Minutes of Regular Meeting
July 10, 2024
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, July 10, 2024, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Honeyman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Honeyman, Vice President Wyman, Boysen, and Butt. Absent: Hayes.

4. Audience to Visitors
President Honeyman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded by Butt, to approve the agenda. Motion carried 4-0.    

6. Consent Agenda Items
A motion was made by Wyman, seconded by Boysen, to approve the consent agenda items. Motion carried 4-0.
6.1 Approve Minutes of the June 26, 2024 Regular Meeting
6.2 Approve Bills
6.3 Approve Open Enrollment Requests for the 2024-2025 School Year
        Open Enrollment into the district: 4 - Villisca, eighth grade (Macy Hanson); Bedford, junior kindergarten (Maverick Judd); Shenandoah, first grade (Tuf Wolber), second
           grade (Cecilia Wolber)
        Open Enrollment out of the district: 1 – Bedford, fourth grade (Westley Lock)
6.4 Approve Hires, Transfers, and Resignations
        Hires: none
        Transfers: none
        Resignations: none        

7. Recognition and Reports
7.1 Administrator Report
        Mr. Lord reported both the softball and baseball teams are H-10 Champions. There have consistently been 150+ students doing summer weights and agility. Various camps
        for younger athletes have been happening this summer. Three FCCLA students went to Nationals in Seattle. The FFA groups continue to be active this summer with various
        events. Summer band lessons took place in June and practice for SWIHMB (Southwest Iowa Honor Marching Band) will be in late July in Atlantic. He and Mr. Wood are
        working on getting advertising for the scoreboards.
7.2 Maintenance Report
        Mr. Ridnour reported his staff is continuing the yearly summer deep cleaning and staff checklist. He checks in daily with the construction crews; concrete has been
        removed next to the building on the East side.  Future projects include painting game lines, playground mulch, resigning entrances, and power washing at Garfield; and
        resurfacing the Jr/Sr. High gym floor during dead week.
7.3 Finance Report
        Mrs. McKinnon discussed the FY23 audit.
7.4 Superintendent Report
        Travis Squires from Piper Sandler reported on the SAVE Revenue Bonds sold on July 10^th. The bond rate received was 3.98% with just over $8,300,000 to be spent on
         the project. The District can pay off the bond early. Mr. Privia said the $50,000 for the Jr/Sr High safety security grant has been received.
7.5 Board Correspondence
        Boysen said he received a comment on adult behavior at sporting events this summer.

8. New Business
8.1 Discuss and Consider Approving Fiscal Year 2023 District Audit
        A motion was made by Wyman, seconded by Boysen, to approve the FY23 district audit.  Motion carried 4-0.

8.2 Discuss and Consider Approving Student Fees for the 2024-25 School Year
        A motion was made by Wyman, seconded by Boysen, to approve the $35 PK-6 instructional fee and the $55 7-12 instructional fee for the 2024-25 school year. Motion
        carried 4-0.

8.3 Discuss and Consider Approving the SAVE Bond Resolution to Direct the Selling
        A motion was made by Butt, seconded by Boysen, to approve the resolution directing the sale and approval of the bond purchase agreement for up to $9,000,000. Roll call
       vote: Wyman – Aye; Boysen – Aye; Honeyman – Aye; Butt – Aye. Motion carried 4-0.

8.4 Discuss and Consider Approving Midwest Data Agreement
        A motion was made by Wyman, seconded by Boysen, to approve the one-year agreement with Midwest Data for network services for four days a week at $9565.00 monthly
       fee for the 2024-25 school year. Motion carried 4-0.

8.5 Discuss and Consider Approving the Elementary Building Lock Project
        A motion was made by Boysen, seconded by Wyman, to approve the Maryville Glass and Lock quote, not to exceed $83,382.87 for the Garfield Elementary lock project.
        Motion carried 4-0.

8.6 Discuss and Consider Approving Resolution to Place a Voter Approved Physical Plant and Equipment (PPEL) Property Tax Question on the September 10 Ballot
        A motion was made by Butt, seconded by Wyman, to approve the resolution ordering an election on the question of levying a voter approved Physical Plant and 
        Equipment (PPEL) property tax on the September 10, 2024 ballot. Roll call vote: Butt – Aye; Honeyman – Aye; Wyman – Aye; Boysen – Aye. Motion carried 4-0.

8.7 Discuss and Consider Approving the Overnight Trip for Girls Basketball
        A motion was made by Wyman, seconded by Butt, to approve the girls’ basketball team going to Okoboji for the basketball shootout event on July 20-22, 2024. Motion
        carried 4-0.

8.8 Discuss and Consider Approving the First Reading of IASB Policy Primer
        The policy committee is recommending to wait to approve the new Title IX policies in the 100 series to a later date due to possible future changes.
        A motion was made by Boysen, seconded by Wyman, to approve the first reading of the attached Policy Primers Volume 32 #4. Motion carried 4-0.

9.  Meeting Announcements
       9.1 A regular meeting will be on Wednesday, August 14, 2024 at 5:00 p.m. at McKinley.
       9.2 A regular meeting will be on Wednesday, August 28, 2024 at 5:00 p.m. at McKinley.

10. Adjournment
A motion was made by Boysen, seconded by Wyman, to adjourn the meeting at 5:59 p.m.  Motion carried 4-0.

 

Scott Honeyman                            Nancy McKinnon
Board President                                Board Secretary

Minutes of Special Meeting
July 24, 2024
The Board of Directors
Clarinda Community School District

 

A Special Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, July 24, 2024, beginning at 7:00 AM in the McKinley Boardroom.

 

1. Call to Order
President Honeyman called the meeting to order at 7:01 a.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Honeyman, Vice President Wyman, Boysen, Butt, and Hayes.

4. Audience to Visitors
President Honeyman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded by Butt, to approve the agenda. Motion carried 5-0.  

6. New Business
6.1 Discuss and Consider Approving Resolution to Appoint Paying Agent, Bond Registrar, and Transfer Agenda and Agreement
        A motion was made by Wyman, seconded by Boysen, to approve the resolution to appoint the paying agent, bond registrar, and transfer agent; approve the paying agent, 
       bond registrar, and transfer agent agreement; and authorize the execution of the same. Roll call vote: Honeyman – Aye; Wyman – Aye; Boysen – Aye; Butt – Aye; Hayes –
       Aye. Motion carried 5-0.

       A motion was made by Hayes, seconded by Boysen, to approve the Tax Exemption Certificate be placed on file and approved.  Roll call vote: Wyman – Aye; Boysen – Aye;
      Butt – Aye; Hayes – Aye; Honeyman – Aye. Motion carried 5-0.

       A motion was made by Butt, seconded by Hayes, to approve the Continuing Disclosure Certificate be placed on file and approved. Roll call vote: Boysen – Aye; Butt – Aye;
      Hayes – Aye; Honeyman – Aye; Wyman – Aye. Motion carried 5-0.

      A motion was made by Wyman, seconded by Hayes, to approve authorizing and providing for the terms of issuance and securing the payment of  $9,000,000 School
      Infrastructure Sales, Services, and Use Tax Revenue Bonds, series 2024 of the Clarinda Community School District, State of Iowa, under the provisions of Chapter 423F of
      the Code of Iowa, and providing for a method of payment of said bonds.  Roll call vote: Butt – Aye; Hayes – Aye; Honeyman – Aye; Wyman – Aye; Boysen – Aye. Motion
      carried 5-0.

6.2 Discuss and Consider Approving Resolution to Declare Official Intent to Issue Debt to Reimburse CCSD for Certain Original Expenses
        A motion was made by Hayes, seconded by Boysen, to approve the resolution to declare an official intent under Treasury Regulation 1.150-5 to issue debt to
        reimburse Clarinda Community School District for certain original expenditures paid in connection with specified Projects. Roll call vote: Hayes – Aye; Honeyman – Aye;
       Wyman – Aye; Boysen – Aye; Butt – Aye. Motion carried 5-0.

7.  Meeting Announcements
       7.1 A regular meeting will be on Wednesday, August 14, 2024 at 5:00 p.m. at McKinley.
       7.2 A regular meeting will be on Wednesday, August 28, 2024 at 5:00 p.m. at McKinley.    

8. Adjournment
A motion was made by Boysen, seconded by Wyman, to adjourn the meeting at 7:07 a.m.  Motion carried 5-0.

 

Scott Honeyman                            Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
August 14, 2024
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, August 14, 2024, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Honeyman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Honeyman, Vice President Wyman, Boysen, Butt, and Hayes.

4. Audience to Visitors
President Honeyman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Hayes, seconded by Boysen, to approve the agenda. Motion carried 5-0.    

6. Consent Agenda Items
A motion was made by Butt, seconded by Wyman, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the July 10, 2024 Regular Meeting
6.2 Approve Minutes of the July 24, 2024 Special Meeting
6.3 Approve Bills
6.4 Approve Open Enrollment Requests for the 2024-2025 School Year
        Open Enrollment into the district: 9 - Bedford, ninth grade (Dylan Mull),  seventh grade (Cheyenne Rauch); South Page – kindergarten (Maddox Miller), fourth grade
                (Liam Drake), sixth grade (Alister Grimes), fifth grade (Jewell Payne), eighth grade (Adrianna Payne), ninth grade (Aliyah Payne), third grade (Griffin Anderson)
        Open Enrollment out of the district: 8 - Bedford, kindergarten (Landon Nelson); Shenandoah, kindergarten (Jacob Davis), twelfth grade (Hannah Hall), twelfth grade
               (Lacey Williams), sixth grade (Gage Riley); CAM - sixth grade (Tobia Dunbar); Essex – first grade (Nova Patton), fourth grade (Eden Patton)
6.5 Approve Hires, Transfers, and Resignations
       Hires: Heidi Davis, Elementary Secretary, effective August 5, 2024
       Transfers: none
       Resignations: Angela DeGase, Paraprofessional, effective July 31, 2024
                             Maggie Stevens, Elementary Secretary, effective August 29, 2024
                             Savanna Bond, Paraprofessional, effective immediately
                             Roxanne Osher, Paraprofessional, effective immediately
                             Amber Woldruff, Paraprofessional, effective immediately
                             Rachel Marckmann, Paraprofessional, effective immediately                             

7. Recognition and Reports
7.1 Administrator Report
       Mrs. Thummel, Allie Harris, Taylor Rasmussen, and Tobi Sunderman gave a presentation of their trip to the FCCLA Nationals in Seattle, WA.  Mr. Lord reported the fall
       sports practices have started. Marching band camp was held last week; Band Jamboree will be on October 5. FFA was busy this summer with fairs and preparing for fall
       competitions. FCCLA is gearing up to host a Blood Drive and Homecoming Tailgating next month. Girls and boys athletic unions made the decision to move girls’ tennis
       and boys’ golf to the fall season beginning in 2025.  CCSD received third place in the KMA H-10 cup.
7.2 Maintenance Report
       Mr. Ridnour gave an update on the summer projects and maintenance. Staff will start the Elementary door and lock project this fall.
7.3 Finance Report
       Mrs. McKinnon reported that ESSER funds are finished. Central Office staff will be done with FY24 at the end of the month. Audit fieldwork will be the end of September
       or October. The revenue bond money was received last week.
7.4 Superintendent Report
       Ric D’Amico from Site LogiQ gave an update on the 7/8 Wing project. Asbestos removal is done. The electrician is finishing; the inspection will be soon. There was a slight
      delay with soil testing but cement footings and walls will start next week. There is no change for the finish date of August 2025. Mr. Privia stated the administrative team
      attended the SAI (School Administrators of Iowa) conference. South Page has Perkins FCS and Industrial Arts items that will be transferred to CCSD.
7.5 Board Correspondence
       Boysen discussed fundraising and future budgets.

8. New Business
8.1 Discuss and Consider the Shared Agreement with Stanton for School Business Manager
      A motion was made by Wyman, seconded by Hayes, to approve the shared personal agreement with Stanton for the school business manager for the 2024-25 school year.
      Motion carried 5-0.

8.2 Discuss and Consider Approving the Shared Agreement with South Page for Human Resources
      A motion was made by Hayes, seconded by Butt, to approve the shared personal agreement with South Page for human resource for the 2024-25 school year. Motion carried
     5-0.

