2021.05.12 - Regular Meeting Agenda
2021.05.12 - Regular Meeting AgendaClarinda Community School District
Regular Meeting
Wednesday, May 12, 2021 at 4:00 PM
McKinley Central Office
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.
6. Public Hearing on the Proposed Sale of Property for $75,000.00 to Chad Wellhausen
Board President states, “At this time we will hold the public hearing on the proposed sale of property, parcel “A” of Lot 13, Clarinda Industrial DevelopmentCorporation Plat 1, City of Clarinda, IA for $75,000 to Mr. Chad Wellhausen. Is there anyone present who wants to voice any oral objections to the proposed sale of property?” Following a pause to allow anyone to voice their opinion, the President will turn to the Board Secretary and ask, “Do we have any written objections to the proposed sale of property?” After the Board Secretary presents any written objections, the President closes the hearing by stating “I now declare the public hearing closed.”
7. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
7.1 Approve Minutes of the April 28, 2021 Regular Meeting
Minutes
7.2 Approve Bills
Bill Report
7.3 Approve Open Enrollment Requests for 2020-2021 School Year
In accordance with Iowa Code, administration recommends approving the open enrollment requests. These requests are for the 2020-2021 school year.
Open Enrollment into the district 2020-2021: 0
Open Enrollment out of the district 2020-2021: 1 Red Oak, tenth grade (Joslyn Shum)
7.4 Approve Recommendations to Hire for 2021-2022 School Year
Administration is requesting to hire for the 2021-2022 school year. Please accept the following recommendations to meet district staffing needs:
Casey Hill as Summer Mower
Tom Smith as Summer Painter
Adam Whitaker as Custodian
Alex Woodruff as Custodian
Nevi Zerkle as Middle School Band Director
7.5 Approve Recommendation for Resignation
Please accept the following resignation:
Jason Armstrong as Elementary Teacher effective at the end of the 2020-21 school year
Tucker Morrison as Assistant Maintenance Director effective at the end of the 2020-21 school year
Josh Porter as Assistant Principal/Athletic Director/Transportation Director effective at the end of the 2020-21 school year
Sandy Porter as Elementary PE Teacher effective at the end of the 2020-21 school year
7.6 Approve removing authorizations for Colby Pedersen from all PCSB accounts
Bank regulations require school board action to add or remove authorization to bank accounts. This provides formal action and meets bank regulations.
8. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
8.1 Maintenance Report
Mr. Hill will give his report.
8.2 Staff Recognition
President Jones will recognize the district’s retiring staff: Cheryl Beaver (FCS teacher), Mike Crawford (custodian), Karen Hackett (custodian), and Cynthia Opperman
(elementary principal)
8.3 Board Recognition
Mrs. Bergman will recognize and thank the CCSD School Board for their service to students, staff, parents, and community.
8.4 Financial Reports
Financial Report
Nutrition Report
8.5 Superintendent
Mrs. Bergman will give her report.
8.6 Board Correspondence
9. New Business
9.1 Consider Approving the Payment Application from JR & Co.
ACTION
A payment application has been received from JR & Co. for materials and work completed on the roofing projects to this date. The amount of the application is for the sum of
$53,256.13. CMBA Architects have reviewed the request and has certified the request. Mr. Hill has reviewed the document and discussed the issue with both the contractor and
architect. It is his recommendation to approve the application for payment to JR & Co. for $53,256.13.
Letter
Application
RECOMMENDATION
Approve the payment application from JR & Co. for $53,256.13 for the high school roof.
9.2 Consider Approving 2021-2022 Compensation for Non-certified Staff
ACTION
After discussion in an exempt session on April 24, an hourly increase of .45 (cents) for non-certified staff is being recommended.
RECOMMENDATION
Approve an hourly increase of .45 (cents) for non-certified staff for the 2021-2022 school year.
9.3 Consider Approving 2021-2022 Compensation for Administrative
ACTION
After discussion in an exempt session on April 24, a salary increase of 1.55% for administration is being recommended. This does not include the new principals and
employees hired less than 60 days.
RECOMMENDATION
Approve a 1.55% increase for the administration for the 2021-2022 school year with the exception of the new elementary and high school principals, and employees hired less
than 60 days.
9.4 Consider Approving 2021-2022 28E Agreement with Stanton for FCS Teacher
ACTION
The district will share a FCS teacher with Stanton for .33 FTE. This will be the third year for an agreement and it has worked well for our students. This shared service generates
revenue from the supplemental weighting.
Agreement
RECOMMENDATION
Approve 28E agreement with Stanton for FCS teacher for the 2021-2022 school year.
