2018.09.10 - Regular Meeting Minutes

1.

Call to Order
Secretary McKinnon called the meeting to order at 5:01 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: Bond, Jones, Meyer, Pulliam and Sunderman.

4.

Audience to Visitors
Secretary McKinnon welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by Bond, to approve the agenda.  Motion carried 5-0.

6.

Organizational meeting
Secretary McKinnon started the process for reorganizing the school board.  

6. 1.

Election of officers

6. 1. 1.

President
Secretary McKinnon called for nominations for President.  Sunderman nominated Jones and Jones nominated Bond. A written vote was taken and Jones was elected President by a 4-1 vote. For Jones: Bond, Meyer, Pulliam and Sunderman. For Bond: Jones.

6. 1. 1. 1.

Administer oath of office to the President
Secretary McKinnon administered the oath of office to Jones, the newly elected President.

6. 1. 2.

Vice President
President Jones called for nominations for Vice President. Sunderman nominated Bond and Meyer nominated Sunderman. A written vote was taken and Bond was elected Vice President by a 3-2 vote. For Bond: Jones, Pulliam and Sunderman. For Sunderman: Bond and Meyer.

6. 1. 2. 1.

Administer oath of office to the Vice President
President Jones administered the oath of office to Bond, the newly elected Vice President.

6. 2.

Determination of dates, times, and locations for regular meetings of the board
A motion was made by Sunderman, and seconded by Pulliam, to set the regular school board meetings on the second Wednesday of each month at 4:00 p.m. in the McKinley board room. Motion carried 5-0.

6. 3.

Approve Bank Depositories
A motion was made by Meyer, and seconded by Bond, to adopt a resolution that Clarinda Community School District of Clarinda, IA in Page County, IA, approves the list of financial institutions to be depositories of the Clarinda Community School District funds in conformance with all applicable provisions of Iowa code Chapters 452 and 453 (1993) as amended by 1984 Iowa Acts, S.F. 2220.  The business manager and board treasurer is hereby authorized to deposit Clarinda Community School funds in amounts not to exceed the maximum approved for each respective financial institution as set. Roll call vote: In favor – President Jones, Vice President Bond, Meyer, Pulliam, and Sunderman. Motion carried 5-0.

6. 4.

Approve access to Clarinda Community School District financial and portfolio accounts 
A motion was made by Pulliam, seconded by Meyer, to approve authorizing the School Board President, Business Manager, and Superintendent to have access to view district bank accounts and financial portfolios. Motion carried 5-0.

6. 5.

Approve official newspaper
A motion was made by Sunderman, seconded by Meyer, to designate the Clarinda Herald Journal as the district's official newspaper for the 2018-2019 school year.  Motion carried 5-0.

6. 6.

Committee Assignments

6. 6. 1.

Finance
 Bond and Meyer appointed to the finance committee.

6. 6. 2.

Facilities 
Pulliam and Sunderman appointed to the facilities committee.

6. 6. 3.

Policy
Meyer and Sunderman appointed to the policy committee.

6. 6. 4.

School Improvement
Pulliam and Sunderman appointed to the school improvement committee.

6. 6. 5.

Activities
Bond and Jones appointed to the activities committee.  

6. 6. 6.

Technology
Bond and Pulliam appointed to the technology committee.

6. 6. 7.

Legislative Action Network
Meyer appointed to the Legislative committee.

6. 6. 8.

Page County Conference Board
Jones appointed to the Page County Conference Board.

7.

Consider Consent Agenda Items
A motion was made by Bond, seconded by Sunderman, to approve the consent agenda items. Motion carried 5-0.

7. 1.

Approve minutes of the August 13, 2018 regular meeting

7. 2.

Approve minutes of the August 29, 2018 special meeting

7. 3.

Approve special education contracts

7. 4.

Approve Bills
Director Meyer reviewed the bills and found them in order.

7. 5.

Approve Financial Reports

7. 6.

Treasurer's Report

7. 7.

Approve Open Enrollment Requests

7. 8.

Approve 2018-2019 district fundraisers

7. 9.

Approve resignation from Amy Gardner food service assistant effective with board approval.

7. 10.

Approve resignation from Susan Lauritsen National Honor Society advisor effective with board approval.

7. 11.

Approve recommendation to hire Chip Keeley as a food service assistant

7. 12.