8.3 Discuss and Consider Approving Staff Handbooks
      A motion was made by Boysen, seconded by Wyman, to approve the certified and classified staff handbooks for the 2024-25 school year. Motion carried 5-0.

8.4 Discuss and Consider Approving the N’Able Invoice
      A motion was made by Butt, seconded by Hayes, to approve the N-Able quote for $7755.00 for anti-virus. Motion carried 5-0.

8.5 Discuss and Consider Approving a Bus Bid from School Bus Sales
      No action was taken. The Board requested more information and discussion.

8.6 Discuss and Consider Approving to Set a Public Hearing for Whole Grade Sharing
      A motion was made by Wyman, seconded by Boysen, to approve setting September 11, 2024 at 5:00 p.m. in the McKinley Boardroom as the public hearing for whole grade
     sharing with South Page beginning the 2025-26 school year. Motion carried 5-0.

8.7 Discuss and Consider Approving the First Reading of Policy Regulations
      A motion was made by Hayes, seconded by Boysen, to approve the first reading of policy regulations 704.2R1 and 704.2R2. Motion carried 5-0.

8.8 Discuss and Consider Approving the Second and Final Reading of IASB Policy Primer
      A motion was made by Hayes, seconded by Butt, to approve the second and final reading of the attached Policy Primers Volume 32 #4. Motion carried 5-0.

9.  Meeting Announcements
      9.1 A regular meeting will be on Wednesday, August 28, 2024 at 5:00 p.m. at McKinley.
      9.2 A regular meeting will be on Wednesday, September 11, 2024 at 5:00 p.m. at McKinley.    

10. Adjournment
A motion was made by Hayes, seconded by Butt, to adjourn the meeting at 6:19 p.m.  Motion carried 5-0.

 

Scott Honeyman                              Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
August 28, 2024
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, August 28, 2024, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
Vice President Wyman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: Vice President Wyman, Boysen, and Hayes. Absent: President Honeyman and Butt.

4. Audience to Visitors
Vice President Wyman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded by Hayes, to approve the agenda. Motion carried 3-0.    

6. Consent Agenda Items
A motion was made by Hayes, seconded by Boysen, to approve the consent agenda items. Motion carried 3-0.
6.1 Approve Minutes of the August 14, 2024 Regular Meeting
6.2 Approve Bills
6.3 Approve Open Enrollment Requests for the 2024-2025 School Year
            Open Enrollment into the district: 3 – Bedford, sixth grade (Cooper Tillman), tenth grade (Reagan Tillman), twelfth grade (Jacey Tillman)
            Open Enrollment out of the district: 8 – Glenwood, kindergarten (Penelope Clague); Shenandoah, first grade (Ian Nelson), fifth grade (Adalynn Davis), sixth grade
                     (Colten Lauber), seventh grade (Elizabeth Lauber), seventh grade (Ethan Nelson-Peregoy); CAM, eighth grade (Asher Dahlke Taylor; Clayton Ridge, tenth grade
                     (William Lebow)
6.4 Approve Hires, Transfers, and Resignations
      Hires: Jaycee Filder, Paraprofessional, effective August 22, 2024
                   Ryplee Sunderman, Paraprofessional, effective August 22, 2024
                  Kayla Williams, Paraprofessional, effective August 22, 2024
                   Chelsey Smith, Paraprofessional, effective August 22, 2024
      Transfers: none
      Resignations: Taryn Maxwell, Paraprofessional, effective immediately        

7. Recognition and Reports
7.1 Administrator Report
      Mrs. Ehlers reported the Back to School Bash and Meet the Teacher Night were well attended. Staff professional development will include Character Strong, Effective
      Teaching Strategies and Dan Butler Leadership. Because of the reading grant, tutoring will be held on Tuesdays and Thursdays in September. Fall testing has begun and will
      continue next month. The Teammates group has added mentors and were trained this summer.  Mr. Cox reported Homecoming is September 27. Staff professional
      development will include Effective Teaching Strategies and Marzano’s Art and Science of Teaching. The Cardinal Online Program has 18 students. There is an increase in
      student numbers in the CTE classes.
7.2 Transportation report
       Mr. Iske gave a report on the two bus bids he received and the current bus fleet.
7.3 Superintendent Report
       Mr. Privia reported a heat pump at the elementary went down and will need to be replaced.
       Preliminary student numbers appear to be up from last year.
7.4 Board Correspondence
      Hayes commented the Meet the Teacher Night was packed.  

8. New Business
8.1 Discuss and Consider Approving the PTA Fundraisers
      A motion was made by Hayes, seconded by Boysen, to approve the PTA fundraisers for the 2024-25 school year. Motion carried 3-0.

8.2 Discuss and Consider Approving the Summer Reading Camp Grant
      A motion was made by Hayes, seconded by Boysen, to approve the Summer Reading Camp Grant for $46,000.00. Motion carried 3-0.

8.3 Discuss and Consider Approving the FY25 Consortium Agreement with Glenwood
      A motion was made by Boysen, seconded by Hayes, to approve the FY25 Consortium Agreement with Glenwood. Motion carried 3-0.

8.4 Discuss and Consider Approving the Second and Final Reading of Policy Regulations
      A motion was made by Boysen, seconded by Hayes, to approve the second and final reading of policy regulations 704.2R1 and 704.2R2. Motion carried 3-0.

9.  Meeting Announcements
      9.1 A regular meeting will be on Wednesday, September 11, 2024 at 5:00 p.m. at McKinley.
      9.2 A regular meeting will be on Wednesday, September 25, 2024 at 5:00 p.m. at McKinley.       

10. Adjournment
A motion was made by Hayes, seconded by Boysen, to adjourn the meeting at 5:30 p.m.  Motion carried 3-0.

 

Josh Wyman                                   Nancy McKinnon
Board Vice President                         Board Secretary

  

Minutes of Regular Meeting
September 11, 2024
The Board of Directors
Clarinda Community School District

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, September 11, 2024, beginning at 5:00 PM in the McKinley Boardroom.

1. Call to Order
President Honeyman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Honeyman, Vice President Wyman, Boysen, Butt, and Hayes.

4. Audience to Visitors
President Honeyman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded by Wyman, to approve the agenda. Motion carried 5-0.    

6. Open Hearing on the Proposed Whole Grade Sharing Between Clarinda and South Page School Districts
At 5:01 p.m. President Honeyman declared the start of the hearing on the proposed whole grade sharing between Clarinda and South Page school districts. Hearing no verbal, and receiving no written objections, President Honeyman closed the hearing at 5:02 p.m.

7. Consent Agenda Items
A motion was made by Wyman, seconded by Hayes, to approve the consent agenda items. Motion carried 5-0.
7.1 Approve Minutes of the August 28, 2024 Regular Meeting
7.2 Approve Bills
7.3 Approve Open Enrollment Requests for the 2024-2025 School Year
      Open Enrollment into the district: 0
      Open Enrollment out of the district: 1 - Shenandoah, eleventh grade (Braylyn Wilcoxson)
7.4 Approve Hires, Transfers, and Resignations
      Hires: Rachel Marckmann, paraprofessional, effective September 3, 2024
                  Colby Sorensen, 9-12 Assistant Football Coach, effective September 3, 2024
      Transfers: none
      Resignations: Cassie Luft, Food Service, effective September 13, 2024

8. Recognition and Reports
8.1 Administrator Report
      Mr. Lord reported the band is playing stand tunes during the football games; they are getting several compliments. Band Jamboree is October 5. FFA finished its fair shows
      and judging, and is starting fall competitions. FCCLA will host a blood drive in September and a Homecoming Tailgate. Auditions for the fall play, The Lay Over, are
      happening. The football and volleyball teams have a strong start. Cheer is hosting Youth Cheer Camp at the home football games. Homecoming is September 27. The home
      cross country meet went well; he thanked the staff for their help. On Friday home games a few athletes and band students go to the elementary to greet the students as they
      come to school. Booster Club has started the Coaches Corner on Wednesdays at the Ice House where the community is able to talk with the coaches.
8.2 Maintenance Report
      Mr. Ridnour reported all summer projects are complete with the exception of some painting in the K-6 gym. Staff is working on HVAC issues at the elementary and putting
      together classroom furniture. The new signage for both elementary entrances will be put up this month.
8.3 Finance Report
      Mrs. McKinnon reported the Certified Annual Report is due September 16. The audit fieldwork will be the week of September 23.
8.4 Superintendent Report
      Mr. Privia will be scheduling a Board work session to discuss the next steps with voted PPEL and finances. There will be two quality air checks at the elementary in the next
     week.
8.5 Board Correspondence
      Boysen discussed the voted PPEL election.    

9. New Business
9.1 Discuss and Consider Approving the School Fundraisers
       A motion was made by Hayes, seconded by Boysen, to approve the 2024-2025 district fundraisers. Motion carried 5-0.

9.2 Discuss and Consider Approving a Bus Bid
      A motion was made by Wyman, seconded by Hayes, to approve the bus bid from Truck Center Companies of $179,344.00 for a Thomas Built 78-passenger bus for the
     2025-26 school year. Motion carried 5-0.

9.3 Discuss and Consider Approving the Google Renewal Quote
       A motion was made by Butt, seconded by Hayes, to approve the Google Renewal for $6000. Motion carried 5-0.

9.4 Discuss and Consider Approving the Whole Grade Sharing Agreement with South Page
      A motion was made by Hayes, seconded by Wyman, to approve the whole grade sharing agreement with South Page beginning the 2025-2026 school year. Motion carried
      5-0.

10. Meeting Announcements
     10.1 A regular meeting will be on Wednesday, September 25, 2024 at 5:00 p.m. at McKinley.
     10.2 A regular meeting will be on Wednesday, October 9, 2024 at 5:00 p.m. at McKinley. 

11. Adjournment
      A motion was made by Hayes, seconded by Butt, to adjourn the meeting at 5:39 p.m.  Motion carried 5-0.

 

Scott Honeyman                            Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
September 25, 2024
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, September 25, 2024, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Honeyman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Honeyman, Vice President Wyman, Boysen, Butt, and Hayes.

4. Audience to Visitors
President Honeyman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded by Hayes, to approve the agenda. Motion carried 5-0.    

6. Consent Agenda Items
A motion was made by Hayes, seconded by Butt, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the September 11, 2024 Regular Meeting
6.2 Approve Bills
6.3 Approve Open Enrollment Requests for the 2024-2025 School Year
       Open Enrollment into the district: 0
       Open Enrollment out of the district: 3 – Villisca, fifth grade (Tate McDuff); CAM, second grade (Damyan Immeke), eighth grade (Dominyck Immeke)
6.4 Approve Hires, Transfers, and Resignations
       Hires: Aaron Stoltz, Bus Driver, effective October 1, 2024
       Transfers: none
       Resignations: Ed Sebeniecher, Bus Driver, effective September 30, 2024

7. Recognition and Reports
7.1 Administrator Report
       Mrs. Ehlers reported the elementary is finishing up the FAST (Formative Assessment System for Teachers) testing. Mr. Cox reported there are 27 online students. Kelly
       Jones, Marilyn Wagoner, Colleen Comer, and Mike Smith presented the current ISASP (Iowa Statewide Assessment of Student Progress) testing results along with the five-
       year results. There has been definite growth in the past five years and teachers are doing well teaching the students.
7.2 Superintendent Report
       Mr. Privia reported the back wall of the 7/8 edition is up and plumbing rough-ins are almost complete. In the next few weeks slabs, bricks and structural steel will be in
       place.
7.3 Board Correspondence
        Wyman thanked the administrative team for attending home and away activities; he does not see other districts having the same attendance.
        Honeyman commented the air quality test came back good and he expects the second one will show similar results. The District will address concerns as them come up.

 8. New Business
8.1 Discuss and Consider Approving Request for Modified Allowable Growth and Supplemental Aid for the 2023-2024 School Year Special Education Deficit
       A motion was made by Wyman, seconded by Boysen, to approve request for Modified Allowable Growth and Supplemental Aid for the FY24 school special education
      deficit of $175,151.21. Motion carried 5-0.

