Minutes of Regular Meeting
October 13, 2021
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, October 13, 2021, beginning at 4:00 PM in the McKinley Central Office for Board.
1. Call to Order
President Jones called the meeting to order at 4:01 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following Board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Meyer, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the September 8, 2021 Work Session
6.2 Approve Minutes of the September 22, 2021 Regular Meeting
6.3 Approve Bills
Director Meyer found the bills in order.
6.4 Approve Special Education Contracts
6.5 Approve Recommendations to Hire for the 2021-2022 School Year
Lance Ridgely as Interim Special Education Director effective October 14, 2021 - June 30,2022
7. Recognition and Reports
7.1 Maintenance Report
Roof top units on band/wrestling wing were installed. Track surface is complete and painting is next. Score board technician will be on site this week. Heat pump and last
three mini splits were replaced at PK-6 building. Craft Carnival is Saturday and the tarp did arrive for gym floor.
7.2 Principal Report
Mr. Cox reported a strong start to the year. Homecoming week was a success. The first professional development was spent on relationships, departmental evaluation of
universal instruction, building goal, wellness, and curriculum pacing guides. Agriland and Agrivision came on site to demonstrate its new equipment and career opportunities
with students. Upward Bound Math and Science from NWMSU spoke to 9/10 students. He continues to meet with student groups.
7.3 COVID Report
Due to HIPA and FERPA privacy, the district cannot send out specific staff/student information. Mrs. Bergman is getting inquiries on field trips and she will continue
looking and discussing guidelines. There has been no change in state mask mandates.
7.4 Committee Reports
Policy will be meeting October 28 and November 11.
7.5 Finance Report
Audit exit interview was Tuesday and Certified Student Enrollment is due Friday.
7.6 Superintendent
Mrs. Bergman concluded the Envision Iowa Think Tanks, which supports economic development and business partnerships. She thanked the Clarinda Foundation for
donating $3000 to purchase robotics resources. Two teachers have agreed to work with Kid Innovator and Design Process in the fifth and sixth grade. A team has been
reviewing technology plans and will be recommending to purchase additional Smart Panels. The IDEATHON is on October 20 at the IWCC campus. She discussed state
teacher shortages and new trainings. The area superintendent meeting focused on special education and its changes along with paraeducators. Board correspondence:
Sunderman – Congratulations to FFA Soil Judging for placing first at State competition. Pulliam – Friday’s football game is pink out night. All fall activities have been
successful.
8. New Business
8.1 Discussion and Possible Action on Academy Gym and Fields
Mr. Aaron Sharr from the Clarinda Correction Facility stated the contract with CYC needs to be completed before a new one can be started. State cannot make money but
cannot loose money on leasing facilities. If the Board pursues a lease, Board can have an inspection on gym; CCSD would be responsible for upkeep and maintenance on
building and land along with mowing and snow removal. No action was taken.
8.2 Consider Approving Memorial Bench Donation
A motion was made by Bergren, seconded by Sunderman, to approve the CHS Class of 1995 Jeremy Ribbey memorial bench donation. Motion carried 5-0.
8.3 Consider Approving Teacher Education and Compensation Helps
A motion was made by Bergren, seconded by Meyer, to approve paying $208.80 a credit hour (total of 60 credit hours for twelve terms) for Lauren McNees’ Teacher
Education and Compensation Helps program for total cost of $12,528.00. Motion carried 5-0.
8.4 Consider Approving the National FFA Trip
A motion was made by Sunderman, seconded by Meyer, to approve the National FFA trip to Indianapolis, Indiana. Motion carried 5-0.
8.5 Consider Approving the FFA Chartering a Bus for its National FFA Trip
A motion was made by Sunderman, seconded by Bergren, to approve the FFA chartering a bus for $9880 to the National FFA Convention in Indiana. Motion carried 5-0.
8.6 Consider Approving Social Emotional Conference
A motion was made by Bergren, seconded by Sunderman, to approve sending school stakeholder community team to Social Emotional Conference in Des Moines on
November 2 and 3, 2021. Motion carried 5-0.
8.7 Consider Approving the Purchase of CatchLife 30
A motion was made by Bergren, seconded by Meyer, to approve the purchase of Catchlife 30 for participating staff using self-funding money and general fund. Motion
carried 5-0.
8.8 Consider Approving a Substitute Incentive
A motion was made by Sunderman, seconded by Meyer, to approve the $50 incentive substitute pay for those who accept five consecutive sub job offers. Motion carried 5-0.
8.9 Consider Approving the Home School Assistance Teacher Contracts for 2021-2022
A motion was made by Pulliam, seconded by Sunderman, to approve contracts with Lexy Davies to serve as the Home School Assistance teacher for the 2021-2022 school
year. Motion carried 5-0.
8.10 Consider Not Offering Early Retirement for the 2021-2022 School Year
No action was taken.
8.11 Consider Approving Early Notification Incentives for Certified Staff
A motion was made by Pulliam, seconded by Sunderman, to approve certified staff early notification incentive of $1500 with electronic notification by November 5, 2021,
$1000 with electronic notification by January 7, 2022, and $500 with electronic notification by February 4, 2022 to Mrs. McKinnon by 4:00 p.m. Motion carried 5-0.
8.12 Consider Approving the First Reading of Policy 508.2 Open Night
A motion was made by Bergren, seconded by Meyer, to approve the first reading of policy 508.2 Open Night. Motion carried 5-0.
8.13 Consider Approving the Second and Final Reading of Policy 705.1 Purchasing-Bidding
A motion was made by Meyer, seconded by Sunderman, to approve the second and final reading of policy 705.1 Purchasing-Bidding. Motion carried 5-0.
8.14 Consider Approving the 28E Agreement with Glenwood Community School District
A motion was made by Pulliam, seconded by Bergren, to approve the 28E Agreement with Glenwood Community School District for the 2021-2022 school year. Motion
carried 5-0.
8.15 Consider Approving the Chiller Maintenance Agreement
A motion was made by Meyer, seconded by Sunderman, to approve the chiller maintenance agreement with Moore Services for $2095.00. Motion carried 5-0.
8.16 Discussion/Possible Action on second meeting in November and Second Monthly Meetings
A motion was made by Sunderman, seconded by Bergren, to cancel the second meeting in November 2021. Motion carried 5-0.
8.17 Consider Approving the Hiring of 9/10 iJAG Instructor
A motion was made by Bergren, seconded by Sunderman, to approve hiring Christine Davis as the 9/10 iJAG instructor. Motion carried 4-.0. Meyer abstained.
9. Closed session to conduct a hearing to consider disciplinary action against a student
A motion was made by Sunderman, seconded by Bergren, to go into closed session to conduct a hearing to consider disciplinary action against a student as provided by Iowa Code Section 21.5(1)(e) and to review and discuss records which are required by state and federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a). A roll call vote was taken: Jones – Aye; Pulliam – Aye; Bergren – Aye; Meyer – Aye; Sunderman – Aye. The motion passed on a unanimous vote and the Board entered into closed session at 6:00 p.m.
President Jones declared the Board back into open session at 6:17 p.m.
10. Consider Any Necessary Action on Student Disciplinary Matter
A motion was made by Bergren, seconded by Meyer to approve the consent agreement brought forth by all parties related to the student disciplinary matter. Motion carried
5-0.
11. Meeting Announcements:
11.1 The next regular meeting will be on Wednesday, October 27, 2021 at 4:00 p.m. in the Boardroom at McKinley.
12. Adjournment
A motion was made by Sunderman, seconded by Pulliam, to adjourn the meeting at 6:18 p.m. Motion carried 5-0.
