Clarinda Community School District

Return to Learn Planning Team

Monday, July 6, 2020 6:00 PM

Middle School Commons

1.	Welcome
2.	Introductions
3.	Purpose
4.	Establish Norms
5.	Share Department of Education Power Point
6.	Dig into Learning
7.	Reflection
8.	Lingering Questions
9.	Documentation
10.	Other
11.	Adjourn meeting

 

 

Clarinda Community School District

Regular Meeting

Wednesday, July 8, 2020 4:00 PM

McKinley Central Office

1.	Call to Order The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests. 1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room. 2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance. 3. Meeting agendas are available for the public at the table at the side of the room. 4. Meeting agendas, materials, and minutes are also available on the district web page.
2.	Pledge of Allegiance The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
3.	Roll Call The President will ask for roll call.
4.	Audience to Visitors The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5.	Approval of Agenda If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
6.	Consider Consent Agenda Items The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6. 1.		Approve Minutes of the June 24, 2020 Regular Meeting Please contact Mrs. McKinnon if you have any questions.
		June 24 Regular Meeting
6. 2.		Approve Bills The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing.
		June 30th & July 8th Bills
6. 3.		Approve open enrollment requests for 2020-2021 School Year In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2020-2021 school year.  Open Enrollment into the district 2020-2021: 2 - from South Page - tenth grade (Harmony Hanson); seventh grade (Andrew York) Open Enrollment out of the district 2020-2021: 0
6. 4.		Approve Recommendation to Hires for 2020-2021 School Year Administration is requesting to hire for the 2020-2021 school year.  Please accept the following recommendations for hire to meet district staffing needs: Bus Drivers: David Long, Richard Owens and Darrel Roberts Associates list is attached.
		Bus Driver Hires
		Associate Hires 2020-2021
6. 5.		Approve Recommendation to Transfer for 2020-2021 School Year Administration is requesting to transfer for the 2020-2021 school year.  Please accept the following recommendation for transfer to meet district staffing needs: Andrew Harris from Middle School teacher to High School teacher Kim Williams from 5/6th grade teacher to Title 1 Reading
7.	Recognition & Reports The President will call for recognition and reports as identified on the agenda.
7. 1.		Financial Reports Mr. Pedersen will present his report.
		June Bank Statement Balance
7. 2.		Superintendent Mrs. Bergman will give her report.
7. 3.		Board Correspondence
8.	New Business
8. 1.		Consider approving 2020-2021 Dairy, Bakery, and Bread Bids  ACTION The district annually seeks competitive bids for dairy, bakery, and bread products.  Co-Food Service Directors Traci Debolt and Joyce Johansen organize and manage the bidding process and have submitted the attached recommendation for dairy, bread, and bakery items.  They recommend A&E and Pan O'Gold be awarded the contracts based on competitive bidding and vendor satisfaction. Recommendation Approve awarding the 2020-2021 dairy bid to A&E and the bakery, bread bid to Pan O'Gold.
		2020-2021 Dairy, Bread, and Bakery Bids
8. 2.		Consider Approving Second Payment for the High School and Garfield Roof Projects ACTION A payment application has been received from JR & Co. for materials and labor completed to date for the roof projects at the High School and Garfield.  CMBA Architects have reviewed and certified the request. Mr. Hill has reviewed and discussed the document with JR & Co. and CMBA; he recommends approving the payment. Recommendation Approve the application payment of $46,919.93 for JR & Co. for the completed work to date on the High School and Garfield roof project.
		2020 Roofing Project Payment Request 2
		Pay Application 2
8. 3.		Consider identifying and approving IASB legislative priorities for 2021 ACTION The Iowa Association of School Boards (IASB) annually calls for legislative priorities from school boards.  Please find attached the 2020 legislative beliefs, resolutions, and priorities.  Each school board is asked to identify up to four priority issues. You can select from those already identified by IASB or submit your own. The deadline for submitting to the IASB is August 10, 2020. Recommendation Approve the identified top four IASB legislative priorities for 2021.
		2020 Platform
8. 4.		Consider Approving 2020-2021 Instructional Fees ACTION Per Iowa Code section 301, the school board annually approves instructional fees for purpose of instruction.  The instructional fees have been adjusted each of the past two year and provide resources to meet the districts needs at this time.  I recommend that there is no adjustment to the 2019-2020 instructional fee schedule. Recommendation Approve the 2020-2021 instructional fees of:  High School $40, Middle School $30, and Elementary School $20.
		Instructional Fees
8. 5.		Consider approving the State of Iowa to Complete the CCSD Audit for the Fiscal Year 2019-2020 ACTION Per the audit report of fiscal year 2018-2019, the Iowa Department of Education found a need to issue a resolution for alternative accounting practices. The Iowa Department of Education Agreement Number 11970000 states "it was noted state and federal reimbursements were not being classified as required by the department of education, also there was no reconciliation JMC, Nutrition software and Software Unlimited, school accounting software. Then the district is not presenting accurate financial statements on a monthly basis."  To resolve this issue fully the district shared intent to change authorized auditors. Recommendation Approve the State of Iowa to complete the CCSD audit for the Fiscal Year 2019-2020
8. 6.		Consider approving Administrator Contracts ACTION Administrator contracts will be 260 days with a 1.9% increase on 2019-2020 salary (which was approved at the June 24, 2020 school board meeting). Recommendation Approve 260 day contract for Administrators Approve 260 day administrative contracts
8. 7.		Consider Approving the 2020-2021 Good Conduct Protocol ACTION Mr. Porter presented the good conduct protocol to the school board at the May 8, 2019.  The good conduct protocol has been developed over the past year and was a collaborative process that involved staff input.  The protocol provides equitable options that raise expectations of students.  Please contact Mr. Porter with any questions. Recommendation Approve the 2020-2021 good conduct protocol.
		Good Conduct Protocol
8. 8.		Consider approving second and final reading of the following policies: ACTION The school board can approve all revised and reviewed policies below through one motion or it can approve each policy individually.  It's recommended that unless there is a policy or policies that warrant extensive discussion that the board approve the first reading of policies in one motion. These are the Policy Primers that have been reviewed and revised by IASB. Some of these policies are merely changing the legal reference and not the wording. These polices have been reviewed by the CCSD policy committee with recommendation for approval.   Recommendation Approve second and final reading of all policies that have been reviewed and presented.
		203, Board of Directors' Conflict of Interest
		206.2, Vice-President
		307, Communication Channels
		501.5 Attendance Center Assignment
		603.1, Basic Instruction Program
		200.1R1 Organizational Meeting Procedures
		202.4 Vacancies
		210.6 Quorum
		211, Open Meetings
		216.2, Board of Directors' Member Development and Training
		404.R1, Code of Professional Conduct and Ethics Regulation
		100, Legal Status of the School District
		200.1, Organization of the Board of Directors
		206.4, Treasurer
		210.1 Annual Meeting
		215, Board of Directors' Records
		302.7, Superintendent Civic Activities
		303.8, Administrator Civic Activities
		401.13 Staff Technology Use/Social Networking
		401.13R1, Staff Technology Use Regulation
		402.2, Child Abuse Reporting
		403.6, Drug and Alcohol Testing Program
		403.6E1, Drug and Alcohol Testing Program Notice to Employees
		403.6E3, Drug & Alcohol Program and Pre-Employment Testing Written Consent to Share Information
		303.5, Administrator Duties
		401.1 Equal Employment Opportunity
		401.2 Employee Conflict of Interest
		401.9, Employee Political Activity
		403.4, Hazardous Chemical Disclosure
		407.3, Licensed Employee Retirement
9.	Meeting Announcements: Please note the schedule of meetings.
9. 1.		The Policy Committee will meet July 21 and 28, 2020 at 11:00 a.m. in the Board Room at McKinley
9. 2.		The next regular meeting is August 12, 2020 at 4:00 p.m. in the Board Room at McKinley.
10.	Adjournment The Chair will call for a motion and a second to adjourn the meeting.

