2021.04.28 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, April 28, 2021 at 4:00 PM
McKinley Central Office




1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the April 14, 2021 Regular Meeting

6.2 Approve Minutes of the April 19, 2021 Special Meeting
6.3 Approve Bills

6.4 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
      Open Enrollment into the district 2021-2022: 1 Shenandoah, kindergarten (Zoey Shaw); 2 Villisca, kindergarten (Jamison Fichter) and junior kindergarten (Cooper Thompson); 
South Page, kindergarten (Parker Gladman); and 1 Bedford, kindergarten (Kaiyah Glidden)
      Open Enrollment out of the district 2021-2022: 1 Bedford, kindergarten (Weston Minor)     
6.5 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2020-2021 and 2021-2022 school year. Please accept the following recommendations to meet district staffing needs:
            Connor Hanafan as a High School Assistant Football Coach effective August 2021
6.6 Approve Recommendation for Resignation
      Please accept the following resignation:
      Kelly McQueen as Preschool Teacher effective at the end of 2020-2021 school year
      Suzanne Smith as Food Service Secretary effective April 30, 2021

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Clarinda Academy Report
      Mrs. Wellhausen will give an update.
7.2 Cardinal Innovation Learning Center
      An update report will be given.
7.3 CCSD Committee Reports
      A report will be given for policy.
7.4 Superintendent
      Mrs. Bergman will give her report.
7.5 Board Correspondence

8. New Business
8.1 Consider Approving Grant Applications
      Linda VandenBosch submitted a POET Grant Application which will be geared towards the Entrepreneur Program Proposal. This program will invigorate students but also
community involvement through partnerships with local businesses. A second grant is We Are Innovators to assist STEM programs. Students from fourth to twelfth
      grades are 
encouraged to design new products that can benefit everyone by using recycling waste and reducing the use of new materials. The subject connections are science,
engineering and math.
      POET Grant
      WAI Grant

     Approve the POET grant and We are Innovators grant applications.

8.2 Consider Approving the Recycling, Disposal, and/or Sale of Items from the Clarinda Academy
      With the closing of the Clarinda Academy, there are textbooks and various equipment (projectors, computers, etc.) that belong to CCSD. Mrs. Wellhausen along with Mr. Hill
      and staff have looked at items and are requesting permission from the Board to recycle and dispose of items that are not in good condition and sell items that are not needed
at CCSD. There are some items that will be used by CCSD.  Student files have been moved to Central Office.
      Approve the recycling, disposal, and/or sale of Clarinda Academy items.

8.3 Consider Setting Public Hearing on the District’s 2020-2021 Amended Budget Proposal
      In accordance with Iowa Code, the district is required to provide an opportunity for public comment on the amended budget proposal. We propose a hearing be scheduled for
      May 26, 
2021 at 4:00 p.m. in the McKinley Boardroom. Once the hearing is complete and comments have been considered, the school board can vote to approve and adopt the
      amended proposed 
budget. Districts are required to post the hearing notice in its designated newspaper no less than 10 days and no more than 20 days prior to the date of the
      public hearing. The budget is 
needing to be amended under Non-instructional Programs because of the continuation of the Summer Food Service Program which has led CCSD
      to reach spend down limits. This has 
allowed the kitchens to update and purchase some equipment. CCSD is still under its total budget.
      Amended Budget

      Approve public hearing for May 26, 2021 at 4:00 p.m. in the Central Office Boardroom as the date, time, and place for the proposed 2020-2021 amended budget proposal.

8.4 Consider Setting Public Hearing to Approve the Proposed 2021-2022 School Calendar
      As required by Iowa Code, the district shall notify the public and hold a hearing on the proposed school calendar. Administration recommends setting May 26, 2021 at 4:00 p.m.
in the Central Office Boardroom as the date, time, and place for the public hearing of the proposed 2021-2022 school year.

      Approve public hearing for May 26, 2021 at 4:00 p.m. in the Central Office Boardroom as the date, time, and place for the proposed 2021-2022 school calendar.

