2021.02.10 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, February 10, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)


1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

6.1 Approve Minutes of the January 27, 2021 Regular Meeting

6.2 Approve Minutes of the February 1, 2021 Regular Meeting

6.3 Approve Bills
Bill Report

6.4 Approve Open Enrollment Requests for 2020-2021 School Year
In accordance with Iowa Code, administration recommends approving the open Enrollment requests. These requests are for the 2020-2021 school year.
     Open Enrollment into the district 2020-2021: 2 Bedford, eleventh grade (Jaron Robberts) and ninth grade (Janessa Robberts)
     Open Enrollment out of the district 2020-2021: 0

6.5 Approve Recommendations to Transfer for 2021-2022 School Year
Administration is requesting to transfer for the 2021-2022 school year. Please accept the following recommendations for transfer to meet district staffing needs:
Jessica Doyle from High School assistant volleyball coach to head volleyball coach
Macy Elwood from High School co-head volleyball coach to assistant volleyball coach                               

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.

7.1Administrative Report
     Ms. Opperman will give her report.

7.2 Financial Reports
      Mr. Pedersen will give his report.
          Nutrition Report
          Financial Report

7.3 Superintendent
      Mrs. Bergman will give her report.

7.4 Board Correspondence

8. New Business

8.1 Consider Approving 2021 Summer Food Service Program
      The district is eligible for providing our community summer food service at the Middle school. Mrs. DeBolt and Mrs. Johansen have requested the district provide our  
      community with this program, which serves an estimated  60 children per day. This is a great service and will augment the summer school program. They will also provide a
      program that will generate revenue to offset associated cost.
      Approve the 2021 summer food service program.

8.2 Consider Approving a Consulting Firm for a Possible Superintendent Search
      With Superintendent Bergman as a finalist for the Gilbert CSD superintendent position and time being of essence, the CCSD board will need to decide on a search firm to assist
      in recruiting Mrs. Bergman’s possible replacement. Two consulting firms have been contacted – ED Wise, LLC and Grundmeyer Leader Search.
      ED Wise
      Approve a consulting firm for a possible superintendent search.

8.3 Consider Approving an Early Graduate
      Pending successful completion of her current courses and district graduation requirements, Molly Lihs is requesting to graduate in May 2021 (a year early).  Administration is in
      agreement and recommend early graduation.

      Approve early graduation request for Molly Lihs, pending successful completion of the graduation requirements as set forth by the Board of Education and state of Iowa.

8.4 Consider Adopting Resolution for Budget Guarantee
      The district is reviewing the needed budget to provide quality educational services to the students it serves. Because of the COVID pandemic many school districts in the state of
      Iowa will be on budget guarantee for the 2021-2022 school year. 
      Approve adopting the Budget Guarantee Resolution for FY22 for the regular program budget as allowed under Iowa Code 257.14.

8.5 Consider Approving Agreement with Grandma’s House
      Grandma’s House is utilizing a room at Garfield Elementary before and after school for school aged children.  Before school a CCSD employee watches the children and 
House employees watch the children after school.
      Approve the agreement with Grandma’s House.

8.6 Consider Approving Agriculture in the Classroom Teacher Supplement Grant
      Logan Henry (Middle School Agriculture teacher) submitted a grant titled Get Crackin, to the Iowa Agriculture Literacy Foundation. The grant is made possible through the
      support of 
the Iowa Farm Bureau and the Iowa Egg Council. A check for $234 will be sent to the district.
     Approve Agriculture in the Classroom Teacher supplemental grant.

8.7 Consider Approving the Amended 2020-2021 School Calendar
      Administration is requesting making up one snow day on March 31 and move professional development to a virtual, flexible option, including required and choice learning.
Teacher conferences will remain on March 29 and 30; and April 1 and 2 would remain no school days for spring break.
    Approve amending the 2020-2021 school calendar to allow March 31 to be a make-up snow day and move the professional development day to a virtual, flexible option.

8.8 Consider Approving the Second and Final Reading of the IASB Policy Primers
      Recently, the State Board of Education approved changes proposed by the Department of Education to administrative rules related to physical restraint and seclusion of students.
      281 Iowa Administrative Code Chapter 103 has been substantially changed and the language of this chapter has been rewritten in its entirety. These changes take effect
      January 20, 2021. IASB recommends the addition of new policy.  The policy committee has reviewed and recommends 503.6, 503.6R1, 503.6E1, 503.6E2, and 503.6E3.
      503.6 Physical Restraint and Seclusion of Students
      503.6R1 Physical Restraint and Seclusion of Students Regulation
      503.6E1 Use of Physical Restraint and/or Seclusion Documentation Form
      503.6E2 Debriefing Letter to Guardian of Student Involved in an Occurrence Where Physical Restraint and/or Seclusion was Used
      503.6E3 Debriefing Meeting Document
      Approve the second and final reading of the policy primers 503.6, 503.6R1, 503.6E1, 503.6E2, and 503.6E3.

