Clarinda Community School District
Regular Meeting
Wednesday, March 9, 2022, at 4:00 PM
McKinley Central Office
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for a roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff. Please remember you are making comments in a public meeting. Should you make comments that are considered defamatory in nature, you, as an individual, may be subject to legal action brought by the subject of your comments. Board members will listen to all comments but will not respond to them, nor will the Board take action on items not posted on the agenda. If the Board feels that something commented on requires a response they will refer it to the District Administration to respond to at a later date.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and a second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the February 23, 2022 Regular Meeting
Minutes
6.2 Approve Minutes of the February 24, 2022 Special Joint Meeting with South Page
Minutes
6.3Approve Bills
Bills
6.4 Approve Open Enrollment Requests for the 2022-2023 School Year
In accordance with Iowa Code, the administration recommends approving the open enrollment requests for the 2022-2023 school year.
Open Enrollment into the district: 9 – South Page, tenth grade (Destiny Lewis); Bedford, kindergarten (Christian McKinnon); Shenandoah, kindergarten (Hunter Carnes), first grade (Allison Carnes), second grade (Jace Strange), fourth grade (Conner Vannausdle), fifth grade (Bailey Vannausdle) and seventh grade (Damion Strange); Creston, tenth grade (Landon Carson).
Open Enrollment out of the district: 6 – Shenandoah, twelfth grade (Alea Van Vactor) and eleventh grade (Brodie Miller); Bedford, twelfth grade (Hannah Milleson); Nodaway Valley or Atlantic, ninth grade (Ashton Honnold), fifth grade (Arik Honnold), and third grade (Asa Honnold)
6.5 Approve Open Enrollment Requests for the 2021-2022 School Year
In accordance with Iowa Code, the administration recommends approving the open enrollment requests for the 2021-2022 school year.
Open Enrollment into the district: 1 – Bedford, seventh grade (Layla Tecson)
Open Enrollment out of the district: 1 – Essex, Kindergarten (Aaliyah Hall)
6.6 Approve Recommendations to Hire for 2022-2023 School Year
Lance Ridgely as Special Programs Director
Laura Horn as High School English Teacher
6.7 Approve Staff Resignations
Michael Smith as Assistant Cross Country Coach effective the 2022-2023 school year
Will Baumann as 5-8 Physical Education Teacher effective immediately
Justin Davison as Maintenance Personnel effective March 31, 2022
Bailey Jenkins as Elementary Teacher effective the 2022-2023 school year
6.8 Approve Transfer for the 2022-2023 School Year
Jaedra Heiny from Title I Teacher to Kindergarten Teacher
Julia Harris from Food Service Worker to Food Service Director
7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Maintenance Report
7.2 Insurance Presentation from ISEBA
7.3 Activities Report
Report
7.4 Science Curriculum Report
Report
7.5 Elementary Summer School Presentation
Report
7.6 Nutrition Report
Report
7.7 Student Report
7.8 Finance Report
7.9 Committee Report
7.10 Superintendent
7.11 Board Correspondence
8. New Business
8.1 Discuss and Consider Approving 2022-2023 AEA Purchasing Agreement
ACTION
The district participates in the AEA Cooperative Purchasing Program for Food, Ware Wash and Small Wares. The district has been a long-standing participant in the program to take advantage of the discounted pricing that the AEA is able to provide due to collective purchasing. This agreement gives the district the ability to receive competitive pricing on Food, Ware Wash, and Small Wares. Food Service Co-Directors, Traci DeBolt and Joyce Johansen have reviewed the bids and recommend approval of the 2022-2023 AEA
Purchasing Agreement.
Agreement Letter
RECOMMENDATION
Approve the 2022-2023 AEA purchasing agreement.
8.2 Discuss and Consider Approving Nutrition Hourly Rate for 2022-2023 School Year
ACTION
Administration and food service directors have discussed the hourly rate for food service workers. Food service employees are paid from the nutrition fund and not the general fund. The nutrition fund is able to sustain this increase. It is the recommendation to increase the hourly rate by $1.50 for each food service employee.
RECOMMENDATION
Approve the $1.50 hourly increase for food service employees for the 2022-2023 school year.
8.3 Discuss and Consider Approving Summer Help Hourly Rate
ACTION
Currently the summer help hourly rate is $11. It is the recommendation to increase this to $14. Historically there have been two or three employees hired to help mow and paint during the summer months.
RECOMMENDATION
Approve the summer hourly rate of $14 per hour starting with 2021-22 school year.
8.4 Discuss and Consider Approving $1000 Retention Bonuses
ACTION
Governor Reynolds has approved issuing $1000 to teachers in the classroom. The state is giving the money to the school districts. Counselors, TLC coaches and behavior learning advisors are excluded in this list. Administration is recommending to approve also giving $1000 to those positions with our ESSER funds.
RECOMMENDATION
Approve giving $1000 to CCSD’s classroom teachers with the state funds, and giving $1000 to the three counselors, three TLC coaches, and two learning advisors with ESSER
funds in March 2022.
8.5 Discuss and Consider Approving CCSD Retention Bonus for Staff
ACTION
Administration is recommending issuing $1000 to all CCSD staff members who return for the 2022-2023 school year. The payment would be made in the September payroll.
RECOMMENDATION
Approve giving CCSD staff $1000 retention bonus with ESSER funds in September 2022 payroll.
8.6 Discuss and Consider Approving Elementary Summer School
ACTION
Administration is recommending to have summer school for elementary students this summer. The focus will be on literacy. ESSER funds will be used.
Quote
RECOMMENDATION
Approve elementary summer school for 2022.
