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1.
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Call to Order
President Jones called the meeting to order at 4:00 pm.
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2.
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Pledge of Allegiance
The Pledge of Allegiance was recited.
Roll call vote was taken: President Jones (via Zoom), Vice President Sunderman (via Zoom), Director Bergren (via Zoom), Director Meyer (via Zoom), and Director Pulliam (via Zoom)
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3.
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Approval of Agenda
A motion was made by Meyer seconded by Sunderman, to approve the agenda. Motion carried 5-0.
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4.
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Public Hearing on the Use of SAVE Funds for the Proposed Athletic Facility Infrastructure Project at the High School
At 4:02 pm President Jones declared the start of the hearing on the use of SAVE Funds for the proposed athletic facility infrastructure project at the High School. Hearing no verbal objections and receiving no written objections, President Jones closed the hearing at 4:03 pm.
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5.
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Public Hearing on Plans, Specifications, Form of Contract, and Estimated Total Cost of Construction for the Athletic Facility Infrastructure Project at the High School
At 4:04 pm President Jones declared the start of the hearing on the plans, specifications, form of contract, and estimated total cost of construction for the athletic facility infrastructure project at the High School. Hearing no verbal objections and receiving no written objections, President Jones closed the hearing at 4:05 pm.
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6.
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Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.
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6. 1.
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Approve Recommendation to Hire Jana Iske as a 5th Grade Teacher
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6. 2.
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Approve Recommendation to Hire Collin Bevins for High School Head Wrestling Coach
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6. 3.
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Approve Recommendation to Hire Susan Lauritsen as Theater Production Director and Large Group Speech Coach
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6. 4.
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Approve Recommendation to Hire Chad Blank for High School Assistant Boys Basketball Coach
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6. 5.
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Approve Recommendation to Hire Rod Williams as High School Assistant Football Coach.
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7.
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Recognition & Reports
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7. 1.
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Superintendent
Mrs. Bergman reported district buildings are closed for deep cleaning and sanitizing; the public is still able to email staff and call central office. Monday morning, she was part of the recruiting video for the city along with community businessmen and women. Sunday night was a baseball and softball meeting; credit to Mr. Porter, coaches, Mr. McClarnon (city manager) and Page County Public Health for all the thought put into the players and parents. Transportation guidance is still a working piece. As long as Frontline is ready, on Friday teachers will be able to electronically accept their contracts and print a hard copy. Mr. Porter has met with student groups concerning Prom which will be canceled this year per Governor Reynolds. The student groups are looking into purchasing a bench for the city walking trail project at the high school, splitting cap and gown cost, or leaving a time capsule to open at their 25th class reunion with the After-Prom funds. Administration continues to work hard on teams, location of students, pre-school, and the trauma responsive classroom (called Rising Hope), which is hosted by Green Hills AEA. Next steps for facilities include meeting with public stakeholders to discuss the construction and agriculture strands along with providing opportunity for community voice for economic development and work force needs. The district is working on obtaining grants. Professional skills, state computer science standards, entrepreneurial learning, and authentic experiences will be woven into those classes.
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7. 2.
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Financial Report
Mr. Pedersen explained the first budget amendment had a typographical error on the amount and it needs to be amended correctly. There are four budgetary lines to watch for overspending which include instruction, support services (salaries, benefits, secretaries and guidance counselors), non-instructional (food and nutrition, salaries, benefits, and supplies), and other expenditures (facilities, construction, debt services and AEA flow-through). The other expenditures line is the one being asked to amend. This does not mean this much will be spent but gives the spending authority to the district. With the purchase of the building, the budget needs to be amended. Mr. Pedersen received the district’s preliminary budget from the Department of Management. The tax certification was lowered by 52 cents because the drop-out and prevention report was not received due to a timing issue; three other school districts were affected as well. It is still possible that legislation will pass a bill to allow the four school districts to receive this funding. If this does happen, our tax rate will go back to $12.63. The state Revenue Estimating Conference met and revised the March 2020 revenue estimate for the current fiscal year by 149.5 million and the upcoming fiscal year by 361.1 million. The sales tax estimated growth rate for fiscal year 2020 was reduced from 6.2% to 3.4%. Legislation will set the budget for the upcoming year accordingly, which will affect our district budget for the 2021-2022 fiscal year. This year our biggest increase per fund was the management levy as a result of early retirement packages, unemployment compensation, and property insurance. The cash reserve and management levies are set and will be reevaluated next fiscal year. Meetings with Forecast 5 will continue as time permits; the generated reports for the district financial picture are an asset. Frontline should have teacher contracts ready to push out Friday.
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8.
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New Business
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8. 1.
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Consider Setting Public Hearing on the District's 2019-2020 Amended Budget Proposal
A motion was made by Sunderman, seconded by Bergren, to approve setting June 10, 2020 at 4:00 p.m. in the Central Office Board Room and via Zoom as the date, time, and place for the public hearing on the proposed 2019-2020 amended budget. Motion carried 5-0.
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8. 2.
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Consider Approving the Resolution Supporting the Proposed Use of SAVE Funds for the Athletic Facility Infrastructure Project
A motion was made by Pulliam, seconded by Meyer, to approve the Resolution supporting the proposed use of SAVE funds for the Athletic Facility Infrastructure Project at the High School. Motion carried 5-0.
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8. 3.
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Consider Approving Project Plans, Specifications, Form of Contract, and Estimated Total Cost of Construction for the Athletic Facility Infrastructure Project at the High School
A motion was made by Bergren, seconded by Sunderman, to approve and adopt the proposed plans, specifications, form of contract, and estimated total cost of construction for the Athletic Facility Infrastructure Project at the High School. Motion carried 5-0.
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8. 4.
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Consider Approving Base Pay for 2020-2021 per the 2018-2021 Master Agreement with the Clarinda Education Association
A motion was made by Sunderman, seconded by Bergren, to approve the base pay of $36,475.00 for 2020-2021 with the Clarinda Education Association. Motion carried 5-0.
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8. 5.
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Consider Approving the 2020-2021 Health Insurance Rates with ISEBA
A motion was made by Pulliam, seconded by Meyer, to approve the 2020-2021 health insurance rates as presented and keep the 750 and 1500 plans. Motion carried 5-0.
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8. 6.
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Consider Approving the Baseball and Softball 2019-2020 Season
A motion was made by Meyer, seconded by Sunderman, to approve commencing the 2019-2020 baseball and softball season. Motion carried 5-0.
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9.
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Meeting Announcements:
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9. 1.
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Our next regular meetings are Wednesday, June 10, 2020 and June 24, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom. Following guidance from Governor Reynolds and district attorney, board meetings will continue at least through the month of June.
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10.
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Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 4:33 pm. Motion carried 5-0.
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