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1.
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Call to Order
President Jones called the meeting to order at 4:00 pm.
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2.
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Pledge of Allegiance
The Pledge of Allegiance was recited.
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3.
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Roll Call
The following board members were present: President Jones, Vice President Bond, Meyer, Pulliam and Sunderman.
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4.
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Audience to Visitors
President Jones welcomed all visitors to the meeting.
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5.
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Approval of Agenda
A motion was made by Sunderman, seconded by Bond, to approve the agenda. Motion carried 5-0.
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6.
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Consider Consent Agenda Items
A motion was made by Bond, seconded by Sunderman, to approve the consent agenda items. Motion carried 5-0.
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6. 1.
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Approve minutes of the November 12, 2018 regular meeting
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6. 2.
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Approve minutes of the November 20, 2018 working session
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6. 3.
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Approve Bills
Director Bond reviewed the bills and found them in order.
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6. 4.
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Approve special education contracts
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6. 5.
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Approve open enrollment requests
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6. 6.
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Approve recommendation to hire Jennifer Wolff as a paraprofessional
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6. 7.
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Approve recommendation to hire Haley Weis as a paraprofessional/special education teacher
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7.
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Recognition & Reports
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7. 1.
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Legislative visit with Representative Dolecheck & Senator Costello
Representative Dolecheck – The upcoming session he will be working on alternative licensure, the SAVE bill, Supplement State Aid, and mental health issues. He has moved from education appropriations to education policy chair. The fully funded four-year old program will continue to be a work-in-progress.
Senator Costello – Next session he will be working on SAVE, children’s mental health, funding for mental health, and Supplement State Aid.
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7. 2.
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Financial Reports
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7. 3.
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Director of Student Services
TLC leaders are working closely with their site administrator and able to focus on their site needs and support new teachers. Students are responding well with PBIS. Mrs. Wellhausen continues to check on new admissions at the Clarinda Academy, generate special education contracts for Iowa students and support the IEP process. She also serves as LEA for students attending the Youth Shelter. Math curriculum continues to be reviewed.
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7. 4.
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High School Principal
NWEA testing was done last week. Administration is exploring options for TAG. Staff is working on AP curriculum and possible ACT prep course. Mrs. Green is working on building PBIS, continuing to expand History Program and exploring options for a debate team. Thirteen students are a part of the History Bowl and Bee. Five students are working on National History Day projects. Two students are finalist in the Iowa Bar Association constitutional essay contest. Mrs. Green will be presenting at the STEM meeting in Red Oak. Students and staff are encouraged to wear yellow on December 20 for Suicide Awareness. National Honor Society induction is December 12.
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7. 5.
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Superintendent
Senator Costello’s visits to the schools went well; Mr. Stender is proud of staff and students. The audit went smooth and the report should be done by January. Mr. Stender will meet with law enforcement to review the protocol for K9 searches in the school facilities. Open enrollment deadline is March 1. Administration is working on 2019-2020 school calendar.
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7. 6.
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Preliminary enrollment by grade
The enrollment information will be useful for future planning.
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7. 7.
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Finance Committee
Mrs. Bond, Mrs. Meyer, Mr. Montgomery, and Mr. Stender met on November 27 to review and discuss health insurance, early retirement, savings due to staff replacement, interest rates, and p-Cards.
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7. 8.
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Activities Committee
Mrs. Bond, Mr. Jones, and Mr. Porter met on December 4 to review and discuss activity schedules, funding, programs, and conference changes.
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7. 9.
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Strategic Plan
District continues to focus on the strategic plan.
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7. 10.
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Legislative Platform
The district's priorities are SAVE, SSA (Supplement State Aid), Mental Health, Special Education and Alternative Licensure.
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7. 11.
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District Goals 2018-2019
District continues to accomplish the goals set.
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7. 12.
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Board Correspondence
Bond – She complimented the bowling program.
Jones – He applauds business office and staff for their part on the audit.
Meyer – She praised the music programs.
Pulliam – She’s very proud of the board and district for starting the bowling program; it serves a wide range of students.
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7. 12. 1.