 

Clarinda Community School District
423 East Nodaway
Clarinda, Iowa 51632

Board of Education Town Hall
Return to Learn Meeting

Monday, July 13, 2020
Middle School Commons - Zoom is available (Link found on district website under Menu - District Office - Zoom Link), 6:00 PM

AGENDA

1. Welcome - Public is encouraged to wear face masks.

2. Introductions

3. Purpose

4. Establish Norms

5. Share Stakeholder Meeting Information on Return to Learn

6. Share Information Regarding Moving 7/8th Grade to High School

7. Other

8. Adjourn meeting

 

Clarinda Community School District

Special Meeting

Friday, July 31, 2020 3:45 PM

Garfield/Middle School Commons - Zoom is available (Link found on district website under Menu - District Office - Zoom Link)

1.	Call to Order The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests. 1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room. 2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance. 3. Meeting agendas are available for the public at the table at the side of the room. 4. Meeting agendas, materials, and minutes are also available on the district web page.
2.	Pledge of Allegiance The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
3.	Roll Call The President will ask for roll call.
4.	Audience to Visitors The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  Each community member wanting to comment to the board will be granted two minutes to speak. Please prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5.	Approval of Agenda If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
6.	Consider Consent Agenda Items The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6. 1.		Approve Minutes of the July 8, 2020 Regular Meeting Please contact Mrs. McKinnon if you have any questions.
		July 8 Regular Meeting
6. 2.		Approve Bills The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing.
		July Bills
6. 3.		Approve Recommendation to Transfer for 2020-2021 School Year Administration is requesting to transfer for the 2020-2021 school year.  Please accept the following recommendation for transfer to meet district staffing needs:  Kim Williams from Title 1 Reading to 7/8th grade reading teacher
7.	Recognition & Reports The President will call for recognition and reports as identified on the agenda.
7. 1.		Superintendent Mrs. Bergman will give her report.
8.	New Business
8. 1.		Consider Approving 2020-2021 Return to Learn Plan ACTION The administration has researched and worked diligently on preparing the Return to Learn Plan for the health and safety of CCSD's students, staff, and families. The state has changed the guidance several times and the plan has then aligned each time. Some details will be flushed out at the building level and will be provided by building principals. As time gets closer for school to begin and as the school year ensues, administration will be flexible to align with state guidance. Recommendation Approve 2020-2021 Return to Learn Plan.
		Evaluating
		Return to Learn
		Reopening and Public Health FINAL
		Clarinda Return to Learn
8. 2.		Consider Approving Removing 0209 Building Code (Middle School) ACTION Due to 7th and 8th grades moving to the High School building, there is a need to remove the building code of 0209 (Middle School). Each building site has a unique code associated with it. The district can now classify classes as PreK through 6th as elementary and 7th through 12th as secondary. Mrs. Bergman and Mr. Pedersen have talked to the Department of Education and it was recommended to remove building code 0209.  This will change the building numbers for all Department of Education reports to 0109 for high school and 0409 for elementary. This reporting will help make it easier for ESSA (Every Student Succeeds Act) reporting also.  The board will need to make the motion to reclassify the structure at the Clarinda Community School District as PreK through 6th (0409) as elementary and 7th through 12th (0109) as secondary. Recommendation Remove 0209 Building Code (Middle School).
8. 3.		Consider Approving the Supplemental Contract Adjustment for Linda VandenBosch ACTION Mrs. VandenBosch has several extra-curricular activities contracts that need to be condensed into one contract. Mrs. VandenBosch has served as a leader in these roles for many years. Some of these offerings are being embedded into the classroom and Mrs. VandenBosch will serve in a collaborative leader position. The new extra-curricular contract compensation will reflect the previous years' compensation.  Recommendation Approve the supplemental contract adjustment for Linda VandenBosch
8. 4.		Consider the Supplemental Contract Adjustment for Ajia Whipp ACTION Ms. Whipp assists with the high school marching band program in the fall. In the past, her supplemental contract did not reflect this responsibility and needs to be accounted for on her supplemental contract. Recommendation Approve the supplemental contract adjust for Ajia Whipp for the 2020-2021 school year.
8. 5.		Consider Approving the Hiring of a .4,Temporary Custodial Position Lasting Six Months to be Extended as Needed ACTION With the concerns of COVID, it is necessary to hire a temporary part-time custodial position to assist in sanitizing to keep students and staff healthy.  Recommendation Approve the hiring of a .4, temporary custodial position lasting six months to be extended as needed.
8. 6.		Consider Approving Director of Student Services Contract ACTION Administration is recommending the Director of Student Services contract days be 156 for the 2020-2021 school year.  Recommendation Approve the 156 day contract for the Director of Student Services for the 2020-2021 school year.
8. 7.		Consider Approving the use of CARES Funds for the Purchase of Classroom Chairs and Desks for the 2020-2021 School Year ACTION To help with physical distancing, additional desks and chairs need to be purchased for the classrooms. The state is distributing CARES funds to school districts to help with COVID-19 related expenditures. Recommendation Approve purchasing additional classroom chairs and desks for $82,480 with state CARES funds for the 2020-2021 school year.
		Quote Desks and Chairs
9.	Meeting Announcements: Please note the schedule of meetings.
9. 1.		The next regular meeting is August 12, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.
10.	Adjournment The Chair will call for a motion and a second to adjourn the meeting.

Clarinda Community School District

Regular Meeting

Wednesday, August 12, 2020 4:00 PM

McKinley Central Office and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link)

