Minutes of Regular Meeting
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, November 11, 2020, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).
1. Call to Order
President Jones called the meeting to order at 4:02 pm.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following board members were present: President Jones, Vice President Sunderman, Bergren, Meyer (via Zoom), Pulliam.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting. John VanNostrand spoke concerning the Theater and Band students’ performances being affected by COVID-19 decisions.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.
6. Open Hearing on Continuation of Instructional Support Levy
At 4:13 p.m. President Jones declared the start of the hearing on the Continuation of the Instructional Support Levy. Hearing no verbal objections and receiving no written
objections, President Jones closed the hearing at 4:14 p.m.
7. Organizational Meeting
Secretary McKinnon started the process for reorganizing the school board.
7.1 Election of Officers
7.1.1 President
Secretary McKinnon called for nominations for President. Sunderman nominated Jones and Jones nominated Meyer. A roll call vote was taken and Jones was elected President by a 4-1 vote. For Jones: Bergren, Meyer, Pulliam and Sunderman. For Meyer: Jones.
7.1.2. Vice President
President Jones called for nominations for Vice President. Sunderman nominated Pulliam and Meyer nominated Sunderman. A roll call vote was taken and Pulliam
was elected Vice President by a 3-2 vote. For Pulliam: Bergren, Jones, and Sunderman. For Sunderman: Meyer and Pulliam.
7.2 Determination of Dates, Times, and Locations for Regular Board Meetings.
A motion was made by Sunderman, and seconded by Bergren, to set school board meetings on the second and fourth Wednesdays (exception of July and December)
of each month at 4:00 p.m. in the McKinley boardroom. Motion carried 5-0.
7.3 Approve Treasurer’s Report FY20
A motion was made by Bergren, and seconded by Meyer, to approve the Treasurer’s Report FY20 as prepared and presented. Motion carried 5-0.
7.4 Approve Bank Depositories
A motion was made by Sunderman, and seconded by Pulliam, to adopt a resolution that Clarinda Community School District of Clarinda, IA in Page County, IA approves the following list of financial institutions to be depositories of the Clarinda Community School Districts funds in conformance with all applicable provisions of Iowa code Chapters 452 and 453 (1993) as amended by 1984 Iowa Acts, S.F. 2220. The business manager, board secretary, and board treasurer is hereby authorized to deposit Clarinda Community School funds in amounts not to exceed the maximum approved for each respective financial institution as set out. Roll call vote: Ayes – Bergren, Jones, Meyer, Pulliam, and Sunderman. Nays – none.
7.5 Approve Access to Clarinda Community School District Financial and Portfolio Accounts
A motion was made by Bergren, seconded by Sunderman, to approve authorizing the School Board President, Business Manager, and Superintendent to have access to
view district bank accounts and financial portfolios. Motion carried 5-0.
7.6 Approve Official Newspaper
A motion was made by Pulliam, seconded by Bergren, to approve designating the Clarinda Herald Journal as the district’s official newspaper for the 2020-2021 school
year. Motion carried 5-0.
7.7 Approve the 2020-2021 Reimbursement Schedule
A motion was made by Meyer, seconded by Pulliam, to approve the 2020-2021 reimbursement schedule with the change of Iowa rate to .2875 cents a mile. Motion carried 5-0.
7.8 Committee Assignments
7.8.1. Finance
Bergren and Meyer are appointed to the finance committee.
7.8.2. Facilities
Pulliam and Sunderman are appointed to the facilities committee.
7.8.3. Policy
Bergren and Meyer are appointed to the policy committee.
7.8.4. School Improvement
Pulliam and Sunderman are appointed to the school improvement committee.
7.8.5. Activities
Jones and Sunderman are appointed to the activities committee.
7.8.6. Technology
Bergren and Jones are appointed to the technology committee.
7.8.7. Legislative Action Network
Meyer is appointed to the Legislative committee.
7.8.8. Page County Conference Board
Pulliam is appointed to the Page County Conference Board.
8. Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.
8.1 Approve Minutes of the October 28, 2020 Joint Meeting with City Council
8.2 Approve Minutes of the October 28, 2020 Regular Meeting
8.3 Approve Bills
Director Meyer found them in order.
8.4 Approve Special Education Contracts
Clarinda Academy – Ames, Fremont-Mills, and Creston School Districts.
