2020.05.21 - Special Meeting Minutes

Minutes of Special Meeting
May 21, 2020
The Board of Directors
Clarinda Community School District

 

A Special Meeting of the Board of Directors of Clarinda Community School District was held Thursday, May 21, 2020, beginning at 4:00 PM in the McKinley Central Office for Board Members and Zoom for Public (Link found on district website under Menu - District Office - Zoom Link).

 

1.

Call to Order
President Jones called the meeting to order at 4:19 pm.

The board meeting was originally called to order at 4:00 pm. As the meeting began, the Board realized the Zoom meeting link was hacked and the board was forced to end the Zoom meeting. The meeting was recorded via audio placed on the school website, www.clarinda.k12.ia.us, for public access.

 

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

 

3.

Roll Call
The following board members were present: President Jones, Vice President Sunderman, Bergren, Meyer and Pulliam.

 

4.

Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.

 

5.

Recognition & Reports

 

5. 1.

Superintendent
Mrs. Bergman stated in her superintendent zoom meeting, several were asking questions regarding the Return to Learn Plan. The State does not have all of the answers yet; information is still changing on a daily basis and is shared when it is available. Hiring for credit-bearing core classes was done to accommodate the significant bubble of incoming ninth grade students along with meeting district goals for 21st century skills.  In regards to enhance instruction programming and economical development, the district will begin with strands in agriculture and construction. Then, she wants the district to meet with the community to discuss what other career trades should be implemented at the former Shopko building. There are celebrations for the retirees, and staff is continuing to wrap up the school year with professional learning. Mrs. Bergman discussed an article, The Unintended Consequences of Our Nationwide Quarantine. Administration and teams will be involved in LeaderinMe sessions including Leading at the Speed of Trust, The 4 Roles of Great Leaders, and Certification: The 7 Habits of Successful Families. Mrs. Bergman discussed the baseball and softball reopening guidance; Iowa is the only state opening summer sports as of May 21. Participation is voluntary; Ahlers & Cooney law firm has created a consent agreement form for parents and athletes to sign. Guidance for transportation is still coming from the State, and there will be no concession stands. She discussed Guidance for Use of School Facilities; she encouraged the Board to read so it can be addressed in the future.  She discussed standards, criteria and qualities in leadership. District is working with Mrs. Kathy Hanafan, AEA community outreach resource, on student behavior and truancy. Mrs. Bergman shared a letter from the Department of Education (Agreement Number: 11970000) concerning an audit finding for Enterprise Fund – School Nutrition Fund for FY19. Along with talking to Dee Murphy from the state, corrective actions to ensure proper coding and reconciliation have been taken. The Bureau of Nutrition and Health accepted the documentation and the matter was closed as of May 21, 2020. 

 

6.

New Business

 

6. 1.

Resolution Fixing the Date for a Public Hearing on the Proposed Use of SAVE Revenue for an Athletic Facility Infrastructure Project 
A motion was made by Sunderman, seconded by Pulliam, to approve the Resolution fixing the date for a public hearing on the proposed use of SAVE revenue for an Athletic Facility Infrastructure Project for June 1, 2020 at 4:00 p.m. in the Central Office Board Room and via Zoom. Motion carried 5-0.

 

6. 2.

Resolution Fixing the Date for a Public Hearing on the Proposed Plans, Specifications Form of Contract, and Estimated Total Cost of Construction for Athletic Facility Infrastructure Project at the High School
A motion was made by Meyer, seconded by Bergren, to approve setting June 1, 2020 at 4:00 p.m. in the Central Office Board Room and via Zoom as the date, time, and place for the public hearing on the purposed plans, specifications, form of contract, and estimated total cost of construction for the Athletic Facility Infrastructure Project at the High School. Motion carried 5-0.

 

7.

Meeting Announcements:

 

7. 1.

Our next regular meeting is on Wednesday, May 27, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom and a special meeting for the Athletic Field Improvement is Monday, June 1, 2020 at 4:00 p.m. in the Board Room at McKinley and via Zoom.

 

8.

Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 5:16 pm.  Motion carried 5-0.