2021.12.08 - Regular Meeting Agenda

2021.12.08 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, December 8, 2021 at 4:00 PM
McKinley Central Office

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.

 6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the November 10, 2021 Regular Meeting
      Minutes

6.2 Approve Bills
      Bills

6.3 Approve Recommendations to Hire for 2021-22 School Year
      Administration is requesting to hire for the 2021-22 school year. Please accept The following recommendations to meet district staffing needs: 
      Denise Jago as Paraprofessional for the 2021-2022 school year
      Storm Howard as Assistant 7/8 Wrestling Coach for 2021-2022 school year upon completion 
of coaching certificate
6.4 Approve Winter Volunteer Coach
      William Raybourn for Wrestling        

7. Old Business
7.1 Financial Report 
      Report
7.2 Treasurer’s Report
      Report

      ACTION
      Mrs. McKinnon has attached the Treasurer’s report from the Certified Annual Report (CAR).
      RECOMMENDATION
      Approve the FY21 Treasurer’s Report as prepared and presented.
7.3 Election Results
      The county certified the election on Tuesday, November 16. Paul Boysen and Scott Honeyman are duly elected to the Clarinda Community School Board for a term of four
      
years.  2085 votes were cast.
7.4 Adjournment of Retiring Board

8. New Business
8.1 Call to Order of the New Board
      The President Pro-Tem (Board Secretary) will call the meeting to order.
8.2 Roll Call
      The President Pro-Tem (Board Secretary) will do a roll call.
8.3 Administration of the Oath of Office to Newly Elected Board Members
      The President Pro-Tem (Board Secretary) will administer the oath of office to the new Board members and non-voting student Board member(s).
8.4 Organizational Meeting
      The President Pro-Tem (Board Secretary) will start the process for organization of the school Board
      8.4.1 Election of Officers
               The Board will elect a President and Vice President
                8.4.1.1 President
                            The President Pro-Tem (Board Secretary) will call for nominations. The Board will conduct a written vote on the nominations. The President Pro-Tem (Board                             Secretary) will read the results and will administer the oath of office to the newly elected President who will then assume the chair.
                8.4.1.2 Vice President
                             The President will call for nominations. The Board will conduct a written vote on the nominations. The President will read the results and administer the oath
 
                            of office to the newly elected Vice President. 
          8.4.2 Discuss and Approve 2021-22 dates, times, and locations for regular meetings of the Board
                ACTION
                Currently, the district meets the second and fourth Wednesdays of each month at 4:00 p.m. in the boardroom at McKinley with the exception of July and December.
                Please 
remember, that with appropriate notice, the school Board can meet as needed for special meetings and work sessions to conduct the business of the school
                Board.

                RECOMMENDATION
                Approve school board meetings to be held
       8.4.3 Discuss and Approve Bank Depositories
                ACTION
                Districts are required to identify financial institutions to be depositories of the CCSD funds in conformance with all applicable provisions of Iowa Code Chapters 452
                and 
453 (1993) as amended by 1984 Iowa Acts, S.F. 2220. All banks in Clarinda are listed but PCSB is primarily used because of the interest rates it provides. Also
                
utilized in the past has been ISJIT, which is a group organization that pools money from many districts in the state allowing them to sometimes offer high interest rates
                
on any money invested. By listing all the banks, the business manager is able to secure the highest interest rates.     Resolution
                RECOMMENDATION
                Adopt a resolution that Clarinda Community School District of Clarinda, Iowa in Page County approves the following list of financial institutions to be depositories of
                the 
Clarinda Community School District funds in conformance with all applicable provisions of Iowa Code Chapters 452 and 453 (1993) as amended by 1984 Iowa
                
Acts, S.F. 2220. The Director of Finance, Board Secretary, and Board Treasurer is hereby authorized to deposit the Clarinda Community School District funds in                 amounts not to exceed the maximum approved for each respective financial institution as set out below. Administration recommends approval of the attached list of                      financial institutions as depositories of Clarinda Community School District funds.
       8.4.4 Discuss and Approve Access to Clarinda Community School District Financial and Portfolio Accounts
                ACTION
             
   Approving this agenda item annually maintains clear authorization and governance over who can access school district bank accounts and financial portfolios. The 
                
School Board President, Business Manager, and Superintendent shall have access to view district bank accounts and financial portfolios. This is an added measure of
                
assurance.
           
