Clarinda Community School District
Regular Meeting
Wednesday, February 9, 2022, at 4:00 PM
McKinley Central Office
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for a roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and a second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the January 26, 2022 Regular Meeting
Minutes
6.2 Approve Minutes of the February 2, 2022 Special Meeting
Minutes
6.3Approve Bills
Bills
6.4 Approve Open Enrollment Requests for the 2022-2023 School Year
In accordance with Iowa Code, the administration recommends approving the open enrollment requests for the 2022-2023 school year.
Open Enrollment into the district: 1 – Essex, ninth grade (Jillian Dammann)
Open Enrollment out of the district: 0
6.5 Approve Open Enrollment Requests for the 2021-2022 School Year
In accordance with Iowa Code, the administration recommends approving the open enrollment requests for the 2021-2022 school year.
Open Enrollment into the district: 1 – Villisca, first grade (Chasen Strong)
Open Enrollment out of the district: 0
6.6 Approve Recommendations to Hire for 2021-2022 School Year
The administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs:
Miranda Woods as a 7/8 Student Council Advisor effective February 10, 2022
Wendy Davis as a paraprofessional effective February 14, 2022
6.7 Approve Recommendation for Resignation:
Clarisa Johnson, preschool teacher effective end of the 2021-2022 school year
Shey Krull, paraprofessional effective February 11, 2022
7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Maintenance Report
7.2 Student Report
7.3 Principal Report
Report
7.4 Behavior Learning Advisor Report
Report
7.5 Technology Report
Report
7.6 Finance Report
Report Nutrition Financial
7.7 Superintendent
7.8 Board Correspondence
8. New Business
8.1 Discuss and Consider Approving Green Hills AEA CSPFIF Grant
ACTION
This is a grant for computer science that will support the new state requirements.
RECOMMENDATION
Approve the Green Hills AEA CSPFIF Grant.
8.2 Discuss and Consider Approving a Bus Bid from School Bus Sales Co. for a 2023 Blue Bird Bus
ACTION
This bus is a 78-passenger diesel bus that will be used solely as an activity bus. A 2008 spare route bus will be traded-in. Two bids were received from School Bus Sales
and Truck Center Companies.
Bid SBS Bid TCC Bid SBS Bid TCC
RECOMMENDATION
Approve the bus bid from School Bus Sales Co. for $154,000 for a 2023 78-passenger Blue Bird activity bus.
8.3 Discuss and Consider Approving Remembering Our Fallen Display
ACTION
Luke and Eric Baker would like to invite the Remembering Our Fallen display to the 7-12 building on February 22 – 25, 2022. It would be set up in the band and wrestling
wing. An opening ceremony would be the first day of the display. This is a traveling photographic war memorial that honors fallen soldiers from Iowa, post-September 11.
RECOMMENDATION
Approve the Remembering Our Fallen memorial to be displayed at the 7-12 building February 22 - 25, 2022.
8.4 Discuss and Consider Approving Technology Purchases
ACTION
The technology department researched the technology needs for the next school year. They are requesting to purchase interactive flat panels, student and staff computers,
software, and network contracts for the 2022-2023 school year. ESSER Funds will be used to purchase the interactive flat panels.
Purchase Report
RECOMMENDATION
Approve technology purchases for the 2022-2023 school year.
8.5 Discuss and Consider Approving Resolution for Apple Inc. Lease-Purchase Agreement
ACTION
This technology Lease Purchase Agreement is identical to the previous documents with dates changed accordingly. CCSD is authorized by Iowa Code section 274.1 to hold
property and execute lease-purchase agreements for technology pursuant to Iowa Code sections 298.3 and 423F.3(1)(e), and to acquire items of technology as are needed to
provide authorized programs and services, and to acquire such technology by entering into a lease with option to purchase agreement. The master lease and amendment were
approved April 28, 2017. The Board can also approve purchasing the iPads in one payment of $151,597.00 versus the three- years of $50,532.33 each year.
Resolution
RECOMMENDATION
Approve the resolution for the Apple Inc. lease-purchase agreement for the 2022-2023 school year.
8.6 Discuss and Consider Approving Apple Lease-Purchase Schedule
ACTION
This Apple lease-purchase schedule is identical to the 2018-2019 document with the dates changed accordingly. The request is for a lease with three annual payments of
$50,532.33 with no interest. Lease payments will be expenses to the SAVE account or remaining ESSER funds.
Agreement Tax form
RECOMMENDATION
Approve the Apple Lease purchase agreement with three annual payments for a total of $151,59700 for the 2022-2023 school year.