1.	Call to Order The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests. 1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room. 2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance. 3. Meeting agendas are available for the public at the table at the side of the room. 4. Meeting agendas, materials, and minutes are also available on the district web page.
2.	Pledge of Allegiance The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
3.	Roll Call The President will ask for roll call.
4.	Audience to Visitors The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  Each community member wanting to comment to the board will be granted two minutes to speak. Please prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5.	Approval of Agenda If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
6.	Consider Consent Agenda Items The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6. 1.		Approve Minutes of the July 31, 2020 Special Meeting Please contact Mrs. McKinnon if you have any questions.
		July 31 Special Meeting
6. 2.		Approve Bills The bill listing is attached for your review and approval. The reports (general fund, hot lunch, etc.) is included in the bill listing.
		August Bills
6. 3.		Approve open enrollment requests for 2020-2021 School Year In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2020-2021 school year.  Open Enrollment into the district 2020-2021: 2 - from Southwest Valley, second grade (Brylee McKay) and fifth grade (Garryt McKay); 1 from South Page, kindergarten (Ryder Whitehill); 2 from Stanton, fifth grade (Ellie Carter) and second grade (Everett Carter); 2 from Essex, ninth grade (Dyllan Carnes) and fourth grade (Makenzie Carnes) Open Enrollment out of the district 2020-2021: 3 to CAM, Fourth (Mason Cade), third grade (Isabella Nordyke) and fifth grade (Alexander Nordyke); 1 to Bedford, tenth grade (Emma Chapman)
6. 4.		Approve Resignation for the 2020-2021 school year Please accept the following resignations for the 2020-2021 school year: Jennifer Peters, CCSD nurse, effective immediately Jana Iske, 5th Grade Teacher, pending that a suitable and highly qualified replacement can be found Laura Bielfeldt, High School Library Associate, effective immediately
7.	Recognition & Reports The President will call for recognition and reports as identified on the agenda.
7. 1.		Activities Report Mr. Porter and Mr. Hill will give reports on summer activities, fall activities, and football field.
7. 1. 1.			Football Field Mr. Hill will give an update on the football field progress.
7. 1. 2.			Summer and Fall Activities A report on the baseball and softball season along with the fall activities will be given.
7. 2.		Title IX Mr. Porter will give an overview of the changes on Title IX.
		Title IX Overview
7. 3.		iJAG Mr. Bevins will give an overview of the program for this school year.
7. 4.		CatchLife30  Rick Schupach of CatchLife30 will give a short presentation about this program.
		CatchLife30 Challenge Flyer
7. 5.		Rising Hope Mrs. Wellhausen and representatives from Rising Hope will give a presentation.
		Rising Hope
7. 6.		Financial Reports The financial reports are attached for your review.  Please contact Mr. Pedersen prior to the meeting with any questions.
		July Bank Statement Balance
7. 7.		Superintendent Mrs. Bergman will give her report.
7. 8.		Board Correspondence
8.	New Business
8. 1.		Consider Approving School Nurse Contract with Clarinda Regional Health Center ACTION The hospital is proposing a contract with CCSD to fill the school nurse position. Collaborating and creating an innovative health services model will provide greater access to specialized care for all students' unique needs.  The initial step in the model is to fill the current nursing position. Recommendation Approve the school nurse contract with Clarinda Regional Health Center
8. 2.		Considering Approving Rental Agreement with Hy-Vee ACTION Hy-Vee Store Manager, Jason VanVactor, inquired about renting CCSD space at 1180 South 16th Street (former Shopko building).  This shared venture is possible and partnership is desired, as CCSD construction courses will not require the entire building. If approved, this agreement continues to allow flexibility for any other CCSD needs, as there is ample space for such purposes. Recommendation Approve rental agreement with Hy-Vee to rent space in the at 1180 South 16th Street location.
		HyVee Rental Agreement
8. 3.		Consider Approving the 2020-2021 28E Sharing Contract - Counselor with South Page ACTION Clarinda district will share the high school guidance counselor with South Page. Mrs. Almelien will devote 0.8 FTE to Clarinda and  0.2 FTE to South Page for the 2020-2021 school year. Recommendation Approve the 2020-2021 28E sharing contract - counselor with South Page.
		2020-21 28E Sharing Contract Guidance
8. 4.		Consider Approving the Fall Volunteer Sport Coaches for 2020-2021 School Year ACTION CCSD has had many volunteer coaches during the years. The district is thankful for their commitment to all of our programs. Administration recommends approving the current list for 2020-2021 school year. Recommendation Approve the fall volunteer sport coaches for the 2020-2021 school year.
		Fall 2020 Volunteer Coaches
8. 5.		Consider approving iJAG Memorandum of Understanding ACTION This Memorandum of Understanding between iJAG and Clarinda Community School District outlines the elements of a partnership to successfully implement and sustain the Jobs for America's Graduates. iJAG creates business, industry and education partnerships committed to achieving the mission of JAG, which is to ensure that youth facing multiple challenges to graduation remain in school, attain basic employability skills through classroom and work-based learning experiences during the senior year, are provided with academic support services, graduate and receive twelve months of follow-up services by the iJAG Education Specialist. iJAG performed the interviews and has hired Collin Bevins. This program will work with junior and seniors in high school. Recommendation Approve the iJAG Memorandum of Understanding for the 2020-2021 school year.
		iJAG MOU 2020-21
8. 6.		Consider Approving High School Curriculum Guide for 2020-2021 ACTION The curriculum guide for 2020-2021 is attached for your review and consideration.  The high school counselor and administration have prepared the curriculum guide in accordance with Iowa Code, district policy, goals, and procedures.  The curriculum guide will be used to support student registration.   Recommendation Approve high school curriculum guide for 2020-2021.
		CCSD Curriculum Planner 2020-21
8. 7.		Consider Approving Increasing the Substitute Teaching Daily Rate to $121 ACTION This year will be challenging to keep substitute teachers because of COVID. Raising the daily rate to $121 from $115 will encourage a larger substitute pool. Recommendation Approve increasing the substitute teaching daily rate to $121.
8. 8.		Consider Approving the 2020-2021 Elementary and Junior/Senior High School Handbooks ACTION Administration has worked with staff and key stakeholders to review and present the handbooks for 2020-2021.  Recommendation Approve the 2020-2021 elementary and junior/senior high school handbooks.
8. 8. 1.			Elementary School Handbook
			2020-2021 Garfield Student Handbook
8. 8. 2.			High School Handbook
			2020-2021 Jr. High and Sr. High Student Handbook
8. 9.		Consider Approving Amending the Return to Learn Plan ACTION Revisions need to be done on the Return to Plan. The revisions will be discussed in the superintendent report.  If approved, the revised plan will be posted on the website. Recommendation Approve amending the Return to Learn Plan.
8. 10.		Consider Approving the 2020-2021 District Fundraisers ACTION The attached list indicates the proposed district fundraisers for 2020-2021.  The school board approves district fundraisers annually per the request of the district auditor (policy 504.5).  In addition to approving the identified fundraisers, administration is granted the decision-making authority to approve additional fundraisers that are determined to meet the needs of students, school, or community.   Recommendation Approve the 2020-2021 district fundraisers
		Fundraisers 2020-2021
9.	Meeting Announcements: Please note the schedule of meetings.
9. 1.		The next regular meetings are August 26, 2020 and September 9, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.
10.	Adjournment The Chair will call for a motion and a second to adjourn the meeting.

 

Clarinda Community School District

Working Session

Tuesday, August 18, 2020 1:00 PM

McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link)

1.	Call to Order The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room. 2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance. 3. Meeting agendas are available for the public at the table at the side of the room. 4. Meeting agendas, materials, and minutes are also available on the district web page.
2.	Pledge of Allegiance The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
3.	Roll Call The President will ask for roll call.
4.	Goal Setting The board and superintendent will set district goals for the school year.
5.	Insurance Pete Stansbury will discuss district insurance.
6.	Public Finance Travis Squires from Piper Sandler will discuss public finance.
7.	1180 S. 16th Building Parking Lot There have been several requests for community members and groups to use the parking lot for events and parking vehicles. Board will discuss how to handle theses requests.
8.	Other
9.	Adjournment The Chair will call for a motion and a second to adjourn the meeting.

 

Clarinda Community School District

Facilities Committee

Wednesday, August 26, 2020 5:00 PM

McKinley Central Office

1.	Call Facilities Committee meeting to order
2.	Learning First, Building Second
3.	Offsite Learning
4.	Facility Use
5.	1180 S. 16th Building and Lot
6.	Materials on Site
7.	Naming Building
8.	Set Meeting for Patron Uses
9.	Snow Removal
10.	Church Parking Lot
11.	Other
12.	Adjourn meeting

 

Clarinda Community School District

Regular Meeting

Wednesday, August 26, 2020 4:00 PM

McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link)

1.	Call to Order The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests. 1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room. 2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance. 3. Meeting agendas are available for the public at the table at the side of the room. 4. Meeting agendas, materials, and minutes are also available on the district web page.
2.	Pledge of Allegiance The Chair will ask the members and audience to face the flag for the Pledge of Allegiance.
3.	Roll Call The President will ask for roll call.
4.	Audience to Visitors The president will ask the audience if they have any comments on the items on the agenda.  This gives the public the opportunity to comment on agenda items prior to Board decisions/action.  Each community member wanting to comment to the board will be granted two minutes to speak. Please prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5.	Approval of Agenda If members have items to be added to the agenda, now is the time.  If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time.  The President will call for a motion and second to approve the agenda.
6.	Consider Consent Agenda Items The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6. 1.		Approve Minutes of the August 12, 2020 Regular Meeting Please contact Mrs. McKinnon if you have any questions.
		August 12 Regular Meeting
6. 2.		Approve Minutes of the August 18, 2020 Work Session Please contact Mrs. McKinnon if you have any questions.
		August 18 Work Session
6. 3.		Approve open enrollment requests for 2020-2021 School Year In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2020-2021 school year.  Open Enrollment into the district 2020-2021: 7 from South Page, Kindergarten (Mason Olson); second grade (Regan McPhee); eighth grade (Gavin McPhee); second grade (Kylie Childs); third grade (Justin Childs); fifth grade (Natalie Childs); Kindergarten (Caroline Parrott); 2 from Bedford, eleventh grade (Paige Daly); eighth grade (Kaedance Daly) Open Enrollment out of the district 2020-2021: 3 to CAM, Kindergarten (Jack Samuelson); first grade (Emma Hill); Kindergarten (Abbie Hill); 1 to Essex, Kindergarten (Eden Patton); 2 to Clayton Ridge, seventh grade (Kambry Gordon); ninth grade (Tucker Gordon); 2 to Stanton, Kindergarten (Emmet Gibson); second grade (Roger Gibson III); 2 to Bedford, first grade (Jayden Green); Kindergarten (Crosby Crawford)
6. 4.		Approve Resignation for the 2020-2021 school year Please accept the following resignations for the 2020-2021 school year: Jason Armstrong, Assistant Middle School Football Coach
7.	Recognition & Reports The President will call for recognition and reports as identified on the agenda.
7. 1.		Financial Reports The financial reports are attached for your review.  Please contact Mr. Pedersen prior to the meeting with any questions.
7. 2.		Superintendent Mrs. Bergman will give her report.
7. 3.		Board Correspondence
8.	New Business
8. 1.		Consider Approving the 2020-2021 Classified Staff Handbook ACTION The classified staff handbook has been reviewed.   Recommendation Approve the 2020-2021 Classified Staff Handbook
		Handbook Classified
8. 2.		Consider Approving the 2020-2021 Licensed Staff Handbook ACTION The licensed staff handbook has been reviewed.   Recommendation Approve the 2020-2021 licensed staff handbook
		Handbook Licensed
8. 3.		Consider Approving 2020-2021 Activities Budgets ACTION The school board annually approves the activities budgets for the school year.  Mr. Pedersen has met with the activities director to review and discuss the proposed budget.  Administration recommends approval. Recommendation Approve the 2020-2021 Activities Budgets.
		FY 20 Activities Budget
8. 4.		Consider Approving the Purchase of CatchLIFE 30 ACTION CATCHLIFE30 will help build a solid foundation of wellness habits while promoting a positive culture of support. In addition, it will provide staff with self-care tools to help manage stressors and refuel energy for work, family, and leisure pursuits.  CATCHLIFE30 features daily health check-ins that can be completed in five minutes or less and doesn't require a fitness tracker. The five areas of focus include hydration, physical activity, nutrition, social-emotional health, and sleep. The cost is $10 per person. Recommendation Approve the purchase of CatchLIFE 30 for all staff using self-funding money and general fund.
		CatchLife30 Challenge Flyer
8. 5.		Consider Approving SolarWinds Quote ACTION The technology department will use this remote management program to login to staff and students' computers remotely to work on minor issues.  This will decrease travel time, help physical distance, and increase efficiency.  This package also includes an anti-virus program to assist in computer safety from outside viruses. Recommendation Approve purchasing SolarWinds anti-virus program.
		Solar Winds
8. 6.		Consider Approving Donations to CCSD ACTION The following donations have been given to CCSD: $1000 from The Charles Hockenberry Foundation for school nurse assistance, 72 sneeze guards from Iowa State University totaling $108; 500 reusable athletic/activity cotton face masks from anonymous donor totaling $331.59. Recommendation Approve the donations for $1000 from Hockenberry Foundation for school nurse fund, $108 for sneeze guards from Iowa State University; $331.59 for 500 reusable athletic/activity cotton face masks from anonymous donor.
8. 7.		Consider Approving Activity/Sporting Events COVID Guidelines ACTION The guidelines are to assist physical distancing and wearing facial coverings for activity and sporting events in the district. Recommendation Approve activity and sporting events COVID guidelines
		Hosting Events #1
		Hosting Events #4
9.	Meeting Announcements: Please note the schedule of meetings.
9. 1.		The next regular meetings are September 9, 2020 and September 23, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.