8.2 Discuss and Consider Approving the Home School Assistance Teacher Contracts
       A motion was made by Hayes, seconded by Butt, to approve contracts with Jolinda Gowing to serve as the Home School Assistance teacher for the 2024-2025 school year.
      Motion carried 5-0.

8.3 Discuss and Consider Approving the National FFA Trip
       A motion was made by Boysen, seconded by Wyman, to approve the National FFA trip to Indianapolis, Indiana October 22-26, 2024. Motion carried 5-0.

8.4 Discuss and Consider Approving the First Reading of IASB Policy Primer
       A motion was made by Butt, seconded by Hayes, to approve the first reading of the attached Policy Primers Volume 33 #1. Motion carried 5-0.

8.5 Discuss and Consider Approving the Updates to the 7-12 Student Handbook
       A motion was made by Hayes, seconded by Wyman, to approve the updates of the 7-12 Student Handbook for the 2024-25 school year. Motion carried 5-0.

9.  Meeting Announcements
      9.1 A regular meeting will be on Wednesday, October 9, 2024 at 5:00 p.m. at McKinley.
      9.2 A regular meeting will be on Wednesday, October 23, 2024 at 5:00 p.m. at McKinley.    

10. Adjournment
A motion was made by Hayes, seconded by Boysen, to adjourn the meeting at 5:43 p.m.  Motion carried 5-0.

 

Scott Honeyman                            Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
October 9, 2024
The Board of Directors
Clarinda Community School District

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, October 9, 2024, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Honeyman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Honeyman, Vice President Wyman, Boysen, Butt, and Hayes.

4. Audience to Visitors
President Honeyman welcomed all visitors to the meeting. Cindy VanFosson spoke on the facilities, equipment rotation, and future planning in regards to the upcoming work session.

5. Approval of Agenda
A motion was made by Hayes, seconded by Boysen, to approve the agenda. Motion carried 5-0.    

6. Consent Agenda Items
A motion was made by Wyman, seconded by Butt, to approve the consent agenda items. Motion carried 5-0.
    6.1 Approve Minutes of the September 25, 2024 Regular Meeting
    6.2 Approve Bills
    6.3 Approve Open Enrollment Requests for the 2024-2025 School Year
          Open Enrollment into the district: 0
          Open Enrollment out of the district: 3 – Shenandoah, tenth grade (Wyatt Williams), ninth grade (Roman Blum), ninth grade (Christopher Scarpello)
   6.4 Approve Hires, Transfers, and Resignations
          Hires: none
          Transfers: none
          Resignations: none

7. Recognition and Reports
7.1 Administrator Report
       Mr. Lord reported fall athletics are going well. Volleyball is ranked #14 and Kyle Wagoner (cross country) is ranked #6. Band Jamboree went well; the band will perform at
       the Loess Hills Festival on Saturday. FFA has National Convention at the end of October. The Soil Judging finished first and will go to State. FCCLA had its Fall
       Leadership Rally last week. The Fall play will be on November 16 and 17. The Cheer Team performed at the Homecoming half-time.
7.2 Maintenance Report
       Mr. Ridnour reported the signage for the elementary building is complete. Maintenance staff will begin winterizing equipment, irrigation systems, classroom portable, and
       concession stand. He is checking into the exterior lighting at the elementary. The heat pump for the art room may come in at the end of the month.
7.3 Finance Report
       Mrs. McKinnon reported the audit fieldwork and exit interview went well. Certified Enrollment is due October 15.
7.4 Superintendent Report
        Mr. Privia reported absenteeism and Teacher Salary Supplemental coding in the Fall BEDS report was discussed in his superintendent meeting. He’ll be attending the
        School Administration of Iowa (SAI) and Rural School Advocates of Iowa (RSAI) meetings in the next two weeks.
7.5 Board Correspondence
       Hayes congratulated Mr. Lord on his Middle School Activities Director award. He is happy to see the building project progress.

8. New Business
8.1 Discuss and Consider Approving EL Excess Cost
       A motion was made by Wyman, seconded by Hayes, to approve the request for EL Excess Cost estimate of $28,329 for FY25. Motion carried 5-0.

8.2 Discuss and Consider Approving Spanish Fundraiser
       A motion was made by Butt, seconded by Boysen, to approve the bake sale fundraiser for the Spanish III class. Motion carried 5-0.

8.3 Discuss and Consider Approving the Second and Final Reading of IASB Policy Primer
      A motion was made by Hayes, seconded by Wyman, to approve the second and final reading of the attached Policy Primers Volume 33 #1. Motion carried 5-0.

9.  Meeting Announcements
      9.1 A work session will be on Wednesday, October 9 following the 5:00 p.m. regular meeting at McKinley.
      9.2 A regular meeting will be on Wednesday, October 23, 2024 at 5:00 p.m. at McKinley.
      9.3 A regular meeting will be on Wednesday, November 13, 2024 at 5:00 p.m. at McKinley.    

 10. Adjournment
A motion was made by Hayes, seconded by Wyman, to adjourn the meeting at 5:34 p.m.  Motion carried 5-0.

 

Scott Honeyman                            Nancy McKinnon
Board President                                Board Secretary 

Minutes of Work Session
October 9, 2024
The Board of Directors
Clarinda Community School District

 

A Work Session of the Board of Directors of Clarinda Community School District was held Wednesday, October 9, 2024, beginning at 5:30 PM in the McKinley Boardroom.

 

1. Call to Order
President Honeyman called the meeting to order at 5:40 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Honeyman, Vice President Wyman, Boysen, Butt, and Hayes.

4. Approval of Agenda
A motion was made by Hayes, seconded by Wyman, to approve the agenda. Motion carried 5-0.    

5. Discussion of Future Steps of District Improvements
Mr. Privia discussed options for future General Obligation Bonds and voted PPEL. There are $2.4 million in mechanical needs. There are airflow problems on the 1957 Garfield wing. Honeyman said the buildings were not built to handle the current HVAC needs. Mr. Ridnour stated units are coming to the end of their life and maintenance is not an option any longer due to age and it is not cost effective to replace parts. Boysen wants the District to focus on fixing and replacing the HVAC systems. Secure entrances and parking lots are secondary. The city is getting $19 million from the Laken Foundation. There has been little to no guidance yet on receiving or distribution of funds. The main purpose of the 7/8 addition is to help alleviate spacing and classroom concerns.  Mr. Privia will arrange a marketing company to present to the Board in January.

6. Other
The storage building at the 7-12 building will need an architecture signature and the CTE class will be able to build it. Mr. Cox is working with construction crews and staff on safety measures during the school day.

7. Adjournment
A motion was made by Hayes, seconded by Boysen, to adjourn the meeting at 7:13 p.m. Motion carried 5-0.

 

Scott Honeyman                            Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
October 23, 2024
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, October 23, 2024, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Honeyman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Honeyman, Vice President Wyman, Boysen, and Butt. Absent: Hayes

4. Audience to Visitors
President Honeyman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded by Butt, to approve the agenda. Motion carried 4-0.    

6. Consent Agenda Items
A motion was made by Wyman, seconded by Boysen, to approve the consent agenda items. Motion carried 4-0.
6.1 Approve Minutes of the October 9, 2024 Regular Meeting
6.2 Approve Minutes of the October 9, 2024 Work Session
6.3 Approve Bills
6.4 Approve Open Enrollment Requests for the 2024-2025 School Year
      Open Enrollment into the district: 0
      Open Enrollment out of the district: 1 – Shenandoah, ninth grade (Zola Allison)
6.5 Approve Hires, Transfers, and Resignations
      Hires: Tom Smith, 7/8 Head Wrestling Coach, effective immediately
                 Dustin Piper, 7/8 Assistant Wrestling Coach, effective immediately
                 Cole Ridnour, 9-12 Boys Assistant Wrestling Coach, effective immediately
      Transfers: Justin Ridnour, from 7/8 Head Wrestling Coach to 7-12 Girls Assistant Wrestling Coach, effective immediately
      Resignations: none
6.6 Approve Volunteer Coach
      Wrestling – Austin Gutknecht

Hayes came at 5:06 p.m.    

7. Recognition and Reports
7.1 Administrator Report
       Mrs. Ehlers reported students and staff are excited for One School, One Book to start this week and the book is The World According to Humphrey. Family Literacy Night
       is November 18.  The Scholastic Book Fair is this week; students will get one free book. Red Ribbon Week is next week. Professional development continues with Effective
       Teaching Strategies. Mrs. Potratz reported on professional development with paraprofessionals, which includes online AEA training and crisis prevention intervention. PBIS
       (Positive Behavior Interventions and Supports) continues to recognize and reward students’ behaviors. In quarter one 87% of students had no office referrals. Mr. Privia
       reported for Mr. Cox that parent-teacher conferences are this week. Professional development with staff continues with Marzano’s Art and Science of Teaching. The 7/8^th
       grade teachers will be meeting with vendors for classroom furniture for the new addition. The Cardinal Online Program has 34 students.
7.2 Superintendent Report
       Mr. Privia will meet with Site LogiQ on Thursday. Cement slab pours are this week and brick laying will continue. Steel is coming next and if weather holds the addition
       should be enclosed by Thanksgiving. The office staff is working to finish the Fall BEDS staff report.
7.3 Board Correspondence
      Boysen congratulated the marching band for receiving a 1 rating at State.
      Hayes congratulated the fall sports teams for their hard work.
      Honeyman gave a shout out to the PTA for giving books to students. 

8. New Business
8.1 Discuss and Consider Approving the First Reading of the 800 Policy Series
       A motion was made by Hayes, seconded by Boysen, to approve the first reading of the 800-policy series.  Motion carried 5-0.

8.2 Discuss and Consider Approving the First Reading of the 900 Policy Series
       A motion was made by Butt, seconded by Wyman, to approve the first reading of the 900-policy series. Motion carried 5-0.

9.  Meeting Announcements
     9.1 A regular meeting will be on Wednesday, November 13, 2024 at 5:00 p.m. at McKinley.    
     9.2 A regular meeting will be on Wednesday, December 11, 2024 at 5:00 p.m. at McKinley.    

 10. Adjournment
A motion was made by Boysen, seconded by Butt, to adjourn the meeting at 5:19 p.m. Motion carried 5-0.

 

Scott Honeyman                            Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
November 13, 2024
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, November 13, 2024, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Honeyman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Honeyman, Vice President Wyman, Boysen, Butt, and Hayes.

4. Audience to Visitors
President Honeyman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded Butt, to approve the agenda. Motion carried 5-0. 

6. Organizational Meeting
Secretary McKinnon started the process of reorganizing the school board.  
            6.1 Election of Officers
                  6.1.1 President
                                Secretary McKinnon called for nominations for President. Hayes nominated Wyman. An oral vote was taken and Wyman was elected president by a 5-0
                             vote. For Wyman: Boysen, Butt, Hayes, Honeyman, and Wyman. McKinnon administered the oath of office to Wyman the newly elected President.
                  6.1.2 Vice President
                               President Wyman called for nominations for Vice President. Hayes nominated Butt. An oral vote was taken and Butt was elected president by a 5-0 vote. For
                              Butt: Boysen, Butt, Hayes, Honeyman, and Wyman. President Wyman administered the oath of office to Butt the newly elected Vice President.

6.2 Determination of Dates, Times, and Locations for Regular Board Meetings
                      A motion was made by Boysen, and seconded by Honeyman, to set the school board meetings on the second and fourth Wednesdays at 5:00 p.m. of each month,
                     except July, November, and December, which will only meet the second Wednesday, at the McKinley board room. Motion carried 5-0.

            6.3 Approve Treasurer’s Report FY24
                     A motion was made by Honeyman, and seconded by Hayes, to approve the Treasurer’s Report FY24 as prepared and presented. Motion carried 5-0.

           6.4 Approve Bank Depositories
                     A motion was made by Hayes, seconded by Butt, to adopt the resolution approving the bank depositories as presented: PCSB $25,000,000, Bank Iowa $25,000,000,
                   PMA (ISJIT) $25,000,000, Cornerstone $25,000,000 and First Interstate Bank $25,000,000. Roll call vote: Ayes - Boysen, Honeyman, Hayes, Butt and Wyman.
                   Motion carried 5-0.     

