Clarinda Community School District
Regular Meeting
Wednesday, October 13, 2021 at 4:00 PM
McKinley Central Office
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the September 8, 2021 Work Session
Minutes
6.2 Approve Minutes of the September 22, 2021 Regular Meeting
Minutes
6.3 Approve Bills
Bills
6.4 Approve Special Education Contracts
The school board has contracts available to approve for Iowa special education students who are served by the district. The resident district of any Iowa student who
receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts
who have students at the attending CCSD. Each time an Iowa special education student enrolls in the district a new contract with the resident district needs to be approved
by the board. Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.
Contracts
6.5 Approve Recommendations to Hire for the 2021-2022 School Year
Administration is requesting to hire. Please accept the following recommendations to meet district staffing needs:
Lance Ridgely as Interim Special Education Director effective October 14, 2021 - June 30,2022
7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Maintenance Report
7.2 Principal Report
7.3 COVID Report
7.4 Committee Reports
7.5 Finance Report
Nutrition
7.6 Superintendent
8. New Business
8.1 Discussion and Possible Action on Academy Gym and Fields
Mr. Aaron Sharr from the Clarinda prison will give a report and answer questions concerning a possible lease with Iowa Prison Industry for use of the former Academy gym
building practice fields. The Board will discuss the next steps and what that entails.
8.2 Consider Approving Memorial Bench Donation
ACTION
The CHS Class of 1995 would like to donate a bench as a memorial for Jeremy Ribbey who coached and worked with many community youth athletes. They request the
bench be placed at the 7-12 location overlooking the football field. Red Oak Fabrication will make the bench with an anticipated completion date of December 1st. Levi
Derry has agreed to donate the concreate pad. The class also requests a dedication upon completion. Plans
RECOMMENDATION
Approve the CHS Class of 1995 Jeremy Ribbey memorial bench donation.
8.3 Consider Approving Teacher Education and Compensation Helps
ACTION
Teacher Education and Compensation Helps (T.E.A.C.H.) is a comprehensive scholarship program that provides the early childhood workforce access to educational
opportunities and is helping establish a well-qualified, fairly compensated and stable workforce for children. Lauren McNees, CCSD paraprofessional, is interested in the
program and is eligible for participation. As administration is looking forward to increasing pre-school services, they support this program and staff. There are two options
for the district to financially assist. Ms. McNees has twelve terms to complete in two years. The district can pay $208.80 a credit hour (10% of credit hour cost) for total of
$2505.60 or $1252.80 a credit hour (60% of credit hour cost) for a total of $15,033.60 for 12 terms. Ms. McNees would pay the remaining amount.
Documents
RECOMMENDATION
Approve paying $208.80 a credit hour or $1252.80 a credit hour for twelve terms for Lauren McNees’ Teacher Education and Compensation Helps program.
8.4 Consider Approving the National FFA Trip
ACTION
The National FFA Convention is in Indianapolis, Indiana October 26-30. Since last year the convention was canceled due to COVID, the FFA would also like to take the
FFA students who were not able to go last year in addition to those who would normally go this year.
RECOMMENDATION
Approve the National FFA trip to Indianapolis, Indiana.
8.5 Consider Approving the FFA Chartering a Bus for its National FFA Trip
ACTION
The FFA is requesting to charter a bus from Star Designations to the National Convention in Indiana. They would share the bus and cost with Southwest Valley FFA. The
total cost is $9880.
RECOMMENDATION
Approve the FFA chartering a bus to the National FFA Convention in Indiana.
8.6 Consider Approving Social Emotional Conference
ACTION
The conference will focus on Social-Emotional-Behavior, Family and Student Voices and Accelerating Learning. This will provide strategies and evidence-based practices
around SEBH for all learners and stakeholders in an MTSS framework. It will also provide rich learning to improve and sustain family and community engagement to
benefit all learners, birth-21 and engage student voice with an MTSS framework. And lastly it will provide strategies and evidence-based practices around accelerating
learning and close achievement gaps for all learners in an MTSS framework.
RECOMMENDATION
Approve sending school stakeholder community team to Social Emotional Conference in Des Moines on November 2 and 3, 2021.
8.7 Consider Approving the Purchase of CatchLife 30
ACTION
Catchlife 30 will help build a solid foundation of wellness habits while promoting a positive culture of support. In addition, it will provide staff with self-care tools to help
manage stressors and refuel energy for work, family, and leisure pursuits. Catchlife 30 features daily health check-ins that can be completed in five minutes or less and
doesn’t require a fitness tracker. The five areas of focus include hydration, physical activity, nutrition, social-emotional health, and sleep. The cost is $10 per person. This
program was done last year and well received by employees.
RECOMMENDATION
Approve the purchase of Catchlife 30 for all staff using self-funding money and general fund.
8.8 Consider Approving a Substitute Incentive
ACTION
To help build our substitute teacher list, Administrative is requesting an incentive for those substitutes who accept five consecutive sub job offers. The incentive is $50.
RECOMMENDATION
Approve the $50 incentive substitute pay for those who work five consecutive days.
8.9 Consider Approving the Home School Assistance Teacher Contracts for 2021-2022
ACTION
There are 21 enrolled in Competent Private Instruction (CPI) and 6 enrolled in the Independent Private Instruction (IPI). Students who are enrolled under CPI provide us
with the curriculum they are taught and are eligible for dual enrollment. Students who completed the IPI forms do not have to report any academic progress and are not
eligible for any services in the school. Of the 21 CPI students, 11 are eligible for dual enrollment. Dual enrollment allows them to attend classes, participate in field trips, use
the library, and participate in school activities. These students generate revenue depending on their grade and the extent they participate in CCSD classes and activities.
