved clubs is limited to students currently enrolled in the Clarinda Community School
Approve the district club application form.
10.4 Consider Approving the Name for the Building at 1180 South 16th Street
In Cardinal time (9-12th grades) students were given the opportunity to better understand the function of the building. Then, they gave thought to creating possible building
names. Following this step, staff and students voted on their top choices. The top two names are The Cardinal Innovation Center and Cardinal Innovation Learning Center.
Approve the name for the building at 1180 South 16th Street.
10.5 Consider Approving Contract with Mediacom for Internet Service
David Fringer (GHAEA), Sonia Morrison, and Nancy McKinnon collaborated on what internet services were needed for the district. Bids were requested through Universal
Service Administrative Co. (ERate) and Mediacom was the lowest bid and met the district’s request. Yearly cost is $18,000 with a total of $54,000 for three-years.
Approve three-year contract with Mediacom for $54,000 for internet service.
10.6 Consider Approving Purchase Agreement with CDW Government LLC for Firewall
David Fringer (GHAEA), Sonia Morrison, and Nancy McKinnon collaborated on what firewall security appliances were needed for the district internet to help protect against
viruses and unwanted traffic. Bids were requested through Universal Service Administrative Co. (ERate) and CDW was the lowest bid and met the district’s requests. This
includes security appliance, licenses, switches, and access points.
Approve purchase agreement with CDW Government LLC for firewall security appliance for $44,458.76.
10.7 Consider Approving Timberline Billing Service LLC Agreement
Timberline assists school districts as a Medicaid provider in accessing Medicaid reimbursement for covered services. This includes both special education services and
primary preventative services provided in the school-based setting. As a full-service company, they will work with district staff to assure appropriate documentation (from
training to monitoring completed forms), process the staff documentation for submission of claims to Medicaid and the review of claims which may need to be resubmitted to
Approve Timberline Billing Service LLC agreement.
10.8 Consider Approving STEM Scale Up Program Applications
Matt Ridge, Andrew Almelien, and Trulla Pullen have written STEM grants through STEM Scale-Up Program. This will include training and materials. CCSD is in the process
of expanding its STEM initiatives and this program will ensure access to materials, help support the NGSS Guidelines and Iowa standards, promote students’ ability to compete
in the global society, and help meet district goals of creating Future Ready Iowans.
Approve the STEM Scale-Up Program applications.
10.9 Consider Approving iJAG Fundraiser
Every year iJAG requires participating school districts to host a fundraiser. This year the iJAG class is wanting to have a St. Patrick’s Day coin count. For a $1 a guess, students
will give their guess as to how many chocolate coins are in the jar. The proceeds will go to the iJAG program.
Approve the iJAG St. Patrick’s Day fundraiser.
11. Meeting Announcements:
Please note the schedule of meetings.
11.1 Our next regular meeting is on Wednesday, March 24, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
The President will call for a motion and a second to adjourn the meeting.