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1.
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Call to Order
President Jones called the meeting to order at 4:02pm.
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2.
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Pledge of Allegiance
The Pledge of Allegiance was recited.
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3.
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Roll Call
The following board members were present President Jones, Vice President Sunderman, McComb, Meyer, and Pulliam.
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4.
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Audience to Visitors
President Jones welcomed all visitors to the meeting.
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5.
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Approval of Agenda
A motion was made by McComb, seconded by Sunderman, to approve the agenda. Motion carried 5-0.
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6.
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Consider Consent Agenda Items
A motion was made by Meyer, seconded by McComb, to approve the consent agenda items. Motion carried 5-0.
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6. 1.
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Approve minutes of the November 13, 2019 regular meeting
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6. 2.
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Approve recommendation to move Lori Haffner from part-time to full-time paraprofessional at the High School
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7.
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Old Business
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7. 1.
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Financial Reports
Mr. Montgomery reported on the finances.
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7. 2.
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Treasurer's Report
A motion was made by Sunderman, seconded by McComb, to approve the FY 2019 Treasurer’s Report by Fund as prepared and presented. Motion carried 5-0.
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7. 3.
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Election Results
The board reviewed the certified results. Darin Sunderman, Greg Jones and Trish Bergren were duly elected to the Clarinda Community School Board for a term of four years. Two thousand and fifty-five votes were cast.
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7. 4.
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Adjournment of Retiring Board
President Jones thanked Director McComb for his service to the district. McComb asked board to remember why they are serving; students are the number one reason when making decisions. President Jones declared the board adjourned at 4:10 pm.
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8.
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New Business
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8. 1.
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Call to order-new board
President pro-tem McKinnon called the meeting to order at 4:11 pm.
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8. 2.
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Roll Call
The following board members were present Bergren, Jones, Meyer, Pulliam and Sunderman.
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8. 3.
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Administration of the oath of office to newly elected board members
McKinnon administered the oath of office to new board members.
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8. 4.
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Organizational meeting
McKinnon started the process for reorganizing the school board.
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8. 4. 1.
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Election of officers
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8. 4. 1. 1.
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President
McKinnon called for nominations for President. Sunderman nominated Jones. Meyer nominated Sunderman. An oral vote was taken and Jones was nominated President by a 3-2 vote. For Jones: Sunderman, Bergren, Pulliam. For Sunderman: Meyer, Jones
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8. 4. 1. 1. 1.
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Administer oath of office to the President
McKinnon administered the oath of office to Jones the newly elected President.
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8. 4. 1. 2.
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Vice President
President Jones called for nominations for Vice President. Meyer nominated Sunderman. Bergren nominated Meyer. An oral vote was taken and Sunderman was nominated Vice President by a 3-2 vote. For Sunderman: Meyer, Pulliam, Jones. For Meyer: Bergren, Sunderman
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8. 4. 1. 2. 1.
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Administer oath of office to the Vice President
President Jones administered the oath of office to Sunderman the newly elected Vice President.
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8. 4. 2.
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Approving 2019-20 dates, times, and locations for regular meetings of the board
A motion was made by Pulliam, seconded by Sunderman, to set school board meetings to be held on the second and fourth Wednesday of each month at 4:00 p.m. in the McKinley board room with the exception of December and July for the second meeting and for January the third Wednesday instead of the second Wednesday. Motion carried 5-0.
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8. 4. 3.
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Approve Bank Depositories
A motion was made by Sunderman, seconded by Pulliam, to approve bank depositories as presented. Roll call vote: In favor: Jones, Sunderman, Bergren, Meyer, and Pulliam. Motion carried 5-0.
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8. 4. 4.
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Approve access to Clarinda Community School District financial and portfolio accounts
A motion was made by Pulliam, seconded by Meyer, to approve authorizing the School Board President, Business Manager, and Superintendent to have access to view district bank accounts and financial portfolios. Motion carried 5-0.
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8. 4. 5.
