2020.12.9 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, January 13, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)


1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegianc
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the November 11, 2020 Regular Meeting
6.2 Approve Minutes of the November 18, 2020 Special Meeting
6.3 Approve Minutes of the November 23, 2020 Work Session
6.4 Approve Bills
6.5 Approve Special Education Contracts
The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district.  The resident district of any Iowa student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have students at the Academy or attending Clarinda High School.  Each time an Iowa special education student enrolls at the Academy or in the district a new              contract with the resident district needs to be approved by the board.  Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.  
6.6 Approve Open Enrollment Requests for 2020-2021 School Year
       In accordance with Iowa Code, administration recommends approving the open enrollment requests.  These requests are for the 2020-2021 school year.
            Open Enrollment into the district 2020-2021: 0 
            Open Enrollment out of the district 2020-2021: 1 South Page, tenth grade (Jadeyn Holste)  
6.7 Approve Recommendations to Hire for 2020-2021 School Year
         Administration is requesting to hire for the 2020-2021 school year. Please accept the  following recommendations for hire to meet district staffing needs:
                  Shala Stroud as Wrestling Cheerleader Coach
                  Joshua Woods as Assistant Bowling Coach                                 

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Financial Report
      Mr. Pedersen will give his report.
7.2 Superintendent
      Mrs. Bergman will give her report.
7.3 Board Correspondence

8. New Business
8.1 Consider Approving Donation of Cameras and Accessories for Art Department
Jay Wagoner from Omaha, NE would like to donate the following to the Art Department: Pentax ME super with defective 50mm F2 lens ($100); 2 Pentax K mount lenses, Zykkor MC 80-205mm F4.5 and 28 mm F2.8 ($30); Pentax flash unit ($10); Minolta x700 with film winder and 50mm F2 lens ($190); Minolta flash unit ($10); and tripod and steel cae ($100). The quoted prices reflect KEH market values for mint (like new) equipment. KEH is the largest used camera dealer int he United States.
Approve the donation of cameras and accessories to the art department.

8.2 Consider Approving Modified Allowable growth Funds for the At-Risk Program for the 2021-2022 School Year
This program is designed to focus on attendance, mental health, behaviors, academics, and students who may be at-risk and is required to be approved by the board. The district offers an alternative program for students who are at risk fo dropping out of school; Mr. Gordon is the program facilitator and works with students to help them complete school. The Behavior Interventionist's, Alternative Program Facilitator's and part of the nurse's, Intervention Specialist's, and At-Risk Coordinator's salary are paid through the Modified Allowable growth Fund. This is one of the few ways the board can impact the local levy. Like most of the funds, there are significant restrictions on how much and how these funds can be spent. In addition to approving the At-Risk Plan, we ask the board to approve the district application for the MSA (Modified Supplemental Authority) for 2021-2022. The estimated revenue is $166,386.
Approve the application for Modified Allowable Growth funds for the At-Risk program for the 2021-2022 school year at the maximum amount of $166,386.

8.3 Consider Approving Voluntary Early Retirement Policies
The policy committee met with Mrs. Bergman and Mr. Pedersen to discuss early retirement and are recommending the policies for certified, classified, and administration retirement.
Approve voluntary early retirement policies, 303.10 Administrative Staff, 407.6 Certified Staff, and 413.6 Classified Staff.

8.4 Consider Approving Voluntary Early Retirement Early Retirement Package
Mrs. Bergman and Mr. Pedersen have been researching possible retirement financial options and will present these options to the board. The purpose of early retirement is to put the district in the best financial position and be fiscally responsible.

Approve a voluntary early retirement package for the current school year.

8.5 Consider Approving Head Bus Driver Position
Administration is making the recommendation to create a new position of head bus driver. This will consist of no more than four hours a week. This position will focus on maintaining the bus fleet, routes, and assisting the Transportation Director as needed.

Approve the head bus driver position. 

8.6 Consider Approving Early Graduates
Please find attached the list of students being recommended for early graduation at the end of the first semester, pending successful completion of their current courses and district graduation requirements.

Approve the first semester early graduation list pending successful completion of the graduation requirements as set forth by the Board of Education and the state of Iowa.

 8.7 Consider Approving Cell Phone and iPad
There is a need for additional hot spots to assist students for remote learning. Funding will come from the GEERS (Governor's Emergency Education Relief) fund that is allocated for the COVID-19 pandemic.

Approve purchasing 20 additional cell phone and iPad hot spots and two cases from Apple Inc. for $8479.

9. Meeting Announcements:
Please note the schedule of meetings.
9.1 Our next regular meeting is on Wednesday, January 13, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.