2020.09.23 - Regular Meeting

Clarinda Community School District Regular Meeting

Wednesday, September 23, 2020 at 4:00 PM

McKinley Central Office and Zoom



1. Call to Order

The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.


  1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.


  1. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.


  1. Meeting agendas are available for the public at the table at the side of the room.


  1. Meeting agendas, materials, and minutes are also available on the district web page.


  1. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.


  1. Roll Call

The President will ask for roll call.


  1. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.


  1. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.


  1. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.


    1. Approve Minutes of the September 9, 2020 Regular Meeting.
    2. Approve the Bills

The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing.

    1. Approve Open Enrollment Requests for 2020-2021 School Year

In accordance with Iowa Code, administration recommends approving the open Enrollment requests. These requests are for the 2020-2021 school year.


Open Enrollment into the district 2020-2021: 2 from Southwest Valley, second grade and fifth grade; 1 from Shenandoah, eleventh grade (Zoey Greever); 2 from South Page, third grade (Grayson Johnson) and sixth grade, (Karson Johnson)


Open Enrollment out of the district 2020-2021: 1 to CAM, tenth grade (Alissa Harbin)

    1. Approve Recommendations to Hire for 2020-2021 School Year

Administration is requesting to hire for the 2020-2021 school year. Please accept the following recommendations for hire to meet district staffing needs:

Shala Stroud as Football Cheer Coach Misty Wissel as Basketball Cheer Coach

LeAnn Mackey as an Associate at the High School Kelley Lacey as a Bus Driver


  1. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

    1. 7/8th Grade Report

Mrs. Honnold will give this report.

    1. Financial Reports

Mr. Pedersen will give his report.

    1. Superintendent

Mrs. Bergman will give her report.


  1. New Business
    1. Consider Approving Request for Modified Allowable Growth and Supplemental Aid for the 2019-2020 School Year Special Education Deficit


As a standard practice, administration asks the board to consider approving the application for additional allowable growth and supplemental aid. In addition to the overall general operating fund budget, school districts monitor revenues and expenditures of the special education program and report annually to the Department of Education.

Districts can spend more than they take in for special education, but the excess expense must be covered with general fund dollars. When the district reports a negative fund balance in special education, that state allows districts to recover the spending authority for those expenditures. For the 2019-2020 fiscal year, the district spent approximately

$365,235.41 ($339,270.92 for 2018-19) more than receivable revenue and is approximately $25,964.49 more than the previous year. The School Budget Review Committee (SBRC) will consider allowing recovery of the budget authority in October.


Administration recommends approving the Request for Modified Allowable Growth and Supplemental Aid for FY20 Special Education deficit.



Approve request for Modified Allowable Growth and Supplemental Aid for the 2019- 2020 school special education deficit.


    1. Consider Approving the Application for the Coronavirus Relief Fund Future Ready Iowa Employer Innovation Fund Grant


Clarinda Economic Development Corporation and CCSD acknowledge their continued support of Iowa Western Community College’s CEAM program, which brings area high schools and industries together to provide opportunities to students to pursue high- demand careers in advanced manufacturing careers in our area. The Coronavirus Relief Fund Future Ready Iowa Employer Innovation Fund Grant will help give youth and families the opportunity to stay in rural communities by providing skilled jobs with competitive wages and advancement opportunities.



Approve the Application for the Coronavirus Relief Fund Future Ready Iowa Employer Innovation Fund Grant.


    1. Consider Approving the Fundraising for the Industrial Technology Department


The Industrial Technology department is requesting to raise funds for additional tools, equipment, and safety materials to use in class. The current classes are building various projects including chairs, shelves, bag game boards, and work benches. Examples of fundraising would include but are not limited to selling chairs – unpainted for $75 a piece or painted for $100, having a silent auction for two painted Cardinal chairs, and board games such as corn hole and rings. Additional fundraiser items would be approved by the Superintendent.



Approve the fundraising for the Industrial Technology Department upon approval of the Superintendent.


    1. Consider Approving the COVID-19 Emergency Work From Home Employee Agreement


To continue providing appropriate educational opportunities to students during COVID- 19, CCSD may require employees or employees may request to work from home and not at their building site location for a period of time. This work from home arrangement, teleworking, will only be in affect if CCSD determines it necessary and appropriate.

Once CCSD determines teleworking is no longer necessary and/or appropriate, it will cease to be an option for employees and they will be required to report to their building site for work.




Approve the COVID-19 Emergency Work From Home Employee Agreement.



  1. Meeting Announcements:

Please note the schedule of meetings.

    1. Our next regular meetings are on Wednesday, October 14, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.
    2. The Clarinda City Council and CCSD School Board will have a joint meeting on October 28, 2020 at 4:00 p.m. in the Middle School Commons and via Zoom. Following the joint meeting, the School Board will hold its regular meeting.
    3. Iowa Association of Schools Boards 75th Annual Convention, November 17-19, 2020 This year the convention will be held online. Please contact Mrs. McKinnon by September 27 if you plan on attending.


  1. Adjournment

The President will call for a motion and a second to adjourn the meeting.