2021.12.08 - Regular Meeting Agenda | Clarinda Policy Services

Clarinda Community School District
Regular Meeting
Wednesday, December 8, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the November 10, 2021 Regular Meeting
Minutes
6.2 Approve Bills
Bills
6.3 Approve Recommendations to Hire for 2021-22 School Year
      Administration is requesting to hire for the 2021-22 school year. Please accept The following recommendations to meet district staffing needs:
Denise Jago as Paraprofessional for the 2021-2022 school year
      Storm Howard as Assistant 7/8 Wrestling Coach for 2021-2022 school year upon completion of coaching certificate
6.4 Approve Winter Volunteer Coach
      William Raybourn for Wrestling

7. Old Business
7.1 Financial Report
Report
7.2 Treasurer’s Report
Report
      ACTION
      Mrs. McKinnon has attached the Treasurer’s report from the Certified Annual Report (CAR).
      RECOMMENDATION
      Approve the FY21 Treasurer’s Report as prepared and presented.
7.3 Election Results
      The county certified the election on Tuesday, November 16. Paul Boysen and Scott Honeyman are duly elected to the Clarinda Community School Board for a term of four
  years. 2085 votes were cast.
7.4 Adjournment of Retiring Board

8. New Business
8.1 Call to Order of the New Board
      The President Pro-Tem (Board Secretary) will call the meeting to order.
8.2 Roll Call
      The President Pro-Tem (Board Secretary) will do a roll call.
8.3 Administration of the Oath of Office to Newly Elected Board Members
      The President Pro-Tem (Board Secretary) will administer the oath of office to the new Board members and non-voting student Board member(s).
8.4 Organizational Meeting
The President Pro-Tem (Board Secretary) will start the process for organization of the school Board
  8.4.1 Election of Officers
The Board will elect a President and Vice President
                8.4.1.1 President
                            The President Pro-Tem (Board Secretary) will call for nominations. The Board will conduct a written vote on the nominations. The President Pro-Tem (Board                             Secretary) will read the results and will administer the oath of office to the newly elected President who will then assume the chair.
                8.4.1.2 Vice President
                             The President will call for nominations. The Board will conduct a written vote on the nominations. The President will read the results and administer the oath
   of office to the newly elected Vice President.
          8.4.2 Discuss and Approve 2021-22 dates, times, and locations for regular meetings of the Board
                ACTION
                Currently, the district meets the second and fourth Wednesdays of each month at 4:00 p.m. in the boardroom at McKinley with the exception of July and December.
Please remember, that with appropriate notice, the school Board can meet as needed for special meetings and work sessions to conduct the business of the school
Board.
                RECOMMENDATION
                Approve school board meetings to be held
       8.4.3 Discuss and Approve Bank Depositories
                ACTION
                Districts are required to identify financial institutions to be depositories of the CCSD funds in conformance with all applicable provisions of Iowa Code Chapters 452
and 453 (1993) as amended by 1984 Iowa Acts, S.F. 2220. All banks in Clarinda are listed but PCSB is primarily used because of the interest rates it provides. Also
  utilized in the past has been ISJIT, which is a group organization that pools money from many districts in the state allowing them to sometimes offer high interest rates
  on any money invested. By listing all the banks, the business manager is able to secure the highest interest rates. Resolution
                RECOMMENDATION
Adopt a resolution that Clarinda Community School District of Clarinda, Iowa in Page County approves the following list of financial institutions to be depositories of
the Clarinda Community School District funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1993) as amended by 1984 Iowa
  Acts, S.F. 2220. The Director of Finance, Board Secretary, and Board Treasurer is hereby authorized to deposit the Clarinda Community School District funds in                 amounts not to exceed the maximum approved for each respective financial institution as set out below. Administration recommends approval of the attached list of financial institutions as depositories of Clarinda Community School District funds.
       8.4.4 Discuss and Approve Access to Clarinda Community School District Financial and Portfolio Accounts
                ACTION
   Approving this agenda item annually maintains clear authorization and governance over who can access school district bank accounts and financial portfolios. The
  School Board President, Business Manager, and Superintendent shall have access to view district bank accounts and financial portfolios. This is an added measure of
  assurance.
     RECOMMENDATION
     Approve authorizing the School Board President, Director of Finance, and Superintendent to have access to view district bank accounts and financial portfolios.
    8.4.5 Approve Official Newspaper
   ACTION
   As required by law, the school board annually designates the official newspaper for  the district. The Clarinda Herald Journal has been the designated newspaper to
   post notices and official business of the district.
   RECOMMENDATION
  Approve designating the Clarinda Herald Journal as the district’s official newspaper for the 2021-2022 school year.
       8.4.6 Approve the 2021-2022 Reimbursement Schedule
                ACTION
                The school board annually approves the reimbursement schedule for authorized travel expenses incurred for business conducted by and for the district.
                RECOMMENDATION
                Approve the 2021-2022 reimbursement schedule.
       8.4.7 Committee Assignments
                The practice has been for the president to appoint people to serve on various committees. This can be handled in three ways. The president can appoint members
based on members’ interest; members can express interest and discuss roles at the board meeting; or the president can just appoint. The board may want to spend time
thinking about the committees and assign them at the next board meeting. If you have preference, please contact Mrs. Bergman and she will start tracking interest.
               8.4.7.1. Finance
                            Two members will serve. In the past, a member has physically reviewed each of the bills and made recommendations for approval. The school board receives
the bill listing which has all of the bills identified and serves the purpose of review and approval. This committee reviews budgets and those items that
  impact the budget (i.e. preliminary vetting).
               8.4.7.2. Facilities
                            Two members will serve. This committee meets and reviews facility and capital outlay plans.
               8.4.7.3. Policy
                            Two members will serve. The committee reviews 1/3 of the policy manual and any new policies the district have each year. We are required by law to review
        policies every five years but we have stayed on a three-year rotation. The committee meets periodically throughout the year and makes recommendations to the
board.
               8.4.7.4. School Improvement
                            Two members serve. The SIAC committee is charged with gathering community insight and feedback. SIAC will meet throughout the year to communicate all
state requirements in school improvement efforts.
               8.4.7.5. Activities
                            Two members serve. The role of this committee is to review concerns, issues, and requests that impact district activities. This committee meets as deemed
  necessary.
               8.4.7.6. Technology
                            Two members serve. The role of this committee is to work with the district technology committee while reviewing and planning for technology needs that
  support instruction and student achievement. This committee meets periodically throughout the year.
               8.4.7.7. Legislative Action Network
                            One member serves. The designated member serves as the Legislative liaison to receive and share legislative information with the board. In addition, the board
  member attends the IASB Delegate Assembly to discuss and plan legislative priorities.
               8.4.7.8. Page County Conference Board
                            One member serves. The member meets with other city and school representatives to help set salaries for county employees and typically meet once a year