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Approve Official Newspaper
A motion was made by Meyer, seconded by Pulliam, to designate the Clarinda Herald Journal as the district's official newspaper for the 2019-2020 school year. Motion carried 5-0.
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8. 4. 6.
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Approve 2019-2020 reimbursement schedule
A motion was made by Bergren, seconded by Meyer, to approve the 2019-2020 reimbursement schedule. Motion carried 5-0.
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8. 4. 7.
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Committee Assignments
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8. 4. 7. 1.
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Finance
Meyer and Pulliam appointed to the finance committee.
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8. 4. 7. 2.
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Facilities
Pulliam and Sunderman appointed to the facilities committee.
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8. 4. 7. 3.
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Policy
Jones and Meyer appointed to the policy committee.
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8. 4. 7. 4.
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School Improvement
Bergren and Pulliam appointed to the school improvement committee.
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8. 4. 7. 5.
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Activities
Sunderman and Jones appointed to the activities committee.
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8. 4. 7. 6.
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Technology
Bergren and Pulliam appointed to the technology committee.
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8. 4. 7. 7.
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Legislative Action Network
Meyer and Bergren appointed to the legislative committee.
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8. 4. 7. 8.
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Page County Conference Board
Jones appointed to the Page County Conference Board.
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8. 5.
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Consider approving STEM BEST Program Award Agreement
A motion was made by Sunderman, seconded by Meyer, to approve STEM BEST Program Award Agreement. Motion carried 5-0.
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8. 6.
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Consider approving Literacy Lead position
A motion was made by Pulliam, seconded by Meyer, to approve the Literacy Lead position beginning January 2020. Motion carried 5-0.
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8. 7.
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Consider going into closed session per Iowa Code 21.5(1)(j)
A motion was made by Sunderman, seconded by Meyer, to go into closed session to discuss the purchase or sale of particular real estate, but only when premature disclosure could be reasonably expected to increase the price the board would have to pay for the property or in case of a sale reduce the price the board could receive for the property per Iowa Code 21.5(1)(j). A roll call vote was taken: Jones - Aye; Sunderman - Aye; Bergren - Aye; Meyer – Aye Pulliam - Aye. The motion passed on a unanimous vote and the Board entered into closed session at 4:38pm.
President Jones declared the Board back in open session at 6:03 pm after discussion.
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8. 8.
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Consider any necessary action as a result of the closed session
No action was taken.
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8. 9.
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Consider approving updating football field
A motion was made by Meyer, seconded by Sunderman, to discuss options to improve the football field. Motion was tabled for further research.
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9.
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Recognition & Reports
The President will call for recognition and reports as identified on the agenda.
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9. 1.
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Interim Superintendent
Mrs. Bergman will be sending out synthesized student outcomes and priorities. Some students are part of the community book club. She’s looking into grants that could be in collaboration with the STEM BEST award. Early retirement, safety and security are being discussed. Administration team has been discussing community involvement; Sunday night Mrs. Wellhausen, Mr. Porter and Mrs. Bergman helped serve a meal at Methodist Church.
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9. 2.
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Board Correspondence
Meyer – She’s excited for the winter sports season.
Pulliam – She thanked Scott for his service.
Sunderman – Thank you again to Scott for his service; it was appreciated.
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10.
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Consider going into closed session per Iowa Code 21.5(1)(i)
A motion was made by Meyer, seconded by Sunderman, to go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i). A roll call vote was taken: Jones - Aye; Sunderman - Aye; Bergren - Aye; Meyer – Aye; Pulliam - Aye. The motion passed on a unanimous vote and the Board entered into closed session at 6:43 pm.
President Jones declared the Board back in open session at 7:37pm after discussion.
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11.
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Consider any necessary action as a result of the closed session
No action was taken.
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12.
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Meeting Announcements:
Please note the schedule of meetings.
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12. 1.
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Our next regular meeting is on Wednesday, December 11, 2019 at 4:00 p.m. in the Board Room at McKinley
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13.
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Adjournment
A motion was made by Meyer, seconded by Sunderman, to adjourn the meeting at 7:38 pm. Motion carried 5-0.
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