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IASB Annual Convention
Meyer – Legislative session was intense, had large platform and amendments to discuss. Finance session was good.
Bond – Mr. Stender, Mr. Wellhausen and she gave a presentation of the district strategic plan; went well and good compliments.
Pulliam – The conference reminds us that the kids are why we are here.
Jones – President’s workshop gave a lot of information and networking.
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8.
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New Business
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8. 1.
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Consider approving collective bargaining request from the Clarinda Education Association (CEA)
A motion was made by Pulliam, seconded by Meyer, to approve collective bargaining with the Clarinda Education Association (CEA). Motion carried 5-0.
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8. 2.
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Consider approving early graduates
A motion was made by Sunderman, seconded by Pulliam, to approve the first semester early graduation list pending successful completion of the graduation requirements as set forth by the Board of Education and the state of Iowa. Motion carried 5-0.
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8. 3.
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Consider approving auditorium chiller replacement proposal from Trane
A motion was made by Meyer, seconded by Sunderman, to approve bid from Trane to replace the auditorium chiller for $141,430. Motion carried 5-0.
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8. 4.
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Consider approving the opening of investment accounts at PCSB
A motion was made by Bond, seconded by Meyer, to approve opening investment accounts for general fund and SAVE at PCSB and transferring $1,500,000 from the general fund and $2,500,000 from SAVE. Motion carried 5-0.
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8. 5.
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Consider approving the process to purchase a bus for 2019-2020
A motion was made by Bond, seconded by Sunderman, to approve the process to purchase a bus for 2019-2020. Motion carried 5-0.
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8. 6.
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Consider approving trading a 2003 suburban and purchase of a 2019 Chevrolet Suburban from Shore Motors
A motion was made by Pulliam, seconded by Meyer, to approve the trade-in of the 2003 suburban ($2,500) and purchase of a 2019 suburban from Shore Motors for $37,953.49. Motion carried 5-0.
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8. 7.
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Consider approving Modified Allowable Growth funds for the At-Risk program for the 2019-2020 school year
A motion was made by Sunderman, seconded by Bond, to approve the application for Modified Allowable Growth funds for the At Risk program for the 2019-2020 school year at the maximum amount ($166,834.00). Motion carried 5-0.
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8. 8.
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Consider approving standard form of agreement between owner and construction manager
A motion was made by Bond, seconded by Meyer, to approve AIA Document C132 Agreement with Estes for facility management services. Motion carried 5-0.
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8. 9.
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Consider approving third and final reading of the following policies:
A motion was made by Sunderman, seconded by Meyer, to approve third and final reading of all policies that have been reviewed and presented. Motion carried 5-0.
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8. 9. 1.
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Consider approving third and final reading of policy 302.5 Superintendent Evaluation
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8. 9. 2.
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Approve third and final reading of policy 502.11 Use of Video Cameras on School Property
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8. 9. 3.
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Approve third and final reading of policy 505.5 Graduation Requirements
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8. 9. 4.
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Consider approving third and final reading of policy 804.2 District Emergency Operations Plans
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8. 9. 5.
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Consider approving third and final reading of policy 505.1 Student Progress Reports and Conferences
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8. 9. 6.
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Consider approving third and final reading of policy 602.1 Curriculum Development
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8. 9. 7.
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Consider approving third and final reading of policy 704.3 Investments
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8. 9. 8.
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Consider approving third and final reading of policy 710.2 Free or Reduced Price Meals Eligibility
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8. 9. 9.
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Consider approving third and final reading of policy 710.4 Meal Changes
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9.
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Meeting Announcements:
Please note the schedule of meetings and contact Mr. Stender with any questions.
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9. 1.
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Our next regular meeting is on Wednesday, January 16, 2019 at 4:00 p.m. in the Board Room at McKinley
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9. 2.
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Greenhills AEA Developing Strong & Healthy Board/Superintendent Relationships with Dennis Cheesebrow, January 9, 2019 at Red Oak.
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10.
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Adjournment
A motion was made by Bond, seconded by Sunderman, to adjourn the meeting at 7:08 pm. Motion carried 5-0.
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