Approve recommendation to hire Madison Hosfield as the National Honor Society Advisor

7. 13.

Approve 2018-2019 contract revision for Nancy Hummel 

8.

Recognition & Reports

8. 1.

High School Principal
Mrs. Green wants to be visible and engaged with the staff, students and parents. She has created a Principal Advisory Team with made up of staff. NWEA Testing was done Monday; the data will help guide instruction and curriculum. The PBIS model was modified for the staff and high school students. Staff developed student expectations before school started.  Mrs. Almelien is creating a mentor program between freshmen and upper classman. Freshmen orientation went well; 97% attendance. Mrs. Vanden Bosch and Mrs. Green are working to continue the History Bowl team at the high school level. AEA will continue to help support technology in the classrooms. Vocational Rehab will be working with staff and students to offer programs for job and college exploration which will include connections with businesses and students to experience in person job and college skills. Mrs. Green is researching ways to implement STEM programs next school year. There is discussion about putting a display case to showcase students’ projects.  Homecoming is Friday and the theme is “A Tale of Victory.”

8. 2.

Superintendent
Mr. Stender thanked the board for helping with the technology summit and those who organized the Cardinal Gala. Administration had discussions with representatives from Northwest Missouri State University concerning a partnership for student teachers. District is working with enrollment data for the October 1^st state submission. Enrollment looks like it will remain stable. Auditors will conduct the financial audit late November. TLC and administration continue to work on staff professional development. Mr. Montgomery and Mr. Stender are attending school finance training in October; Mr. Stender will be attending School Safety training this month and will be on the Future Ready Iowa Conference panel this month. The district continues security training and to make adjustments to the security system for the best use. Security training will be ongoing during the year. Student activity is being monitored by a digital pass system; parents and visitors are using a digital registration system to check into the buildings. A district staff team will participate in the Collaborative Leadership training which is sponsored by the AEA.

8. 3.

Strategic Plan
Work continues to focus on the strategic plan.

8. 4.

District Goals 2018-2019
Working to meet district goals.

8. 5.

Board Correspondence
Jones – Thanked Darin for his service as president.
Bond – Thanked the Cardinal Gala group for their hard work and support.
Meyer – Gave kudos to Mrs. Green for having freshmen help with technology.
Pulliam – Congratulated Bond and Jones. Thanked Darin for his service. She worked in concession stand and complimented the Booster Club for being so organized and supportive.
Sunderman – Congratulated Jones and Bond on their election. Thanked past and current school boards for their confidence in him.

8. 5. 1.

Middle school traffic
Concerns of traffic with buses, parents and students were discussed; it gets too congested during drop offs and pick ups of students.  District will be thinking of ways to help ease the congestion.

9.

New Business

9. 1.

Consider approving Home School Assistance Teacher Contracts for 2018-2019
A motion was made by Sunderman, seconded by Pulliam, to approve contracts with Lexy Davis to serve as the Home School Assistance teacher for the 2018-2019 school year.  Motion carried 5-0.

9. 2.

Consider approving the 2018-2019 Consolidated Accountability Support Application (CASA) Report
A motion was made by Bond, seconded by Meyer, to approve the 2018-2019 Consolidated Accountability Support Application.  Motion carried
5-0.

9. 2. 1.

Mentor Induction Plan

9. 2. 2.

Gifted and Talented Plan
 

9. 3.

Consider approving amendments to the 2018-2019 elementary, middle school, and high school handbooks
A motion was made by Pulliam, seconded by Sunderman, to approve amendments to the 2018-2019 elementary, middle school, and high school handbooks. Motion carried 5-0.

9. 3. 1.

Amended Elementary School Handbook 2018-2019

9. 3. 2.

Amended Middle School Handbook

9. 3. 3.

Amended High School Handbook 2018-2019

9. 4.

Consider approving 2018-2019 Classified Staff Handbook
A motion was made by Pulliam, seconded by Sunderman, to approve the 2018-2019 Classified Staff Handbook. Motion carried 5-0.

9. 5.

Consider approving 28E Sharing Contract with South Page for student services
A motion was made by Bond, seconded by Sunderman, to approve 28E Sharing Contract with South Page for student services, Motion carried 5-0.

9. 6.

