2020.06.16 - Special Meeting Minutes

1.

Call to Order
President Jones called the meeting to order at 4:00 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present:  President Jones, Vice President Sunderman, Bergren, Meyer, and Pulliam (via Zoom).

4.

Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Roll call vote: Jones – Aye; Sunderman – Aye; Bergren – Aye; Meyer – Aye; Pulliam – Aye. Motion carried 5-0.

5.

Consider Consent Agenda Items
A motion was made by Meyer, seconded by Sunderman, to approve the consent agenda items. Roll call vote: Jones – Aye; Sunderman – Aye; Bergren – Aye; Meyer – Aye; Pulliam – Aye. Motion carried 5-0.

5. 1.

Approve Resignation from Brandon Baggett, 7th/8th Language Arts Teacher

6.

Recognition & Reports

6. 1.

Superintendent
Mrs. Bergman talked to Mr. Baggett and he expressed his love and appreciation for Clarinda; he accepted a job closer to his home. She’s making a Top 20 newsletter to send to teachers to keep them informed about what is happening. Learning for 7 Habits of Highly Effective Families, which integrates with LeaderInMe, started with administration, Green Hills AEA, Clarinda Academy, Southwest Iowa Families, a parent, and a student this week. This program is a great way to learn how to help assist families. iJAG was fully funded in this legislative session; they will pay 80% and CCSD will pay 20% for an Instructional Specialist to serve 40-50 students who need additional educational assistance. Core competencies that will be taught include: career development, job attainment and survival, basic skills, leadership and self-development, personal skills, and academic, personal, environmental, and income/work-related barriers. Legislation wrapped up and passed the budget. She thanked everyone who enacted their citizen advocacy by contacting legislators; things look well for Clarinda this session. She would like to have Clarinda set up its own legislative advocacy team to communicate what our needs are in rural Iowa. She is a part of the Rural School Advocates of Iowa and she will continue to learn and advocate for Southwest Iowa. The computer science mandate is not required until 2023 but Clarinda will incorporate it sooner. Students with COVID-19 health conditions are allowed to open enroll until July 15. IASB has set August 10 as the deadline for boards to submit their top four legislative priorities. Mrs. Bergman will attend the Title IX virtual training workshop next week. Mr. Pedersen and Mrs. McKinnon met with Joel of Forecast 5 this week to learn about generating financial, staffing, and student reports.  Two reports that Joel has created for our district are staff and salary comparisons, and teacher turn-over comparisons. This includes districts that have similar student count and economic diversity.

7.

New Business

7. 1.

Consider awarding the bid for the Athletic Facility Infrastructure Project at the High School
A motion was made by Sunderman, seconded by Meyer, to approve awarding the bid for the Athletic Facility Infrastructure Project at the High School to Mid-America Golf and Landscape for $316,195.00.  Roll call vote: Jones – Aye; Sunderman – Aye; Bergren – Aye; Meyer – Aye; Pulliam – Aye. Motion carried 5-0.

7. 2.

Consider Approving Change Order #1 from JR & Co.
A motion was made by Meyer, seconded by Bergren, to approve change order #1 from JR & Co. for a credit of $9,962.76.  Roll call vote: Jones – Aye; Sunderman – Aye; Bergren – Aye; Meyer – Aye; Pulliam – Aye. Motion carried 5-0.

7. 3.

Consider Approving Change Order # 2 from JR & Co.
A motion was made by Bergren, seconded by Sunderman, to approve change order #2 from JR & Co. for a cost of $10,742.34. Roll call vote: Jones – Aye; Sunderman – Aye; Bergren – Aye; Meyer – Aye; Pulliam – Aye. Motion carried 5-0.

7. 4.

Consider Approving First Payment for the High School and Garfield Roof Projects
A motion was made by Bergren, seconded by Meyer, to approve the application payment of $168,814.24 for JR & Co. for the completed work to date on the High School and Garfield roof project. Roll call vote: Jones – Aye; Sunderman – Aye; Bergren – Aye; Meyer – Aye; Pulliam – Aye. Motion carried 5-0.

8.

Consider closed session in accordance with Iowa code section 20.17(3) to conduct negotiations strategy
A motion was made by Sunderman, seconded by Bergren, to go into closed session in accordance with Iowa Code 20.17(3) to conduct negotiations strategy. A roll call vote was taken: Bergren – Aye; Jones - Aye; Meyer - Aye; Pulliam - Aye; Sunderman - Aye. The motion passed on a unanimous vote and the Board entered into closed session at 4:29 pm.

Pulliam entered the closed session at 4:40 p.m.

President Jones declared the Board back in open session at 5:28 pm after compensation discussion.

9.

Consider approving 2020-2021 compensation for non-certified staff and administration
A motion was made by Meyer, seconded by Bergren, for hourly rate increase for classified staff of 1.9% which includes the increase in insurance for 2020-2021 school year.  Roll call vote was taken: Jones – Aye; Sunderman abstained; Bergren – Aye; Meyer – Aye; Pulliam - Aye.  Motion carried 4-0.

No action was taken on the administrative staff.

10.

Meeting Announcements:

10. 1.

The next regular meetings are Wednesday June 24 and Wednesday, July 8, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.

11.

Adjournment
A motion was made by Sunderman, seconded by Pulliam, to adjourn the meeting at 5:30 pm.  Motion carried 5-0.