8.7 Discuss and Consider Setting Public Hearing on the District’s 2022-2023 Budget Proposal
ACTION
In accordance with Iowa Code, the district is required to provide an opportunity for public comment on the budget proposal. We propose that a hearing be scheduled for April 6,
2022 at 4:00 p.m. in the PK-6 Commons. Once the hearing is complete the school board can vote to adopt the proposed budget. Districts are required to post the hearing notice in its designated newspaper no less than 10 days and no more than 20 days prior to the date of the public hearing.
RECOMMENDATION
Approve setting April 6, 2022 at 4:00 p.m. in the PK-6 Commons as the date, time, and place for the public hearing on the proposed 2022-2023 budget.
8.8 Discuss and Consider Approving the First Reading of Policy 210.2
ACTION
This policy has been updated to reflect the regular Board meetings times and locations.
Policy
RECOMMENDATION
Approve the first reading of policy 210.2, Regular Meeting.
8.9 Discuss and Consider Approving MOU with University of Northern Iowa
ACTION
The Memorandum of Understanding (MOU) is for contract field work experiences for the 2022-2023 school year.
MOU
RECOMMENDATION
Approve the University of Northern Iowa Memorandum of Understanding for the 2022-2023 school year.
8.10 Discuss and Consider Approving the School-Based Interventionist (SBI) Application Through Green Hills AEA
ACTION
The school-based services staff will continue to provide on-site supervision services to students at PK-6 building three days a week. The program staff will support behavior in the school setting and truancy on an immediate basis, as well as being able to provide court assistance, family assistance and resource development.
Application
RECOMMENDATION
Approve the School-Based Interventionist (SBI) application with Green Hill AEA for the 2022-2023 school year.
8.11 Discuss and Consider Approving APEX Special Education Contract
ACTION
This is a special education instruction contract for the 2021-2022 school year.
Contract
RECOMMENDATION
Approve the APEX special education contract for the 2021-2022 school year.
8.12 Discuss and Consider Approving High School Aviation STEM Curriculum License/Agreement
ACTION
The AOPA Foundation Inc. requires that participating high schools agree to and sign the license/agreement form.
Agreement
RECOMMENDATION
Approve the High School aviation STEM curriculum license/agreement.
8.13 Discuss and Consider Approving Leader In Me Teacher License Renewal
ACTION
This online resource provides lessons, resources, videos, etc. to support implementation of Leader In Me in the classroom schoolwide.
Cost Sheet
RECOMMENDATION
Approve Leader In Me teacher license renewal.
8.14 Discuss and Consider Approving T.E.A.C.H. Contract
ACTION
Teacher Education and Compensation Helps (T.E.A.C.H.) is a comprehensive scholarship program that provides the early childhood workforce access to educational
opportunities and is helping establish a well-qualified, fairly compensated and stable workforce for children. The Board approved on October 13, 2021 to pay 10% of Lauren
McNees’ tuition.
Contract
RECOMMENDATION
Approve the T.E.A.C.H. contract.
8.15 Discuss and Consider Approving Para Educator and Teacher Grant Application
ACTION
On Wednesday, March 9th, superintendents from SW Iowa are meeting in Glenwood to write a collaborative grant for paraeducator and teacher registered apprenticeships to be
implemented for the 2022-2023 academic year. The grant is in collaboration with the US Department of Labor and the State of Iowa. The administration recommends approving Clarinda Community School District to apply for the PTRA (paraeducator teacher registered apprenticeship) Grant.
Application Schedule Standards Budget Form
RECOMMENDATION
Approve applying for the PTRA Grant.
8.16 Discuss and Consider Approving Purchase and Installation of Security Camera Pole
ACTION
Security cameras for the high school parking lot needs to be placed on a pole. Technology is recommending approval to purchase pole and installation at the high school parking lot. Quote
RECOMMENDATION
Approve installation and purchase of security camera pole of $5850 from Henke Electric.
8.17 Discuss and Consider Approving Proposal from Lawn World for Football Field Maintenance
ACTION
Lawn World has submitted a proposal for the ground maintenance of the football and practice fields for $9560.99, which includes a 5% discount. They recommend seven
application treatments each for the football field and the practice field. The new irrigation system will allow them to monitor the water remotely. The one item that cannot be
determined is the over seeding of the fields after each season because the amount will be determined by the field condition.
Letter Quote
RECOMMENDATION
Approve the proposal from Lawn World for football field maintenance for $9560.99.
8.18 Discuss and Consider Approving Purchasing LETRS
ACTION
Administration is recommending the purchase of Language Essentials for Teachers of Reading and Spelling (LETRS) by Lexia. This includes online training, textbook, face to
face professional learning and onsite coaching for all K-6 classroom, Title, and special education teachers along with instructional coaches.
Quote Report
RECOMMENDATION
Approve the purchase of LETRS for one year for $13,716.00
8.19 Discuss and Consider the Tuition Sharing Agreement with South Page for the 2022-2023 School Year
ACTION
Following the joint special meeting with South Page and staff meeting, it is being recommended to not renew the tuition sharing agreement.
RECOMMENDATION
Approve renewing or not renewing the tuition sharing agreement with South Page for the 2022-2023 school year.
9. Meeting Announcements
Please note the schedule of meetings.
9.1 A special meeting will be on Thursday, March 10, 2022 at 4:00 p.m. in the Boardroom at McKinley. This will be with Grundmeyer Leader Search.
9.2 A regular meeting will be on Wednesday, March 23, 2022 at 6:00 p.m. in the Boardroom at McKinley.
9.3 A special meeting will be on Thursday, March 24, 2022 at 4:00 p.m. in the Boardroom at McKinley. This will be with Grundmeyer Leader Search.
10. Adjournment
The President will call for a motion and a second to adjourn the meeting.
Consider going into exempt session to discuss strategy in matters relating to employment conditions of employees not covered by the collecting bargaining law per Iowa Code section 21.9