 

Clarinda Community School District

Regular Meeting

Wednesday, September 9, 2020 at 4:00 PM

McKinley Central Office and Zoom

 

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.  If you are joining by Zoom, all guests should identify themselves with fist and last names.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

The President will ask for roll call.

 

4. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

5. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

6. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

            6.1 Approve Minutes of the August 26, 2020 Regular Meeting.

            6.2 Approve the Bills

                        The bill listing is attached for your review and approval. The reports (general

fund, hot lunch, etc.) is included in the bill listing.

            6.3 Approve Open Enrollment Requests for 2020-2021 School Year

                        In accordance with Iowa Code, administration recommends approving the open

Enrollment requests. These requests are for the 2020-2021 school year.

 

Open Enrollment into the district 2020-2021: 1 from Shenandoah, ninth grade

(Brooklyn Pickens); 1 from Bedford, Kindergarten (Sutton Humphrey); 1 from

South Page, first grade (Logan Achterberg)

 

Open Enrollment out of the district 2020-2021: 3 to Bedford, Kindergarten (Nolan

Saurborn), Kindergarten (Kameron Larabee), second grade (Ruger Fister)

            6.4 Approve Recommendation to Hire for 2020-2021 School Year

                        Administration is requesting to hire for the 2020-2021 school year. Please accept

the following recommendation for hire to meet district staffing needs:

                        Curtis Maassen, Assistant Middle School Football Coach

            6.5 Approve Resignations for the 2020-2021 School Year

                        Please accept the following resignations for the 2020-2021 School year:

                        Will Bauman, Middle School Basketball Coach

                        Danni Samuelson, High School Associate and Cheer Coach

 

7. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

            7.1 Principal Report – 7^th-12^th Grade Building

                        Mrs. Green will give her report.

            7.2 Financial Reports

                        Mr. Pedersen will give his report.

            7.3 Superintendent

                        Mrs. Bergman will give her report.

            7.4 Board Correspondence

 

8. New Business

            8.1 Consider Approving the Home School Assistance Teacher Contracts for 2020-2021

            ACTION

            There are 24 enrolled in Competent Private Instruction (CPI) and 37 enrolled in the

Independent Private Instruction (IPI). Students who are enrolled under CPI provide us

with the curriculum they are taught and are eligible for dual enrollment. Students who

completed the IPI forms do not have to report any academic progress and are not eligible

for any services in the school. Of the 24 CPI students, 13 are eligible for dual enrollment.

Dual enrollment allows them to attend classes, participate in field trips, use the library,

and participate in school activities. These students generate revenue depending on their

grade and the extent they participate in CCSD classes and activities.

 

Nineteen of the 24 students are interested in participating in the Home School Assistance (HSA) program. The HSA program provides a teacher who oversees their academic work (15 hours per quarter per student). In exchange for that oversight, the district receives some funding to pay a certified teacher to provide the services. When the enrollment count is complete, you will see partial numbers, which indicates the weighting CCSD gets for students who are not full-time.

 

Mrs. Davies is a certified teacher who at one time worked as a special education teacher in our district. As in the past, we have had an agreement with Mrs. Davies to serve as our HSA teacher for those students who would like her assistance. By having her serve as the HSA teacher, she receives $15 per hour per student for up to 60 hours per student each year. Parents of the students in the program are asked to sign a time sheet that verifies Mrs. Davies has actually provided services for those students at the end of each quarter. Mrs. Davies will meet with Mr. Pedersen and Mrs. Wellhausen quarterly to verify student progress and accurate invoicing.

RECOMMENDATION

Approve contracts with Lexy Davies to serve as the Home School Assistance teacher for the 2020-2021 school year.

 

            8.2 Consider Approving the Cooperative Agreement with University of Northern Iowa

ACTION

This agreement allows University of Northern Iowa students to student teacher in the CCSD district. This could include other educational experiences such as observations, practicums, etc.

RECOMMENDATION

            Approve the Cooperative Agreement with University of Northern Iowa

 

            8.3 Consider Approving the Selection of Mrs. Bergman to the 2020-2021 Leadership

      Iowa Class

ACTION

Leadership Iowa is Iowa’s premier issues-awareness program promoting leadership and civic responsibility in our state. Through an integrated series of eight monthly sessions, participants are provided with a wide range of eye-opening experiences and insights that highlight the opportunities and challenges facing Iowa. Each year, 40 individuals are selected to participate in Leadership Iowa. Throughout their year with the program (October through June), participants convene in an Iowa community each month for a two-day session. Each session focuses on a specific topic or issue important to Iowa, allowing participants to step outside of their areas of expertise and gain a refreshed, insider’s perspective on the condition, needs and future of our state. The diverse topics of Leadership Iowa session typically include: agriculture, education, government, healthcare, economic development, advances manufacturing, workforce and other pertinent subjects. Each session features unique interactive experiences, discussions with industry experts, collaborative group activities, industry tours, networking opportunities and more.

 

RECOMMENDATION

Approve the selection of Mrs. Bergman to the 2020-2021 Leadership Iowa class

 

8.4 Consider Approving the Mask Donations

ACTION

The district has received donations of masks from Grace Crosby and Anchor Homes.

RECOMMENDATION

            Approve the donations of masks to the district.

 

            8.5 Consider Approving the Application for COVID-19 CARES Act Relief Grant

            ACTION

            The grant would cover four areas: Staff Self Care (have Yoga classes and an instructor),

Student Empowerment and Culture (provide 7/8^th graders with Stephen Covey’s 7 Habits

of Highly Effective Teenagers to go along with the LeaderInMe program), E-

Learning (purchase additional Swivls, stands and iPads for classrooms), and Student

Support/Self Care (seating, lighting and decorative accents for the 7/8^th grade Take a

Break Room). The amount CCSD is asking for is $11,005. An addendum will be shared

Wednesday, September 9, 2020.

            RECOMMENDATION

            Approve the application for COVID-19 CARES Act Relief Grant and addendum

 

8.6 Consider Approving Paying $26,304 to 3D Construction, Inc. for replacing the cement slab at Garfield Elementary

ACTION

During the roof replacement at Garfield Elementary, the equipment damaged the cement slab on the south side of Garfield. In order for the slab to be usable and safe, it was decided to replace the entire slab.