6.5 Approve Access to the School District’s Financial and Portfolio Accounts
        A motion was made by Honeyman, seconded by Boysen, to approve authorizing the School Board President, Director of Finance, and Superintendent to have
       access to view district bank accounts and financial portfolios. Motion carried 5-0.

6.6 Approve Official Newspaper
        A motion was made by Butt, seconded by Hayes, to approve designating the Southwest Iowa Herald as the district’s official newspaper for the 2024-2025 school
       year. Motion carried 5-0.

6.7 Approve the 2024-2025 Reimbursement Schedule
        A motion was made by Honeyman, seconded by Boysen, to approve the 2024-2025 reimbursement schedule.  Motion carried 5-0.

            6.8 Committee Assignments
                   6.8.1. Finance
                               Boysen and Wyman were appointed to the finance committee  
                  6.8.2. Facilities/School Improvement
                              Hayes and Butt were appointed to the facilities/school improvement committee
                  6.8.3. Policy/Activities
                              Boysen and Butt were appointed to the policy/activities committee
                  6.8.4. Technology
                              Honeyman and Wyman were appointed to the technology committee
                  6.8.5. Legislative Action Network
                              Butt was appointed to the Legislative committee
                  6.8.6. Page County Conference Board
                              Hayes was appointed to the Page County Conference Board

7. Consent Agenda Items
A motion was made by Hayes, seconded by Butt, to approve the consent agenda. Motion carried 5-0.
7.1 Approve Minutes of the October 23, 2024 Regular Meeting
7.2 Approve Bills
7.3 Approve Open Enrollment Requests for the 2024-2025 School Year
       Open Enrollment into the district: 1 – Villisca, tenth grade (Randi Davidson)
       Open Enrollment out of the district: 2 - Bedford, kindergarten (Remington Appel), sixth grade (Zander Haley)
7.4 Approve Hires, Transfers, and Resignations
       Hires: none
       Transfers: none
       Resignations: none
7.5 Approve Special Education Contracts to Des Moines Public, Essex, Shenandoah, South Page, Stanton, and Villisca

8. Recognition and Reports
8.1 Vision 35 Presentation
        Andrew Hoppmann and Beckie Finch spoke on the city’s Vision35 plan including the three core priorities of people, place, and prosperity. The committee's focus is on
        where the community wants to be in 2035 in areas such as education, recreation, housing, and child care. The plan encourages and enhances community partnerships.
8.2 Administrator Report
       Mr. Privia reported fall activities have wrapped up. Football went 6-3 and volleyball went 32-10. State cross country saw Kyle Wagoner place 5^th and Riley King 63^rd.
       Cheer went to State. Winter sports have started practice. The band received a Division I rating at State Marching; concert and jazz bands have started. FFA has been busy
       with National Convention and fruit sales along with a canned food drive and blood drive with FCCLA. The Fall play is this weekend.
8.3 Maintenance Report
       Mr. Ridnour reported staff has been working on heat pump, hot water heater, and boiler repairs. In between jobs, the staff has been transitioning from cooling to heating in
       buildings, winterizing equipment, and preparing the snow equipment.
8.4 Finance Report
       Mrs. McKinnon stated the Department of Education fall reports are finished and she is working on quarter one Title reports.
8.5 Superintendent Report
       Mr. Privia reported the interior block walls will be finished on the 7/8 wing project. The steel will go up after Thanksgiving and the addition should be enclosed the first part
       of December.
8.6 Board Correspondence
       Hayes is enjoying the students looking for Humphrey the Hamster mini statues.

9. New Business
9.1 Discuss and Consider Approving the Documents for the SBRC (School Board Review Committee)
       A motion was made by Butt, seconded by Hayes, to approve the corrective action plan documents, and authorize Mrs. McKinnon and Mr. Privia to submit the corrective
      action plan to the SBRC (School Board Review Committee) for the late filing of the ATR (Annual Transportation Report). Motion carried 5-0.

9.2 Discuss and Consider Approving the Electronic Sound, Inc. Quote
       A motion was made by Hayes, seconded by Honeyman, to approve the $6000 quote from Electronic Sound for the paging/bell system to be Cloud hosted. Motion carried
      5-0.

9.3 Discuss and Consider Approving the Second and Final Reading of the 800 Policy Series
       A motion was made by Hayes, seconded by Boysen, to approve the second and final reading of the 800-policy series. Motion carried 5-0.

9.4 Discuss and Consider Approving the Second and Final Reading of the 900 Policy Series
        A motion was made by Honeyman, seconded by Butt, to approve the second and final reading of the 900-policy series. Motion carried 5-0.

10.  Meeting Announcements
     10.1 A regular meeting will be on Wednesday, December 11, 2024 at 5:00 p.m. at McKinley.   
     10.2 A regular meeting will be on Wednesday, January 8, 2025 at 5:00 p.m. at McKinley.    

11. Adjournment
A motion was made by Boysen, seconded by Butt, to adjourn the meeting at 5:49 p.m.  Motion carried 5-0.

 

Josh Wyman                                 Nancy McKinnon
Board President                                Board Secretary

 

Minutes of Regular Meeting
December 11, 2024
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, December 11, 2024, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Wyman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance as recited.

3. Roll Call
The following Board members were present: President Wyman, Vice President Butt, Boysen, Hayes, and Honeyman.

4. Audience to Visitors
President Wyman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded Honeyman, to approve the agenda. Motion carried 5-0. 

6. Consent Agenda Items
A motion was made by Hayes, seconded by Boysen, to approve the consent agenda. Motion carried 5-0.
6.1 Approve Minutes of the November 13, 2024 Regular Meeting
6.2 Approve Bills
6.3 Approve Open Enrollment Requests for the 2024-2025 School Year
       Open Enrollment into the district: 3 – South Page, second grade (Maximus Sunderman); Bedford, ninth grade (Braelyn Auten), eleventh grade (Shelby Auten)
       Open Enrollment out of the district: 1 – Shenandoah, eleventh grade (Dylan Spraque)
6.4 Approve Hires, Transfers, and Resignations
       Hires: Kim Williams, part-time 7/8 teacher, effective immediately
       Transfers: none
       Resignations: Jade Bragg, elementary teacher, effective at the end of the 2024-25 school year
                              Michael Hummel, softball assistant coach, effective immediately

7. Recognition and Reports
7.1 Administrator Report
        Mrs. Ehlers reported the effective strategies professional development continues with teachers. Students are enjoying their holiday concerts and will finish up next week;
        Mrs. Ridge does a great job. Cardinal Buddies are excited about their party on December 20. Winter testing will begin on January 13.  Mr. Cox reported students are
        meeting with counselors to set second semester schedules.  Teachers continue with effective teaching strategies for professional development. Junior High teachers will be
        meeting with furniture vendors to discuss options for the addition. Finals are next week. There are currently 41 students enrolled in the Cardinal Online Program.  
        Congratulations to the students and staff on receiving the High-Performance Rating, which is the top12% in the state.
7.2 Finance Report
       Mrs. McKinnon presented the District’s FY24 Certified Annual Report.
7.3 Superintendent Report
       Mr. Privia congratulated the choirs and bands for great concerts this week.
       Ric D’Amico and Steve Cross from Site LogiQ discussed the 7/8 project, schedules, and change orders. The last exterior masonry wall will be finished Friday. The steel
       beam joints should be complete the first of January and mid-January the roof should be started. The addition should be ready for a walk-through with the Board at its      
       February 12 meeting.
7.4 Board Correspondence
        Boysen gave an update on the Area Education Agency.
        Hayes congratulated Mr. Cox, staff and students for the High-Performance Rating.

8. New Business
8.1 Discuss and Consider Approving the SBRC Application for Modified Supplemental Authority for Increased Enrollment
        A motion was made by Hayes, seconded by Butt, to approve the SBRC request of a modified supplemental one-time spending authority of approximately $59,477 for
       increased certified enrollment for the 2024-25 school year. Motion carried 5-0.

8.2 Discuss and Consider Approving the SBRC Application for Modified Supplemental Authority for Open Enrollment Out
        A motion was made by Butt, seconded by Honeyman, to approve the SBRC request of a modified supplemental one-time spending authority of approximately $95,332 for
       increased open enrollment out for the 2024-25 school year. Motion carried 5-0.

8.3 Discuss and Consider Approving the CDW-G Microsoft 365 Quote
        A motion was made by Boysen, seconded by Hayes, to approve the CDW-G Microsoft 365 quote for $7079.52. Motion carried 5-0.

8.4 Discuss and Consider Approving the Early Graduates
       A motion was made by Hayes, seconded by Butt, to approve the first semester early graduation list pending successful completion of the graduation requirements as set forth
      by the Board of Education and the state of Iowa.  Motion carried 5-0.

8.5 Discuss and Consider Approving the PTA Scentsy Fundraiser
        A motion was made by Butt, seconded by Hayes, to approve the PTA Scentsy fundraiser. Motion carried 5-0.

8.6 Discuss and Consider Approving the HVAC Donation
       A motion was made by Honeyman, seconded by Hayes, to approve the HVAC unit donation from Brownfield Brothers Inc. for the CTE class.  Motion carried 5-0.

9.  Meeting Announcements
      9.1 A regular meeting will be on Wednesday, January 8, 2025 at 5:00 p.m. at McKinley.    
      9.2 A regular meeting will be on Wednesday, January 22, 2025 at 5:00 p.m. at McKinley.    

10. Adjournment
A motion was made by Hayes, seconded by Boysen, to adjourn the meeting at 5:56 p.m.  Motion carried 5-0.

 

These minutes are as recorded by the board secretary and subject to approval at the next regular board meeting.

Nancy McKinnon
Board Secretary

Minutes of Work Session
July 10, 2023
The Board of Directors
Clarinda Community School District

 

A Work Session of the Board of Directors of Clarinda Community School District was held Monday, July 10, 2023, beginning at 5:30 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 5:30 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present President Sunderman, Bergren, Boysen, and Jones. Absent: Vice President Honeyman

Honeyman entered at 5:32 p.m.

4. SiteLogiQ Discussion and Information
Darrin Overton, Site LogiQ, reported on the community group sessions and its recommendations. The survey shows top recommendations include safety/security and renovating Family Consumer Science/CTE rooms along with the community willing to have a $10-12 monthly increase in taxes. Gilbert Thomas, community group member, reported 15 community members took part in listening and asking questions about the SAVE, voted PPEL, and General Obligation bond. More District communication is encouraged about student and staff goals and accomplishments. The recommendation to the Board is up to a $2.00 GO bond for 20 years. Others from the community group encouraged the Board and staff to communicate the needs and whys of passing a bond.

5. Other
The Board discussed the options of voted PPEL of $1.34 and a GO bond of up to $2.00.  They want to see a facility plan for the next five to ten years.

6. Adjournment
A motion was made by Boysen, seconded by Bergren, to adjourn the meeting at 7:12 p.m.  Motion carried 5-0.

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

 

Minutes of Regular Meeting
July 12, 2023
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, July 12, 2023, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman, and Bergren. Absent: Boysen and Jones.

4. Public Forum
President Sunderman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Bergren, seconded by Honeyman, to approve the agenda. Motion carried 3-0.

6. Consider Consent Agenda Items
A motion was made by Honeyman, seconded by Bergren, to approve the consent agenda. Motion carried 3-0.
6.1 Approve Minutes of the June 28, 2023 Regular Meeting
6.2 Approve Minutes of the July 10, 2023 Work Session
6.3 Approve Bills
6.4 Approve Open Enrollment Requests for the 2023-2024 School Year
      Open Enrollment into the district: 1 - South Page, seventh grade (Kennedy Hull)
      Open Enrollment out of the district: 0
6.5 Approve Recommendations, Transfers, and Resignations
       Hires: none
       Transfers: none
       Resignations: Zach Goering, 9-12 Girls Assistant Basketball Coach effectively immediately                      

7. Recognition and Reports
7.1 Administrator Report
       None
7.2 Finance Report
       Mrs. McKinnon is waiting for the FY22 audit and continuing to wrap up FY23 finances.
7.3 Superintendent Report
       Mr. Privia is gathering data for the facilities committee and working with SiteLogiQ.
7.4 Board Correspondence
       None

 Jones entered at 5:03 p.m.

