2020.08.12 - Regular Meeting

Clarinda Community School District

Regular Meeting

Wednesday, August 12, 2020 4:00 PM

McKinley Central Office and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link)

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for roll call.
4. Audience to Visitors
The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  Each community member wanting to comment to the board will be granted two minutes to speak. Please prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6. 1. Approve Minutes of the July 31, 2020 Special Meeting
Please contact Mrs. McKinnon if you have any questions.
   July 31 Special Meeting  
6. 2. Approve Bills
The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing. 
   August Bills  
6. 3. Approve open enrollment requests for 2020-2021 School Year
In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2020-2021 school year. 

Open Enrollment into the district 2020-2021: 2 - from Southwest Valley, second grade (Brylee McKay) and fifth grade (Garryt McKay); 1 from South Page, kindergarten (Ryder Whitehill); 2 from Stanton, fifth grade (Ellie Carter) and second grade (Everett Carter); 2 from Essex, ninth grade (Dyllan Carnes) and fourth grade (Makenzie Carnes)

Open Enrollment out of the district 2020-2021: 3 to CAM, Fourth (Mason Cade), third grade (Isabella Nordyke) and fifth grade (Alexander Nordyke); 1 to Bedford, tenth grade (Emma Chapman)

6. 4. Approve Resignation for the 2020-2021 school year
Please accept the following resignations for the 2020-2021 school year:
Jennifer Peters, CCSD nurse, effective immediately
Jana Iske, 5th Grade Teacher, pending that a suitable and highly qualified replacement can be found
Laura Bielfeldt, High School Library Associate, effective immediately
7. Recognition & Reports
The President will call for recognition and reports as identified on the agenda.  
7. 1. Activities Report
Mr. Porter and Mr. Hill will give reports on summer activities, fall activities, and football field.
7. 1. 1. Football Field
Mr. Hill will give an update on the football field progress.
7. 1. 2. Summer and Fall Activities
A report on the baseball and softball season along with the fall activities will be given.
7. 2. Title IX
Mr. Porter will give an overview of the changes on Title IX.
   Title IX Overview  
7. 3. iJAG
Mr. Bevins will give an overview of the program for this school year.
7. 4. CatchLife30 
Rick Schupach of CatchLife30 will give a short presentation about this program.
   CatchLife30 Challenge Flyer  
7. 5. Rising Hope
Mrs. Wellhausen and representatives from Rising Hope will give a presentation.
   Rising Hope  
7. 6. Financial Reports
The financial reports are attached for your review.  Please contact Mr. Pedersen prior to the meeting with any questions.
   July Bank Statement Balance  
7. 7. Superintendent
Mrs. Bergman will give her report.
7. 8. Board Correspondence  
8. New Business  
8. 1. Consider Approving School Nurse Contract with Clarinda Regional Health Center
The hospital is proposing a contract with CCSD to fill the school nurse position. Collaborating and creating an innovative health services model will provide greater access to specialized care for all students' unique needs.  The initial step in the model is to fill the current nursing position.

Approve the school nurse contract with Clarinda Regional Health Center

8. 2. Considering Approving Rental Agreement with Hy-Vee
Hy-Vee Store Manager, Jason VanVactor, inquired about renting CCSD space at 1180 South 16th Street (former Shopko building).  This shared venture is possible and partnership is desired, as CCSD construction courses will not require the entire building. If approved, this agreement continues to allow flexibility for any other CCSD needs, as there is ample space for such purposes.

Approve rental agreement with Hy-Vee to rent space in the at 1180 South 16th Street location.

   HyVee Rental Agreement  
8. 3. Consider Approving the 2020-2021 28E Sharing Contract - Counselor with South Page
Clarinda district will share the high school guidance counselor with South Page. Mrs. Almelien will devote 0.8 FTE to Clarinda and  0.2 FTE to South Page for the 2020-2021 school year.

Approve the 2020-2021 28E sharing contract - counselor with South Page.

   2020-21 28E Sharing Contract Guidance  
8. 4. Consider Approving the Fall Volunteer Sport Coaches for 2020-2021 School Year
CCSD has had many volunteer coaches during the years. The district is thankful for their commitment to all of our programs. Administration recommends approving the current list for 2020-2021 school year.

Approve the fall volunteer sport coaches for the 2020-2021 school year.

   Fall 2020 Volunteer Coaches  
8. 5. Consider approving iJAG Memorandum of Understanding
This Memorandum of Understanding between iJAG and Clarinda Community School District outlines the elements of a partnership to successfully implement and sustain the Jobs for America's Graduates. iJAG creates business, industry and education partnerships committed to achieving the mission of JAG, which is to ensure that youth facing multiple challenges to graduation remain in school, attain basic employability skills through classroom and work-based learning experiences during the senior year, are provided with academic support services, graduate and receive twelve months of follow-up services by the iJAG Education Specialist. iJAG performed the interviews and has hired Collin Bevins. This program will work with junior and seniors in high school.

Approve the iJAG Memorandum of Understanding for the 2020-2021 school year.

   iJAG MOU 2020-21  
8. 6. Consider Approving High School Curriculum Guide for 2020-2021
The curriculum guide for 2020-2021 is attached for your review and consideration.  The high school counselor and administration have prepared the curriculum guide in accordance with Iowa Code, district policy, goals, and procedures.  The curriculum guide will be used to support student registration.  

Approve high school curriculum guide for 2020-2021.

   CCSD Curriculum Planner 2020-21  
8. 7. Consider Approving Increasing the Substitute Teaching Daily Rate to $121
This year will be challenging to keep substitute teachers because of COVID. Raising the daily rate to $121 from $115 will encourage a larger substitute pool.

Approve increasing the substitute teaching daily rate to $121.

8. 8. Consider Approving the 2020-2021 Elementary and Junior/Senior High School Handbooks
Administration has worked with staff and key stakeholders to review and present the handbooks for 2020-2021. 

Approve the 2020-2021 elementary and junior/senior high school handbooks.

8. 8. 1. Elementary School Handbook  
   2020-2021 Garfield Student Handbook  
8. 8. 2. High School Handbook  
   2020-2021 Jr. High and Sr. High Student Handbook  
8. 9. Consider Approving Amending the Return to Learn Plan
Revisions need to be done on the Return to Plan. The revisions will be discussed in the superintendent report.  If approved, the revised plan will be posted on the website.

Approve amending the Return to Learn Plan.

8. 10. Consider Approving the 2020-2021 District Fundraisers
The attached list indicates the proposed district fundraisers for 2020-2021.  The school board approves district fundraisers annually per the request of the district auditor (policy 504.5).  In addition to approving the identified fundraisers, administration is granted the decision-making authority to approve additional fundraisers that are determined to meet the needs of students, school, or community.  

Approve the 2020-2021 district fundraisers

   Fundraisers 2020-2021  
9. Meeting Announcements:
Please note the schedule of meetings.
9. 1. The next regular meetings are August 26, 2020 and September 9, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.  
10. Adjournment
The Chair will call for a motion and a second to adjourn the meeting.