RECOMMENDATION

Approve paying $26,304 for the cement slab at Garfield Elementary

 

9. Meeting Announcements:

Please note the schedule of meetings.

            9.1 Our next regular meetings are on Wednesday, September 23, 2020 and October 7,

            2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.

 

            9.2 Iowa Association of Schools Boards 75^th Annual Convention, November 17-19, 2020

            This year the convention will be held online. Please contact Mrs. McKinnon by

September 27 if you plan on attending.

 

10. Adjournment

The President will call for a motion and a second to adjourn the meeting.

 

 

 

 

 

RECOMMENDATION

Approve the COVID-19 Emergency Work From Home Employee Agreement.

 

 

9. Meeting Announcements:

Please note the schedule of meetings.

1. 1. Our next regular meetings are on Wednesday, October 14, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.
   2. The Clarinda City Council and CCSD School Board will have a joint meeting on October 28, 2020 at 4:00 p.m. in the Middle School Commons and via Zoom. Following the joint meeting, the School Board will hold its regular meeting.
   3. Iowa Association of Schools Boards 75^th Annual Convention, November 17-19, 2020 This year the convention will be held online. Please contact Mrs. McKinnon by September 27 if you plan on attending.

 

10. Adjournment

The President will call for a motion and a second to adjourn the meeting.

 

RECOMMENDATION

Approve health forms.

 

7. Adjournment

The President will call for a motion and a second to adjourn the meeting.

 

 

 

 

RECOMMENDATION

Board member moves that we hold a closed session as provided in section 21.5(1)(i) of the open meetings law to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session.

 

9. Meeting Announcements:

Please note the schedule of meetings.

1. 1. The next meeting is a work session on Monday, October 19, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.
   2. The next regular meeting is on Wednesday, October 28, 2020 at 4:00 p.m. in the Commons at Middle School and via Zoom. The first part of the meeting will be a joint meeting with the City Council. The second part both boards will have their meetings – school board will remain in the Commons while the City Council will meet at City Hall.
   3. Iowa Association of Schools Boards 75^th Annual Convention, November 17-19, 2020 This year the convention will be held online.

 

10. Adjournment

The President will call for a motion and a second to adjourn the meeting.

 

11. Registered Apprenticeships

Discussion of registered student apprenticeships through the Department of Labor.

 

12. Facilities

Sharing of current and possible authentic opportunities at CCSD facilities as well as necessary updates, repairs and services.

 

13. Facility Parking Lot

Discussion focused on 1180 S. 16^th Street.

 

14. Professional Learning

Looking at current professional learning and opportunities for future learning.

 

15. Senior Experience

Discussion on senior-identified learning/experiences desired prior to graduation.

 

16. Funding

Discussion on current and future funding sources for instructional programming, equipment, furniture and facilities.

 

17. Human Resources

Discussion focused on personnel needed to support CCSD goals.

 

18. Focused Time

Discussion of dedicated time for superintendent, staff and outside entities to move the work forward.

 

19. Audit

Discussion on the current, requested State of Iowa audit.

 

20. Policy Next Steps

Discussion on how policies will be reviewed.

 

21. Other

 

22. Adjournment

The President will call for a motion and a second to adjourn the meeting.

Clarinda Community School District Joint Meeting with Clarinda City Council Wednesday, October 28, 2020 at 4:00 PM

Middle School Commons and Zoom

 

Agenda

 

1. Call to Order

The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.

 

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

 

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

 

3. Meeting agendas are available for the public at the table at the side of the room.

 

4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

The President will ask for roll call.

 

4. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

5. Joint Meeting
   1. Japan Presentation – Anna DeGroot and Kari VanNostrand
   2. General Discussion

 

6. Adjournment

The President will call for a motion and a second to adjourn the meeting. Following the joint meeting, the school board will go into their regular board meeting while the city council retires to the Lied Library for their regular council meeting.

 

 

 

 

RECOMMENDATION

Approve the Coronavirus Relief Fund Earn and Learn Grant Opportunity

 

1. 7. Consider Approving Filling the Title I Reading Position ACTION

The position was left unfilled when the current teacher was moved to fill an elementary classroom position.

RECOMMENDATION

Approve filling the Title I Reading Position for the remainder of the 2020-2021 school year.

 

9. Meeting Announcements:

Please note the schedule of meetings.

1. 1. Immediately following the meeting, Mr. Hill will give building tours to the Board.
   2. Our next regular meeting is on Wednesday, November 11, 2020 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
   3. Iowa Association of Schools Boards 75^th Annual Convention, November 17-19, 2020 This year the convention will be held online.

 

10. Adjournment

The President will call for a motion and a second to adjourn the meeting.

Clarinda Community School District

Regular Meeting

Wednesday, November 11, 2020 at 4:00 PM

McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

Agenda

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

The President will ask for roll call.

 

4. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

5. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

6. Open Hearing on Continuation of Instructional Support Levy

Board President states, “At this time we will hold the public hearing on the resolution of the Continuation of the Instructional Support Levy. Is there anyone present who wants to voice or present an oral or written objection to continue the Instructional Support Levy?” Following a pause to allow anyone to voice their opinion, he will turn to the board secretary and ask, “Do we have any written objections that have been previously filed to continue the Instructional Support Levy?” After the board secretary presents any written objections, the president closes the meeting by stating “I now declare the public hearing closed.”

 

7. Organizational Meeting

The board secretary will start the process for the organization of the school board.

              7.1 Election of Officers

               The school board will elect a President and a Vice President who shall hold office until November 2021.

             7.1.1 President

                      The board secretary calls for nominations; nominations need not seconded. The board will vote on                                     the nominations and the board secretary will announce the results of the vote and will administer the oath of office to the newly elected president and the newly elected president will assume the chair.                     

                        7.1.2. Vice President

                                   The president calls for nominations; nominations need not be seconded. The board will vote on    the nominations and the president will announce the results and administer the oath of office.                                

7.2 Determination of Dates, Times, and Locations for Regular Board Meetings.

            ACTION

Currently the district meets the second and fourth Wednesdays of each month at 4:00 p.m. in the board room at McKinley. Please remember, that with appropriate notice, the school board can meet as needed to conduct school business.

RECOMMENDATION

School board meetings be held on the second and fourth (exception of July and December) Wednesdays of each month at 4:00 p.m. in the McKinley board room.

 

            7.3 Approve Treasurer’s Report FY20

                        ACTION

                        Mr. Pedersen has prepared the Treasurer’s Report FY20 for board review.

                        RECOMMENDATION

                        Approve the Treasurer’s Report FY20 as prepared and presented.

 

7.4 Approve Bank Depositories

            ACTION

Districts are required to identify financial institutions to be depositories of the Clarinda Community School District funds in conformance with all applicable provisions of Iowa code Chapters 452 and 453 (1993) as amended by 1984 Iowa Acts, S.F. 2220. We list all the banks in Clarinda, but we primarily use PCSB because of the interest rates they have provided. We have also used Wells Fargo (ISJIT), which is a group organization that pools money from many districts in the state allowing them to sometimes offer high inters rates on any money invested. By listing all of the banks, Mr. Pedersen is able to secure the highest interest rates. This will be a roll call vote.

RECOMMENDATION

Adopt a resolution that Clarinda Community School District of Clarinda, IA in Page County, IA approves the following list of financial institutions to be depositories of the Clarinda Community School Districts funds in conformance with all applicable provisions of Iowa code Chapters 452 and 453 (1993) as amended by 1984 Iowa Acts, S.F. 2220. The business manager, board secretary, and board treasurer is hereby authorized to deposit Clarinda Community School funds in amounts not to exceed the maximum approved for each respective financial institution as set out. Administration recommends approval of the attached list of financial institutions as depositories of Clarinda Community School Funds.

           

7.5 Approve Access to Clarinda Community School District Financial and Portfolio Accounts

      ACTION

      Approving this agenda item annually maintains clear authorization and governance over who can access school district bank accounts and financial portfolios. The  

      School Board President, Business Manager, and Superintendent shall have access to view district bank accounts and financial portfolios. This is an added measure of

      assurance.

      RECOMMENDATION

      Approve authorizing the School Board President, Business Manager, and Superintendent to have access to view district bank accounts and financial portfolios. 