9.5 Consider approving 2021-2022 AEA Purchasing Agreement
ACTION
The district participates in the AEA Cooperative Purchasing Program for Food, Ware Wash and Small Wares. The district has been a long standing participant in the program to
take advantage of the discounted pricing that the AEA is able to provide due to collective purchasing. This agreement gives the district the ability to receive competitive pricing
on Food, Ware Wash, and Small Wares. Food Service Co-Directors, Traci DeBolt and Joyce Johansen have reviewed the bids and recommend approval of the 2021-2022 AEA
Purchasing Agreement.
Agreement
RECOMMENDATION
Approve the 2021-2022 AEA purchasing agreement.
9.6 Consider Approving iJAG Memorandum of Understandings
ACTION
There are two Memorandums of Understandings for the 2021-2022 school year; one is for 7-8 grades and the other is for 9-12 grades. Both MOUs between iJAG and CCSD
outlines the elements of a partnership to successfully implement and sustain the Jobs for America’s Graduates. iJAG creates business, industry and education partnerships
committed to achieving the mission of JAG, which is to ensure that youth facing multiple challenges to graduation remain in school, attain basic employability skills through
classroom and work-based learning experiences during the senior year. They are also provided with academic support services, graduate and receive twelve months of follow-up
services by the iJAG Education Specialist. This program was successful with the 11-12 grades and Collin Bevins will continue in this position. The 7-8 grades and 9-10 grades
iJAG sections are both new for the 2021-2022 school year and iJAG will be interviewing for both positions.
7/8 MOU
9-12 MOU
RECOMMENDATION
Approve both iJAG Memorandum of Understandings for the 2021-2022 school year.
9.7 Consider Approving Service Agreement with West Central Community Action
ACTION
The agreement creates and maintains a meaningful partnership between the district and Head Start (West Central Community Action) to provide school readiness so children
from low-income families in Head Start programs or who are preschool age, may receive comprehensive services to prepare them for elementary school and to address any
potential “achievement gap.” Per this agreement, WCCA will pay the district $450.00 per qualifying student per month. This is in addition to other funds generated through state
or federal funds.
Agreement
RECOMMENDATION
Approve the 2021-2022 service agreement with West Central Community Action.
9.8 Consider Approving the 28E Shared Agreement with Shenandoah for ELL Services
ACTION
The district shares an ELL teacher with Shenandoah to support our ELL students with English services. This contract is for .375 FTE for the 2021-2022 school year (total
$33,309.30). This shared service generates revenue from supplemental weighting.
Agreement
RECOMMENDATION
Approve the 28E shared agreement with Shenandoah for ELL for .375 FTE.
9.9 Consider Approving Resolution for the Sale of District Property
ACTION
In accordance with Iowa Code, a notice was published in the designated newspaper no less than 10 days and no more than 20 days prior to the date of the public hearing and a
hearing was held May 12, 2021 at 4:00 p.m. in the Central Office Boardroom to consider the sale of district property identified as Parcel “A” of Lot 13, Clarinda Industrial
Development Corporation Plat 1, City of Clarinda, Iowa. Mr. Chad Wellhausen is seeking to purchase this piece of property for development for $75,000. This agenda item
requires a resolution and action is dependent on the public hearing and Board consideration. The Board can choose to act, not act, or table the resolution.
RECOMMENDATION
Approve the sale of Parcel “A” of Lot 13, Clarinda Industrial Development Corporation Plat 1, City of Clarinda, Iowa to Chad Wellhausen for $75,000.
9.10 Consider Approving the Second and Final Reading of the Attached Policy Primers
ACTION
The policy committee have reviewed the changes to the attached policies that IASB is recommending. Edits were done for language changes and legal references. The edits are
marked in the attached policies.
701.1 Depository of Funds
701.2 Transfer of Funds
701.3 Financial Records
702 Cash in School Buildings
703.1 Budget Planning
704.5 Student Activities Fund
704.6 Online Fundraising Campaigns - Crowdfunding
705.2 RESCINDED, Purchasing on Behalf of Employees
706.2 Payroll Deductions
706.3 Pay Deductions
707.2 Treasurer’s Annual Report
707.4 Audit
707.5 Internal Controls
707.5R1 Internal Controls Procedure
708 Care, Maintenance and Disposal of School District Record
801.4 Site Acquisition
803.1 Disposition of Obsolete Equipment
903.1 School-Community Groups
903.2 Community Resource Persons and Volunteers
904.1 Transporting Students in Private Vehicles
905.1 Community Use of School District Facilities & Equipment
905.2 Tobacco/Nicotine-Free Environment
RECOMMENDATION
Approve the second and final reading of the Policy Primers as presented.
10. Meeting Announcements:
Please note the schedule of meetings.
10.1 Our next regular meeting is on Wednesday, May 26, 2021 at 4:00 p.m. in the Boardroom at McKinley.
11. Adjournment
The President will call for a motion and a second to adjourn the meeting.