Clarinda Community School District
Regular Meeting
Wednesday, May 26, 2021 at 4:00 PM
McKinley Central Office
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.
6. Public Hearing on the Proposed 2020-2021 Amended Budget
The Board President states, at this time we will hold the public hearing on the proposed 2020-2021 amended budget. Is there anyone present who wants to voice or present any oral or written objections to the proposed 2020-2021 amended budget? Following a pause to allow the public to voice their opinion, he will turn to the Board Secretary and ask, do we have any written objections that have been previously filed for the proposed 2020-2021 amended budget? After the Board Secretary presents any written objections, the president closes the meeting by stating I now declare the public hearing closed.
7. Open Hearing on the Proposed 2021-2022 School Calendar
Board President states, “At this time we will hold the open hearing on the proposed 2021-2022 school calendar. Is there anyone present who wants to voice any oral objections to the proposed calendar?” Following a pause to allow anyone to voice their opinion, he will turn to the Board Secretary and ask, “Do we have any written objections to the proposed calendar?” After the Board Secretary presents any written objections, the President closes the hearing by stating “I now declare the open hearing closed.”
8. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
8.1 Approve Minutes of the May 12, 2021 Regular Meeting
Minutes
8.2 Approve Minutes of the May 17, 2021 Special Meeting
Minutes
8.3 Approve Bills
Bills
8.4 Approve Open Enrollment Requests for 2021-2022 School Year
In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2020-2021 school year.
Open Enrollment into the district 2021-2022: 0
Open Enrollment out of the district 2021-2022: 1 - Essex ninth grade (Harmony Sickler)
8.5 Approve Recommendation for Resignation
Please accept the following resignation:
JennaLee Bramble as a paraprofessional, effective at the end of the 2020-2021 school year
Christi Breach as a paraprofessional, effective at the end of the 2020-2021 school year
William Nook as Custodian, effective at the end of the 2020-2021 school year
Daniel Happe as High School teacher, effective at the end of the 2020-2021 school year
Chris Dyer as High School teacher, effective at the end of the 2020-2021 school year
Courtney Madison as Elementary Special Education teacher, effective at the end of the 2020-2021 school year
9. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
9.1 Maintenance Report
Mr. Hill will give his report.
9.2 Homeschool Liaison Report
Lexy Davies will give her report.
9.3 FAST Report
Mrs. Eberly and Mrs. Bix will give their report.
Report
9.4 Cardinal Innovation Learning Center
An update report will be given.
9.5 CCSD Committee Reports
Finance and legislative reports will be given.
9.6 Superintendent
Mrs. Bergman will give her report.
9.7 Board Correspondence
10. New Business
10.1 Consider Adopting the Proposed 2020-2021 Amended Budget
ACTION
In accordance with Iowa Code, the district is required to provide an opportunity for public comment on the amended budget proposal. A notice was placed in the newspaper and
the hearing is complete; the school board can vote to approve and adopt the amended proposed budget. The budget is needing to be amended under Non-instructional Programs
because of the continuation of the Summer Food Service Program which has led CCSD to reach spend down limits. This has allowed the kitchens to update and purchase some
equipment. CCSD is still under its total budget.
Amended Budget
RECOMMENDATION
Approve and adopt the proposed 2020-2021 amended budget as presented.
10.2 Consider Approving the Proposed 2021-2022 School Calendar
ACTION
In accordance with Iowa Code 279.10(1) a public hearing has been held for the proposed 2021-2022 school calendar. The focus was on increased instructional time that
supports improved learning and professional development. As a result, the proposed calendar reflects 1,144 hours of instruction, 176 student days and 188 licensed contract
days.
Calendar
RECOMMENDATION
Approve the 2021-2022 school calendar.
10.3 Consider Approving 2021-2022 Licensed Staff Handbook
ACTION
Administration and the Employee Relations Team have reviewed and made edits to the licensed staff handbook for the 2021-2022 school year and is being recommended to
approve. Changes are highlighted in yellow.
Licensed Handbook
RECOMMENDATION
Approve the 2021-2022 Licensed Staff Handbook.
10.4 Consider Approving Bid of High School Track Overlay
ACTION
The high school track is needing to be overlayed and repaired. The track was built in 2004 and in 2013 a structural spray and new lines were painted. Mr. Hill has obtained two
bids from McConnell and Associates ($135,400) and Midwest Tennis and Track ($129,375) to resurface the track, repair cracks and defects, and add new lines and markings.
The recommendation is to accept the bid from Midwest Tennis and Track.
Letter McConnell Bid Midwest Tennis Bid
RECOMMENDATION
Approve the bid from Midwest Tennis and Track for $129,375 to resurface the high school track.
10.5 Consider Approving Replacing HVAC Units at High School
ACTION
The band and wrestling wing has three RTU units and each one has one necessary repair (bad heat exchanger, coil leak and control issues). The units are 20 years old and the
recommendation is to replace all three of them. Two bids were received: Facility Advocates ($78,485) and Wallin Plumbing and Heating ($70,844). The recommendation is to
accept Wallin’s bid.
Letter Facility Advocates Wallin Plumbing
RECOMMENDATION
Approve the bid from Wallin Plumbing and Heating for $70,844 to replace three RTU units on the High School band and wrestling wing.
10.6 Consider Approving Adding 1 FTE for a Special Education Position
ACTION
To best serve our special education students, staff and their needs, a request has been made to add an additional special education teacher position in the district. In order to
allow consultations with classroom teachers, provide more time for professional development, and focus on Tier 1 support, administration is requesting this additional FTE.
RECOMMENDATION
Approve adding 1 FTE for a special education position for the 2021-2022 school year.
10.7 Consider Approving Director of Student Service Contract for Four Days
ACTION
It is the recommendation to add an extra day onto the Director of Student Service contract, making it four days. This position will also help with district curriculum needs.
RECOMMENDATION
Approve adding a fourth day to the Director of Student Service contract.
10.8 Consider Approving the First Reading of the Employee Complaint Form
ACTION
IASB recommends having a general complaint form along with policies 213 (Public Participation in Board Meetings), 307 (Communication Channels), 401.4 (Employee
Complaints) and 402.5 Public Complaints About Employees). The Policy Committee is recommending adding the General Complaint Form as 213R2, 307R1, 401.4R1 and
402.5R1.
213R2 307R1 401.4R1 402.5R1
RECOMMENDATION
Approve the first reading of the general complaint form as 213R2, 307R1, 401.4R1 and 402.5R1.
11. Meeting Announcements:
Please note the schedule of meetings.
11.1 Our next regular meeting is on Wednesday, June 9, 2021 at 4:00 p.m. in the Boardroom at McKinley.
12. Adjournment
The President will call for a motion and a second to adjourn the meeting.