 

7.6 Approve Official Newspaper

      ACTION

      As required by law, the school board annually designates the official newspaper for the district. The Clarinda Herald Journal has been the designated newspaper to post

      notices and official business of the district.

      RECOMMENDATION

Approve designating the Clarinda Herald Journal as the district’s official newspaper for the 2020-2021 school year.

 

            7.7 Approve the 2020-2021 Reimbursement Schedule

                  ACTION

                  The school board annually approves the reimbursement schedule for authorized travel expenses incurred for business conducted by and for the district.

                  RECOMMENDATION

                  Approve the 2020-2021 reimbursement schedule.

 

            7.8 Committee Assignments

                  The practice has been for the president to appoint people to serve on various committees. This can be handled in three ways. The president can appoint members

                  based on members’ interest; members can express interest and discuss roles at the board meeting; or the president can just appoint. The board may want to spend time

                  thinking about the committees and assigning them at the next board meeting. If you have committee preference, please contact Mrs. Bergman and she will start tracking

                  interest.

 

                  7.8.1. Finance

                            Two members will serve. In the past, a member has physically reviewed each of the bills and made recommendations for approval. The school board receives

    the bill listing which has all of the bills identified and serves the purpose of review and approval. This committee reviews budgets and those items that

    impact the budget (i.e. preliminary vetting).

                  7.8.2. Facilities

                            Two members will serve. This committee meets and reviews facility and capital outlay plans.

                  7.8.3. Policy

                            Two members will serve. The committee reviews 1/3 of the policy manual and any new policies the district has each year. We are required by law to review policies every five years but we have stayed on a three year rotation. The committee meets periodically throughout the year and makes recommendations to the board.

                  7.8.4. School Improvement

                            Two members serve. The SIAC committee is charged with gathering community insight and feedback. SIAC will meet throughout the year to

     communicate all state requirements in school improvement efforts.

                  7.8.5. Activities

                            Two members serve. The role of this committee is to review concerns, issues, and requests that impact district activities. This committee meets as deemed

     necessary.

                  7.8.6. Technology

                            Two members serve. The role of this committee is to work with the district technology committee while reviewing and planning for technology needs that

     support instruction and student achievement. This committee meets periodically throughout the year.

                  7.8.7. Legislative Action Network

                            One member serves. The designated member serves as the Legislative liaison to receive and share legislative information with the board. In addition, the board

    member attends the IASB Delegate Assembly to discuss and plan legislative priorities.

                  7.8.8. Page County Conference Board

                            One member serves. The member meets with other city and school representatives to help set salaries for county employees and typically meet

    once a year.

 

8. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

            8.1 Approve Minutes of the October 28, 2020 Joint Meeting with City Council

            8.2 Approve Minutes of the October 28, 2020 Regular Meeting

            8.3 Approve Bills

8.4 Approve Special Education Contracts

The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district.  The resident district of any Iowa student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have students at the Academy or attending Clarinda High School.  Each time an Iowa special education student enrolls at the Academy or in the district a new contract with the resident district needs to be approved by the board.  Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.  

8.5 Approve Recommendations to Hire for 2020-2021 School Year

                        Administration is requesting to hire for the 2020-2021 school year. Please accept the following recommendations for hire to meet district staffing needs:

                        Deitrich Engstrand as a paraprofessional

                        Katie Kendall as a paraprofessional

                        Mackenize Clark as a fifth grade teacher

 

9. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

            9.1 Financial Reports - (Financial Report - Nutrition Report)

                        Mr. Pedersen will give his report.

            9.2 Superintendent

                        Mrs. Bergman will give her report.

            9.3 Board Correspondence

 

10. New Business

10.1 Consider Approving SBRC Application for Maximum Modified Supplemental

        Authority

ACTION

Due to enrollment changes, open in and out enrollment changes, the district can seek authority from the SBRC for $114,896 as modified supplemental funds.

RECOMMENDATION

            Approve maximum modified supplemental funding of $114,896 for increased enrollment and open enrollment out.

 

10.2 Consider Adopting the Resolution for Continuation of the Instructional  Support Levy

ACTION

The Instructional Support Levy is set to expire on June 30, 2021 and it is necessary to renew this for another five years to financially support the district and students. This is provided in Sections 257.18 through 257.21 of the Iowa Code. A notice in the newspaper was published and the hearing was set.

 

RECOMMENDATION

Approve adopting the resolution for continuation of the Instruction Support Levy.

 

10.3 Consider Approving the Amendment on the Agreement Between Green Hills AEA and Clarinda Community School District for Additional Days for the

        School-Based Interventionist

ACTION

The district is needing additional days of service for the School-Based Interventionist to assistant the district’s students for the 2020-2021 school year.

RECOMMENDATION

Approve the amendment on the agreement between Green Hills AEA and Clarinda Community School District for additional days for the School-Based Interventionist.

           

10.4 Consider Approving the Process to Purchase a Bus for the 2021-2022 School Year

ACTION

In the effort to keep our bus fleet well maintained, it is being requested to approval the purchase of one new route bus for the 2021-2022 school year. This would replace a 2005 bus which would be traded-in. Once the bids are received, administration will bring a recommendation to award the purchase. PPEL funds will be used to support this expenditure (bus estimate is $120,000 – this includes seat belts now).

RECOMMENDATION

            Approve the process to purchase a bus for the 2021-2022 school year.

 

            10.5 Consider Approving the Donation of a Bandsaw

ACTION

The Industrial Technology class is in need of new of a second bandsaw. Jeff McCall would like to donate his to the program.

RECOMMENDATION

            Approve the donation of a bandsaw for the Industrial Technology class from Jeff McCall.

 

            10.6 Consider Approving Heat Pump Replacement at Garfield

            ACTION

            A heat pump in room 118 at Garfield failed and the compressor shorted out. The unit was installed in 1997 and is original to the building. It is recommended to replace it.

            Two bids were received from Wallin Plumbing and Heating ($11,286.44) and Trane $16,111.00).

            RECOMMENDATION

            Approve the bid from Wallin Plumbing and Heating for $11,286.44 to replace the heat pump at Garfield Elementary.

 

10.7 Consider Approving the Snow Removal Bid for the 1180 S. 16^th Street Location

            ACTION

            The bid proposal was published and one bid was received. It is being recommended to accept the bid of Degase Home Improvement for $75 an hour to remove snow at the

1180 S. 16^th Street parking lot.

           

RECOMMENDATION

            Approve the snow removal bid from Degase Home Improvement of $75 an hour for the 1180 S. 16^th Street location.

 

10.8 Consider Approving the 2020-2021 Region 13 RPP Consortium Grant Application

            ACTION

            This grant promotes career and college readiness through thoughtful career guidance and purposeful academic and technical planning practices; and high-quality, integrated
            career and technical education programming. This grant will provide students the opportunity to access a spectrum of high-quality work-based learning experiences through
            collaboration with a work-based learning intermediary network and all students equitable access to programs and encourage the participation of underrepresented student
            populations in career and technical education programming.

            RECOMMENDATION

            Approve the 2020-2021 Region 13 RPP Consortium Grant Application.

 

            10.9 Consider Approving the DECAT/CPPC Grant

            ACTION

            Clarinda Community School District has been awarded a Community Networking Grant in the amount of $3,750.00 from the Fremont – Page – Taylor Decategorization &
             CPPC Board to support the School Based After School At-Risk Tutoring Program.

            RECOMMENDATION

            Approve the DECAT/CPPC Grant for $3750.00 for the School Based After School At-Risk Tutoring Program.

 

            10.10 Consider Canceling the Second Meeting on Wednesday, November 25 and having a Work Session on Monday, November 23

ACTION

Due to Thanksgiving being the day after the second meeting, it has been suggested that the November 25 meeting be canceled and a work session be held Monday, November 23 at 4:00 pm. The next regular meeting would be December 9, 2020.

RECOMMENDATION

            Approve canceling the second November board meeting on November 25, 2020 and have a Work Session on Monday, November 23.  

 

            10.11 Consider Approving Hiring an Assistant Bowling Coach

ACTION

This is the third year for the bowling program and it continues to grow. Currently there is only a head coach for 35 plus athletes. In order for the students to continue to excel and learn, there is a need for an assistant coach.

RECOMMENDATION

            Approve hiring an assistant bowling coach.

 

11. Meeting Announcements:

Please note the schedule of meetings.

            9.1 Our next regular meeting is on Wednesday, December 9, 2020 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.  

 

12. Adjournment

The President will call for a motion and a second to adjourn the meeting.

