2021.02.24 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, February 24, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the February 15, 2021 Special Meeting
                  Minutes
6.2 Approve Bills
                   Bill Report
6.3 Approve Special Education Contracts
      The school board has contracts available to approve for Iowa special education students who are served by the Clarinda Academy and the district.  The resident district of any
      Iowa student who receives special education services is responsible for the education costs regardless as to where the student is served. The board will be approving contracts
      with districts who have students at the Academy or attending Clarinda High School.  Each time an Iowa special education student enrolls at the Academy or in the district a new
      contract with the resident district needs to be approved by the board.  Please see the attached roster that is recommended for approval as a uniform item under the consent 
      agenda.          
                 Contracts
6.4 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
      Open Enrollment into the district 2021-2022: 2 Villisca - kindergarten (Allison Thompson) and first grade (Baylor Thompson) and 4 from Shenandoah - first grade (Caden
      Szynskie), fourth grade (Allyson Szynskie), sixth grade (Jordyn Szynskie), and seventh grade (Chase Szynskie).
      Open Enrollment out of the district 2021-2022: 0  

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 iJAG Report
      Mr. Bevins will give his report.
7.2 Staff and Student Report
      Mrs. Honnold and students will give a report.
7.3 Athletic Director Report
      Mr. Porter will give his report.
7.4 Technology Report
      Mrs. Morrison will give her report.
7.5 Financial Reports
      Mr. Pedersen will give his report.
7.6 Superintendent
      Mrs. Bergman will give her report.
7.7 Board Correspondence

8. New Business
8.1 Consider Approving Technology Purchases
      ACTION
      The technology department researched the technology needs for the next school year. They are requesting to purchase student and staff devices and cases; support devices
      (projectors and flat panels); software; and network contracts for the 2021-2022 school year.
             Purchases
             Software
      RECOMMENDATION
      Approve technology purchases for the 2021-2022 school year.

8.2 Consider Approving Technology Service Agreement with Midwest Data for 2021-2022
      ACTION
      The network continues to run effectively and efficiently, and technology has determined that services will be for 100 day (800 hours) contract. In the past CCSD has hired Spiral
      but it was sold to Midwest Data.
             Agreement
      RECOMMENDATION
      Approve the contract with Midwest Data for network services for $34,392.00 for the 2021-2022 school year.

8.3 Consider Approving Resolution for Apple Inc. Lease Purchase Agreement
      ACTION
      This technology Lease Purchase Agreement is identical to the 2018-2019 document with dates changed accordingly.  CCSD is authorized by Iowa Code section 274.1 to hold
      property and execute lease purchase agreements for technology pursuant to Iowa Code sections 298.3 and 423F.3(1)(e), and to acquire items of technology as are needed to
      provide authorized programs and services, and to acquire such technology by entering into a lease with option to purchase agreement. The master lease and amendment was
      approved April 28, 2017. Administration recommends approving the resolution for the Apple Inc. Lease Purchase Agreement.
             Resolution
      RECOMMENDATION
      Approve the resolution for the Apple Inc. lease purchase agreement for the 2021-2022 school year.

8.4 Consider Approving Apple Lease-Purchase Schedule
      ACTION
      This Apple lease purchase schedule is identical to the 2018-2019 document with the dates changed accordingly. The request is for a lease with three annual payments of
      $43,425.67 with no interest. Lease payments will be expenses to the SAVE account.
             Agreement
             Tax Form
      RECOMMENDATION
      Approve the Apple Lease purchase agreement with three annual payments for a total of $130,277.00 for the 2021-2022 school year.

8.5 Consider Setting Public Hearing to Approve the Proposed 2021-2022 School Calendar
      ACTION
      As required by Iowa Code, the district shall notify the public and hold a hearing on the proposed school calendar. Administration recommends setting March 10, 2021 at 4:00
      p.m. in the Central Office Boardroom as the date, time, and place for the public hearing of the proposed 2021-2022 school year.
      RECOMMENDATION
      Approve public hearing for March 10, 2021 at 4:00 p.m. in the Central Office Boardroom as the date, time, and place for the proposed 2021-2022 school calendar.

8.6 Consider Setting Public Hearing on the District’s 2021-2022 Budget Proposal
      ACTION
      In accordance with Iowa Code, the district is required to provide an opportunity for public comment on the budget proposal. We propose that a hearing be scheduled for March
      24, 2021 at 4:00 p.m. in the Central Office Boardroom. Once the hearing is complete the school board can vote to adopt the proposed budget. Districts are required to post the
      hearing notice in its designated newspaper no less than 10 days and no more than 20 days prior to the date of the public hearing.
      RECOMMENDATION
      Approve setting March 24, 2021 at 4:00 p.m. in the Central Office Boardroom as the date, time, and place for the public hearing on the proposed 2021-2022 budget.

8.7 Consider Approving Collection Bargaining Request from CEA
      ACTION
      The Clarinda Education Association has served a letter of intent to enter into collective bargaining for the 2021-2022 school year. This is the formal process to begin collective
      bargaining.
             Letter
      RECOMMENDATION
      Approve collective bargaining with the Clarinda Education Association (CEA).

8.8 Consider Approving Contract with Story Construction
      ACTION
      Story Construction will work with OPN Architects and contractors to renovate the 1180 South 16^th building for student programming.
             Contract
      RECOMMENDATION
     Approve contract with Story Construction for construction manager for $218,269.00.

8.9 Consider Approving Revised Return to Learn Plan
      ACTION
      The Administration has reviewed CCSD’s Return to Learn Plan and are recommending revisions pertaining to facial coverings, meals, temperature checks, cleaning, facility use,
      and field trips, These are highlighted in yellow on the attached document. 
             Plan
      RECOMMENDATION 
     Approve the Revised Return to Learn Plan

8.10 Consider Approving Driver’s Education Company
        ACTION
        Administration is recommending going with Street Smarts for driver’s education. They will hire our two current driver’s education teachers. Classes will be online and students
        will continue to have drive time.
                 Agreement
        RECOMMENDATION
       Approve the agreement for Street Smarts for driver’s education for summer 2021.

8.11 Consider Approving IWCC Academy Program Agreements Addendum
        ACTION 
        This is IWCC’s revised offerings for the remaining of the 2020-2021 school year. The addendum explains the specific items relating to academy programs, which some require
        additional costs to be covered in its MOU while others do not have extra costs.
               Addendum
               Schedule
        RECOMMENDATION
        Approve addendum to the Iowa Western Community College Program Agreement for 2020-2021 school year.

8.12 Consider Approving Student Teacher from NWMSU
        ACTION 
        NWMSU has contacted CCSD on hosting a student teacher for art classes with grades K-6 and 9-12. Administration recommends approving the student teacher.
               Placement
        RECOMMENDATION
        Approve having a student teacher from NWMSU for the 2021 fall semester.           

9. Meeting Announcements:
Please note the schedule of meetings.
9.1 Our next regular meeting is on Wednesday, March 10, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.