8. New Business
8.1 Discuss and Consider Approving 2023-2024 Student Handbooks
      A motion was made by Bergren, seconded by Honeyman, to approve the Elementary and Jr/Sr. High student handbooks for the 2023-24 school year. Motion carried 4-0.

8.2 Discuss and Consider Approving IASB Legislative Priorities for 2024
       A motion was made by Bergren, seconded by Honeyman, to approve Pre-School, Special Education, Mental Health, and SSA as the four IASB Legislative Priorities for
      FY23.  Motion carried 4-0.

8.3 Discuss and Consider Approving Student Fees for the 2023-24 School Year
      A motion was made by Jones, seconded by Bergren, to approve the $45 student activity ticket fee, $30 PK-6 instructional fee and $50 for 7-12 instruction fee for the
     2023-24 school year. Motion carried 3-1. Nay - Jones.

8.4 Discuss and Consider Approving the Nursing Agreement with Clarinda Regional Health Center
       A motion was made by Bergren, seconded by Honeyman, to approve the Nursing Contract with the Clarinda Regional Health Center for $105,000 for the 2023-2024 school
      year.  Motion carried 3-0. Abstained - Jones.

8.5 Discuss and Consider Approving Shared Transportation Director Agreement
       A motion was made by Jones, seconded by Bergren, to approve the shared personnel agreement with Stanton for the Transportation Director for the 2023-2024 school year.
       Motion carried 4-0.

8.6 Discuss and Consider Approving Moving Class of 2023 Funds to Classes of 2024, 2025, 2026, and 2027
       A motion was made by Honeyman, seconded by Bergren, to approve dividing the class of 2023 remaining balance of $620.68 evenly between the classes of 2024, 2025,
       2026, and 2027. Motion carried 4-0.

8.7 Discuss and Consider Approving Canceling the July 26, 2023 Board Meeting
       A motion was made by Honeyman, seconded by Bergren, to approve canceling the July 26 regular meeting. Motion carried 4-0.

9. Meeting Announcements
      9.1 A work session will be on Wednesday, July 12, 2023 at 6:30 p.m. at McKinley
      9.2 A regular meeting will be on Wednesday, August 9, 2023 at 5:00 p.m. at McKinley

10. Adjournment
A motion was made by Jones, seconded by Bergren, to adjourn the meeting at 5:26 p.m.  Motion carried 4-0.

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

  

 

Following the meeting, the Board will tour Garfield Elementary and Jr./Sr. High buildings with Maintenance Director, Justin Ridnour. No action will be taken and the Board will return to McKinley for the Work Session.

Minutes of Work Session
July 12, 2023
The Board of Directors
Clarinda Community School District

 

A Work Session of the Board of Directors of Clarinda Community School District was held Wednesday, July 12, 2023, beginning at 6:30 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 6:29 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present President Sunderman, Vice President Honeyman, Bergren, and Jones.  Absent Boysen.

4. SiteLogiQ Discussion and Information
Matt Trenkle and Jeff Miller, Site LogiQ, gave an update on the 7/8 classroom addition project at the Jr./Sr. High. Currently, it is in the design phase with anticipation of the bidding phase beginning in 2023 fall. Phase 1 will include interior HVAC, electrical, and lighting in the summer of 2024. Phase II will include classroom construction in the summer of 2025.

5. Other
None

6. Adjournment
A motion was made by Jones, seconded by Bergren, to adjourn the meeting at 7:45 p.m.  Motion carried 4-0.

 

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

 

Minutes of Special Meeting
July 21, 2023
The Board of Directors
Clarinda Community School District

 

A Special Meeting of the Board of Directors of Clarinda Community School District was held Friday, July 21, 2023, beginning at 12:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 12:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman (via telephone), Boysen, and Jones (via telephone). Absent: Bergren.

4. Public Forum
President Sunderman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded by Jones, to approve the agenda. Motion carried 4-0.

6. New Business
6.1 Discuss and Consider Setting Hearing for the Proposed Plans Specifications, and Form of Contracts, and Estimated Total Cost of the Pre-purchase of Equipment
      for the Construction of 2024
      A motion was made by Boysen, seconded by Honeyman, to set August 9, 2023 at 5:00 p.m. in the Central Office Boardroom as the date, time, and place for a public hearing
     on the proposed plans specifications, form of contracts, and estimated total cost of the pre-purchase of equipment for the construction of 2024. A roll call vote was taken:
     Jones – Aye, Honeyman – Aye, Boysen – Aye, Sunderman – Aye. Motion carried 4-0.

6.2 Consider Approving Resolution to Set Hearing for the Sale of District Property
       A motion was made by Boysen, seconded by Honeyman, to approve the resolution to set setting August 9, 2023 at 5:00 p.m. in the Central Office Boardroom as the date,
      time, and place for a public hearing on the sale of PART OF LOTS 12 AND 13 OF CLARINDA INDUSTRIAL DEVELOPMENT CORPORATION, PLAT NO. 1, CITY
      OF CLARINDA, PAGE COUNTY, IOWA located at 1180 South 16^th Street. A roll call vote was taken: Boysen – Aye, Sunderman – Aye, Jones – Aye, Honeyman – Aye.
      Motion carried 4-0.

7. Meeting Announcements
    7.1 A work session will be on Monday, July 31, 2023 at 5:00 p.m. at McKinley  
    7.2 A regular meeting will be on Wednesday, August 9, 2023 at 5:00 p.m. at McKinley

8. Adjournment
A motion was made by Boysen, seconded by Honeyman, to adjourn the meeting at 12:04 p.m.  Motion carried 4-0.

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

Minutes of Work Session
July 31, 2023
The Board of Directors
Clarinda Community School District

 

A Work Session of the Board of Directors of Clarinda Community School District was held Friday, July 31, 2023, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 5:00 p.m.
 

2. Pledge of Allegiance
The Pledge of Allegiance was recited.
 

3. Roll Call
The following Board members were present President Sunderman, Vice President Honeyman, Bergren, and Boysen. Absent: Jones.

Jones entered at 5:01 p.m.

4. Piper Sandler Discussion and Information
Travis Squires discussed the SAVE bond financing along with the current finances and expenses of the District. He also discussed financing if the Board decides to go to a General Obligation Bond.

5. SiteLogiQ Discussion and Information
Darren Overton discussed the next mailer going out to the public with information on the District, survey, SAVE projects, and next steps. Mailer number two will have information for a General Obligation bond if the Board decides to place it on the ballot. He discussed community groups and options to get the projects and possible bond information out to the towns and the rural areas. Connor Wohlenhaus discussed the phase I and II projects and estimated costs along with five-year and ten-year projects. Jeff Herzberg discussed the projects and timelines.

6. Other
None

7. Adjournment
A motion was made by Boysen, seconded by Bergren, to adjourn the meeting at 6:53 p.m. Motion carried 5-0.

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
August 9, 2023
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, August 9, 2023, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman, Bergren, Boysen, and Jones.

4. Public Forum
President Sunderman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Bergren, seconded by Jones, to approve the agenda. Motion carried 5-0.

6. Public Hearing on the Proposed Sale of Property for $421,000 to Clarinda Carnegie Museum
     At 5:01 p.m. President Sunderman declared the start of the hearing on the proposed sale of property for $421,000 to Clarinda Carnegie Museum. Hearing no verbal, and
     receiving no written objections to the proposed sale of property for $421,000 to Clarinda Carnegie Museum, President Sunderman closed the hearing at 5:02 p.m.

7. Public Hearing for the Proposed Plans Specifications, and Form of Contracts, and Estimated Total Cost of the Pre-purchase of Equipment for the Construction of
     2024
     At 5:03 p.m. President Sunderman declared the start of the hearing on the proposed plans specifications, and forms of contracts, and estimated total cost of the pre-purchase
     of equipment for the construction of 2024. Hearing no verbal, and receiving no written objections plans specifications, and forms of contracts, and estimated total cost of the
     pre-purchase of equipment for the construction of 2024, President Sunderman closed the hearing at 5:04 p.m.

8.1 Consider Consent Agenda Items
A motion was made by Bergren, seconded by Boysen, to approve the consent agenda. Motion carried 5-0.
8.1 Approve Minutes of the July 12, 2023 Regular Meeting
8.2 Approve Minutes of the July 12, 2023 Work Session
8.3 Approve Minutes of the July 21, 2023 Special Meeting
8.4 Approve Minutes of the July 31, 2023 Work Session
8.5 Approve Bills
8.6 Approve Open Enrollment Requests for the 2023-2024 School Year
      Open Enrollment into the district: 10 - Bedford, kindergarten (Dillon Judd), fourth grade (Chloe Hardee), fourth grade (Jewell Payne), seventh grade (Adrianna Payne),
      eighth grade (Aliyah Payne); South Page, kindergarten (Beckett Williams), third grade (Konnor Williams), eighth grade (Micah Edwards); tenth grade (Andrew York);  
      Villisca – kindergarten (Lola Strong)
      Open Enrollment out of the district: 3 - CAM, fourth grade (Tate Arnold), fifth grade (Audrianna Arnold), sixth grade (Lyla Lee’Brooms)
8.7 Approve Recommendations, Transfers, and Resignations
      Hires: Logan Henry, Junior Class Sponsor, effective 2023-24 school year
                 Daiton Martin, 9^th Grade Volleyball Coach, effective 2023-24 school year
                 Jacob Privia, 9-12 Girls Assistant Basketball Coach, effective 2023-24 school year
                 Emily Wood, Ass’t Volleyball Coach, upon suitable licensure for 2023-24 school year
                 Miranda Wilson, 9-12 Student Council Advisor, effective 2023-24 school year
      Transfers: none
      Resignations: Macy Strickland, Girls Assistant Volleyball Coach, effective immediately
8.8 Approve Volunteer Coaches
      Chad Blank and Zach Goering for Football

9. Recognition and Reports
9.1 Administrator Report
      Mr. Lord reported fall activities have started with camps and practices. The sidewalk and fencing are done at the track. The new scoreboard is up and Scorevision is working
      on the software. Advertising packages are being sold for the track and gym scoreboards.
9.2 Finance Report
      McKinnon reported on the summer meal program. The auditors should be done with the FY22 audit later this month. The FY23 finances are nearing completion and she is
      starting work on the audit.
9.3 Superintendent Report
      Mr. Privia reported the administration team attended SAI (School Administration of Iowa) conference in Des Moines.
9.4 Board Correspondence
      Honeyman – The policy committee met to review the policy primers from IASB. The facilities committee met and discussed the football field, shed, and elementary fencing.
      Sunderman – The facility committee also discussed the contents left in the 1180 building and the current Jr./Sr. high school SAVE projects.

10. New Business
10.1 Discuss and Consider Approving Resolution for the Sale of District Property
         A motion was made by Jones, seconded by Honeyman, to approve the resolution of the sale of part of lots 12 and 13 of Clarinda Industrial Development Corporation, plat
        number 1, City of Clarinda, IA, Page County Iowa for $421,000 to Clarinda Carnegie Museum. A roll call vote was taken: Honeyman – Aye, Jones – Aye, Sunderman –
        Aye, Bergren – abstained, Boysen – Aye. Motion carried 4-0.

10.2 Discuss and Consider Approving the Shared Agreement with Stanton for School Business Official
         A motion was made by Boysen, seconded by Bergren, to approve the shared personal agreement with Stanton for the school business manager for the 2023-24 school year.
         Motion carried 5-0.

10.3 Discuss and Consider Approving Preschool Handbook
         A motion was made by Bergren, seconded by Boysen, to approve the preschool handbook for the 2023-2024 school year. Motion carried 5-0.

10.4 Discuss and Consider Approving Beef Donation for the Culinary Arts Classes for 2023-24 School Year
         A motion was made by Jones, seconded by Bergren, to approve beef donation for the culinary art classes for 2023-24 school year. Motion carried 5-0.

10.5 Discuss and Consider Approving PTA Fundraisers
         A motion was made by Honeyman, seconded by Jones, to approve the PTA Scentsy fundraiser. Motion carried 5-0.