 

Clarinda Community School District

Special Meeting

Wednesday, November 18, 2020 at 4:00 PM

McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

 

Agenda

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

The President will ask for roll call.

 

4. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

5. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. New Business

6.1 Consider Approving SBRC Waiver for the Modified Allowable Growth Funds

ACTION

CCSD is requesting to receive a rule waiver and the actual modified supplemental amount for the At-Risk/Drop-Out Prevention program.

RECOMMENDATION

            Approve the SBRC waiver for the Modified Allowable Growth funds for $170,555.

7. Meeting Announcements:

Please note the schedule of meetings.

            7.1 Board work session is on Monday, November 23, 2020 at 4:00 p.m. in the Boardroom at McKinley.

7.2 Our next regular meeting is on Wednesday, December 9, 2020 at 4:00 p.m. in the Boardroom at McKinley     and via Zoom.  

8. Adjournment

The President will call for a motion and a second to adjourn the meeting.

Clarinda Community School District

Work Session

Monday, November 23, 2020 at 4:00 PM

McKinley Central Office

Agenda

 

1. Call to Order

    The President will call the meeting to order using the gavel if necessary.  The President will request those  with communication devices to either turn them off or place them on          silent mode.  This may be a good time to introduce any special guests.

    1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

    2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

    3. Meeting agendas are available for the public at the table at the side of the room.

    4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

    The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

    The President will ask for roll call.

 

4. Speaking from Experience

    Kirk Tyler from Atlantic Bottling (Coca Cola) will speak.

 

5. Catch a Glimpse of the Present and Future

    Student Chase McAndrews representing the team of Arin Eberly, Tatum Watkins, Sarah Tunnicliff, John Schwab, and Taylor Wagoner will speak.

 

6. Student Outcomes – Portrait of a Graduate/Human/Change Agent

    Discussion will focus on curiosity, agility, creativity, collaboration, communication, innovative mindset, emotional intelligence, critical thinking and leadership.

 

7. Frame the Experience

    Simon Sinek’s Golden Circle will be discussed.

 

8. CCSD Vision (Why?) In everything we do, we believe…

    Serving students to hone the skills, habits, mindsets, and dispositions necessary for a life of satisfaction and contribution in the 21^st century.

 

9. Collaborative Partnerships between Business, Industry, Community, and Education (How?) The way we serve students.

    Discussion will include partnerships with CCSD.

 

10. Instructional Programming (What?) We happen to serve students, do you want to provide innovative learning experiences and spaces?

      Discussion will include facilitating an entrepreneurial and innovative approach along with courses and experiences for students.

 

11. Timeline (When?)

      Discussion on Future Ready Iowa Community Experience.

    

12. District, Campus, and Community Sites (Where?)

      Discussion on 1180 S. 16^th building and on-site businesses.

 

13. Clarinda Economic Sectors (Data-Driven)

      Options to be discussed are human services, bioscience and value-added agriculture, construction, and transportation and logistics.

 

14. Partnerships and Curriculum Co-Creation

      Discussion will include architects and construction management firms.

 

15. Projects/Project Board(s)

      Discussion will include projects for the students, staff and community.

 

16. Funding Sources

      Discussion will include what funding sources are available to the district.

 

17. Learning

      Discussion will focus on registered apprenticeships and internships.

 

18. Invitation to Senior Experiences

      Discussion will focus on a zoom engagement opportunity, Awareness2Action: Equity and Inclusion.

 

19. Leadership for the Future

      Discussion will include early retirement, equipment, and lead bus driver position.

 

20. Service and Gratitude Opportunities and Ideas

      Discussion will include how to show gratitude in the community.

 

21. Other

 

22. Adjournment

      The President will call for a motion and a second to adjourn the meeting.

Clarinda Community School District
Regular Meeting
Wednesday, January 13, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegianc
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the November 11, 2020 Regular Meeting
6.2 Approve Minutes of the November 18, 2020 Special Meeting
6.3 Approve Minutes of the November 23, 2020 Work Session
6.4 Approve Bills
6.5 Approve Special Education Contracts
      The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district.  The resident district of any Iowa student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have students at the Academy or attending Clarinda High School.  Each time an Iowa special education student enrolls at the Academy or in the district a new              contract with the resident district needs to be approved by the board.  Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.  
6.6 Approve Open Enrollment Requests for 2020-2021 School Year
       In accordance with Iowa Code, administration recommends approving the open enrollment requests.  These requests are for the 2020-2021 school year.
            Open Enrollment into the district 2020-2021: 0 
            Open Enrollment out of the district 2020-2021: 1 South Page, tenth grade (Jadeyn Holste)  
6.7 Approve Recommendations to Hire for 2020-2021 School Year
         Administration is requesting to hire for the 2020-2021 school year. Please accept the  following recommendations for hire to meet district staffing needs:
                  Shala Stroud as Wrestling Cheerleader Coach
                  Joshua Woods as Assistant Bowling Coach                                 

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Financial Report
      Mr. Pedersen will give his report.
7.2 Superintendent
      Mrs. Bergman will give her report.
7.3 Board Correspondence

8. New Business
8.1 Consider Approving Donation of Cameras and Accessories for Art Department
ACTION
Jay Wagoner from Omaha, NE would like to donate the following to the Art Department: Pentax ME super with defective 50mm F2 lens ($100); 2 Pentax K mount lenses, Zykkor MC 80-205mm F4.5 and 28 mm F2.8 ($30); Pentax flash unit ($10); Minolta x700 with film winder and 50mm F2 lens ($190); Minolta flash unit ($10); and tripod and steel cae ($100). The quoted prices reflect KEH market values for mint (like new) equipment. KEH is the largest used camera dealer int he United States.
RECOMMENDATION
Approve the donation of cameras and accessories to the art department.

8.2 Consider Approving Modified Allowable growth Funds for the At-Risk Program for the 2021-2022 School Year
ACTION
This program is designed to focus on attendance, mental health, behaviors, academics, and students who may be at-risk and is required to be approved by the board. The district offers an alternative program for students who are at risk fo dropping out of school; Mr. Gordon is the program facilitator and works with students to help them complete school. The Behavior Interventionist's, Alternative Program Facilitator's and part of the nurse's, Intervention Specialist's, and At-Risk Coordinator's salary are paid through the Modified Allowable growth Fund. This is one of the few ways the board can impact the local levy. Like most of the funds, there are significant restrictions on how much and how these funds can be spent. In addition to approving the At-Risk Plan, we ask the board to approve the district application for the MSA (Modified Supplemental Authority) for 2021-2022. The estimated revenue is $166,386.
RECOMMENDATION
Approve the application for Modified Allowable Growth funds for the At-Risk program for the 2021-2022 school year at the maximum amount of $166,386.

8.3 Consider Approving Voluntary Early Retirement Policies
ACTION
The policy committee met with Mrs. Bergman and Mr. Pedersen to discuss early retirement and are recommending the policies for certified, classified, and administration retirement.
RECOMMENDATION
Approve voluntary early retirement policies, 303.10 Administrative Staff, 407.6 Certified Staff, and 413.6 Classified Staff.

8.4 Consider Approving Voluntary Early Retirement Early Retirement Package
ACTION
Mrs. Bergman and Mr. Pedersen have been researching possible retirement financial options and will present these options to the board. The purpose of early retirement is to put the district in the best financial position and be fiscally responsible.
RECOMMENDATION
Approve a voluntary early retirement package for the current school year.

8.5 Consider Approving Head Bus Driver Position
ACTION
Administration is making the recommendation to create a new position of head bus driver. This will consist of no more than four hours a week. This position will focus on maintaining the bus fleet, routes, and assisting the Transportation Director as needed.
RECOMMENDATION
Approve the head bus driver position.    

8.6 Consider Approving Early Graduates
ACTION
Please find attached the list of students being recommended for early graduation at the end of the first semester, pending successful completion of their current courses and district graduation requirements.
RECOMMENDATION
Approve the first semester early graduation list pending successful completion of the graduation requirements as set forth by the Board of Education and the state of Iowa.

 8.7 Consider Approving Cell Phone and iPad
ACTION
There is a need for additional hot spots to assist students for remote learning. Funding will come from the GEERS (Governor's Emergency Education Relief) fund that is allocated for the COVID-19 pandemic.
RECOMMENDATION
Approve purchasing 20 additional cell phone and iPad hot spots and two cases from Apple Inc. for $8479.

