Clarinda Community School District
Regular Meeting
Wednesday, January 13, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the December 9, 2020 Regular Meeting
6.2 Approve Bills
6.3 Approve Special Education Contracts
The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district. The resident district of any Iowa student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts with districts who have students at the Academy or attending Clarinda High School. Each time an Iowa special education student enrolls at the Academy or in the district a new contract with the resident district needs to be approved by the board. Please see the attached roster that is recommended for approval as a uniform item under the consent agenda.
6.4 Approve Recommendations to Hire for 2020-2021 School Year
Administration is requesting to hire for the 2020-2021 school year. Please accept the following recommendations for hire to meet district staffing needs:
Sage Lloyd as a High School Science and Social Studies teacher
JennaLee Bramble as an associate
Richard Iske as head bus driver
6.5 Approve Recommendation for Resignation 2021-2022 school year.
Administration has received the following resignations. Please accept the following resignations:
Susana Ballesteros, High School Spanish teacher
7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Literacy Report
Cassie Eberly will give her report.
Report
7.2 Administrative Report
Denise Green and Allie Wellhausen will give their report.
7.3 Financial Reports
Mr. Pedersen will give his report.
Report
7.4 Superintendent
Mrs. Bergman will give her report.
7.5 Board Correspondence
8. New Business
8.1 Consider Approving an Anonymous Donation of $500 for Outstanding Lunch Accounts
ACTION
An anonymous donor gave $500 to pay students’ outstanding lunch accounts.
RECOMMENDATION
Approve the donation of $500 from an anonymous donor to pay outstanding student lunch accounts.
8.2 Consider Approving the First Reading of the 500 Series of Policy
ACTION
The policy committee and various staff members have reviewed the 500 series and recommend the approval of edits on some policies and maintaining the rest. The edits are marked in the attached policies.
501.3R1 Attendance Cooperation Process
501.5 Attendance Center Assignment
501.7 Student Transfers Out or Withdrawals
501.8 Student Attendance Records
501.9 Student Absences – Excused
501.9E1 Request for Remote Learning Form
501.10 Truancy – Unexcused Absences
501.11 Student Release During School Hours
501.11E1 Junior-Senior Open/Off Campus Rules
501.14 Open Enrollment Transfers – Procedures as a Sending District
501.15 Open Enrollment Transfers - Procedures as a Receiving District
501.16 Homeless Children and Youth
502.2 Care of School Property/Vandalism
502.4 Student Complaints and Grievances
502.7 Smoking – Drinking – Drugs
502.8R1 Search and Seizure Regulation
502.8R3 Use of Dogs to Search School Property
502.8E1 Search and Seizure Checklist
502.9 Interviews of Students by Outside Agencies
502.11 Use of Video Cameras on School Property
503.3R1 Student Fee Waiver and Reduction Procedures
503.3E1 Standard Fee Waiver Application
504.3R1 Student Publications Code
504.6 Student Activity Program
505.1 Student Progress Reports and Conferences
505.2 Student Promotion – Retention – Acceleration
505.3 Student Honors and Awards
505.8 Parent and Family Engagement
506.1 Education Records Access
506.1R1 use of Education Records Regulation
506.1E1 Request of Nonparent for Examination or Copies of Education Records
506.1E2 Authorization for Release of Education Records
506.1E3 Request for Hearing on Correction of Education Records
506.1E4 Request for Examination of Education Records
506.1E5 Notification of Transfer of Education Records
506.1E6 Letter to Parent Regarding Receipt of a Subpoena
506.1E7 Juvenile Justice Agency Information Sharing Agreement
506.2 Student Directory Information
506.2R1 Use of Directory Information
506.2E1 Authorization for Releasing Student Directory Information
506.4 Student Library Circulating Records
507.1 Student Health and Immunization Certificates
507.2 Administration of Medication to Students
507.2E1 Authorization Asthma or Airway Constructing Medication Self-Administration Consent Form
507.3 Communicable Diseases – Students
507.4 Student Illness or Injury at School
507.5 Emergency Plans and Drills
507.7 Custody and Parental Rights
507.8 Student Special Health Services
507.8R1 Special Health Services Regulation
508.1 Class or Student Group Gifts
RECOMMENDATION
Approve the first reading of the 500 Series of Policy
8.3 Consider Approving Extension of the Families First Corona Virus Response Act
ACTION
The federally mandated Families First Corona Virus Response Act was not extended past December 31, 2020. The board will need to discuss and decide if the district will extend it through this remaining school year.
RECOMMENDATION
Consider approving extension of the Families First Corona Virus Response Act until the end of the 2020-2021 school year.
8.4 Consider Approving State Required Teacher Quality Committee per Iowa Code 284.4
ACTION
The district Employee Relations Team will serve in this capacity. This committee’s responsibility is to determine distribution professional development funds as well as evaluation requirements and teacher compensation beyond the normal work day.
RECOMMENDATION
Approve State Required Teacher Quality Committee per Iowa Code 284.4.
8.5 Consider Approving the Sharing Agreement with South Page for a Science Teacher (Chemistry) for the second semester.
ACTION
South Page’s science teacher, Mrs. Denise Rankin, will be teaching Chemistry class seventh and eighth period second semester.
Agreement
RECOMMENDATION
Approve sharing agreement with South Page for science teacher for second semester of the 2020-2021 school year.
Contract
8.6 Consider Approving the Early Retirements and Resignations from Staff
ACTION
The following staff have submitted paperwork for early retirement and resignation from their positions: Cheryl Beaver (FCS Teacher, 40 years); Karen Hackett (Custodian, 13 years); and Cynthia Opperman (Elementary Principal, 7 years). This is a combined total of 60 years in CCSD.
RECOMMENDATION
Approve the early retirement and resignation of Cheryl Beaver, Karen Hackett and Cynthia Opperman, effective at the end of the 2020-2021 school year.
8.7 Consider Approving the Management and Operation of Therapeutic Classroom Agreement with Greenhills AEA
ACTION
This agreement establishes a Therapeutic Classroom in a district building. This will provide a therapeutic setting for up to eight students at a time who are experiencing behavioral difficulties in the traditional public-school setting.
Contract
Contract
RECOMMENDATION
Approve the Management and Operation of Therapeutic Classroom Agreement with Greenhills AEA 2021-2022 School Year.
9. Meeting Announcements:
Please note the schedule of meetings.
9.1 Our next regular meeting is on Wednesday, January 27, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
10. Adjournment
The President will call for a motion and a second to adjourn the meeting.