10.6 Discuss and Consider Approving Putting General Obligation on the November Ballot
        A motion was made by Boysen, seconded by Bergren, to approve putting a General Obligation Bond of $2.00 on the November 2023 ballot. Motion carried 5-0.

10.7 Discuss and Consider Approving the First Reading of the IASB Policy Primer Volume 31 #4
         A motion was made by Bergren, seconded by Jones, to approve the first reading of the attached policy primers. Motion carried 5-0.

10.8 Discuss and Consider Approving FY24 Consortium Agreement with Glenwood
        A motion was made by Honeyman, seconded by Bergren, to approve the FY24 Consortium Agreement with Glenwood. Motion carried 5-0.

10.9 Discuss and Consider Approving the Recycling, Disposal, and/or Sale of District Items
         A motion was made by Honeyman, seconded by Boysen, to approve the recycling, disposal, and/or sale of District items located at the 1180 building. Motion carried 4-0.
        Bergren – abstained.

10.10 Consider going into a closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge, is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i).
A motion was made by Boysen, seconded by Bergren, to go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i).  A roll call vote was taken: Boysen - Aye; Honeyman – Aye; Sunderman – Aye; Jones - Aye; Bergren - Aye. The motion passed on a unanimous vote and the Board entered into closed session at 5:35 pm.

Board came back into open session at 5:49 p.m.

10.11 Discuss and Consider Any Action from the Closed Session
          A motion was made by Honeyman, seconded by Boysen, to approve the administration's recommendation to terminate head football coach, Collin Bevins of his duties for
          the 2023-24 school year. Motion carried 5-0.

11. Meeting Announcements
      11.1 A regular meeting will be on Wednesday, August 23, 2023 at 5:00 p.m. at McKinley

12. Adjournment
A motion was made by Bergren, seconded by Jones, to adjourn the meeting at 5:51 p.m.  Motion carried 5-0.

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
August 23, 2023
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, August 23, 2023, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman, Bergren, and Boysen. Absent: Jones.

4. Public Forum
President Sunderman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Bergren, seconded by Boysen to approve the agenda. Motion carried 4-0.

6. Consider Consent Agenda Items
A motion was made by Bergren, seconded by Boysen, to approve the consent agenda. Motion carried 4-0.
6.1 Approve Minutes of the August 9, 2023 Regular Meeting
6.2 Approve Bills
6.3 Approve Open Enrollment Requests for the 2023-2024 School Year
      Open Enrollment into the district: 3 – South Page, first grade (Elias Olivas), preschool (Bryce Whitehill), eleventh grade (Destiny Lewis)
      Open Enrollment out of the district: 2 – Shenandoah, ninth grade (Triniti Strough), eleventh grade (Makayla Holste)
6.4 Approve Recommendations, Transfers, and Resignations
      Hires: none
      Transfers: none
      Resignations: Kathi Poore, paraprofessional, effective immediately
6.5 Approve Volunteer Coaches
      Andrea Mueller for Cheerleading                     

7. Recognition and Reports
7.1 Maintenance Report
      Mr. Ridnour reported the Capital Projects approved in April are getting completed; some painting will wait until break. The fencing around the track is complete and the
      scoreboard is up and running. The storage shed is close to completion. There are sixteen heat pumps down at Garfield; it is more cost-effective to replace ten of the units and
      parts on six of the units. He will get bids to replace units and bring to the Board.
7.2 Superintendent Report
       Mr. Privia reported Shopko sold items are getting picked up. The first day of school went well. He is working with Site LogiQ on getting heat pumps put in with the SAVE
       project.
7.3 Board Correspondence
      Boysen would like to see the paper activities calendars come back.
      Honeyman stated the PTA sold calendars this summer and may have extras. There was a good turnout for Meet the Teacher Night.
      Sunderman said Facility Committee is pushing for heat pumps to be put on Phase I projects.

8. New Business
8.1 Discuss and Consider Approving the Second and Final Reading of the IASB Policy Primer Volume 31 #4
      A motion was made by Bergren, seconded by Boysen, to approve the second and final reading of the attached policy primers. Motion carried 4-0.

8.2 Discuss and Consider Approving Waiving Student Activity Ticket Fees
      A motion was made by Bergren, seconded by Honeyman, to approve waiving student activity ticket fees for the 2023-24 school year. Motion carried 4-0.

9.  Consider going into a closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge, is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i).
A motion was made by Honeyman, seconded by Bergren, to go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i).  A roll call vote was taken: Sunderman – Aye; Bergren – Aye; Boysen - Aye; Honeyman – Aye. The motion passed on a unanimous vote and the Board entered into closed session at 5:57 pm.

Board came back into open session at 7:03 p.m.

10. Discuss and Consider Any Action from the Closed Session
       No action taken.

11. Meeting Announcements
       11.1 A regular meeting will be on Wednesday, September 13, 2023 at 5:00 p.m. at McKinley

12. Adjournment
A motion was made by Boysen, seconded by Bergren, to adjourn the meeting at 7:04 p.m. Motion carried 4-0.  

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
September 13, 2023
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, September 13, 2023, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman, Bergren, Boysen, and Jones.

4. Public Forum
President Sunderman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Bergren, seconded by Boysen, to approve the agenda. Motion carried 5-0.

6. Consider Consent Agenda Items
A motion was made by Jones, seconded by Bergren, to approve the consent agenda. Motion carried 5-0.
6.1 Approve Minutes of the August 23, 2023 Regular Meeting
6.2 Approve Bills
6.3 Approve Open Enrollment Requests for the 2023-2024 School Year
      Open Enrollment into the district: 1 South Page, ninth grade (Dallyn Neudorff)
      Open Enrollment out of the district: 9 – Essex, tenth grade (Sidney Warkentien), tenth grade (Haillie Kievit), seventh grade (Emily Kievit), kindergarten (Rylie Johnson);
           Shenandoah, ninth grade (Randi Davidson), eighth grade (Cash Randolph), ninth grade (Carter Randolph); CAM, tenth grade (Noelle Barley); Glenwood, Kindergarten
           (Melody Clague)
6.4 Approve Recommendations, Transfers, and Resignations
      Hires: Phil Byers, Food Service, effective the 2023-24 school year
      Transfers: none
      Resignations: none
6.5 Approve Volunteer Coaches
      Ruth Regehr, Cross Country
      Cheyenne French, Volleyball                     

7. Recognition and Reports
7.1 Site LogiQ Report
      Matt Trenkle reported on the Jr./Sr. High project schedule, timelines, and design. Geoff Miller discussed the bidding phase and contractors. Bids should go out around
      November 3 with a deadline around December 13. Goals include starting the 7/8 addition in the spring and summer of 2024 with completion in the summer of 2025. Mr.
      Cox will be meeting with the 7/8 teachers and Mr. Ridnour to discuss the interior design of the addition.
7.2 Finance Report
      Mrs. McKinnon reported the Certified Annual Report will be certified by Friday. She will present the FY22 District Audit at the October meeting.  She has started to work
      on the Certified Enrollment.  She explained the yearly finance report.
7.3 Superintendent Report
      Mr. Privia continues to work with SiteLogiQ. He and Mr. Cox are presenting the GO Bond information to staff and community groups.
7.4 Board Correspondence
      Boysen has received positive comments that the 1180 building was sold.
      Sunderman said the facility committee met to discuss mowers for the district. He received appreciation for waiving activity ticket fees.

 8. New Business
8.1 Discuss and Consider Approving the School Fundraisers
      A motion was made by Boysen, seconded by Bergren, to approve the 2023-2024 district fundraisers. Motion carried 5-0.

8.2 Discuss and Consider Approving Renewal of N-able Technologies LTD Quote      
      A motion was made by Jones, seconded by Bergren, to approve renewing N-able Technologies LTD for $9234.77 as anti-virus and remote access program.  Motion carried
      5-0.

8.3 Discuss and Consider Approving Interactive Flat Panels Purchase
       A motion was made by Honeyman, seconded by Bergren, to approve the purchase of interactive flat panels and carts for $7,322.54 from Bluum. Motion carried 5-0.

8.4 Discuss and Consider Approving Athletic Booster Club Reimbursement
       A motion was made by Boysen, seconded by Bergren, to approve the check for $8497.97 to the Clarinda Athletic Booster Club for the summer basketball, football,
      cheerleader, volleyball and cross-country camp registrations. Motion carried 5-0.

9. Meeting Announcements
       9.1 A regular meeting will be on Wednesday, September 27, 2023 at 5:00 p.m. at McKinley

10. Adjournment
A motion was made by Bergren, seconded by Honeyman, to adjourn the meeting at 6:09 p.m. Motion carried 5-0.

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

Minutes of Special Meeting
September 21, 2023
The Board of Directors
Clarinda Community School District

 

A Special Meeting of the Board of Directors of Clarinda Community School District was held Thursday, September 21, 2023, beginning at 7:00 AM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 7:00 a.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman, Boysen, and Jones. Absent: Bergren

4. Audience to Visitors
President Sunderman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded by Honeyman, to approve the agenda. Motion carried 4-0. 

6. New Business
6.1 Resolution to Place General Obligation Bond Question on November 7 Ballot
      A motion was made by Boysen, seconded by Jones, to approve the resolution ordering a special election on the issuance of up to $10,300,000 General Obligation School
      Bonds on the November 7, 2023 ballot to build, furnish, and equip additions to the middle school/high school, with related remodeling and improvements; to improve repair,
      remodel, furnish and equip the elementary school and middle school/high school; and to improve the sites. Roll call vote: Boysen – Aye; Honeyman – Aye; Jones – Aye;
      Sunderman – Aye. Motion carried 4-0.   

7. Meeting Announcements
    7.1 A regular meeting will be on Wednesday, September 27, 2023 at 5:00 p.m. at McKinley.

8. Adjournment
A motion was made by Boysen, seconded by Honeyman, to adjourn the meeting at 7:05 a.m. Motion carried 4-0.

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
September 27, 2023
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, September 27, 2023, beginning at 5:00 PM in the McKinley Boardroom.
 

1. Call to Order
President Sunderman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman, Bergren, Boysen, and Jones.

4. Public Forum
President Sunderman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded by Bergren, to approve the agenda. Motion carried 5-0.

6. Consider Consent Agenda Items
A motion was made by Bergren, seconded by Boysen, to approve the consent agenda. Motion carried 5-0.
6.1 Approve Minutes of the September 13, 2023 Regular Meeting
6.2 Approve Minutes of the September 21, 2023 Special Meeting
6.3 Approve Bills
6.4 Approve Open Enrollment Requests for the 2023-2024 School Year
      Open Enrollment into the district: 0
      Open Enrollment out of the district: 1 – Southwest Valley, tenth grade (Christopher Hanshaw)
6.5 Approve Recommendations, Transfers, and Resignations
            Hires: 7/8 Assistant Boys’ Basketball Coach effective the 2023-24 school year
            Transfers: none
            Resignations: none

7. Recognition and Reports
7.1 Administrator Report
      Mrs. Ehlers reported elementary is fully staffed; preschool is going well and no students are on the waiting list. Spanish classes have been added to 5/6^th grades. Fall FAST
      testing shows literacy and math proficiency have increased.  Professional learning has included the LETRS program and Amplify literacy curriculum. Teammates, mentoring
      program, will receive a donation from Runza; there are 20 interested mentors, and hope to start the end of  October. Celebrations include PBIS red tickets, homecoming, and
      high school student greeters welcoming students on Friday mornings. Mr. Cox reported a strong start to the school year. Professional development is focusing on Effective
      Teaching Strategies along with the AEA’s Back to the Basics of Classroom Management. Eight students are taking the Geometry in Construction class and AEA is working
      closely with the class. The Cardinal Online Program has 19 students enrolled. The Home Care class is teaching students to care of their home repairs. Clarinda Heating and
      Cooling and Wallin Plumbing and Heating are donating HVAC systems for HVAC classes. The E-Hall Pass is a safety and monitoring program for students outside of the
      classroom; it is working well.
7.2 Superintendent Report
      Mr. Privia reported 13 bond issue presentations to community groups will be completed by November 7. He has received good comments for the presentation done to date.
      State Title reports have been submitted.
7.3 Board Correspondence
      Bergren said she has received thanks for having an online program for our students.
      Boysen thanked the administration for the Cardinal Online Program. He would like the     District to consider the trades classes building a house in the community.
 

