2021.06.09 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, June 9, 2021 at 4:00 PM
McKinley Central Office



1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda. 

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the May 26, 2021 Regular Meeting
6.2 Approve Bills
      Bill Report
6.3 Approve Special Education Contracts
      The school board has contracts available to approve for Iowa special education students who are served by the district. The resident district of any Iowa student who receives
       special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have
       students attending CCSD. Each time an Iowa special education student enrolls in the district, a new contract with the resident district needs to be approved by the board. Please
       see the attached roster that is recommended for approval as a uniform item under the consent agenda.  
6.4 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs: 
     Jared Bevins as an elementary PE teacher for the 2021-2022 school year
     Mary Cox as a special education teacher for the 2021-2022 school year
     Matt Darrah as iJAG 11/12 Specialist
     Nicole Berning as iJAG 7/8 Specialist    
6.5 Approve Position Transfer for 2021-2022 School Year
      Administration is requesting these transfers for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs:
      Collin Bevins from iJAG 11/12 Specialist to 9/10 iJAG Specialist
      Allison Bix from Title I to second grade teacher
      Mackenzie Clark from Title I to third grade teacher
      Jaedra Heiny from sixth grade teacher to Title I
      Kenzie Beery from third grade teacher to Title I     

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 POET Grant
      Mrs. VandenBosch will accept the grant from POET. 
7.2 Cardinal Innovation Learning Center
      An update report will be given.
7.3 CCSD Committee Reports 
7.4 Finance Report 
7.5 Superintendent
      Mrs. Bergman will give her report.
7.6 Board Correspondence

8. New Business
8.1 Consider Approving an Agreement for Independent Contractor for District Financial Work
      Administration is recommending an agreement for $3700 with Colby Pedersen to help with district financial and business operations during the transition to a new School
      Business Official. 
     Approve the agreement with Colby Pedersen for assistance with district financial and business operations for $3700.    

8.2 Consider Approving Iowa State University Memorandum of Understanding
      Iowa State University would like to send teacher candidates to student teach and work on practicums in the district. As part of the paperwork requirement, the documents needs
      to be signed and approved.
      Approve Iowa State University Memorandum of Understanding.

8.3 Consider Approving Changes to Master Agreement for Vocal and Band
      Administration is recommending to change on Schedule B of the Master Agreement the Vocal Music Middle and High School, and Middle School Band percentages and
      monetary amount. Vocal Music would increase from 12.5% ($4,741.75) to 14% ($5,310.76) and Band would increase from 8.5% ($3,224.39) to 12.5%($4,741.75). Vocal music
      now includes Show Choir, Musical Theater Small Group competition and Variety Show. Band now includes Jazz Band, lessons and assisting with the high school marching
      Approve Vocal Music Middle and High School and Middle School Band changes to the Master Agreement.

8.4 Consider Approving Additional Compensation for the Food Service Director to Manage South Page
     Traci DeBolt, co-Food Service Director, has helped manage the South Page food program last year and received a $1500 stipend for the extra duties. It is recommended to give
      her the stipend again for the 2021-2022 school year.
     Approve $1500 stipend for the food service director to assist South Page.

8.5 Consider Approving Page County Fair Partnership Agreement
      This partnership is between page County Fair Board, Page County Youth Advisory Committee, Clarinda Schools, Essex Schools, Shenandoah Schools, South Page Schools,                Brokaw Chapter FFA and Davis Rodgers FFA for the purpose of coordinating the relationships, events, activities, and responsibilities of the parties, including the presentation
      of the Page County Fair. This will be reviewed annually.
    Approve the Page County Fair Partnership Agreement

8.6 Consider Approving the Payment of FY20 Outstanding Bills
      This action helps to not have to accrue so many invoices since the schools operate on a cash basis all year and the books are converted to GAAP (General Accepted Accounting
      Principles) at the end of the year. The Finance Committee and superintendent would approve before paying invoices and then present a list of those invoices paid to the Board at
      the next meeting.
     Approve the payment of FY20 outstanding bills.

8.7 Consider Approving the Second and Final Reading of the Employee Complaint Form
      IASB recommends having a general complaint form along with policies 213 (Public Participation in Board Meetings), 307 (Communication Channels), 401.4 (Employee
      Complaints) and 402.5 Public Complaints About Employees). The Policy Committee is recommending adding the General Complaint Form as 213R2307R1401.4R1 and
     Approve the second and final reading of the general complaint form as 213R2, 307R1, 401.4R1 and 402.5R1.

9. Meeting Announcements:
Please note the schedule of meetings.
     9.1 The next meeting will be a work session with IASB on Wednesday, June 23, 2021at 4:00 p.m. in the Middle School Commons.
     9.2 The next regular meeting is on Wednesday, July 14, 2021 at 4:00 p.m. in the Boardroom at McKinley.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.