8.5 Approve Recommendations to Hire for 2020-2021 School Year
Deitrich Engstrand as a paraprofessional; Katie Kendall as a paraprofessional; Mackenize Clark as a fifth grade teacher
9. Recognition and Reports
9.1 Financial Reports
Mr. Pedersen transferred money from general fund into savings to take advantage of interest rates. The request for the modified supplemental authority on item 10.1
is asking for only spending authority to be increased and not receiving money.
9.2 Superintendent
Mrs. Bergman attended Leadership Iowa November 5 and 6 in Sioux Center and it focused on agriculture and renewable resources. Employee Relations Dream Team
has discussed the budget and the negotiation process going forward. She discussed the work with administration and staff for further learning opportunities for students
and staff professional learning. She touched on COVID-19 reporting and what data can be released. The Return-to-Learn Plan and 7-12 Hybrid Plan is being revised.
H-10 winter activities guidance will be aligned with Governor Reynold’s recent guidance. She will be part of the team that will meet with the new Clarinda Academy
Executive Director. From the state audit, CCSD employees cannot serve as a financial officer on community boards.
9.3 Board Correspondence
Bergren – The play was great and amazing production considering the circumstances.
Sunderman – He congratulated the new officers.
Jones – He was a part of the exit interview with the state auditor; he felt positive and thought district received good feedback. He asked for grace from the public during this
pandemic; decisions are always made with student safety first.
10. New Business
10.1 Consider Approving SBRC Application for Maximum Modified Supplemental Authority
A motion was made by Sunderman, seconded by Bergren, to approve maximum modified supplemental funding of $114,896 for increased enrollment and open enrollment out. Motion carried 5-0.
10.2 Consider Adopting the Resolution for Continuation of the Instructional Support Levy
A motion was made by Pulliam, seconded by Meyer, to approve adopting the resolution for continuation of the Instruction Support Levy. Ayes – Pulliam, Bergren, Jones,
Sunderman, and Meyer. Nays – none. Motion carried 5-0.
10.3 Consider Approving the Amendment on the Agreement Between Green Hills AEA and Clarinda Community School District for Additional Days for the School-Based
Interventionist
A motion was made by Bergren, seconded by Sunderman, to approve the amendment on the agreement between Green Hills AEA and Clarinda Community School District for
additional days for the School-Based Interventionist. Motion carried 5-0.
10.4 Consider Approving the Process to Purchase a Bus for the 2021-2022 School Year
A motion was made by Bergren, seconded by Pulliam, to approve the process to purchase a bus for the 2021-2022 school year. Motion carried 5-0.
10.5 Consider Approving the Donation of a Bandsaw
A motion was made by Sunderman, seconded by Pulliam, to approve the donation of a bandsaw for the Industrial Technology class from Jeff McCall. Motion carried 5-0.
10.6 Consider Approving Heat Pump Replacement at Garfield
A motion was made by Pulliam, seconded by Bergren, to approve the bid from Wallin Plumbing and Heating for $11,286.44 to replace the heat pump at Garfield Elementary.
Motion carried 5-0.
10.7 Consider Approving the Snow Removal Bid for the 1180 S. 16th Street Location
A motion was made by Pulliam, seconded by Sunderman, to approve the snow removal bid from Degase Home Improvement of $75 an hour for the 1180 S. 16th Street location.
Motion carried 5-0.
10.8 Consider Approving the 2020-2021 Region 13 RPP Consortium Grant Application
A motion was made by Meyer, seconded by Pulliam, to approve the 2020-2021 Region 13 RPP Consortium Grant Application. Motion carried 5-0.
10.9 Consider Approving the DECAT/CPPC Grant
A motion was made by Pulliam, seconded by Sunderman, to approve the DECAT/CPPC Grant for $3750.00 for the School Based After School At-Risk Tutoring Program.
Motion carried 5-0.
10.10 Consider Canceling the Second Meeting on Wednesday, November 25 and having a Work Session on Monday, November 23
A motion was made by Sunderman, seconded by Bergren, to approve canceling the second November board meeting on November 25, 2020 and have a Work Session on
Monday, November 23, 2020. Motion carried 5-0.
10.11 Consider Approving Hiring an Assistant Bowling Coach
A motion was made by Pulliam, seconded by Bergren, to approve hiring an assistant bowling coach. Motion carried 5-0.
11. Meeting Announcements:
11.1 Board work session is on Monday, November 23, 2020 at 4:00 p.m. in the Boardroom at McKinley.
11.2 Our next regular meeting is on Wednesday, December 9, 2020 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
12. Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 5:21 pm. Motion carried 5-0.