8.7 Discuss and Consider Approving Purchasing Camera and Security System
ACTION
The Technology Committee considered the recommendation from SIAC and Technology Department for additional and updated cameras. There is a district need to assist
with additional and improved safety. ESSER funds will be used.
Letter MDFMTC Bid Byte Bid Tierney Bid
RECOMMENDATION
Approve purchasing cameras from Midwest Data/Farmers Mutual Telephone Company for $201,560.11.
8.8 Discuss and Consider Approving Collection Bargaining Request from CEA
ACTION
The Clarinda Education Association has served a letter of intent to enter into collective bargaining for the 2022-2023 school year. This is the formal process to begin
collective bargaining.
Letter
RECOMMENDATION
Approve the collective bargaining with the Clarinda Education Association (CEA).
8.9 Discuss and Consider Adopting Resolution for Budget Guarantee
ACTION
The district is reviewing the needed budget to provide quality educational services to the students it serves. It is recommended to approve a budget guarantee each school
year. If it is needed, it will be in place.
Resolution
RECOMMENDATION
Approve adopting the Budget Guarantee Resolution for FY23 for the regular program budget as allowed under Iowa Code 257.14.
8.10 Discuss and Consider Approving Two-Year Contract with Garratt Callahan for Water Treatment Services
ACTION
This is an agreement that provides water treatment services at each of the district’s facilities.
Contract
RECOMMENDATION
Approve a two-year contract with Garratt Callahan for water treatment services.
8.11 Discuss and Consider Approving SchoolStore Fundraiser at PK-6 Building
ACTION
The PK-6 building would like to use SchoolStore to fundraise money for the classrooms.
RECOMMENDATION
Approve the PK-6 building to use SchoolStore for a fundraiser.
8.12 Discuss and Consider Rescinding Policy 403.7, Employee Vaccination/Testing for COVID-19
ACTION
Effective January 26, 2022 OSHA has withdrawn their Emergency Temporary Standard mandating COVID_19 vaccination or masking/testing. As a result, IASB has
rescinded the policy, regulations, and exhibits. It is being recommended the district rescind them as well.
403.7 403.7R1 403.7R2 403.7E1 403.7E2 403.7E3
RECOMMENDATION
Approve rescinding policy 403.7 – Employee Vaccination/Testing for COVID-19; 403.7R1, 403.7R2, 403.7E1, 407.3E2, 407.3E3.
8.13 Discuss and Consider Approving the Payment Applications from JR & Co.
ACTION
Payment applications four and five have been received from JR & Co. for materials and work completed on the roofing projects to this date. The amount of application
four is for the sum of $8822.46 and the amount of payment application five is for the sum of $14,621.74. CMBA Architects have reviewed the requests and have certified
the request. Mr. Hill has reviewed the documents and discussed the issue with both the contractor and architect. It is his recommendation to approve the applications for
payment to JR & Co. for $23,444.20. The district legal counsel is advising CCSD to pay the full amount for both payment applications.
AIA Applications
RECOMMENDATION
Approve the payment applications from JR & Co. for $23,444.20 for the high school roof.
8.14 Discuss and Consider Open Enrollment Requests
ACTION
The district has received an open enrollment that is past the deadline and does not meet good cause criteria. South Page – second grade, Julian MacVenn.
Good Cause Criteria
RECOMMENDATION
Deny or approve the out-of-district open enrollment request due to untimely filing and not meeting good cause criteria.
8.15 Discuss and Consider Increasing FTEs by Two
ACTION
Due to IEP statuses, two new paraprofessional positions (FTE) are necessary to accommodate student needs.
RECOMMENDATION
Approve adding two paraprofessional FTEs.
8.16 Discuss and Consider Approving New Hire
ACTION
Administration is recommending hiring Roxann Osher as a paraprofessional.
RECOMMENDATION
Approve the hiring of Roxann Osher as a paraprofessional effective February 10, 2022.
8.17 Discussion on Staff Retention Bonuses
9. Meeting Announcements:
Please note the schedule of meetings.
9.1 A work session will be on Thursday, February 10, 2022 at 6:00 p.m. in the Boardroom at McKinley.
9.2 A regular meeting will be on Wednesday, February 23, 2022 at 6:00 p.m. in the Boardroom at McKinley.
9.3 A regular meeting will be on Wednesday, March 9, 2022 at 4:00 p.m. in the Boardroom at McKinley.
10. Adjournment
The President will call for a motion and a second to adjourn the meeting.
