Clarinda Community School District
Regular Meeting
Wednesday, June 22, 2022, at 6:00 PM
PK-6 Building Library
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for a roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
Please remember you are making comments in a public meeting. Should you make comments that are considered defamatory in nature, you, as an individual, may be subject to legal action brought by the subject of your comments. Board members will listen to all comments but will not respond to them, nor will the Board take action on items not posted on the agenda. If the Board feels that something commented on requires a response they will refer it to the District Administration to respond to at a later date.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and a second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the June 8, 2022 Regular Meeting
Minutes
6.2 Approve Minutes of the June 13, 2022 Special Meeting
Minutes
6.3 Approve Bills
Bill Report
6.4 Approve Recommendations to Transfer for 2022-2023 School Year
Stephanie Sunderman from Student Paraprofessional to Library Assistant Paraprofessional
6.5 Approve Resignations
Sonia Morrison, IT Director, effective end of 2021-22 school year
Deitrich Engstrand, Paraprofessional, effective July 8, 2022
7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Finance Report
7.2 Administrator Report
7.3 Board Correspondence
8. New Business
8.1 Discuss and Consider Approving Interactive Flat Panels Purchase
ACTION
It is recommended to purchase four Clevertouch, two SMART Board panels, and six carts for both buildings. This will ensure all teachers have access to a panel for teaching. ESSER III funds may be used. Quote
RECOMMENDATION
Approve the purchase of interactive flat panels for $27,467.71 from Bluum.
8.2 Discuss and Consider Approving 2022-2023 Licensed Staff Handbook
ACTION
Administration and staff have reviewed and made edits to the licensed staff handbook for the 2022-2023 school year and is being recommended to approve.
Handbook
RECOMMENDATION
Approve the 2022-2023 Licensed Staff Handbook.
8.3 Discuss and Consider Approving 2022-2023 Classified Staff Handbook
ACTION
Administration and staff have reviewed and made edits to the classified staff handbook for the 2022-2023 school year and is being recommended to approve.
Handbook
RECOMMENDATION
Approve the 2022-2023 Classified Staff Handbook.
8.4 Discuss and Consider Approving the 2022-2023 Student Handbooks
ACTION
Administration and staff have reviewed and updated the student handbooks for the PK-6 and 7-12 buildings. PK-6 Handbook 7-12 Handbook
RECOMMENDATION
Approve the PK-6 and 7-12 Building student handbooks for the 2022-23 school year.
8.5 Discuss and Consider Approving the Second and Final Reading of Policy 802.4, Capital Assets
ACTION
Policies are reviewed at least every five years and this policy was missed in prior reviews. Policy
RECOMMENDATION
Approve the second and final reading of policy 802.4, Capital Assets
8.6 Discuss and Consider Approving a Donation
ACTION
The Class of 1970 would like to donate $100 for the use of the school bus driving them on a town tour.
RECOMMENDATION
Approve the $100 from the Class of 1970.
8.7 Discuss and Consider Approving Renewing Agreement with Grandma’s House
ACTION
Grandma’s House has been utilizing a room at Garfield Elementary before and after school for school-aged children. Their staff is in charge of watching the students. The setup
continues to be beneficial for Grandma’s House and community families by allowing extra rooms at Grandma’s House for younger children. Agreement
RECOMMENDATION
Approve renewing the agreement with Grandma’s House from July 2022 to June 2023.
8.8 Discuss and Consider Approving the Shared Personnel Agreement with Stanton for School Business Manager
ACTION
Administration is recommending a continuation of sharing a school business official with Stanton for the 2022-23 school year. Agreement
RECOMMENDATION
Approve the shared personnel agreement with Stanton for the school business manager for the 2022-2023 school year.
8.9 Consider Approving Page County Fair Partnership Agreement
ACTION
This partnership is between page County Fair Board, Page County Youth Advisory Committee, Clarinda Schools, Essex Schools, Shenandoah Schools, South Page Schools,
Brokaw Chapter FFA and Davis Rodgers FFA for the purpose of coordinating the relationships, events, activities, and responsibilities of the parties, including the presentation
of the Page County Fair. This will be reviewed annually. Agreement
RECOMMENDATION
Approve the Page County Fair Partnership Agreement.
8.10 Discuss and Consider Approving District Special Education Plan
ACTION
Mr. Ridgely and the special education committee have reviewed the plan, made edits and are recommending approval. Plan
RECOMMENDATION
Approve the District Special Education Plan for the 2022-2023 school year.
8.11 Discuss and Consider Approving SiteLogiQ as Program Management Firm
ACTION
The Board has heard presentations from SiteLogiQ and Estes Construction. It is the recommendation to go with SiteLogiQ to assist the district in developing a long-term
facilities plan and assessment.
RECOMMENDATION
Approve SiteLogiQ as the district’s Facilities Program Management Firm.
8.12 Discuss and Consider Approving the Fiscal Year 2021 District Audit
ACTION
The audit of the financial records of the District as of June 30, 2021 was completed and statements were prepared for filing with the State and the federal clearinghouse by the accounting firm, Nolte, Cornman,& Johnson P.C. Audit
RECOMMENDATION
Approve the FY21 district audit.
8.13 Discuss and Consider Approving Resolution to Transfer General Funds to Activity
ACTION
It is recommended to transfer $12,879.94 from the general fund into the activity fund to cover expenses associated with safety. During the 2017 Legislative Session, HF564 gave school boards authorization to use funds for this purpose. Due to COVID, gate receipts and attendance for activities have decreased which has affected revenue.
Resolution
RECOMMENDATION
Approve the resolution to transfer $12,879.94 from the general fund into the activity fund for the 2021-2022 school year.
8.14 Discuss and Consider Approving 2022 Graduate List
ACTION
State reporting shows a graduate student was left off the Board approved list from May. List
RECOMMENDATION
Approve the 2022 graduates pending successful completion of the graduation requirements as set forth by the Board of Education.
8.15 Discuss and Consider Approving Crain Construction to Remove Portable
ACTION
Mr. Ridnour received two bids to remove the existing portable on the 7-12 grounds. It is not usable and must be removed before the new portable arrives the end of July.
Letter Quote 1 Quote 2
RECOMMENDATION
Approve the bid from Crain Construction for $6500 to remove the existing portable.
9. Meeting Announcements
Please note the schedule of meetings.
9.1 A regular meeting will be on Wednesday, July 13, 2022 at 4:00 p.m. in the 7-12 Library.
9.2 A regular meeting will be on Wednesday, July 27, 2022 at 6:00 p.m. in the 7-12 Library.
10. Adjournment
The President will call for a motion and a second to adjourn the meeting.