8.9 Consider Approving the First Reading of the IASB Policy Primers
      IASB has reviewed policies and have made recommendations for edits for current policy and addition of new policy.  The policy committee has reviewed and recommend the
      changes to 409.1, 409.2, 409.3, 409.3R1, 409.3R2, 409.3E1, 409.3E2, 102, 102.E4, 701.3, 705.1R1, and 705.1R2; and add policy 414, 907, 907R1, 106, and 705.1R2. 
  409.1 Employee Vacation – Holidays – Personal Leave
      409.2 Employee Leave of Absence
      409.3 Employee Family and Medical Leave
      409.3R1 Employee Family and Medical Leave Regulation
      409.3R2 Employee Family and Medical Leave Definitions
      409.3E1 Employee Family and Medical Leave Notice to Employees
      409.3E2 Employee Family and Medical Leave Request Form
      414 Classified Employee Professional Leave
      907 District Operation During Public Emergencies
      907.R1 District Operation During Public Emergencies Regulation
      106 Discrimination and Harassment Based on Sex Prohibited
      102 Equal Educational Opportunity
      102.E4 Discrimination Complaint Form
      701.3 Financial Records
      705.1R1 Suspension and Debarment of Vendors and Contractors Procedure
      705.1R2 Using Federal Funds in Procurement Contracts
     Approve the first reading of the IASB policy primer changes and additions of the attached policies.

8.10 Consider Approving the First Reading of the 600 Series of Policy
      The policy committee and various staff members have reviewed the 600 series and recommend the approval of edits on some policies and maintaining the rest. The edits are
       marked in the attached policies.
      600 Goals and objectives of the Education Program
      601.1 School Calendar
      601.2 School Day
      602.1 Curriculum Development
      602.2 Curriculum Implementation
      602.3 Curriculum Evaluation
      602.4 Pilot – Experimental – Innovative Projects
      603.2 Summer School Instruction
      603.3 Special Education
      603.4 Multicultural/Gender Fair Education
      603.5 Health Education
      603.5E1 Human Growth and Development Student Excuse Form
      603.6 Physical Education
      603.7 Career Education
      603.8 Teaching About Religion
      603.8R1 Teaching About Religion – Religious Holidays
      603.9 Academic Freedom
      603.9R1 Teaching Controversial Issues
      603.10 Global Education
      603.11 Citizenship
      604.1 Private Instruction
      604.2 Individualized Instruction
      604.3 Program for Talented and Gifted Students
      604.4 Program for At-Risk Students
      604.5 Religious-Based Exclusion From a School Program
      604.6 Instruction at a Post-Secondary Educational Institution
      604.7 Dual Enrollment
      604.8 Foreign Students
      604.9 Home School Assistance Program
      604.9R1 Home School Assistance Program Regulation
      604.10 Online Courses
      604.11 Appropriate Use of Online Learning Platforms
      605.1 Instructional Material Selection
      605.1R1 Selection of Instructional Materials Regulation
      605.2 Instructional Materials Inspection
      605.3 Objection to Instructional Materials
      605.3E1 Instructions to the Reconsideration Committee
      605.3E2 Reconsideration Request Form
      605.3E3 Sample Letter to Individual Challenging Instructional Materials
      605.3R1 Reconsideration of Instructional Materials Regulations
      605.4 Technology and Instructional Materials
      605.5 School Library
      605.6 Internet – Appropriate Use
      605.6E1 Internet Access Permission Letter to Parents
      605.6E2 Internet Appropriate Use Violation Notice
      605.6R1 Internet – Appropriate Use Regulation
      605.7 Use of Information Resources
      605.7R1 Use of Information Resources Regulation
      606.1 Class Size – Class Grouping
      606.2 School Ceremonies and Observances
      606.3 Animals in the Classroom
      606.4 Student Production of Materials and Services
      606.5 Student Field Trips and Excursions
      606.6 Insufficient Classroom Space
      607.1 Student Guidance and Counseling Program
      607.2 Student Health Services
      607.2R1 Student Health Services Regulation
      Approve the first reading of the 600 Series Policy.

9. Meeting Announcements:
Please note the schedule of meetings.
9.1 Our next regular meeting is on Wednesday, February 24, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.