2021.01.13 - Regular Meeting Agenda

Clarinda Community School District

Regular Meeting

Wednesday, January 13, 2021 at 4:00 PM

McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)




1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.


2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.


3. Roll Call

The President will ask for roll call.


4. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.


5. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.


6. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

6.1 Approve Minutes of the December 9, 2020 Regular Meeting


6.2 Approve Bills

      Bill Report

6.3 Approve Special Education Contracts

The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district.  The resident district of any Iowa student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have students at the Academy or attending Clarinda High School.  Each time an Iowa special education student enrolls at the Academy or in the district a new contract with the resident district needs to be approved by the board.  Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.  


6.4 Approve Recommendations to Hire for 2020-2021 School Year

Administration is requesting to hire for the 2020-2021 school year. Please accept the following recommendations for hire to meet district staffing needs:

     Sage Lloyd as a High School Science and Social Studies teacher

     JennaLee Bramble as an associate

     Richard Iske as head bus driver

6.5 Approve Recommendation for Resignation 2021-2022 school year.

Administration has received the following resignations. Please accept the following resignations:

      Susana Ballesteros, High School Spanish teacher


7. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

7.1 Literacy Report

       Cassie Eberly will give her report.

7.2 Administrative Report

       Denise Green and Allie Wellhausen will give their report.

7.3 Financial Reports

      Mr. Pedersen will give his report.

7.4 Superintendent

      Mrs. Bergman will give her report.

7.5 Board Correspondence


8. New Business

8.1 Consider Approving an Anonymous Donation of $500 for Outstanding Lunch Accounts

An anonymous donor gave $500 to pay students’ outstanding lunch accounts.

Approve the donation of $500 from an anonymous donor to pay outstanding student lunch accounts.


8.2 Consider Approving the First Reading of the 500 Series of Policy

The policy committee and various staff members have reviewed the 500 series and recommend the approval of edits on some policies and maintaining the rest. The edits are marked in the attached policies.

501.1 Resident Students

501.2 Nonresident Students

501.3 Compulsory Attendance

501.3R1 Attendance Cooperation Process

501.4 Entrance – Admissions

501.5 Attendance Center Assignment

501.6 Student Transfers In

501.7 Student Transfers Out or Withdrawals

501.8 Student Attendance Records

501.9 Student Absences – Excused

501.9E1 Request for Remote Learning Form

501.10 Truancy – Unexcused Absences

501.11 Student Release During School Hours

501.11E1 Junior-Senior Open/Off Campus Rules

501.12 Pregnant Students

501.13 Students of Legal Age

501.14 Open Enrollment Transfers – Procedures as a Sending District

501.15 Open Enrollment Transfers - Procedures as a Receiving District

501.16 Homeless Children and Youth

502.1 Student Appearance

502.2 Care of School Property/Vandalism

502.3 Student Expression

502.4 Student Complaints and Grievances

502.5 Student Lockers

502.6 Weapons

502.7 Smoking – Drinking – Drugs

502.8 Search and Seizure

502.8R1 Search and Seizure Regulation

502.8R3 Use of Dogs to Search School Property

502.8E1 Search and Seizure Checklist

502.9 Interviews of Students by Outside Agencies

502.10 Use of Motor Vehicles

502.11 Use of Video Cameras on School Property

503.1 Student Conduct

503.3R1 Student Suspension

503.2 Expulsion

503.3 Fines – Fees – Charges

503.3R1 Student Fee Waiver and Reduction Procedures

503.3E1 Standard Fee Waiver Application

503.4 Good Conduct Policy

503.4E1 Good Conduct Policy

503.5 Corporal Punishment

504.1 Student Government

504.2 Student Organizations

504.3 Student Publications

504.3R1 Student Publications Code

504.4 Student Performances

504.5 Student Fundraising

504.6 Student Activity Program

505.1 Student Progress Reports and Conferences

505.2 Student Promotion – Retention – Acceleration

505.3 Student Honors and Awards

505.4 Testing Program

505.5 Graduation Requirements

505.6 Early Graduation

505.7 Commencement

505.8 Parent and Family Engagement

506.1 Education Records Access

506.1R1 use of Education Records Regulation

506.1E1 Request of Nonparent for Examination or Copies of Education Records

506.1E2 Authorization for Release of Education Records

506.1E3 Request for Hearing on Correction of Education Records

506.1E4 Request for Examination of Education Records

506.1E5 Notification of Transfer of Education Records

506.1E6 Letter to Parent Regarding Receipt of a Subpoena

506.1E7 Juvenile Justice Agency Information Sharing Agreement

506.1E8 Annual Notice

506.2 Student Directory Information

506.2R1 Use of Directory Information

506.2E1 Authorization for Releasing Student Directory Information

506.3 Student Photographs

506.4 Student Library Circulating Records

507.1 Student Health and Immunization Certificates

507.2 Administration of Medication to Students

507.2E1 Authorization Asthma or Airway Constructing Medication Self-Administration Consent Form

507.2E2 Parental Authorization and Release Form for the Administration of Prescription Medication to Students

507.3 Communicable Diseases – Students

507.4 Student Illness or Injury at School

507.5 Emergency Plans and Drills

507.6 Student Insurance

507.7 Custody and Parental Rights

507.8 Student Special Health Services

507.8R1 Special Health Services Regulation

507.9 Wellness Policy

508.1 Class or Student Group Gifts

508.2 Open Night


Approve the first reading of the 500 Series of Policy


8.3 Consider Approving Extension of the Families First Corona Virus Response Act

The federally mandated Families First Corona Virus Response Act was not extended past December 31, 2020. The board will need to discuss and decide if the district will extend it through this remaining school year.

Consider approving extension of the Families First Corona Virus Response Act until the end of the 2020-2021 school year.


 8.4 Consider Approving State Required Teacher Quality Committee per Iowa Code 284.4

The district Employee Relations Team will serve in this capacity. This committee’s responsibility is to determine distribution professional development funds as well as evaluation requirements and teacher compensation beyond the normal work day.

Approve State Required Teacher Quality Committee per Iowa Code 284.4.


8.5 Consider Approving the Sharing Agreement with South Page for a Science Teacher (Chemistry) for the second semester.

South Page’s science teacher, Mrs. Denise Rankin, will be teaching Chemistry class seventh and eighth period second semester.

Approve sharing agreement with South Page for science teacher for second semester of the 2020-2021 school year.



8.6 Consider Approving the Early Retirements and Resignations from Staff

The following staff have submitted paperwork for early retirement and resignation from their positions: Cheryl Beaver (FCS Teacher, 40 years); Karen Hackett (Custodian, 1years); and Cynthia Opperman (Elementary Principal, 7 years). This is a combined total of 60 years in CCSD.

Approve the early retirement and resignation of Cheryl Beaver, Karen Hackett and Cynthia Opperman, effective at the end of the 2020-2021 school year.


8.7 Consider Approving the Management and Operation of Therapeutic Classroom  Agreement with Greenhills AEA

This agreement establishes a Therapeutic Classroom in a district building. This will provide a therapeutic setting for up to eight students at a time who are experiencing behavioral difficulties in the traditional public-school setting.


Approve the Management and Operation of Therapeutic Classroom Agreement with Greenhills AEA 2021-2022 School Year.


9. Meeting Announcements:

Please note the schedule of meetings.

            9.1 Our next regular meeting is on Wednesday, January 27, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.  


10. Adjournment

The President will call for a motion and a second to adjourn the meeting.