2020.07.08 - Regular Meeting

Clarinda Community School District

Regular Meeting
Wednesday, July 8, 2020 4:00 PM
McKinley Central Office
1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for roll call.
4. Audience to Visitors
The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6. 1. Approve Minutes of the June 24, 2020 Regular Meeting
Please contact Mrs. McKinnon if you have any questions.
  June 24 Regular Meeting
6. 2. Approve Bills
The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing. 
  June 30th & July 8th Bills 
6. 3. Approve open enrollment requests for 2020-2021 School Year
In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2020-2021 school year. 

Open Enrollment into the district 2020-2021: 2 - from South Page - tenth grade (Harmony Hanson); seventh grade (Andrew York)

Open Enrollment out of the district 2020-2021: 0

6. 4. Approve Recommendation to Hires for 2020-2021 School Year
Administration is requesting to hire for the 2020-2021 school year.  Please accept the following recommendations for hire to meet district staffing needs:
Bus Drivers: David Long, Richard Owens and Darrel Roberts
Associates list is attached.
  Bus Driver Hires
  Associate Hires 2020-2021
6. 5. Approve Recommendation to Transfer for 2020-2021 School Year

Administration is requesting to transfer for the 2020-2021 school year.  Please accept the following recommendation for transfer to meet district staffing needs:
Andrew Harris from Middle School teacher to High School teacher
Kim Williams from 5/6th grade teacher to Title 1 Reading

7. Recognition & Reports
The President will call for recognition and reports as identified on the agenda.  
7. 1. Financial Reports
Mr. Pedersen will present his report.
  June Bank Statement Balance
7. 2. Superintendent
Mrs. Bergman will give her report.
7. 3. Board Correspondence
8. New Business
8. 1. Consider approving 2020-2021 Dairy, Bakery, and Bread Bids 
The district annually seeks competitive bids for dairy, bakery, and bread products.  Co-Food Service Directors Traci Debolt and Joyce Johansen organize and manage the bidding process and have submitted the attached recommendation for dairy, bread, and bakery items.  They recommend A&E and Pan O'Gold be awarded the contracts based on competitive bidding and vendor satisfaction.

Approve awarding the 2020-2021 dairy bid to A&E and the bakery, bread bid to Pan O'Gold. 

  2020-2021 Dairy, Bread, and Bakery Bids
8. 2. Consider Approving Second Payment for the High School and Garfield Roof Projects
A payment application has been received from JR & Co. for materials and labor completed to date for the roof projects at the High School and Garfield.  CMBA Architects have reviewed and certified the request. Mr. Hill has reviewed and discussed the document with JR & Co. and CMBA; he recommends approving the payment.

Approve the application payment of $46,919.93 for JR & Co. for the completed work to date on the High School and Garfield roof project.

  2020 Roofing Project Payment Request 2
  Pay Application 2
8. 3. Consider identifying and approving IASB legislative priorities for 2021
The Iowa Association of School Boards (IASB) annually calls for legislative priorities from school boards.  Please find attached the 2020 legislative beliefs, resolutions, and priorities.  Each school board is asked to identify up to four priority issues. You can select from those already identified by IASB or submit your own. The deadline for submitting to the IASB is August 10, 2020.

Approve the identified top four IASB legislative priorities for 2021.

  2020 Platform
8. 4. Consider Approving 2020-2021 Instructional Fees
Per Iowa Code section 301, the school board annually approves instructional fees for purpose of instruction. 

The instructional fees have been adjusted each of the past two year and provide resources to meet the districts needs at this time.  I recommend that there is no adjustment to the 2019-2020 instructional fee schedule.

Approve the 2020-2021 instructional fees of:  High School $40, Middle School $30, and Elementary School $20.  

  Instructional Fees
8. 5. Consider approving the State of Iowa to Complete the CCSD Audit for the Fiscal Year 2019-2020
Per the audit report of fiscal year 2018-2019, the Iowa Department of Education found a need to issue a resolution for alternative accounting practices. The Iowa Department of Education Agreement Number 11970000 states "it was noted state and federal reimbursements were not being classified as required by the department of education, also there was no reconciliation JMC, Nutrition software and Software Unlimited, school accounting software. Then the district is not presenting accurate financial statements on a monthly basis."  To resolve this issue fully the district shared intent to change authorized auditors.

Approve the State of Iowa to complete the CCSD audit for the Fiscal Year 2019-2020

8. 6. Consider approving Administrator Contracts
Administrator contracts will be 260 days with a 1.9% increase on 2019-2020 salary (which was approved at the June 24, 2020 school board meeting).

Approve 260 day contract for Administrators

Approve 260 day administrative contracts

8. 7. Consider Approving the 2020-2021 Good Conduct Protocol
Mr. Porter presented the good conduct protocol to the school board at the May 8, 2019.  The good conduct protocol has been developed over the past year and was a collaborative process that involved staff input.  The protocol provides equitable options that raise expectations of students.  Please contact Mr. Porter with any questions.

Approve the 2020-2021 good conduct protocol.

  Good Conduct Protocol
8. 8. Consider approving second and final reading of the following policies:
The school board can approve all revised and reviewed policies below through one motion or it can approve each policy individually.  It's recommended that unless there is a policy or policies that warrant extensive discussion that the board approve the first reading of policies in one motion. These are the Policy Primers that have been reviewed and revised by IASB. Some of these policies are merely changing the legal reference and not the wording. These polices have been reviewed by the CCSD policy committee with recommendation for approval.  

Approve second and final reading of all policies that have been reviewed and presented.

  203, Board of Directors' Conflict of Interest
  206.2, Vice-President
  307, Communication Channels
  501.5 Attendance Center Assignment
  603.1, Basic Instruction Program
  200.1R1 Organizational Meeting Procedures
  202.4 Vacancies
  210.6 Quorum
  211, Open Meetings
  216.2, Board of Directors' Member Development and Training
  404.R1, Code of Professional Conduct and Ethics Regulation
  100, Legal Status of the School District
  200.1, Organization of the Board of Directors
  206.4, Treasurer
  210.1 Annual Meeting
  215, Board of Directors' Records
  302.7, Superintendent Civic Activities
  303.8, Administrator Civic Activities
  401.13 Staff Technology Use/Social Networking
  401.13R1, Staff Technology Use Regulation
  402.2, Child Abuse Reporting
  403.6, Drug and Alcohol Testing Program
  403.6E1, Drug and Alcohol Testing Program Notice to Employees
  403.6E3, Drug & Alcohol Program and Pre-Employment Testing Written Consent to Share Information
  303.5, Administrator Duties
  401.1 Equal Employment Opportunity
  401.2 Employee Conflict of Interest
  401.9, Employee Political Activity
  403.4, Hazardous Chemical Disclosure
  407.3, Licensed Employee Retirement
9. Meeting Announcements:
Please note the schedule of meetings.
9. 1. The Policy Committee will meet July 21 and 28, 2020 at 11:00 a.m. in the Board Room at McKinley
9. 2. The next regular meeting is August 12, 2020 at 4:00 p.m. in the Board Room at McKinley.
10. Adjournment
The Chair will call for a motion and a second to adjourn the meeting.