Consider approving three year agreement for education services and funding with the Clarinda Youth Corporation
A motion was made by Sunderman, seconded by Bond, to approve the three year agreement for education services and funding with the Clarinda Youth Corporation. Motion carried 4-0. Jones abstained.

9. 7.

Consider approving second reading of the following policies:
A motion was made by Sunderman, seconded by Meyer, to approve second reading of all policies listed from 9.7.1 to 9.7.46. Motion carried 5-0.

9. 7. 1.

Consider approving second reading of policy 302.2 Superintendent Contract and Contract Nonrenewal

9. 7. 2.

Consider approving second reading of policy 303.3 Administrator Contract and Contract Renewal

9. 7. 3.

Consider approving second reading of policy 400 Role of and Guiding Principles for Employees

9. 7. 4.

Consider approving second reading of policy 401.4 Employee Complaints

9. 7. 5.

Consider approving second reading of policy 403.1 Employee Physical Examinations 

9. 7. 6.

Consider approving second reading of policy 405.2 Licensed Employee Qualifications, Recruitment, Selection

9. 7. 7.

Consider approving second reading of policy 405.4 Licensed Employee Continuing Contracts

9. 7. 8.

Consider approving second reading of policy 405.5 Licensed Employee Work Day

9. 7. 9.

Consider approving second reading of policy 405.6 Licensed Employee Assignment

9. 7. 10.

Consider approving second reading of policy 405.7 Licensed Employee Transfers

9. 7. 11.

Consider approving second reading of policy 405.8 Licensed Employee Evaluation

9. 7. 12.

Consider approving second reading of policy 405.9 Licensed Employee Probationary Status

9. 7. 13.

Consider approving second reading of policy 406.1 Licensed Employee Compensation.

9. 7. 14.

Consider approving second reading of policy 406.2 Licensed Employee Salary Schedule Advancement

9. 7. 15.

Consider approving second reading of policy 406.3 Licensed Employee Continued Education Credit.

9. 7. 16.

Consider approving second reading of policy 406.4 Licensed Employee Compensation for Extra Duty

9. 7. 17.

Consider approving second reading of policy 406.5 Licensed Employee Group Insurance Benefits

9. 7. 18.

Consider approving second reading of policy 406.6 Licensed Employee Tax Shelter Programs

9. 7. 19.

Consider approving second reading of policy 407.5 Licensed Employee Reduction in Force

9. 7. 20.

Consider approving second reading of policy 408.1 Licensed Employee Professional Development

9. 7. 21.

Consider approving second reading of policy 409.1 Licensed Employee Vacation  Holidays - Personal Leave 

9. 7. 22.

Consider approving second reading of policy 409.2 Licensed Employee Personal Illness Leave

9. 7. 23.

Consider approving second reading of policy 409.3 Licensed Employee Family and Medical Leave

9. 7. 24.

Consider approving second reading of policy 409.4 Licensed Employee Bereavement Leave

9. 7. 25.

Consider approving second reading of policy 409.8 Licensed Employee Unpaid Leave

9. 7. 26.

Consider approving second reading of policy 410.1 Substitute Teachers

9. 7. 27.

Consider approving second reading of policy 411.1 Classified Employee Defined

9. 7. 28.

Consider approving second reading of policy 411.4 Classified Employee Licensing/Certification

9. 7. 29.

Consider approving second reading of policy 412.4 Classified Employee Tax Shelter Programs

9. 7. 30.

Consider approving second reading of policy 414.1 Classified Employee Vacations - Holidays - Personal Leave

9. 7. 31.

Consider approving second reading of policy 414.4 Classified Employee Vacations Bereavement Leave

9. 7. 32.

Consider approving second reading of policy 706.1 Payroll Periods

9. 7. 33.

Consider approving second reading of policy 706.2 Payroll Deductions

9. 7. 34.

Consider approving second reading of policy 507.9 Wellness Policy

9. 7. 35.

Consider approving second reading of policy 506.1 Education Records Access

9. 7. 36.

Consider approving second reading of policy 506.1E1 Request of Nonparent for Examination or Copies of Education Records

9. 7. 37.

Consider approving second reading of policy 506.1E2 Request of Authorization for Release of Education Records

9. 7. 38.

Consider approving second reading of policy 506.1E3 Request for Hearing on Correction of Education Records

9. 7. 39.

Consider approving second reading of policy 506.1E4 Request for Examination of Education Records

9. 7. 40.