    RECOMMENDATION
           
    Approve authorizing the School Board President, Director of Finance, and Superintendent to have access to view district bank accounts and financial portfolios.   
       8.4.5 Approve Official Newspaper
       
         ACTION
       
         As required by law, the school board annually designates the official newspaper for  the district. The Clarinda Herald Journal has been the designated newspaper to
                post notices and official business of the district.
                RECOMMENDATION
                
Approve designating the Clarinda Herald Journal as the district’s official newspaper for the 2021-2022 school year.
       8.4.6 Approve the 2021-2022 Reimbursement Schedule
                ACTION
                The school board annually approves the reimbursement schedule for authorized travel expenses incurred for business conducted by and for the district.
                RECOMMENDATION
                Approve the 2021-2022 reimbursement schedule.
       8.4.7 Committee Assignments
                The practice has been for the president to appoint people to serve on various committees. This can be handled in three ways. The president can appoint members
                based on members’ interest; members can express interest and discuss roles at the board meeting; or the president can just appoint. The board may want to spend time
                thinking about the committees and assign them at the next board meeting. If you have preference, please contact Mrs. Bergman and she will start tracking interest.
               8.4.7.1. Finance
                            Two members will serve. In the past, a member has physically reviewed each of the bills and made recommendations for approval. The school board receives
                           
the bill listing which has all of the bills identified and serves the purpose of review and approval. This committee reviews budgets and those items that
                           
 impact the budget (i.e. preliminary vetting).
               8.4.7.2. Facilities
                            Two members will serve. This committee meets and reviews facility and capital outlay plans.
               8.4.7.3. Policy
                            Two members will serve. The committee reviews 1/3 of the policy manual and any new policies the district have each year. We are required by law to review
                      
     policies every five years but we have stayed on a three-year rotation. The committee meets periodically throughout the year and makes recommendations to the
                            board.

               8.4.7.4. School Improvement
                            Two members serve. The SIAC committee is charged with gathering community insight and feedback. SIAC will meet throughout the year to communicate all
                            state requirements in school improvement efforts.

               8.4.7.5. Activities
                            Two members serve. The role of this committee is to review concerns, issues, and requests that impact district activities. This committee meets as deemed
                            
necessary.
               8.4.7.6. Technology
                            Two members serve. The role of this committee is to work with the district technology committee while reviewing and planning for technology needs that
                            
support instruction and student achievement. This committee meets periodically throughout the year.
               8.4.7.7. Legislative Action Network
                            One member serves. The designated member serves as the Legislative liaison to receive and share legislative information with the board. In addition, the board
                            
member attends the IASB Delegate Assembly to discuss and plan legislative priorities.
               8.4.7.8. Page County Conference Board
                            One member serves. The member meets with other city and school representatives to help set salaries for county employees and typically meet once a year

8.5 Discuss and Consider Approving Easement for MidAmerican
      ACTION
       Mid America is requesting an underground electric easement at the 1180 South 16th property. This will allow them access to the electrical wiring for Hy-Vee.  Easement
      RECOMMENDATION
     
Approve underground electric easement at 1180 South 16th property to Mid-American.

8.6 Discuss and Consider Approving Preschool Teacher Contract Extension
      ACTION
      Administration is recommending an extension to Clarisa Johnson’s contract to the end of the 2021-22 school year. The original contract was until the end of December.
      RECOMMENDATION
     
Approve the extension of preschool teacher Clarisa Johnson’s contract to the end of the 
2021-2022 school year.          

8.7 Discuss and Consider Approving Region 13 RPP Mini Grant
       ACTION
       Emma Cutler applied for a Region 13 RPP mini grant for agriculture equipment. Her application was approved and will be awarded $9800.      Grant
       RECOMMENDATION
        Approve the Region 13 RPP mini grant for $9800.

8.8 Discuss and Consider Approving Additional SIAC Members
      ACTION
      Administration is recommending adding Stacy Pulliam and Cade Iverson to the School Improvement Advisory Committee (SIAC). This committee is balanced between
     gender, 
staff, students and community members.
     RECOMMENDATION
     Approve adding Stacy Pulliam and Cade Iverson to the School Improvement Advisory Committee.

8.9 Discuss and Consider Approving Modified Allowable Growth Funds for the At-Risk Program for the 2022-2023 School Year
      ACTION
      This program is designed to focus on attendance, mental health, behaviors, academics, and students who may be at-risk and is required to be approved by the Board. This is
      one of the 
few ways the Board can impact the local levy. Like most funds, there are significant restrictions on how much and how these funds can be spent.     Report
      RECOMMENDATION
 
      Approve the application for Modified Allowable Growth funds for the At-Risk program for the 2022-2023 school year at the maximum amount of $174,930.

8.10 Discuss and Consider Approving Early Graduates
        ACTION
 
       Please find attached the list of students being recommended for early graduation at the end of the first semester, pending successful completion of their current courses and
        district 
graduation requirements.      List
        RECOMMENDATION
        
Approve the first semester early graduation list pending successful completion of the 
graduation requirements as set froth by the Board of Education and the state of Iowa. 