Eleven of the 21 students are interested in participating in the Home School Assistance (HSA) program. The HSA program provides a teacher who oversees their academic
work (15 hours per quarter per student). In exchange for that oversight, the district receives some funding to pay a certified teacher to provide the services. When the
enrollment count is complete, you will see partial numbers, which indicates the weighting CCSD gets for students who are not full-time. Mrs. Davies is a certified teacher
who at one time worked as a special education teacher in our district. As in the past, we have had an agreement with Mrs. Davies to serve as our HSA teacher for those
students who would like her assistance. By having her serve as the HSA teacher, she receives $15 per hour per student for up to 60 hours per student each year. Parents of the
students in the program are asked to sign a time sheet that verifies Mrs. Davies has actually provided services for those students at the end of each quarter. Mrs. Davies will
meet with Mrs. McKinnon and Mrs. Bergman quarterly to verify student progress and accurate invoicing.
RECOMMENDATION
Approve contracts with Lexy Davies to serve as the Home School Assistance teacher for the 2021-2022 school year.
8.10 Consider Not Offering Early Retirement for the 2021-2022 School Year
ACTION
Early retirement is intended to benefit the district’s fiscal position and quality student services. Due to Auditor recommendations, state and national teacher shortages, and
CCSD district budget guarantee status, it is being recommended not to offer early retirement for the 2021-2022 school year. With declined enrollment and COVID, the
district was identified with Budget Guarantee (Iowa Code 257.14) status which is passed on to the taxpayers through property tax.
RECOMMENDATION
Approve not offering early retirement for the 2021-2022 school year.
8.11 Consider Approving Early Notification Incentives for Certified Staff
ACTION
Administration is recommending early incentives for certified staff who will not be returning to teach for the 2022-2023 school year. This supports early hiring to fill those
open positions. Employees cannot retract once Board approved. In order to qualify for $1500, written notification must be sent to Mrs. McKinnon by November 5th at 4:00
p.m. In order to qualify for $1000, written notification must be sent to Mrs. McKinnon by January 7th at 4:00 p.m. In order to qualify for $500, written notification must be
sent to Mrs. McKinnon by February 4th at 4:00 p.m. These dates will allow potential approvals at the next week’s Board meeting.
RECOMMENDATION
Approve certified staff early notification incentive of $1500 with electronic notification by November 5th, $1000 with electronic notification by January 7th, and $500 with
electronic notification by February 4th to Mrs. McKinnon by 4:00 p.m.
8.12 Consider Approving the First Reading of Policy 508.2 Open Night
ACTION
There are several requests to use the 7-12 gym on Sundays. The Hawkeye -10 has issued guidance for open night to be from 12:00 to 6:00 and only for shooting practices
with no scrimmages. It is being recommended that policy 508.2 reflect and follow the Hawkeye-10 guidance. Policy
RECOMMENDATION
Approve the first reading of policy 508.2 Open Night.
8.13 Consider Approving the Second and Final Reading of Policy 705.1 Purchasing-Bidding
ACTION
Because of the higher food cost, growing free meals, and year-round summer lunch operations, the food service costs are getting close to the $50,000 mark. It is being
recommended to increase the bid limit from $50,000 to $60,000. Anything exceeding $60,000 will need to go through the request for proposal (RFP) or competitive bid
process. Policy
RECOMMENDATION
Approve the second and final reading of policy 705.1 Purchasing-Bidding.
8.14 Consider Approving the 28E Agreement with Glenwood Community School District
ACTION
CCSD has one student attending the Southwest Iowa Apex Consortium this school year. Agreement
RECOMMENDATION
Approve the 28E Agreement with Glenwood Community School District for the 2021-2022 school year.
8.15 Consider Approving the Chiller Maintenance Agreement
ACTION
The chiller at the 7-12 building was replaced in the spring of 2019. It is located outside and needs to be winterized each fall with the help of a Trane technician. Mr. Hill is
recommending a maintenance agreement with Moore Services, who installed the chiller. This would include a spring start-up and inspection, a fall shut down and
winterization, and one coil condenser cleaning.
Letter Agreement
RECOMMENDATION
Approve the chiller maintenance agreement with Moore Services for $2095.00
8.16 Discussion/Possible Action on second meeting in November and second monthly Meetings
8.17 Consider Approving the Hiring of 9/10 iJAG Instructor
ACTION
iJAG has done its interview process and recommends hiring Christine Davis to replace Collin Bevins beginning October 25.
RECOMMENDATION
Approve hiring Christine Davis as 9/10 iJAG instructor.
9. Closed session to conduct a hearing to consider disciplinary action against a student as provided by Iowa Code Section 21.5(1)(e) and to review and discuss records which are required by state and federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a)
Board member moves to conduct a hearing to consider disciplinary action against a student as provided by Iowa Code Section 21.5(1)(e) and review and discuss records which are required by state or federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a). A roll call vote will be taken.
10. Consider Any Necessary Action on Student Disciplinary Matter
11. Meeting Announcements:
Please note the schedule of meetings.
11.1 The next regular meeting will be on Wednesday, October 27, 2021 at 4:00 p.m. in the Boardroom at McKinley.
12. Adjournment
The President will call for a motion and a second to adjourn the meeting.
