2021.12.22 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, December 22, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for a roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comments and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and a second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the December 8, 2021 Regular Meeting
Minutes
6.2 Approve Bills
Bills
6.3 Approve Recommendations to Hire for 2022-23 School Years
Administration is requesting to hire for the 2022-23 school years. Please accept the following recommendations to meet district staffing needs:
Chad Blank as At-Risk Counselor, pending Board approval from current employer
Johanna Vaske as Elementary Teacher, pending Board approval from current employer

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Maintenance Report
Project List
7.2 Student Report
7.3 National Association of Agricultural Educators Conference
7.4 Special Education Report
7.5 Teacher Retention and Recruitment
7.6 Transportation Report
7.7 Superintendent

8. New Business
8.1 Discuss and Consider Approving Renewing Agreement with Grandma’s House
  ACTION
Grandma’s House has been utilizing a room at Garfield Elementary before and after school for school-aged children. Their staff is in charge of watching the students. The set
up has been beneficial for Grandma’s House and families by giving extra room for additional children.
Agreement
  RECOMMENDATION
        Approve renewing the agreement with Grandma’s House from December 2021 to June 2022.

8.2 Discuss and Consider Approving LEP Allowable Costs for FY22
        ACTION
        This will allow authorized spending authority for the district’s LEP (Limited English Proficiency) costs. The requested amount of $30,484.63 can be included in the budget
in March if it is needed. The major expense is the staff member we share with Shenandoah.
Report
        RECOMMENDATION
        Approve the LEP allowable costs of $30,484.63 for FY22.

8.4 Discuss and Consider Approving Donations
  ACTION
The Charles Hockenberry Foundation would like to donate $500 and Westminister Church would like to donate $100 to the nurse’s fund.
       RECOMMENDATION
       Approve donations from The Charles Hockenberry Foundation of $500 and Westminister Church of $100 to the nurse’s fund.

8.5 Discuss and Consider Approving the Process to Purchase a Bus for the 2022-2023 School Year
      ACTION
      In the effort to keep our bus fleet well maintained, it is being requested to seek bids for the purchase of one new activity bus for the 2022-2023 school year. This would
replace a 2012 bus which would be traded in. Once the bids are received, administration will bring a recommendation to award the purchase. PPEL funds will be used to
support this expenditure (bus estimate is $150,000 – this would include seat belts, storage and air conditioning).
      RECOMMENDATION
     Approve the process to purchase an activity bus for the 2022-2023 school year.

8.6 Discuss and Consider Approving an Assistant 7/8 Volleyball Coach
      ACTION
      The 7/8^th grade volleyball team continues to grow in numbers (40 in the off-season). Mr. Adams and the coaches are requesting the Board to consider adding an assistant
coach position to help the coaches and the athletes.
      RECOMMENDATION
      Approve adding a 7/8 assistant volleyball coach for the 2022-2023 school year.

8.7 Discuss and Consider Approving Staff Handbooks
      ACTION
      Wording has been added to the handbooks to include the discrimination clause that is similar to what is attached at the bottom of school emails.
Certified Classified
      RECOMMENDATION
      Approve the certified and classified staff handbooks for the 2021-22 school year.

8.8 Discussion and Consider Any Possible Action of Future Board Meetings and Locations

9. Meeting Announcements:
Please note the schedule of meetings.
9.1 The next regular meeting will be on Wednesday, January 12, 2022 at 4:00 p.m. in the PK-6 building commons.
9.2 The financial work session will be on Wednesday, January 19, 2022 at 4:00 p.m. in the Boardroom at McKinley.

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Mon, 12/20/2021 - 16:52