8.11 Discuss and Consider Approving the Joe Beckman Live Event Quote
        ACTION
        Administration is recommending approval to have Joe Beckman speak to the PK-6 building staff. Mr. Beckman is a co-founder of Till360 (formerly Happy Caveman) and
        his mission 
is to reclaim human connection in school communities throughout the world.     Quote   Bio     Book
        Approve the Joe Beckman live event quote for $4500.

8.12 Discuss and Consider Approving Renewing Agreement with Grandma’s House
        ACTION
        Grandma’s House has been utilizing a room at Garfield Elementary before and after school for school aged children. Their staff is in charge of watching the students. The
        set up has 
been beneficial for Grandma’s House and families.    Agreement 
        RECOMMENDATION
        Approve renewing the agreement with Grandma’s House for a year. 

8.13 Discuss and Consider the Management and Operation of Therapeutic Classroom Agreement
        ACTION
        This agreement establishes a Therapeutic Classroom (Rising Hope) in a district building. This will provide a therapeutic setting for up to eight students at a time who are
        
experiencing behavior difficulties in the tradition public-school setting. This an agreement with a Red Oak student.   Agreement
        RECOMMENDATION
        Approve the Management and Operation of Therapeutic Classroom Agreement with Green Hills AEA for the 2021-2022 school year.

8.14 Discuss and Consider Approving the First Reading of the 400 Series of Policy
        ACTION
        The policy committee has reviewed the 400 series and recommend approval of edits on some policies, rescinding some policies, and maintaining the rest. The edits are
        marked in 
the attached policies. Each series needs to be reviewed every five years.
        400 - Role and Guiding Principles for Employees