8. New Business
8.1 Discuss and Consider Approving Request for Modified Allowable Growth and Supplemental Aid for the 2022-2023 School Year Special Education Deficit
       A motion was made by Jones, seconded by Bergren, to approve the request for Modified Allowable Growth and Supplemental Aid for the FY23 school special education
      deficit of $362,805.65. Motion carried 5-0.

8.2 Discuss and Consider Approving the Home School Assistance Teacher Contracts
      A motion was made by Bergren, seconded by Honeyman, to approve contracts with Lexy Davies to serve as the Home School Assistance teacher for the 2023-2024 school
     year. Motion carried 5-0.

8.3 Discuss and Consider Approving the National FFA Trip
       A motion was made by Bergren, seconded by Boysen, to approve the National FFA trip to Indianapolis, Indiana. Motion carried 5-0.

8.4 Discuss and Consider Approving the Donation from the Clarinda All-Class Reunion
      A motion was made by Bergren, seconded by Honeyman, to approve the Clarinda All-Class Reunion donation for $300 to the vocal music and $300 to the instrumental
     departments. Motion carried 5-0.

8.5 Discuss and Consider Approving Google Renewal Quote
      A motion was made by Honeyman, seconded by Bergren, to approve Google Renewal for $6000. Motion carried 5-0.

9. Meeting Announcements
     9.1 A regular meeting will be on Wednesday, October 11, 2022 at 5:00 p.m. at McKinley.   

10. Adjournment
      A motion was made by Boysen, seconded by Bergren, to adjourn the meeting at 5:32 p.m.  Motion carried 5-0.

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
October 11, 2023
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, October 11, 2023, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman, Bergren, Boysen, and Jones.

4. Public Forum
President Sunderman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded by Bergren, to approve the agenda. Motion carried 5-0.

6. Consider Consent Agenda Items
A motion was made by Jones, seconded by Bergren, to approve the consent agenda. Motion carried 5-0.
6.1 Approve Minutes of the September 27, 2023 Regular Meeting
6.2 Approve Bills
6.3 Approve Open Enrollment Requests for the 2023-2024 School Year
      Open Enrollment into the district: 0
      Open Enrollment out of the district: 4 – Shenandoah, fifth grade (Elijah Peregoy), sixth grade (Dante Quintero); Bedford, kindergarten (Isabella Castro-Tiernan), sixth grade
         (Gavin Castro-Heck)
6.4 Approve Recommendations, Transfers, and Resignations
            Hires: Austin Gutknecht, 9-12 Assistant Wrestling Coach, effective 2023-24 school year
            Transfers: none
            Resignations: none     

7. Recognition and Reports
7.1 Administrator Report
      Mrs. Cutler and students (Jillian Dammann, Mataya Eighmy, Callie King, and Paige McCoy) presented their trip to Nationals in Indianapolis and their fundraising. Mr. Lord
      reported on activity highlights – Football will host first-round playoff; Cross Country has districts next week; Volleyball has multiple records broken (Brooke Brown,
      Presley Jobe, and Jerzee Kinght); Marching Band received 1^st in class 2A and 2^nd overall at Loess Hills Festival and has State this Saturday; Theater is preparing their fall
      productions; Choir is preparing for All-State; Cheer has State and is awesome raising school spirit; FCCLA is working on community service projects and hosted
      tailgating; and Student Council did great for Homecoming. Band Jamboree was a success. Students are enjoying High Five Fridays at Garfield to greet students. Later this
      fall Mr. Lord will have professional development for coaches.
7.2 Maintenance Report
      Mr. Ridnour reported the lock project is close to completion. The field/track equipment shed is done. Speed bumps in the Jr/Sr high lots have been installed. Jones
      Mechanical will be coming to diagnose the downed heat pumps. The water valve on the Garfield cooling tower malfunctioned which led to a high water bill.
7.3 Finance Report
      Mrs. McKinnon presented the FY22 Certified Annual Report and Audit.
7.4 Superintendent Report
      Mr. Privia, Mr. Cox, and Mrs. Ehelers continue to give Bond presentations to the community. Mrs. McKinnon and he have met with Clarinda Lutheran School to complete
     Title reports.
7.5 Board Correspondence
      Bergren said homecoming and band jamboree went great.
      Honeyman stated district culture is growing and students are getting involved.
      Jones appreciated the efforts for homecoming; the football field looked great. School pride is growing.
     

8. New Business
8.1 Discuss and Consider Approving Setting Hearing for the Proposed Plans Specifications, and Form of Contracts, and Estimated Total Cost of the Public
      Improvement for the Construction of Clarinda CSD High School Improvements 2024-25 and Clarinda CSD Elementary School HVAC Upgrades 2024.
      A motion was made by Boysen, seconded by Bergren, to approve setting October 25, 2023 at 5:00 p.m. in the Central Office Boardroom as the date, time, and place for a
      public hearing on the proposed plans specifications, form of contracts, and estimated total cost of the public improvement for the construction of Clarinda CSD High School
      improvements 2024-25 and Clarinda CSD Elementary School HVAC upgrades 2024. Roll call vote: Bergren – Aye;  Boysen – Aye; Honeyman – Aye; Jones – Aye;
      Sunderman – Aye. Motion carried 5-0.

8.2 Discuss and Consider Approving Fiscal Year 2022 District Audit
       A motion was made by Jones, seconded by Boysen, to approve the FY22 district audit. Motion carried 5-0.

8.3 Discuss and Consider Approving LEP Allowable Cost
       A motion was made by Bergren, seconded by Honeyman, to approve the request for LEP Allowable Cost for FY24 of $31,139.91. Motion carried 5-0.

8.4 Discuss and Consider Approving the First Reading of the 700 Policy Series
       A motion was made by Bergren, seconded by Boysen, to approve the first reading of the 700-policy series.  Motion carried 5-0.

8.5 Discuss and Consider Approving the Quote for the Bus Paint
       Discussion focused on the Department of Education Transportation’s policy that denied the wrap CCSD requested. The Board would prefer putting Cardinal decals on the
       bus instead of additional painting because of the cost.  A motion was made by Bergren, seconded by Boysen, to approve the quote from Owens Collision Center for
       $7385.00 to paint the back half of the activity bus. Motion failed 0-5.

9. Meeting Announcements
    9.1 A regular meeting will be on Wednesday, October 25, 2023 at 5:00 p.m. at McKinley.

10. Adjournment
A motion was made by Boysen, seconded by Bergren, to adjourn the meeting at 6:21 p.m. Motion carried 5-0.

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
October 25, 2023
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, October 25, 2023, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman, Boysen, and Jones. Absent: Bergren

4. Public Forum
President Sunderman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Boysen, seconded by Jones, to approve the agenda. Motion carried 4-0.

  

6. Public Hearing on the Proposed Plans Specifications, and Form of Contracts, and Estimated Total Cost of the Public Improvement for the Construction of Clarinda
    CSD High School Improvements 2024-25 and Clarinda CSD Elementary School HVAC Upgrades 2024
    At 5:01 p.m. President Sunderman declared the start of the hearing on the proposed plans specifications, form of contracts, and estimated total cost of the public improvement
    for the construction of Clarinda CSD High School improvements 2024-25 and Clarinda CSD Elementary School HVAC upgrades 2024. Hearing no verbal, and receiving no
    written objections, President Sunderman closed the hearing at 5:02 p.m.

7. Consider Consent Agenda Items
A motion was made by Jones, seconded by Boysen, to approve the consent agenda. Motion carried 4-0.
7.1 Approve Minutes of the October 11, 2023 Regular Meeting
7.2 Approve Bills
7.3 Approve Open Enrollment Requests for the 2023-2024 School Year
      Open Enrollment into the district: 6 – Villisca, ninth grade (Alexis Matney); South Page, preschool (Leighla Bishop), second grade (Remington Bishop), third grade
      (Kenneth Bishop), fourth grade (Dallas Bishop), fifth grade (Aiden Bishop)
      Open Enrollment out of the district: 1 – Shenandoah, fourth grade (Mason Prins)

7.4 Approve Recommendations, Transfers, and Resignations
       Hires: none
       Transfers: none
       Resignations: Kaitlynn Chesney, food service, effective immediately

8. Recognition and Reports
8.1 Administrator Report
      Mrs. Ehlers reported Iowa Performance scores have gone up. Administration and guidance counselors attended the BEST Summit Conference. Elementary has been busy
      with fire prevention, bus evacuation drills, end of first quarter, and Red Ribbon Week. Water Works spoke to the 3^rd/4^th grades concerning water education and classroom
      sponsors have been visiting students. This week is parent-teacher conferences and the Book Fair. Family Literacy Night is November 6^th. Professional development for
      LETRS continues. Mr. Privia reported the Jr/Sr High professional development continues with Effect Teaching Strategies. Area schools will be touring the building to see
      firsthand our Academic Intervention Model and Geometry in Construction Class. There are currently 21 students enrolled in the Cardinal Online Program. Upcoming events
      include parent-teacher conferences, Veteran’s Day Assembly, and the Fall play.
8.2 Superintendent Report
      Mr. Privia is continuing to give Bond presentations to various community groups and businesses. Administration is finishing Fall BEDS reports. Mrs. McKinnon and he will
      be attending a budget workshop this week and he will attend an SAI meeting. Mr. Ridnour reported on sewer issues at the Jr/Sr High kitchen and FCS classroom. There are
      two collapsed pipes. The kitchen pipe can be rerouted because of a provisional line done in the past. The FCS classroom pipe can be replumbed to a lift station to run to the
      main chase.  
8.3 Board Correspondence
       None

9. New Business
9.1 Discuss and Consider Approving the Proposed Plans Specifications, and Form of  Contracts, and Estimated Total Cost of the Public Improvement for the
      Construction of Clarinda CSD High School Improvements 2024-25 and Clarinda CSD Elementary School HVAC Upgrades 2024
      A motion was made by Boysen, seconded by Honeyman, to approve the proposed plans specifications, form of contracts, and estimated total cost of the public improvement
      for the construction of Clarinda CSD High School improvements 2024-25 and Clarinda CSD Elementary School HVAC upgrades 2024. Roll call vote: Boysen – Aye;
      Honeyman – Aye; Sunderman – Aye; Jones – Aye. Motion carried 4-0.

9.2 Discuss and Consider Approving Donation to the PK-6 Library
       A motion was made by Jones, seconded by Boysen, to approve the $500 donation for the PK-6 library from an anonymous donor. Motion carried 4-0.

 

9.3 Discuss and Consider Approving the Second and Final Reading of the 700 Policy Series
       A motion was made by Boysen, seconded by Honeyman, to approve the second and final reading of the 700-policy series. Motion carried 4-0.

9.4 Discuss and Consider Approving Mower Purchases
      The Board would like the Facility Committee to review the bids first and compare the specs and warranties. No action taken.

10. Meeting Announcements
       10.1 A regular meeting will be on Wednesday, November 8, 2023 at 5:00 p.m. at McKinley. 

11. Adjournment
A motion was made by Boysen, seconded by Honeyman, to adjourn the meeting at 5:37 p.m. Motion carried 4-0.

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

Minutes of Regular Meeting
November 8, 2023
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, November 8, 2023, beginning at 5:00 PM in the McKinley Boardroom.

1. Call to Order
President Sunderman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman, Bergren, Boysen, and Jones.

4. Public Forum
President Sunderman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Bergren, seconded by Boysen, to approve the agenda. Motion carried 5-0.