9. Meeting Announcements:
Please note the schedule of meetings.
9.1 Our next regular meeting is on Wednesday, January 13, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

    

Clarinda Community School District

Regular Meeting

Wednesday, January 13, 2021 at 4:00 PM

McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

 

Agenda

 

1. Call to Order

The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.

1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.

2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.

3. Meeting agendas are available for the public at the table at the side of the room.

4. Meeting agendas, materials, and minutes are also available on the district web page.

 

2. Pledge of Allegiance

The President will ask the members and audience to face the flag for the Pledge of Allegiance.

 

3. Roll Call

The President will ask for roll call.

 

4. Audience to Visitors

The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

 

5. Approval of Agenda

If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 

6. Consider Consent Agenda Items

The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.

6.1 Approve Minutes of the December 9, 2020 Regular Meeting

     Minutes

6.2 Approve Bills

      Bill Report

6.3 Approve Special Education Contracts

The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district.  The resident district of any Iowa student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have students at the Academy or attending Clarinda High School.  Each time an Iowa special education student enrolls at the Academy or in the district a new contract with the resident district needs to be approved by the board.  Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.  

       Contracts

6.4 Approve Recommendations to Hire for 2020-2021 School Year

Administration is requesting to hire for the 2020-2021 school year. Please accept the following recommendations for hire to meet district staffing needs:

     Sage Lloyd as a High School Science and Social Studies teacher

     JennaLee Bramble as an associate

     Richard Iske as head bus driver

6.5 Approve Recommendation for Resignation 2021-2022 school year.

Administration has received the following resignations. Please accept the following resignations:

      Susana Ballesteros, High School Spanish teacher

                       

7. Recognition and Reports

The President will call for recognition and reports as identified on the agenda.

7.1 Literacy Report

       Cassie Eberly will give her report.
       Report

7.2 Administrative Report

       Denise Green and Allie Wellhausen will give their report.

7.3 Financial Reports

      Mr. Pedersen will give his report.
      Report 

7.4 Superintendent

      Mrs. Bergman will give her report.

7.5 Board Correspondence

 

8. New Business

8.1 Consider Approving an Anonymous Donation of $500 for Outstanding Lunch Accounts

ACTION
An anonymous donor gave $500 to pay students’ outstanding lunch accounts.

RECOMMENDATION
Approve the donation of $500 from an anonymous donor to pay outstanding student lunch accounts.

 

8.2 Consider Approving the First Reading of the 500 Series of Policy

ACTION
The policy committee and various staff members have reviewed the 500 series and recommend the approval of edits on some policies and maintaining the rest. The edits are marked in the attached policies.

501.1 Resident Students

501.2 Nonresident Students

501.3 Compulsory Attendance

501.3R1 Attendance Cooperation Process

501.4 Entrance – Admissions

501.5 Attendance Center Assignment

501.6 Student Transfers In

501.7 Student Transfers Out or Withdrawals

501.8 Student Attendance Records

501.9 Student Absences – Excused

501.9E1 Request for Remote Learning Form

501.10 Truancy – Unexcused Absences

501.11 Student Release During School Hours

501.11E1 Junior-Senior Open/Off Campus Rules

501.12 Pregnant Students

501.13 Students of Legal Age

501.14 Open Enrollment Transfers – Procedures as a Sending District

501.15 Open Enrollment Transfers - Procedures as a Receiving District

501.16 Homeless Children and Youth

502.1 Student Appearance

502.2 Care of School Property/Vandalism

502.3 Student Expression

502.4 Student Complaints and Grievances

502.5 Student Lockers

502.6 Weapons

502.7 Smoking – Drinking – Drugs

502.8 Search and Seizure

502.8R1 Search and Seizure Regulation

502.8R3 Use of Dogs to Search School Property

502.8E1 Search and Seizure Checklist

502.9 Interviews of Students by Outside Agencies

502.10 Use of Motor Vehicles

502.11 Use of Video Cameras on School Property

503.1 Student Conduct

503.3R1 Student Suspension

503.2 Expulsion

503.3 Fines – Fees – Charges

503.3R1 Student Fee Waiver and Reduction Procedures

503.3E1 Standard Fee Waiver Application

503.4 Good Conduct Policy

503.4E1 Good Conduct Policy

503.5 Corporal Punishment

504.1 Student Government

504.2 Student Organizations

504.3 Student Publications

504.3R1 Student Publications Code

504.4 Student Performances

504.5 Student Fundraising

504.6 Student Activity Program

505.1 Student Progress Reports and Conferences

505.2 Student Promotion – Retention – Acceleration

505.3 Student Honors and Awards

505.4 Testing Program

505.5 Graduation Requirements

505.6 Early Graduation

505.7 Commencement

505.8 Parent and Family Engagement

506.1 Education Records Access

506.1R1 use of Education Records Regulation

506.1E1 Request of Nonparent for Examination or Copies of Education Records

506.1E2 Authorization for Release of Education Records

506.1E3 Request for Hearing on Correction of Education Records

506.1E4 Request for Examination of Education Records

506.1E5 Notification of Transfer of Education Records

506.1E6 Letter to Parent Regarding Receipt of a Subpoena

506.1E7 Juvenile Justice Agency Information Sharing Agreement

506.1E8 Annual Notice

506.2 Student Directory Information

506.2R1 Use of Directory Information

506.2E1 Authorization for Releasing Student Directory Information

506.3 Student Photographs

506.4 Student Library Circulating Records

507.1 Student Health and Immunization Certificates

507.2 Administration of Medication to Students

507.2E1 Authorization Asthma or Airway Constructing Medication Self-Administration Consent Form

507.2E2 Parental Authorization and Release Form for the Administration of Prescription Medication to Students

507.3 Communicable Diseases – Students

507.4 Student Illness or Injury at School

507.5 Emergency Plans and Drills

507.6 Student Insurance

507.7 Custody and Parental Rights

507.8 Student Special Health Services

507.8R1 Special Health Services Regulation

507.9 Wellness Policy

508.1 Class or Student Group Gifts

508.2 Open Night

 

RECOMMENDATION
Approve the first reading of the 500 Series of Policy

 

8.3 Consider Approving Extension of the Families First Corona Virus Response Act

ACTION
The federally mandated Families First Corona Virus Response Act was not extended past December 31, 2020. The board will need to discuss and decide if the district will extend it through this remaining school year.

RECOMMENDATION
Consider approving extension of the Families First Corona Virus Response Act until the end of the 2020-2021 school year.

 

 8.4 Consider Approving State Required Teacher Quality Committee per Iowa Code 284.4

ACTION
The district Employee Relations Team will serve in this capacity. This committee’s responsibility is to determine distribution professional development funds as well as evaluation requirements and teacher compensation beyond the normal work day.

RECOMMENDATION
Approve State Required Teacher Quality Committee per Iowa Code 284.4.

 

8.5 Consider Approving the Sharing Agreement with South Page for a Science Teacher (Chemistry) for the second semester.

ACTION
South Page’s science teacher, Mrs. Denise Rankin, will be teaching Chemistry class seventh and eighth period second semester.
Agreement

RECOMMENDATION
Approve sharing agreement with South Page for science teacher for second semester of the 2020-2021 school year.
Contract
 

 

8.6 Consider Approving the Early Retirements and Resignations from Staff

ACTION
The following staff have submitted paperwork for early retirement and resignation from their positions: Cheryl Beaver (FCS Teacher, 40 years); Karen Hackett (Custodian, 13 years); and Cynthia Opperman (Elementary Principal, 7 years). This is a combined total of 60 years in CCSD.

RECOMMENDATION
Approve the early retirement and resignation of Cheryl Beaver, Karen Hackett and Cynthia Opperman, effective at the end of the 2020-2021 school year.

 

8.7 Consider Approving the Management and Operation of Therapeutic Classroom  Agreement with Greenhills AEA

ACTION
This agreement establishes a Therapeutic Classroom in a district building. This will provide a therapeutic setting for up to eight students at a time who are experiencing behavioral difficulties in the traditional public-school setting.
Contract
Contract

RECOMMENDATION
Approve the Management and Operation of Therapeutic Classroom Agreement with Greenhills AEA 2021-2022 School Year.

 

9. Meeting Announcements:

Please note the schedule of meetings.

            9.1 Our next regular meeting is on Wednesday, January 27, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.  

 

10. Adjournment

The President will call for a motion and a second to adjourn the meeting.