        401.1 – Equal Employment Opportunity
        401.2 – Employee Conflict of Interest
        401.3 – Nepotism
        401.4 – Employee Complaints
        401.4R1 – General Complaint Form
        401.5 – Employee Records
        401.5R1 – Employee Records Regulation
        401.6 – Limitations to Employment References
        401.7 – Employee Travel Compensation
        401.8 – Recognition for Service of Employees
        401.9 – Employee Political Activity
        401.10 – Credit/Procurement Cards
        401.10E1 – Procurement Card Rules   Agreement
        401.10E2 – Reimbursement Schedule
        401.11 – Employee Orientation
        401.12 – Employee Use of Cell Phones
        401.12R1 – Employee Use of Cell Phones Regulation
        401.13 – Staff Technology Use/Social Networking
        401.13E1 – Staff Technology/Social Networking
        401.13R1 – Staff Technology use Regulation
        401.14 – Employee Expression
        402.1 – Release of Credit Information
        402.2 – Child Abuse Reporting
        402.3 – Abuse of Students by School District Employees
        402.4 – Gifts to Employees
        402.5 – Public Complaints about Employees – RESCINDED
        402.6 – Employee Outside Employment
        403.1 – Employee Physical Examinations
        403.2 Employee Injury on the Job
        403.3 – Communicable Diseases – Employees
        403.3E1 – Hepatitis B Vaccine Information and Record
        403.3R1 – Universal Precautions Regulations
        403.4 – Hazardous Chemical Disclosures
        403.4E1 – Certificate of Training
        403.5 – Substance-Free Workplace
        403.5E1 – Substance-Free Workplace Notice to Employees
        403.5R1 – Substance-Free Workplace Regulation
        403.6 – Drug and Alcohol Testing Program
        403.6E1 - Drug and Alcohol Testing Program Notice to Employees
        403.6E2 - Drug and Alcohol Program and Pre-Employment Testing Acknowledgement Form
        403.6E3 - Drug and Alcohol Program and Pre-Employment Testing Written Consent
        404 – Employee Conduct and Appearance
        404.R1 – Code of Professional Conduct and Ethics Regulation
        404.R2 – Code of Rights and Responsibilities Regulation
        405.1 – Licensed Employee Defined
        405.2 – Licenses Employee Qualifications, Recruitment, Selection
        405.3 – Licensed Employee Individual Contracts
        405.4 - Licensed Employee Continuing Contracts
        405.5 - Licensed Employee Work Day
        405.6 - Licensed Employee Assignment
        405.7 - Licensed Employee Transfers
        405.8 - Licensed Employee Evaluations
        405.9 - Licensed Employee Probationary Status
        406.1 - Licensed Employee Professional Compensation
        406.2 - Licensed Employee Compensation Advancement
        406.3 - Licensed Employee Continued Education Credit
        406.4 - Licensed Employee Compensation for Extra Duty
        406.5 - Licensed Employee Group Insurance Benefits
        406.6 - Licensed Employee Tax Shelter Programs
        407.1 - Licensed Employee Resignation
        407.2 - Licensed Employee Contract Release
        407.3 - Licensed Employee Retirement
        407.4 - Licensed Employee Suspension
        407.5 - Licensed Employee Reduction in Force
        407.6 – Voluntary Early Retirement – Certified Staff
        407.6E1 – Resignation and Request for Early Retirement
        407.6E2 – Release
        407.6E3 – Designation of Beneficiary
        407.6E4 – Agreement not to Seek Re-employment
        408.1 - Licensed Employee Professional Development
        408.2 - Licensed Employee Publication or Creation of Materials
        408.3 - Licensed Employee Tutoring
        409.1 – Employee Vacation – Holidays – Personal Leave
        409.2 – Employee Leave of Absence
        409.3 – Employee Family and Medical Leave
        409.3E1 – Employee Rights and Responsibilities Under the Family and Medical Leave Act
        409.3E2 – Employee Family and Medical Leave Request Form
        409.3R1 – Employee Family and Medical Leave Regulation
        409.3R2 – Employee Family and Medical Leave Definitions
        409.4 – Licensed Employee Bereavement Leave – RESCINDED
        409.5 - Licensed Employee Political Leave – RESCINDED
        409.6 - Licensed Employee Jury Duty Leave – RESCINDED
        409.7 Licensed Employee Military Service Leave – RESCINDED
        409.8 - Licensed Employee Unpaid Leave – RESCINDED
        409.9 - Licensed Employee Family Emergency Leave – RESCINDED
        410.1 – Substitute Teachers
        410.2 – Summer School Licensed Employees
        410.3 – None
        410.4 – Education Associate
        411.1 – Classified Employee Defined
        411.2 - Classified Employee – Qualifications, Recruitment, Selection
        411.3- Classified Employee Contracts
        411.4 - Classified Employee Licensing/Certification
        411.5 - Classified Employee Assignment
        411.6 - Classified Employee Transfers
        411.7 - Classified Employee Evaluation
        411.8 – Classified Employee Probationary Status
        412.1 - Classified Employee Compensation
        412.2 - Classified Employee Wage and Overtime Compensation
        412.3 - Classified Employee Group Insurance Benefits
        412.4 - Classified Employee Tax Shelter Programs
        413.1 - Classified Employee Resignation
        413.2 - Classified Employee Retirement
        413.3 - Classified Employee Suspension
        413.4- Classified Employee Dismissal
        413.5 - Classified Employee Reduction in Force
        413.6 – Voluntary Early Retirement – Classified
        413.6E1 – Resignation and Request for Early Retirement
        413.6E2 – Release
        413.6E3 – Designation of Beneficiary
        413.6E4 – Agreement Not to Seek Re-Employment
        414 - Classified Employee Professional Purposes Leave
        414.1 Classified Employee Vacations – Holidays – Personal Leave – RESCINDED
        414.2 - Classified Employee Personal Illness Leave – RESCINDED
        414.3 - Classified Employee Family and Medical Leave – RESCINDED
        414.3E1 - Employee Rights and Responsibilities Under the Family and Medical Leave Act
        414.3E2 - Classified Employee Family and Medical Leave Request Form – RESCINDED
        414.3R1 -  Classified Employee Family and Medical Leave Regulation – RESCINDED
        414.3R2 - Classified Employee Family and Medical Leave Definitions – RESCINDED
        414.4 - Classified Employee Bereavement Leave – RESCINDED
        414.5 - Classified Employee Political Leave – RESCINDED
        414.6 - Classified Employee Jury Duty Leave – RESCINDED
        414.7 - Classified Employee Military Service Leave – RESCINDED
        414.8 - Classified Employee Unpaid Leave – RESCINDED
        414.9 - Classified Employee Professional Purposes Leave – RESCINDED
        414.10 - Classified Employee Family Emergency Leave - RESCINDED

        RECOMMENDATION
        Approve the first reading of the 400 policy series.  

8.15 Discuss and Consider Any Action on Softball Practice
        ACTION
         Softball Coach Seth Allbaugh is requesting the Board consider an exemption to the softball girls being able to practice on Wednesdays after 6:30 due to policy 508.2 –
        Open Night.
        RECOMMENDATION
        Approve any possible action.

9. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
9.1 Youth Musical Theater Program
9.2 COVID Report
9.3 Superintendent
9.4 Board Correspondence

10. Meeting Announcements:
Please note the schedule of meetings.
     10.1 The next regular meeting will be on Wednesday, January 12, 2022 at 4:00 p.m. in the Boardroom at McKinley.  

11. Adjournment
The President will call for a motion and a second to adjourn the meeting.

nmckinnon@clar… Tue, 12/07/2021 - 09:36