2020.10.14 - Regular Meeting Minutes

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, October 14, 2020, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).

1. Call to Order

President Jones called the meeting to order at 4:00 pm.

2. Pledge of Allegiance

The Pledge of Allegiance was recited.

3. Roll Call

The following board members were present: President Jones, Vice President Sunderman, Bergren, Meyer, Pulliam, and Student Director Moheng.

4. Audience to Visitors

President Jones welcomed all visitors to the meeting.

5. Approval of Agenda

A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.

6. Consider Consent Agenda Items

A motion was made by Meyer, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.

1. 1. Approve Minutes of the September 23, 2020 Regular Meeting
   2. Approve Minutes of the September 24, 2020 Special Meeting
   3. Approve Bills

Director Pulliam found the bills in order.

1. 4. Approve Open Enrollment Requests for 2020-2021 School Year

Open Enrollment into the district 2020-2021: 1 from Shenandoah, eleventh grade (Jaymarian Session)

Open Enrollment out of the district 2020-2021: none

1. 5. Approve Recommendation to Transfer for 2020-2021 School Year

Curt Dow to head Middle School Wrestling Coach from Assistant Coach

7. Recognition and Reports
   1. TLC Report

Mr. Smith reported student Zoom and Edgenuity meetings are going well and routines are being set. Students will be doing a mock election in November. The high school is working on a student behavior plan similar to PBIS. Mrs. Wagoner is focusing on mentoring new teachers, co-teaching, PBIS expectations, math program (Eureka), and remote learning with second and third graders. Mrs. Eberly is working with Kindergarten and first grade remote learning. Lessons are being recorded and sent to families. The first round of FAST testing was given to K-6 to gage where students are; scores dropped but it was expected given school was not in session for five months. First and second graders need the most assistance. Mrs. Bix and three associates are helping with Title I reading.

1. 2. ELO (TAG) Presentation

Mrs. VandenBosch, along with students Chase McAndrews and Taylor Rasmussen, explained the ELO (Enrichment Learning Opportunities) progran1 (the former TAG (Talented and Gifted) program). This program is meant to enrich all students not just accelerated students and to give real world learning. Recommendations to be involved can come from parents, teachers or students. CogAT testing will be given to third and sixth graders in November.

1. 3. Financial Reports

Mr. Pedersen explained (agenda item 8.8) the Modified Allowable Growth and Supplemental Aid needs to be approved again because two students who attended APEX were not included on the report. He presented a PowerPoint showing current funds and open enrollment. Enrollment has been steady with exception of open enrollment which has increased. This current school year open enrollment's out of district will have slight increase due to online school programs. He discussed the revenues and expenditures for the past three-years for school funds.

1. 4. Superintendent

Mrs. Bergman attended Leadership Iowa's first session. CCSD staff has been all hands on deck; she is proud of everyone stepping up where needed. Many teachers are wanting to stay with their students and not take breaks. Most districts are not going five days a week and CCSD is working hard to maintain our five day classroom schedule. She discussed alternate ways for students to learn and for staff to teach.

Internship website is close to completion and she has a student heading the CCSD Communication Department. She presented a video celebrating staff. She is challenging people to write chalk messages on sidewalks to encourage teachers to know they are appreciated. The next NEST episode is being created. On Thursday CLS students are back with us; she and Ms. Schindler continue to work together. Mr. Pedersen and her will speak to SBRC Committee to ask for the Drop Out and Prevention funds. She encouraged everyone to write legislators about priorities. The first quarter a few classes were over 25 because of scheduling conflicts and teachers not wanting students to miss band. She has worked with upper level staff for solutions to limit classes to 25 or less students.

1. 5. Board Correspondence

Moheng- He asked about student use of guest Wi-Fi for course work.

Meyer - She has had community members ask how students are able to go five days a week. Thank you to staff for working their tails off to accomplish this.

Sunderman - Thanked staff for working super hard and making it work. Bergren - It was nice to see the presentations and be able to have students in the classrooms five days a week.

Pulliam - She gave kudos to students for wearing masks. Jones - He wished the fall activities well in the post season.

8. New Business
   1. Consider Approving the Morningside College Memorandum of Understanding A motion was made by Sunderman, seconded by Bergren, to approve the Morningside College Memorandum of Understanding. Motion carried 5-0.

1. 2. Consider Approving the Allowable Growth and Supplemental State Aid for Limited English Proficiency Program for the amount of $22,107.44

A motion was made by Meyer, seconded by Sunderman, to approve the request of the Allowable Growth and Supplemental State Aid for Limited English Proficiency Progran1 for the amount of $22,107.44. Motion carried 5-0.

1. 3. Consider Approving the Purchase of Tools and Equipment for Industrial Technology from Grizzly Industrial Inc.

A motion was made by Pulliam, seconded by Meyer, to approve the purchase of tools and equipment for $21,248.21 from Grizzly Industrial Inc. Motion carried 5-0.

1. 4. Consider Approving the Purchase of Tools and Equipment for Industrial Technology from Acme Tools

A new quote without the tax was received from Acme Tools.

A motion was made by Bergren, seconded by Meyer, to approve the purchase of tools and equipment for $24,629.99 from Acme Tools. Motion carried 5-0.

1. 5. Consider Approving the Title IX Assignment Roles

A motion was made by Pulliam, seconded by Sunderman, to approve Josh Porter for Title IX Coordinator, Cindy Opperman for Title IX Investigator, Denise Green for Title IX Decision-Maker, Allie Wellhausen for Title IX Appellate Decision Maker, and Nancy McKinnon for Title IX Record Keeper. Motion carried 5-0.

1. 6. Consider Approving the Handicap Accessible Viewing Deck at the Football Field

A motion was made by Sunderman, seconded by Bergren, to approve the building of the handicap accessible viewing deck at the football field. Motion carried 5-0.

1. 7. Consider Approving Using EMC Underwriters Attorney for the Medicaid Billing Company Data Breach

A motion was made by Bergren, seconded by Meyer, to approve using EMC underwriters' attorney for the Medicaid billing company (Timberline) data breach. Motion carried 5-0.

1. 8. Consider Approving Request for Modified Allowable Growth and Supplemental Aid for the 2019-2020 School Year Special Education Deficit

This was approved in September but two students attending APEX were not accounted and the report needed to be adjusted.

A motion was made by Meyer, seconded by Sunderman, to approve request for Modified Allowable Growth and Supplemental Aid for the 2019-2020 school special education deficit of $421,107.42. Motion carried 5-0.

1. 9. Consider going into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i)

A motion was made by Sunderman, seconded by Meyer, to go into closed session in accordance with Iowa Code Section 21.5(1)(i) to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual's reputation and that individual requests a closed session. Roll call vote was taken: Jones - Aye; Sunderman - Aye; Bergren - Aye; Meyer - Aye; Pulliam - Aye. The motion passed on a unanimous vote and the Board entered into closed session at 5:52 pm.