2021.09.08 - Regular Meeting Agenda

2021.09.08 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, September 8, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the August 25, 2021 Regular Meeting
      Minutes
6.2 Approve Bills
      Bills
6.3 Approve Open Enrollment Requests for 2021-2022 School Year
      In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2021-2022 school year.
      Open Enrollment into the district 2021-2022: 2 – South Page, kindergarten (Wade Baker), kindergarten (Isabelle Hicks)
      Open Enrollment out of the district 2021-2022: 1 – Bedford, kindergarten (Kale Petersen); 1 – South Page, ninth grade (Makayla Holste)
6.4 Approve Recommendations to Hire for 2021-2022 School Year
      Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs: 
      Jared Bevins as 9-12 head wrestling coach
6.5 Approve Recommendation for Resignation for 2021-2022 school year:
      Administration has received the following resignation. Please accept the following  resignation:
      Alex Woodruff as custodian effective immediately

 7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Maintenance Report
7.2 Special Education  
7.3 Superintendent
7.4 Board Correspondence

8. New Business
8.1 Consider Approving the SIAC Committee List
      ACTION
      This list includes parents, students, teachers, and administrators. In accordance with Iowa Code Section 280.12(2), the Clarinda School Board of Education appoints
      and charges a School Improvement Advisory Committee (SIAC) with making recommendations to the Board on an annual basis. Based on the committee members’
      analysis of the needs assessment data, they will make recommendations to the Board about the following components: Major educational needs, Student learning
      goals, Long range and annual goals that include, but are not limited to, the state indicators that address reading, mathematics, science achievement and social-
      emotional learning, Curriculum, assessment and instruction, and Bullying and harassment prevention goals, programs, training, and other initiatives.  
      List         
      RECOMMENDATION
      Approve the 2021-22 SIAC committee list. 

8.2 Consider Approving the Student Member (Non-Voting) of CCSD Board
      ACTION
      It is being recommended that 9-12 Student Council officers rotate each meeting as a student member (non-voting) on the school district Board. Mr. Mike Smith will be
      assisting with the student report of the happenings and events at the 7-12 building.
      RECOMMENDATION
      Approve the student member (non-voting) position on the CCSD school Board.

8.3 Consider Approving Renewal of N-able Technologies LTD Quote
      ACTION
      The technology department uses this remote management program to login to staff and students’ computers remotely to work on minor issues. This has helped
      decrease travel time and increase efficiency. The package also includes an anti-virus program to assist in computer safety from outside viruses. The company was
      Solar Winds but has changed to N-able Technologies LTD.
      Quote
      RECOMMENDATION
     
Approve renewing N-able Technologies LTD for $8031.90 as anti-virus and remote program.

8.4 Consider Approving the Purchase of Gym Floor Covers and Rack
      ACTION
      Maintenance and administration are recommending to purchase floor coverings for the gym floors to protect them when necessary. Mr. Hill has received four quotes
      between $11,526.68 and $13,134.94and he is recommending accepting from Humprys CoverSports for $11,526.68
     Quote     Letter
     RECOMMENDATION
     Approve the purchase of gym floor covers and rack for $11,526.68 from Humprys CoverSports.

8.5 Consider Approving ThoughtExchange Through Green Hills AEA
      ACTION
      ThoughtExchange is a tool that allows for autonomous engagement of all school and community stakeholders and instant reporting functionality. As the district delves
      into the school improvement process, stakeholders can provide insights to open-ended questions. Thus, stakeholders beyond committees beyond SIAC can have a
      voice in school improvement. A feature of this tool includes artificial intelligence which insures responses are appropriate in nature.
      ThoughtExchange
     RECOMMENDATION
      Approve purchasing ThoughtExchange share rate through Green Hills AEA for $4500.

8.6 Consider Approving Industry-Recognized Certification
      ACTION
      In alignment with Future Ready initiatives for career and college readiness, it is being recommended to have approximately 72 students in CTE classes attempt
      industry-recognized certification in OSHA10, Automative Services and/or Construction. The maximum cost is $354 per student.      
      RECOMMENDATION
      Approve industry-recognized certification at a maximum of $354 per student.

