2020.07.31 - Special Meeting

Clarinda Community School District

Special Meeting

Friday, July 31, 2020 3:45 PM

Garfield/Middle School Commons - Zoom is available (Link found on district website under Menu - District Office - Zoom Link)

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for roll call.
4. Audience to Visitors
The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  Each community member wanting to comment to the board will be granted two minutes to speak. Please prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6. 1. Approve Minutes of the July 8, 2020 Regular Meeting
Please contact Mrs. McKinnon if you have any questions.
   July 8 Regular Meeting  
6. 2. Approve Bills
The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing. 
   July Bills  
6. 3. Approve Recommendation to Transfer for 2020-2021 School Year
Administration is requesting to transfer for the 2020-2021 school year.  Please accept the following recommendation for transfer to meet district staffing needs: 
Kim Williams from Title 1 Reading to 7/8th grade reading teacher
7. Recognition & Reports
The President will call for recognition and reports as identified on the agenda.  
7. 1. Superintendent
Mrs. Bergman will give her report.
8. New Business  
8. 1. Consider Approving 2020-2021 Return to Learn Plan
The administration has researched and worked diligently on preparing the Return to Learn Plan for the health and safety of CCSD's students, staff, and families. The state has changed the guidance several times and the plan has then aligned each time. Some details will be flushed out at the building level and will be provided by building principals. As time gets closer for school to begin and as the school year ensues, administration will be flexible to align with state guidance.

Approve 2020-2021 Return to Learn Plan. 

   Return to Learn  
   Reopening and Public Health FINAL  
   Clarinda Return to Learn  
8. 2. Consider Approving Removing 0209 Building Code (Middle School)
Due to 7th and 8th grades moving to the High School building, there is a need to remove the building code of 0209 (Middle School). Each building site has a unique code associated with it. The district can now classify classes as PreK through 6th as elementary and 7th through 12th as secondary. Mrs. Bergman and Mr. Pedersen have talked to the Department of Education and it was recommended to remove building code 0209.  This will change the building numbers for all Department of Education reports to 0109 for high school and 0409 for elementary. This reporting will help make it easier for ESSA (Every Student Succeeds Act) reporting also.  The board will need to make the motion to reclassify the structure at the Clarinda Community School District as PreK through 6th (0409) as elementary and 7th through 12th (0109) as secondary.

Remove 0209 Building Code (Middle School).

8. 3. Consider Approving the Supplemental Contract Adjustment for Linda VandenBosch
Mrs. VandenBosch has several extra-curricular activities contracts that need to be condensed into one contract. Mrs. VandenBosch has served as a leader in these roles for many years. Some of these offerings are being embedded into the classroom and Mrs. VandenBosch will serve in a collaborative leader position. The new extra-curricular contract compensation will reflect the previous years' compensation. 

Approve the supplemental contract adjustment for Linda VandenBosch

8. 4. Consider the Supplemental Contract Adjustment for Ajia Whipp
Ms. Whipp assists with the high school marching band program in the fall. In the past, her supplemental contract did not reflect this responsibility and needs to be accounted for on her supplemental contract.

Approve the supplemental contract adjust for Ajia Whipp for the 2020-2021 school year.

8. 5. Consider Approving the Hiring of a .4,Temporary Custodial Position Lasting Six Months to be Extended as Needed
With the concerns of COVID, it is necessary to hire a temporary part-time custodial position to assist in sanitizing to keep students and staff healthy. 

Approve the hiring of a .4, temporary custodial position lasting six months to be extended as needed.

8. 6. Consider Approving Director of Student Services Contract
Administration is recommending the Director of Student Services contract days be 156 for the 2020-2021 school year. 

Approve the 156 day contract for the Director of Student Services for the 2020-2021 school year.

8. 7. Consider Approving the use of CARES Funds for the Purchase of Classroom Chairs and Desks for the 2020-2021 School Year
To help with physical distancing, additional desks and chairs need to be purchased for the classrooms. The state is distributing CARES funds to school districts to help with COVID-19 related expenditures.

Approve purchasing additional classroom chairs and desks for $82,480 with state CARES funds for the 2020-2021 school year.

   Quote Desks and Chairs  
9. Meeting Announcements:
Please note the schedule of meetings.
9. 1. The next regular meeting is August 12, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.  
10. Adjournment
The Chair will call for a motion and a second to adjourn the meeting.