Clarinda Community School District
Regular Meeting
Wednesday, September 22, 2021 at 4:00 PM
McKinley Central Office
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the September 8, 2021 Regular Meeting
Minutes
6.2 Approve Bills
Bills
6.3 Approve Open Enrollment Requests for 2021-2022 School Year
In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
Open Enrollment into the district 2021-2022: 0
Open Enrollment out of the district 2021-2022: 2 – Southwest Valley, second (Josie Gay) and fourth (Sophie Gay); 1 – South Page twelfth (Kobe Bennett); 1 - Essex,
kindergarten (Lilly Davis)
6.4 Approve Recommendations to Hire for 2021-2022 School Year
Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs:
Maggie Stevens as Administrative Secretary
Erin McPhee as a paraprofessional
Melissa Stoltz as a paraprofessional
Cindy Darrah as Elementary Music and Musical Theatre Director
Austin Meads as Assistant 7/8 Football Coach
6.5 Approve Recommendation for Resignation for 2021-2022 school year:
Administration has received the following resignation. Please accept the following resignation:
Collin Bevins as 9/10 iJAG instructor effective October 1, 2021
7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Maintenance Report
7.2 STEM Report
7.3 COVID Report
7.4 Committee Reports
7.5 Finance Report
Report
7.6 Superintendent Report
8. New Business
8.1 Consider Approving Request for Modified Allowable Growth and Supplemental Aid for the 2020-2021 School Year Special Education Deficit
ACTION
As a standard practice, administration asks the board to consider approving the application for additional allowable growth and supplemental aid. In addition to the overall
general operating fund budget, school districts monitor revenues and expenditures of the special education program and report annually to the Department of Education.
Districts can spend more than they take in for special education, but the excess expense must be covered with general fund dollars. When the district reports a negative fund
balance in special education, that state allows districts to recover the spending authority for those expenditures. For the 2020-2021 fiscal year, the district spent
approximately $241,325.13 ($365,235.41 for 2019-20 and $339,270.92 for 2018-19) more than receivable revenue and is approximately $123,910.28 less than the previous
year. The School Budget Review Committee (SBRC) will consider allowing recovery of the budget authority in October. Administration recommends approving the Request
for Modified Allowable Growth and Supplemental Aid for FY21 Special Education deficit.
RECOMMENDATION
Approve request for Modified Allowable Growth and Supplemental Aid for the 2020-2021 school special education deficit of $241,325.13.
8.2 Consider Approving the School Fundraisers
ACTION
The attached list indicates the proposed district fundraisers for the 2021-22 school year. The School Board approves district fundraisers annually per the request of the
district auditor (policy 504.5). In addition to approving the identified fundraisers, administration is granted the decision-making authority to approve additional fundraisers
that are determined to meet the needs of students, school, or community.
Fundraiser
RECOMMENDATION
Approve the 2021-2022 district fundraisers.
8.3 Consider Approving Donations
ACTION
The First United Methodist Church Together Class would like to donate $150 for the school nurse to use. An anonymous donor would like to donate Farm to Table ground
beef to the Nutrition Department.
RECOMMENDATION
Approve a $150 donation for the school nurse fund from the Together Class and ground beef to the Nutrition Department from an anonymous donor.
8.4 Consider Approving the Second and Final Reading of the IASB Policy Primers
ACTION
IASB has reviewed policies for quarterly updates with 2021 Legislative updates and have made recommendations for edits for current policy and addition of new policy. The
policy committee has reviewed and recommend the changes to, rescinding of or adding policies: 200.3; 206.1; 206.2; 213; 213.1; 302.5; 303.6; 401.14 (new); 412.3; 501.14;
501.15; 502.3; 502.3R1 (new); 504.3 (rescinded); 504.3R1 (rescinded); 603.6; 701.2; 803.1; 804.6 (new); 804.6R1 (new); and 905.3 (new).
RECOMMENDATION
Approve the second and final reading of the attached policy primers.
8.5 Consider Approving the Second and Final Reading and Rescind of Policies
ACTION
Policy 804.5 – Stock Epinephrine Auto-Injector Supply is included in IASB policies. After review by the CCSD Board policy committee, it is being recommended to add to
the district policies. Policy 502.11 – Use of Video Cameras on School Property was initially approved on March 12, 2012 and was revised on December 12, 2018. IASB
(Iowa Association of School Boards) implemented policy 804.6 (Use of Recording Devices on School Property) and its Regulation. The policy committee is recommending
to rescind its policy of 502.11 and have it replaced with 804.6.
RECOMMENDATION
Approve the second and final reading of policy 804.5 – Stock Epinephrine Auto-Injector Supply and rescind policy 502.11 – Use of Video Cameras on School Property.
8.6 Consider Approving the First Reading of Policy 705.1 Purchasing-Bidding
ACTION
Because of the higher food cost, growing free meals, and year-round summer lunch operations, the food service costs are getting close to the $50,000 mark. It is being
recommended to increase the bid limit from $50,000 to $60,000. Anything exceeding $60,000 will need to go through the request for proposal (RFP) or competitive bid
process. 705.1
RECOMMENDATION
Approve the first reading of policy 705.1 Purchasing-Bidding.
8.7 Discussion of IASB Board Scenario
9. Meeting Announcements:
Please note the schedule of meetings.
9.1 The next regular meeting will be on Wednesday, October 13, 2021 at 4:00 p.m. in the Boardroom at McKinley.
10. Adjournment
The President will call for a motion and a second to adjourn the meeting.
