Clarinda Community School District
Regular Meeting
Wednesday, December 22, 2021 at 4:00 PM
McKinley Central Office
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for a roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comments and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and a second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the December 8, 2021 Regular Meeting
Minutes
6.2 Approve Bills
Bills
6.3 Approve Recommendations to Hire for 2022-23 School Years
Administration is requesting to hire for the 2022-23 school years. Please accept the following recommendations to meet district staffing needs:
Chad Blank as At-Risk Counselor, pending Board approval from current employer
Johanna Vaske as Elementary Teacher, pending Board approval from current employer
7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Maintenance Report
Project List
7.2 Student Report
7.3 National Association of Agricultural Educators Conference
7.4 Special Education Report
7.5 Teacher Retention and Recruitment
7.6 Transportation Report
7.7 Superintendent
8. New Business
8.1 Discuss and Consider Approving Renewing Agreement with Grandma’s House
ACTION
Grandma’s House has been utilizing a room at Garfield Elementary before and after school for school-aged children. Their staff is in charge of watching the students. The set
up has been beneficial for Grandma’s House and families by giving extra room for additional children.
Agreement
RECOMMENDATION
Approve renewing the agreement with Grandma’s House from December 2021 to June 2022.
8.2 Discuss and Consider Approving LEP Allowable Costs for FY22
ACTION
This will allow authorized spending authority for the district’s LEP (Limited English Proficiency) costs. The requested amount of $30,484.63 can be included in the budget
in March if it is needed. The major expense is the staff member we share with Shenandoah.
Report
RECOMMENDATION
Approve the LEP allowable costs of $30,484.63 for FY22.
8.3 Discuss and Consider Approving the Second and Final Reading of the 400 Series of Policy
ACTION
The policy committee has reviewed the 400 series and recommend approval of edits on some policies, rescinding some policies, and maintaining the rest. The edits are
marked in the attached policies. Each series needs to be reviewed every five years.
400 - Role and Guiding Principles for Employees
401.1 – Equal Employment Opportunity
401.2 – Employee Conflict of Interest
401.3 – Nepotism
401.4 – Employee Complaints
401.4R1 – General Complaint Form
401.5 – Employee Records
401.5R1 – Employee Records Regulation
401.6 – Limitations to Employment References
401.7 – Employee Travel Compensation
401.8 – Recognition for Service of Employees
401.9 – Employee Political Activity
401.10 – Credit/Procurement Cards
401.10E1 – Procurement Card Rules Agreement
401.10E2 – Reimbursement Schedule
401.11 – Employee Orientation
401.12 – Employee Use of Cell Phones
401.12R1 – Employee Use of Cell Phones Regulation
401.13 – Staff Technology Use/Social Networking
401.13E1 – Staff Technology/Social Networking
401.13R1 – Staff Technology use Regulation
401.14 – Employee Expression
402.1 – Release of Credit Information
402.2 – Child Abuse Reporting
402.3 – Abuse of Students by School District Employees
402.4 – Gifts to Employees
402.5 – Public Complaints about Employees – RESCINDED
402.6 – Employee Outside Employment
403.1 – Employee Physical Examinations
403.2 Employee Injury on the Job
403.3 – Communicable Diseases – Employees
403.3E1 – Hepatitis B Vaccine Information and Record
403.3R1 – Universal Precautions Regulations
403.4 – Hazardous Chemical Disclosures
403.4E1 – Certificate of Training
403.5 – Substance-Free Workplace
403.5E1 – Substance-Free Workplace Notice to Employees
403.5R1 – Substance-Free Workplace Regulation
403.6 – Drug and Alcohol Testing Program
403.6E1 - Drug and Alcohol Testing Program Notice to Employees
403.6E2 - Drug and Alcohol Program and Pre-Employment Testing Acknowledgement Form
403.6E3 - Drug and Alcohol Program and Pre-Employment Testing Written Consent
404 – Employee Conduct and Appearance
404.R1 – Code of Professional Conduct and Ethics Regulation
404.R2 – Code of Rights and Responsibilities Regulation
405.1 – Licensed Employee Defined
405.2 – Licenses Employee Qualifications, Recruitment, Selection
405.3 – Licensed Employee Individual Contracts
405.4 - Licensed Employee Continuing Contracts
405.5 - Licensed Employee Work Day
405.6 - Licensed Employee Assignment
405.7 - Licensed Employee Transfers
405.8 - Licensed Employee Evaluations
405.9 - Licensed Employee Probationary Status
406.1 - Licensed Employee Professional Compensation
406.2 - Licensed Employee Compensation Advancement
406.3 - Licensed Employee Continued Education Credit
406.4 - Licensed Employee Compensation for Extra Duty
406.5 - Licensed Employee Group Insurance Benefits
406.6 - Licensed Employee Tax Shelter Programs
407.1 - Licensed Employee Resignation
407.2 - Licensed Employee Contract Release
407.3 - Licensed Employee Retirement
407.4 - Licensed Employee Suspension
407.5 - Licensed Employee Reduction in Force
407.6 – Voluntary Early Retirement – Certified Staff
407.6E1 – Resignation and Request for Early Retirement
407.6E2 – Release
