Clarinda Community School District
Regular Meeting
Wednesday, May 25, 2022, at 6:00 PM
PK-6 Building Library
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for a roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
Please remember you are making comments in a public meeting. Should you make comments that are considered defamatory in nature, you, as an individual, may be subject to legal action brought by the subject of your comments. Board members will listen to all comments but will not respond to them, nor will the Board take action on items not posted on the agenda. If the Board feels that something commented on requires a response they will refer it to the District Administration to respond to at a later date.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and a second to approve the agenda.
6. Public Hearing on the Proposed 2010-2022 Amended Budget
The Board President states, at this time we will hold the public hearing on the proposed 2021-2022 amended budget. Is there anyone present who wants to voice or present any oral or written objections to the proposed 2021-2022 amended budget? Following a pause to allow the public to voice their opinion, he will turn to the Board Secretary and ask, do we have any written objections that have been previously filed for the proposed 2021-2022 amended budget? After the Board Secretary presents any written objections, the president closes the meeting by stating I now declare the public hearing closed.
7. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
7.1 Approve Minutes of the May 11, 2022 Regular Meeting
Minutes
7.2 Approve Minutes of the May 17, 2022 Special Meeting
Minutes
7.3 Approve Open Enrollment Requests for the 2021-2022 School Year
In accordance with Iowa Code, the administration recommends approving the open enrollment requests for the 2021-2022 school
year.
Open Enrollment into the district: 0
Open Enrollment out of the district: 1 – Bedford, third grade (Jayden Green)
7.4 Approve Recommendations to Hire
Christina Pace as custodian effective June 1, 2022
Jake Lord as Activities Director effective July 1, 2022
8. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
8.1 Grandma’s House Daycare
8.2 Insurance Report
8.3 Administrator Report
8.4 Board Correspondence
9. New Business
9.1 Consider Adopting the Proposed 2021-2022 Amended Budget
ACTION
In accordance with Iowa Code, the district is required to provide an opportunity for public comment on the amended budget proposal. A notice was placed in the newspaper and the hearing is complete; the school board can vote to approve and adopt the amended proposed
budget. The budget is needing to be amended under Non-instructional Programs because of the continuation of the Summer Food Service Program which has led CCSD to reach spend-down limits. This has allowed the kitchens to update and purchase some equipment. CCSD is still under its total budget.
Budget
RECOMMENDATION
Approve and adopt the proposed 2021-2022 amended budget as presented.
9.2 Discuss and Consider Approving the Resurfacing the 7-12 Building Gym Floor
ACTION
The gym floor needs resurfaced which will include sanding, two sealing coats, repainting existing game lines, and two finishing coats. Three quotes were received and the recommendation is Egan Supply Company for $ 19,520.
Eagan Quote Egan Layout Hillyard Quote Glascock Quote Glascock Layout
RECOMMENDATION
Approve Egan Supply Co. to resurface the 7-12 building gym floor for $19,520.
9.3 Discuss and Consider Approving Rising Hope Classroom Agreement
ACTION
One student is attending Rising Hope for the remainder of the year. This will help the transition for next year.
Agreement
RECOMMENDATION
Approve the Rising Hope Agreement for the 2021-2022 school year.
9.4 Discuss and Consider Approving the Grant Application of the Gold Standard Challenge
ACTION
Mrs. VandenBosch would like to apply for this grant up to $10,000 which will be used for curriculum for personal finance graduation requirements.
Grant
RECOMMENDATION
Approve the Gold Standard Challenge Grant up to $10,000.
9.5 Discuss and Consider Approving the Purchase of Classroom Furniture
ACTION
The kindergarten classes are needing new furniture. There is a donation of $5,000 to offset the cost.
RECOMMENDATION
Approve the purchase of desks and chairs for $24,413.04 from School Specialty.
9.6 Discuss and Consider Approving the Lease of a Portable Classroom
ACTION
The Facilities Committee has met and discussed a variety of options for adding additional classroom space to the 7-12 Campus. Options explored included: adding additional walls to the CTE building to allow for dedicated classroom areas, serving students off site at Iowa
Western, and serving students off site at the Activity Center on the former Academy grounds. The committee agrees that adding a two-classroom portable unit to the 7-12 grounds is the best solution of those discussed.
Quote 36 months Quote 72 months
RECOMMENDATION
Approve the 72-month lease of a two-classroom portable building for $211,872.40 from Willscot.
9.7 Discuss and Consider Approving the Purchase of Instruments from Schmitt Music.
ACTION
As a part of the annual music budget Ms. Ridge has proposed purchase of three instruments. All are above the $5000 threshold of approval.
RECOMMENDATION
Approve the purchase of Sousaphone, Four Valve Tuba, and Baritone Saxophone for $15,794.30 from Schmitt Music.
9.8 Discuss and Consider Approving the 2022 Graduates
Attached is the updated list of graduates for the class of 2022. A student met the requirements late. The diploma for this student will not be given until Board approval.
List
RECOMMENDATION
Approve the 2022 graduates pending successful completion of the graduation requirements as set forth by the Board of Education.
10. Meeting Announcements
Please note the schedule of meetings.
10.1 A regular meeting will be on Wednesday, June 8, 2022 at 4:00 p.m. in the PK-6 Library.
10.2 A regular meeting will be on Wednesday, June 22, 2022 at 6:00 p.m. in the PK-6 Library.
11. Adjournment
The President will call for a motion and a second to adjourn the meeting.
