Minutes of Regular Meeting
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, January 27, 2021, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:03 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the January 13, 2021 Regular Meeting
6.2 Approve Bills
Director Meyer found them in order.
6.3 Approve Open Enrollment Requests for 2021-2022 School Year
Open Enrollment into the district 2021-2022: 2 South Page, first grade (Cheylynn Gilbreath) and fourth grade (Cabria Gilbreath)
Open Enrollment out of the district 2021-2022: 1 CAM, ninth grade (Sydney Johnson)
6.4 Approve Recommendation for Resignation.
Kaitlin Allen as Co-Head Volleyball Coach, effective 2021-2022 school year
Courtney Ridnour as paraprofessional, effective February 5, 2021
7. Recognition and Reports
7.1 Financial Reports
Mr. Pedersen reported on the nutrition finances. He is attending budget workshops. RFPs were sent out to three CPA firms for the district audit.
7.2 Superintendent
Mrs. Bergman thanked the Board for the support of the district this past week. She is visiting with Public Health on vaccines for staff. She spoke about staff professional
learning. Lied Library will Zoom with Debby Irving, author of Waking Up White, on February 4 at 1:00. SBRC hearing is Friday for the At-Risk/Drop Out late filing.
She thanked everyone who emailed legislature to advocate for CCSD.
7.3 Board Correspondence
Jones –Condolences to Jeanette Carson family. National Honor Society induction is tonight. Congratulations to winter sport activities and art performances; kudos to the
staff for live streaming venues.
Bergren – Kudos to One Act Play.
Meyer – Kudos to the theater acts for going to State.
Sunderman – Support to Carson family and the others involved.
Pulliam – Condolences to all the families involved.
8. New Business
8.1 Consider Approving Authorization to Submit a Request to the SBRC in amount of $45,712.70 for Administration Cost for the Clarinda Academy for 2021-2022
School Year
A motion was made by Sunderman, seconded by Meyer, to approve authorization to submit a request to the SBRC in amount of $45,712.70 for administration cost for the
Clarinda Academy for 2021-2022 school year. Motion carried 5-0.
8.2 Consider Approving the Second and Final Reading of the 500 Series of Policy
A motion was made by Pulliam, seconded by Bergren, to approve the second and final reading of the 500 Series of Policy. Motion carried 5-0.
8.3 Consider Approving IASB Policy Primer
A motion was made by Meyer, seconded by Bergren, to approve the first reading of the policy primers 503.6, 503.6R1, 503.6E1, 503.6E2, 503.6E3. Motion carried 5-0.
8.4 Consider Approving a Bus Bid from School Bus Sales Co. for $105,274 for a 2022 Blue Bird Bus
A motion was made by Bergren, seconded by Sunderman, to approve the bus bid from School Bus Sales Co. for $105,274 for a 2022 65 passenger Blue Bird bus. Motion
carried 5-0.
8.5 Consider Approving OPN Architects Contract
A motion was made by Pulliam, seconded by Sunderman, to approve OPN Architects contract for $100,000. Motion carried 5-0.
8.6 Consider Approving Story Construction as the Construction Manger
A motion was made by Bergren, seconded by Meyer, to approve Story Construction as the construction manager. Motion carried 5-0.
8.7 Consider Approving Purchasing Four New Ovens for the Kitchens
A motion was made by Bergren, seconded by Meyer, to approve purchasing four new ovens for the food service kitchens. Motion carried 5-0.
8.8 Consider Approving Estimate Invoice from JMC for Student Data Program
A motion was made by Meyer, seconded by Bergren, to approve JMC estimate for district student data program for 2021-2022 school year. Motion carried 5-0.
8.9 Consider Approving Greenhills AEA Contract for ERate Services
A motion was made by Sunderman, seconded by Pulliam, to approve Greenhills AEA contract for ERate services for $1125. Motion carried 5-0.
8.10 Consider going into closed session to discuss the purchase or sale of a particular real estate, but only when premature disclosure could be reasonably expected
to increase the price the board would have to pay for the property or in case of a sale reduce the price the board could receive for the property per Iowa Code
21.5(1)(j)
A motion was made by Meyer, seconded by Bergren, to go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance
or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i). A roll call vote was taken: Jones - Aye; Pulliam – Aye; Bergren - Aye; Meyer – Aye; Sunderman - Aye. The motion passed on an unanimous vote and the Board entered into closed session at 5:07 p.m.
President Jones declared the Board back in open session at 5:38 p.m. after discussion.
8.11 Consider any necessary action as a result of the closed session
No action was taken.
9. Meeting Announcements:
9.1 Our next regular meeting is on Wednesday, February 10, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
10. Adjournment
A motion was made by Bergren, seconded by Sunderman, to adjourn the meeting at 5:42 p.m. Motion carried 5-0.