6. Consider Consent Agenda Items
A motion was made by Jones, seconded by Bergren, to approve the consent agenda. Motion carried 5-0.
6.1 Approve Minutes of the October 25, 2023 Regular Meeting
6.2 Approve Bills
6.3 Approve Open Enrollment Requests for the 2023-2024 School Year
       Open Enrollment into the district: 0
       Open Enrollment out of the district: 0
6.4 Approve Recommendations, Transfers, and Resignations
        Hires: Maddie Hartley, 9^th Girls Basketball Coach, effective immediately
        Transfers: none
        Resignations/Terminations: Lacee Kendall, paraprofessional, effective November 2, 2023     

7. Recognition and Reports
7.1 Administrator Report
       Mr. Privia reported a good season for fall activities – football made top 16, cross country had two State top finishers (Raenna Henke 7^th and Kyle Wagoner 5^th), volleyball
       made top 5 in H-10, band received a I at State, and cheer placed 4^th at State. The youth play was last weekend and the high school fall play is this weekend. FFA went to the
       National Convention. Winter sports practices have started.
7.2 Maintenance Report
       Mr. Ridnour and staff are preparing for winter weather. Sewers at Jr/Sr High have been repaired. A boiler line had leak and was repaired. At Garfield a level sensor has been
       ordered for the water tower to monitor water level. The lock project at Jr/Sr High is done.  
7.3 Finance Report
       Mrs. McKinnon reported the audit fieldwork went well last week. EMC Insurance did total bus #13; she received a check for it and deposited it into the PPEL fund.
7.3 Superintendent Report
       Mr. Privia stated the bond yes votes increased by 13% from the March bond. Plans will continue for next steps with SiteLogiQ. He congratulated the unofficial new board
      members.
7.4 Board Correspondence
       Honeyman thanked Mr. Privia, administrative team, and community support group for all their effort on the bond.
       Jones congratulated the unofficial new Board members.

8. New Business
8.1 Discuss and Consider Approving PTA Fundraiser
       A motion was made by Boysen, seconded by Bergren, to approve the PTA Days of the Month Fundraiser. Motion carried 5-0.

8.2 Discuss and Consider Casting Vote for AEA Board Election
      A motion was made by Boysen, seconded by Jones, to approve to cast the district’s vote for Raymond Storm to serve as Director from District 1 for the Board of Directors of
      the Green Hills AEA. Motion carried 5-0.

8.3 Discuss and Consider Approving Canceling November 22 Board Meeting and Moving December 13 Board Meeting to December 6
       A motion was made by Honeyman, seconded by Jones, to approve canceling the November 22 Board meeting and moving the December 13 meeting to December 6. Motion
       carried 5-0.

8.4 Discuss and Consider Approving Purchase of Heat Pumps
      A motion was made by Jones, seconded by Bergren, to approve the bid from Wallin Plumbing and Heating for nine heat pumps for $97,066.67. Motion carried 5-0.

8.5 Discuss and Consider Approving Boiler Quote
      A motion was made by Bergren, seconded by Honeyman, to approve the quote from JP Boiler Service for $5501.25 to replace the blower motor at Garfield Elementary.
      Motion carried 5-0.

8.6 Discuss and Consider Approving Mower Purchases
      Discussion included purchasing from two dealers to spread the money. Green Giant was the lowest bid and better warranty. 
      A motion was made by Honeyman, seconded by Boysen, to approve the purchase of a 60” and a 72” deck mowers from Green Giant Lawn Care for $25,228.34. Motion
      carried 4-1. Nay – Boysen.

9. Meeting Announcements
    9.1 A regular meeting will be on Wednesday, December 6, 2023 at 5:00 p.m. at McKinley.  

10. Adjournment
A motion was made by Bergren, seconded by Jones, to adjourn the meeting at 5:30 p.m. Motion carried 5-0.

 

Darin Sunderman                          Nancy McKinnon
Board President                                Board Secretary

 

Clarinda Board of Directors will be going into exempt session for negotiating sessions, strategy meetings of public employers or employee organizations, mediation, and the deliberative process of arbitration as provided by Iowa Code 20.17(3).

Minutes of Regular Meeting
December 6, 2023
The Board of Directors
Clarinda Community School District

 

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, December 6, 2023, beginning at 5:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 5:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman, Bergren, Boysen, and Jones.

4. Audience to Visitors
President Sunderman welcomed all visitors to the meeting. Jennifer Herrington congratulated the new board members and wished them well.

5. Approval of Agenda
A motion was made by Bergren, seconded by Jones, to approve the agenda. Motion carried 5-0.  

6. Consider Consent Agenda Items
A motion was made by Jones, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the November 8, 2023 Regular Meeting
6.2 Approve Bills
6.3 Approve Open Enrollment Requests for the 2023-2024 School Year
      Open Enrollment into the district:South Page, second (Oliver Smalley), fourth (Mason Smalley)
      Open Enrollment out of the district: none
6.4 Approve Recommendations, Transfers, and Resignations
       Hires: none
       Transfers: none
       Resignations: none
6.5 Approve Volunteer Coach
      Zach Goering as high school boys’ basketball coach      

7. Old Business
7.1 Financial Report
      Mrs. McKinnon reported on the new budget process.

7.2 Treasurer’s Report
       A motion was made by Jones, seconded by Bergren, to approve the FY23 Treasurer’s Report as prepared and presented. Motion carried 5-0.

7.3 Discuss and Consider Approving Early Retirement
      This is only for the 2023-24 school year but will be discussed each year. The offer will follow a matrix that includes years of service and remaining sick days.
      A motion was made by Bergren, seconded by Boysen, to approve offering early retirement for FY24 to a maximum of four certified staff, two classified staff, and one
      administrator. Motion carried 5-0.

7.4 Discuss and Consider Approving Jr/Sr. High Student Handbook Changes
       The addition has been followed in past practice but Mr. Cox is requesting to add it to the handbook so it is in writing for students, parents, and future staff to follow. Two
       teacher committees have been involved in helping with this process.
       A motion was made by Bergren, seconded by Jones, to approve adding the concurrent enrollment options to the 2023-24 Jr/Sr. High Student Handbook. Motion carried 5-0.

7.5 Election Results
      The Board reviewed the certified results. Patrick Hayes, Josh Wyman, and Mike Butt are duly elected to the Clarinda Community School Board for a term of four years.
      2709 votes were cast.

7.6 Adjournment of Retiring Board
       Mr. Privia and Vice President Honeyman thanked and presented plaques to Bergren, Jones, and Sunderman for their service to CCSD.

President Sunderman declared the Board adjourned at 5:18 p.m.

8. New Business
8.1 Call to Order of the New Board
       President pro-tem McKinnon called the meeting to order at 5:20 pm.  

8.2 Roll Call
       The following board members were present: Boysen, Butt, Hayes, Honeyman, and Wyman.

8.3 Administration of the Oath of Office to Newly Elected Board Members
       McKinnon administered the oath of office to the new Board members.

8.4 Organizational Meeting
       McKinnon started the process of reorganizing the school Board.
       8.4.1 Election of Officers
                8.4.1.1 President
                            McKinnon called for nominations for President. Wyman nominated Honeyman. Honeyman nominated Butt. An oral vote was taken and Honeyman was
                            nominated President by a 4-1 vote. For Honeyman: Boysen, Butt, Hayes, and Wyman.  For Butt: Honeyman. McKinnon administered the oath of office to
                            Honeyman the newly elected President.
               8.4.1.2 Vice President
                            President Honeyman called for nominations for Vice President. Hayes nominated Wyman. Wyman nominated Hayes. An oral vote was taken and Wyman was
                            nominated Vice President by a 3-2 vote. For Wyman: Butt, Hayes, and Honeyman, For Hayes: Boysen and Wyman. President Honeyman administered the oath
                            of office to Wyman the newly elected Vice President.
        8.4.2 Discuss and Approve 2023-24 dates, times, and locations for regular meetings of the Board
                 A motion was made by Wyman, seconded by Butt, to approve school board meetings to be held on the second and fourth Wednesdays each month, except for July,
                 November and December having only one meeting, at 5:00 p.m. in the McKinley Boardroom. Motion carried 5-0.

       8.4.3 Discuss and Approve Bank Depositories
                 A motion was made by Boysen, seconded by Hayes, to adopt a resolution approving the bank depositories as presented: PCSB $25,000,000; Bank Iowa $25,000,000;
                PMA (ISJIT) $25,000,000; Cornerstone $25,000,000; and First Interstate Bank $25,000,000. Ayes: Boysen, Butt, Hayes, Honeyman, and Wyman. Motion carried 5-0.

       8.4.4 Discuss and Approve Access to Clarinda Community School District Financial and Portfolio Accounts
                  A motion was made by Boysen, seconded by Wyman, to approve authorizing the School Board President, Director of Finance, and Superintendent to have access to
                view district bank accounts and financial portfolios. Motion carried 5-0.

       8.4.5 Approve Official Newspaper
                 A motion was made by Hayes, seconded by Boysen, to approve designating the Southwest News Herald as the district’s official newspaper for the 2023-2024 school
                 year. Motion carried 5-0.

       8.4.6 Approve the 2023-2024 Reimbursement Schedule
                 A motion was made by Wyman, seconded by Hayes, to approve the 2023-2024 reimbursement schedule as presented. Motion carried 5-0.

       8.4.7 Committee Assignments
                8.4.7.1. Finance
                             Boysen and Wyman appointed to the finance committee
                8.4.7.2. Facilities/School Improvement
                             Honeyman and Butt appointed to the facilities/school improvement committee
                8.4.7.3. Policy/Activities
                             Boysen and Butt appointed to the policy/activities committee
               8.4.7.4. Technology
                            Hayes and Wyman appointed to the technology committee
               8.4.7.5. Legislative Action Network
                            Butt appointed to the Legislative committee
              8.4.7.6. Page County Conference Board
                            Hayes appointed to the Page County Conference Board

8.2 Discuss and Consider Approving the SBRC Application for Modified Supplemental Authority for Open Enrollment Out
       A motion was made by Wyman, seconded by Hayes, to approve SBRC request of a modified supplemental one-time funding of approximately $131,326 for increased open
      enrollment out for the 2023-24 school year. Motion carried 5-0.

8.3 Discuss and Consider Approving Canceling the December 27 Board Meeting
      A motion was made by Butt, seconded by Hayes, to approve canceling the December 27, 2023 meeting. Motion carried 5-0.

8.4 Discuss and Consider Approving the First Reading of Policy Primers
       A motion was made by Wyman, seconded by Boysen, to approve the first reading of the Volume 32 #1 Policy Primers. Motion carried 5-0.

8.5 Discuss and Consider Approving Early Graduates
      A motion was made by Boysen, seconded by Wyman, to approve the first semester early graduation list pending successful completion of the graduation requirements as set
     forth by the Board of Education and the state of Iowa. Motion carried 5-0.

8.6 Discuss and Consider Approving Donations
       A motion was made by Hayes, seconded by Boysen, to approve donations of $600 from an anonymous donor, $100 from the Westminster Presbyterian Church, $100 from
      the Methodist Church, and $1000 from the Hockenberry Foundation. Motion carried 5-0.

8.7 Discuss and Consider Approving Youth Theater Fundraiser
       A motion was made by Boysen, seconded by Butt, to approve the fund drive for the Youth Theater Group. Motion carried 5-0.

9. Recognition and Reports
    9.1 Administrator Report
          Mrs. Ehlers and Mr. Cox reported on the scores from the Iowa Performance Profile. Each school receives an overall score based on accountability measures. Elementary
          was ranked as commendable which is an increase of five points. Jr./Sr. High was ranked commendable which is half a point under high performing, and ranked second in
          H-10. Mrs. Ehlers stated holiday concerts are this month and TeamMates Mentoring for students has started. Mr. Cox stated the Geometry in Construction class is building
          deer blinds to be sold. The Cardinal Online Program currently has 21 students enrolled.
    9.2 Superintendent Report
          Mr. Privia and Mrs. McKinnon will attend a budget workshop next week. He has been in discussion with legal counsel about a voted PPEL.
    9.3 Board Correspondence
          Honeyman congratulated Butt, Hayes, and Wyman.

10. Meeting Announcements
     10.1 A regular meeting will be on Wednesday, January 10, 2024 at 5:00 p.m. at McKinley.
     10.2 A regular meeting will be on Wednesday, January 24, 2024 at 5:00 p.m. at McKinley.  

11. Adjournment
A motion was made by Boysen, seconded by Hayes, to adjourn the meeting at 6:10 p.m. Motion carried 5-0.

 

Scott Honeyman                            Nancy McKinnon
Board President                                Board Secretary