8.7 Consider Approving Specially Designed Instruction (SDI) Math Intervention Resources and Materials for Special Education
      ACTION
      After analyzing student achievement in the area of math, it is recommended to purchase and implement the identified, evidenced-based resources and materials for
      special education learning and instruction.
      Materials
      Recommendation
      Approve the SDI math intervention resources and material for $4520.90 from Bridges.

8.8 Discussion on Facilitating an IDEAthon or IDEAdash
      Innovation Lab is proposing to facilitate this program. Students will learn transferable innovation skills and processes while creating solutions for challenges or
      opportunities and will develop implementation strategies for these solutions. The students will pitch the solution concepts to peers and faculty members.
      Proposal

8.9 Considering Approving the Proposal to Facilitate an IDEAthon or IDEAdash
       ACTION
       Innovation Lab will engage a group of students and faculty by teaching them innovation tools and processes while practicing effective collaboration. Cost for the
       IDEAthon (full day) is $3000 and IDEAdash (half day) is $1500. Materials and supplies estimate are $750. To give opportunity for more students, two IDEAdashes can
       be done in one day for $3000.
       RECOMMENDATION
       Approve either IDEAthon for $3000 or IDEAdash for $1500 plus materials.

8.10 Consider and Discuss Open Enrollment Requests
        DISCUSSION
        The district has received two open enrollments that are past the deadline and do not meet good cause criteria. Shenandoah - freshman, Aidan Morgan-Fine and
        sophomore, Brodie Miller.
       ACTION
   
    Deny or approve the two out of district open enrollment requests due to untimely filing and not meeting good cause criteria.

8.11 Consider Approving the First Reading of the IASB Policy Primers
      ACTION
      IASB has reviewed policies for quarterly updates with 2021 Legislative updates and have made recommendations for edits for current policy and addition of new policy.
      The policy committee has reviewed and recommend the changes to, rescinding of or adding policies: 200.3; 206.1; 206.2; 213; 213.1; 302.5; 303.6; 410.14 (new);
      412.3; 501.14; 501.15; 502.3; 502.3R1 (new); 504.3 (rescinded); 504.3R1 (rescinded); 603.6; 701.2; 803.1; 804.6 (new); 804.6R1 (new); and 905.3 (new).
      200.3 Responsibilities of the Board of Directors        206.1 President        206.2 Vice President        213 Public Participation in Board Meetings     
      213.1 Public Complaint           302.5 Superintendent Evaluation        303.6 Administrator Evaluation      401.14 Employee Expression       
      412.3 Classified Employee Group Insurance Benefits       501.14 Open Enrollment Transfers as Sending District     
      501.15 Open Enrollment Transfers as Receiving District      502.3 Student Expression and Student Publications
      502.3R1 Student Expression and Student Publications Regulation      504.3 Student Publications (rescinded)      504.3R1 Student Publication Code (rescinded)
      603.6 Physical Education     701.2 Transfer of Funds      803.1 Disposition of Obsolete Equipment      804.6 Use of Recording Devices on School Property
      804.6R1 Use of District Owned Recording Devices Regulation       905.3 Weapons in the School District
      RECOMMENDATION
      Approve the first reading of the attached policy primers.

8.12 Consider Approving the First Reading and Rescind of Policies
        ACTION
        Policy 804.5 – Stock Epinephrine Auto-Injector Supply is included in IASB policies. After review by the CCSD Board policy committee, it is being recommended to add
        to the district policies. Policy 502.11 – Use of Video Cameras on School Property was initially approved on March 12, 2012 and was revised on December 12, 2018.
        IASB (Iowa Association of School Boards) implemented policy 804.6 (Use of Recording Devices on School Property) and its Regulation. The policy committee is
        recommending to rescind its policy of 502.11 and have it replaced with 804.6.
       RECOMMENDATION
       Approve the first reading of policy 804.5 – Stock Epinephrine Auto-Injector Supply and rescind policy  502.11 – Use of Video Cameras on School Property.
       804.5      502.11

9. Meeting Announcements:
Please note the schedule of meetings.
     9.1 The next regular meeting will be on Wednesday, September 22, 2021 at 4:00 p.m. in the  Boardroom at McKinley.  

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Tue, 09/07/2021 - 15:13