8.5 Consider Approving Base Pay for 2021-2022 per the 2018-2022 Master Agreement with the Clarinda Education Association
      The CEA and district representatives came to a tentative agreement for the 2021-2022 school year. It allows either party to request the agreement be reopened for the sole
      purpose of 
negotiating base wages. The Clarinda Education Association served said notice and negotiations have results in an agreement. The agreement reflects a 1.55%
      increase for the 
2021-2022 school year. The base pay will remain at $36,475; steps and lanes are allowed. 
      Master Agreement
    Approve the base pay of $36,475 for the 2021-2022 with the Clarinda Education Association.

8.6 Consider Approving the 2020-2021 Health Insurance Rates with ISEBA 
      The district received notice of the 7.25% increase in health insurance rates for 2021-2022. A single policy increased $43.04 and a family policy increased $107.60. However,
opted to use a 20% usage rate instead of increasing the full amount. The self-funding account is absorbing the difference to keep the premiums lower which is the purpose
      of this account. 
There was an increase of 5.5% for 2020-2021 and 1.93% for 2019-2020 in health insurance rates. There are still two plans (750 and 1500).
     Approve the 2021-2022 health insurance rates as presented and keep the 750 and 1500 plans.

8.7 Consider Approving Revised Return to Learn Plan
      The Administration has reviewed CCSD’s Return to Learn Plan and have made revisions.
     Approve the Revised Return to Learn Plan.

8.8 Consider Approving Clarinda Community Schools Enrichment Learning Opportunities Programing
      This is the guideline the district uses to support unique needs of students requiring enriched learning opportunities.  Multiple data sources indicate the need for differentiate
opportunities for individual students. These needs are addressed instructionally, emotionally, behaviorally and legally.

       Approve the Clarinda Community Schools Enrichment Learning Opportunities Programming.

8.9 Consider Approving the  2021 Graduates
      Attached is the list of graduates for the class of 2021. The list includes students who completed their graduation requirements at the high school, and alternative program. In all
 cases, these students have or will have completed their graduation requirements set forth by the Board of Education by the end of the year. If any of these students fail to
      complete all of 
the requirements by the last day of school, they will not be permitted to participate in graduation ceremonies this year.

      Approve the 2021 graduates pending successful completion of the graduation requirements as set forth by the Board of Education.

8.10 Consider Approving a Middle School Track Volunteer Coach for Spring 2021
        CCSD has had many volunteer coaches during the years and the district is thankful for their commitment to all of our programs. This year the middle school track program has
huge growth and participation. Mike Butt is requesting to volunteer his time to help with the track program.
        Approve Mike Butt as a volunteer middle school track coach for spring 2021.

8.11 Consider Approving the First Reading of the Attached Policy Primers
        The policy committee have reviewed the changes to the attached policies that IASB is recommending. Edits were done for language changes and legal references. The edits are
marked in the attached policies.
       701.1 Depository of Funds
       701.2 Transfer of Funds
       701.3 Financial Records
       702 Cash in School Buildings
       703.1 Budget Planning
       704.5 Student Activities Fund
       704.6 Online Fundraising Campaigns – Crowdfunding
       705.2 RESCINDED, Purchasing on Behalf of Employees
       706.2 Payroll Deductions
       706.3 Pay Deductions
       707.2 Treasurer’s Annual Report
       707.4 Audit
       707.5 Internal Controls
       707.5R1 Internal Controls Procedure
       708 Care, Maintenance and Disposal of School District Record
       801.4 Site Acquisition
       803.1 Disposition of Obsolete Equipment
       903.1 School-Community Groups
       903.2 Community Resource Persons and Volunteers
       904.1 Transporting Students in Private Vehicles 
       905.1 Community Use of School District Facilities & Equipment
       905.2 Tobacco/Nicotine-Free Environment
      Approve the first reading of the policy primers as presented.

9. Meeting Announcements:
Please note the schedule of meetings.
     9.1 Our next regular meeting is on Wednesday, May 12, 2021 at 4:00 p.m. in the Boardroom at McKinley.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.


11. Consider Approving Exempt Session in Accordance with Iowa Code Section 21.9 to discuss strategy matters relating to employment conditions of employees not covered by the collective bargaining law.