8.5 Discuss and Consider Approving Easement for MidAmerican
      ACTION
Mid America is requesting an underground electric easement at the 1180 South 16^th property. This will allow them access to the electrical wiring for Hy-Vee. Easement
  RECOMMENDATION
      Approve underground electric easement at 1180 South 16^th property to Mid-American.

8.6 Discuss and Consider Approving Preschool Teacher Contract Extension
      ACTION
      Administration is recommending an extension to Clarisa Johnson’s contract to the end of the 2021-22 school year. The original contract was until the end of December.
      RECOMMENDATION
      Approve the extension of preschool teacher Clarisa Johnson’s contract to the end of the 2021-2022 school year.

8.7 Discuss and Consider Approving Region 13 RPP Mini Grant
ACTION
Emma Cutler applied for a Region 13 RPP mini grant for agriculture equipment. Her application was approved and will be awarded $9800. Grant
RECOMMENDATION
Approve the Region 13 RPP mini grant for $9800.

8.8 Discuss and Consider Approving Additional SIAC Members
ACTION
Administration is recommending adding Stacy Pulliam and Cade Iverson to the School Improvement Advisory Committee (SIAC). This committee is balanced between
gender, staff, students and community members.
RECOMMENDATION
Approve adding Stacy Pulliam and Cade Iverson to the School Improvement Advisory Committee.

8.9 Discuss and Consider Approving Modified Allowable Growth Funds for the At-Risk Program for the 2022-2023 School Year
      ACTION
      This program is designed to focus on attendance, mental health, behaviors, academics, and students who may be at-risk and is required to be approved by the Board. This is
one of the few ways the Board can impact the local levy. Like most funds, there are significant restrictions on how much and how these funds can be spent. Report
RECOMMENDATION
       Approve the application for Modified Allowable Growth funds for the At-Risk program for the 2022-2023 school year at the maximum amount of $174,930.

8.10 Discuss and Consider Approving Early Graduates
ACTION
   Please find attached the list of students being recommended for early graduation at the end of the first semester, pending successful completion of their current courses and
district graduation requirements. List
        RECOMMENDATION
        Approve the first semester early graduation list pending successful completion of the graduation requirements as set froth by the Board of Education and the state of Iowa.

8.11 Discuss and Consider Approving the Joe Beckman Live Event Quote
        ACTION
        Administration is recommending approval to have Joe Beckman speak to the PK-6 building staff. Mr. Beckman is a co-founder of Till360 (formerly Happy Caveman) and
    his mission is to reclaim human connection in school communities throughout the world. Quote Bio Book
        Approve the Joe Beckman live event quote for $4500.

8.12 Discuss and Consider Approving Renewing Agreement with Grandma’s House
        ACTION
        Grandma’s House has been utilizing a room at Garfield Elementary before and after school for school aged children. Their staff is in charge of watching the students. The
set up has been beneficial for Grandma’s House and families. Agreement
        RECOMMENDATION
        Approve renewing the agreement with Grandma’s House for a year.

8.13 Discuss and Consider the Management and Operation of Therapeutic Classroom Agreement
        ACTION
        This agreement establishes a Therapeutic Classroom (Rising Hope) in a district building. This will provide a therapeutic setting for up to eight students at a time who are
  experiencing behavior difficulties in the tradition public-school setting. This an agreement with a Red Oak student. Agreement
        RECOMMENDATION
        Approve the Management and Operation of Therapeutic Classroom Agreement with Green Hills AEA for the 2021-2022 school year.

8.15 Discuss and Consider Any Action on Softball Practice
        ACTION
Softball Coach Seth Allbaugh is requesting the Board consider an exemption to the softball girls being able to practice on Wednesdays after 6:30 due to policy 508.2 –
  Open Night.
RECOMMENDATION
        Approve any possible action.

9. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
9.1 Youth Musical Theater Program
9.2 COVID Report
9.3 Superintendent
9.4 Board Correspondence

10. Meeting Announcements:
Please note the schedule of meetings.
10.1 The next regular meeting will be on Wednesday, January 12, 2022 at 4:00 p.m. in the Boardroom at McKinley.

11. Adjournment
The President will call for a motion and a second to adjourn the meeting.

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2021.12.08 - Regular Meeting Agenda

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