407.6E3 – Designation of Beneficiary
407.6E4 – Agreement not to Seek Re-employment
408.1 - Licensed Employee Professional Development
408.2 - Licensed Employee Publication or Creation of Materials
408.3 - Licensed Employee Tutoring
409.1 – Employee Vacation – Holidays – Personal Leave
409.2 – Employee Leave of Absence
409.3 – Employee Family and Medical Leave
409.3E1 – Employee Rights and Responsibilities Under the Family and Medical Leave Act
409.3E2 – Employee Family and Medical Leave Request Form
409.3R1 – Employee Family and Medical Leave Regulation
409.3R2 – Employee Family and Medical Leave Definitions
409.4 – Licensed Employee Bereavement Leave – RESCINDED
409.5 - Licensed Employee Political Leave – RESCINDED
409.6 - Licensed Employee Jury Duty Leave – RESCINDED
409.7 Licensed Employee Military Service Leave – RESCINDED
409.8 - Licensed Employee Unpaid Leave – RESCINDED
409.9 - Licensed Employee Family Emergency Leave – RESCINDED
410.1 – Substitute Teachers
410.2 – Summer School Licensed Employees
410.3 – None
410.4 – Education Associate
411.1 – Classified Employee Defined
411.2 - Classified Employee – Qualifications, Recruitment, Selection
411.3- Classified Employee Contracts
411.4 - Classified Employee Licensing/Certification
411.5 - Classified Employee Assignment
411.6 - Classified Employee Transfers
411.7 - Classified Employee Evaluation
411.8 – Classified Employee Probationary Status
412.1 - Classified Employee Compensation
412.2 - Classified Employee Wage and Overtime Compensation
412.3 - Classified Employee Group Insurance Benefits
412.4 - Classified Employee Tax Shelter Programs
413.1 - Classified Employee Resignation
413.2 - Classified Employee Retirement
413.3 - Classified Employee Suspension
413.4- Classified Employee Dismissal
413.5 - Classified Employee Reduction in Force
413.6 – Voluntary Early Retirement – Classified
413.6E1 – Resignation and Request for Early Retirement
413.6E2 – Release
413.6E3 – Designation of Beneficiary
413.6E4 – Agreement Not to Seek Re-Employment
414 - Classified Employee Professional Purposes Leave
414.1 Classified Employee Vacations – Holidays – Personal Leave – RESCINDED
414.2 - Classified Employee Personal Illness Leave – RESCINDED
414.3 - Classified Employee Family and Medical Leave – RESCINDED
414.3E1 - Employee Rights and Responsibilities Under the Family and Medical Leave Act
414.3E2 - Classified Employee Family and Medical Leave Request Form – RESCINDED
414.3R1 - Classified Employee Family and Medical Leave Regulation – RESCINDED
414.3R2 - Classified Employee Family and Medical Leave Definitions – RESCINDED
414.4 - Classified Employee Bereavement Leave – RESCINDED
414.5 - Classified Employee Political Leave – RESCINDED
414.6 - Classified Employee Jury Duty Leave – RESCINDED
414.7 - Classified Employee Military Service Leave – RESCINDED
414.8 - Classified Employee Unpaid Leave – RESCINDED
414.9 - Classified Employee Professional Purposes Leave – RESCINDED
414.10 - Classified Employee Family Emergency Leave - RESCINDED
RECOMMENDATION
Approve the second and final reading of the 400-policy series.
8.4 Discuss and Consider Approving Donations
ACTION
The Charles Hockenberry Foundation would like to donate $500 and Westminister Church would like to donate $100 to the nurse’s fund.
RECOMMENDATION
Approve donations from The Charles Hockenberry Foundation of $500 and Westminister Church of $100 to the nurse’s fund.
8.5 Discuss and Consider Approving the Process to Purchase a Bus for the 2022-2023 School Year
ACTION
In the effort to keep our bus fleet well maintained, it is being requested to seek bids for the purchase of one new activity bus for the 2022-2023 school year. This would
replace a 2012 bus which would be traded in. Once the bids are received, administration will bring a recommendation to award the purchase. PPEL funds will be used to
support this expenditure (bus estimate is $150,000 – this would include seat belts, storage and air conditioning).
RECOMMENDATION
Approve the process to purchase an activity bus for the 2022-2023 school year.
8.6 Discuss and Consider Approving an Assistant 7/8 Volleyball Coach
ACTION
The 7/8th grade volleyball team continues to grow in numbers (40 in the off-season). Mr. Adams and the coaches are requesting the Board to consider adding an assistant
coach position to help the coaches and the athletes.
RECOMMENDATION
Approve adding a 7/8 assistant volleyball coach for the 2022-2023 school year.
8.7 Discuss and Consider Approving Staff Handbooks
ACTION
Wording has been added to the handbooks to include the discrimination clause that is similar to what is attached at the bottom of school emails.
Certified Classified
RECOMMENDATION
Approve the certified and classified staff handbooks for the 2021-22 school year.
8.8 Discussion and Consider Any Possible Action of Future Board Meetings and Locations
9. Meeting Announcements:
Please note the schedule of meetings.
9.1 The next regular meeting will be on Wednesday, January 12, 2022 at 4:00 p.m. in the PK-6 building commons.
9.2 The financial work session will be on Wednesday, January 19, 2022 at 4:00 p.m. in the Boardroom at McKinley.
10. Adjournment
The President will call for a motion and a second to adjourn the meeting.