Consider approving second reading of policy 506.1E5 Notification of Transfer of Education Records

9. 7. 41.

Consider approving second reading of policy 506.1E6 Letter to Parent Regarding Receipt of a Subpoena

9. 7. 42.

Consider approving second reading of policy 506.1E7 Juvenile Justice Agency Information Sharing Agreement

9. 7. 43.

Consider approving second reading of policy 506.1R1 Use of Education Records Regulation

9. 7. 44.

Consider approving second reading of policy 506.2 Student Directory Information

9. 7. 45.

Consider approving second reading of policy 506.2E1 Authorization for Releasing Student Directory Information

9. 7. 46.

Consider approving second reading of policy 506.2R1 Use of Directory Information

9. 8.

Consider approving first reading of the following policies
A motion was made by Bond, seconded by Sunderman, to approve first reading of policies listed from 9.8.1 to 9.8.26 with exception of 9.8.6, policy 210.2 Regular Meeting,  which is to reflect the change of meetings to the second Wednesday of the month at 4:00 PM. Motion carried 5-0.

9. 8. 1.

Consider approving first reading of policy 105 Assistance Animals

9. 8. 2.

Consider approving first reading of policy 200.R1 Organizational Meeting Procedures

9. 8. 3.

Consider approving first reading of policy 201 Board of Directors' Elections

9. 8. 4.

Consider approving first reading of policy 202.3 Term of Office

9. 8. 5.

Consider approving first reading of policy 204 Code of Ethics

9. 8. 6.

Consider approving first reading of policy 210.2 Regular Meeting

9. 8. 7.

Consider approving first reading of policy 210.8E1 Board Meeting Agenda Example

9. 8. 8.

Consider approving first reading of policy 505.2 Student Promotion-Retention-Acceleration

9. 8. 9.

Consider approving first reading of policy 603.2 Summer School Instruction

9. 8. 10.

Consider approving first reading of policy 604.6 Instruction at a Post-Secondary Institution

9. 8. 11.

Consider approving first reading of policy 606.3 Animals in the Classroom

9. 8. 12.

Consider approving first reading of policy 705.1 Purchasing & Bidding

9. 8. 13.

Consider approving first reading of policy 705.1R1 Suspension and Debarment of Vendors and Contractors Procedure

9. 8. 14.

Consider approving first reading of policy 401.7 Employee Travel Compensation

9. 8. 15.

Consider approving first reading of policy 401.9 Employee Political Activity

9. 8. 16.

Consider approving first reading of policy 401.12 Employee Use of Cell Phones

9. 8. 17.

Consider approving first reading of policy 401.13 Staff Technology Use/Social Networking

9. 8. 18.

Consider approving first reading of policy 404 Employee Conduct and Appearance

9. 8. 19.

Consider approving first reading of policy 410.1 Substitute Teachers

9. 8. 20.

Consider approving first reading of policy 502.3 Freedom Expression

9. 8. 21.

Consider approving first reading of policy 502.8 Search and Seizure

9. 8. 22.

Consider approving first reading of policy 504.5 Student Fundraising

9. 8. 23.

Consider approving first reading of policy 505.7 Commencement

9. 8. 24.

Consider approving first reading of policy 604.3 Program for Talented and Gifted Students

9. 8. 25.

Consider approving first reading of policy 604.4 Program for At-Risk Students

9. 8. 26.

Consider approving first reading of policy 209.6 Review and Revision of Policy

9. 9.

Consider approving first reading of policy 502.8R3 use of Dogs to Search School Property
A motion was made by Meyer, seconded by Bond, to approve first reading of policy 502.8R3 Use of Dogs to Search School Property. Motion carried 5-0.

10.

Meeting Announcements:

10. 1.

Our next regular meeting is on Wednesday, October 10, 2018 at 4:00 p.m. in the Board Room at McKinley

10. 2.

IASB fall regional workshop navigating the tug of war: district priorities vs. day-to-day operations, Wednesday, October 3, 2018 at 5:30 p.m. at Red Oak (Green Hills AEA)

10. 3.

Iowa Association of School Boards 73rd Annual Convention, November 14-16, 2018 at the Iowa Events Center in Des Moines

11.

Adjournment
A motion was made by Bond, seconded by Sunderman, to adjourn the meeting at 7:10 pm.  Motion carried 5-0.