2023.08.09 - Regular Meeting Minutes
2023.08.09 - Regular Meeting MinutesMinutes of Regular Meeting
August 9, 2023
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, August 9, 2023, beginning at 5:00 PM in the McKinley Boardroom.
1. Call to Order
President Sunderman called the meeting to order at 5:00 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following Board members were present: President Sunderman, Vice President Honeyman, Bergren, Boysen, and Jones.
4. Public Forum
President Sunderman welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Bergren, seconded by Jones, to approve the agenda. Motion carried 5-0.
6. Public Hearing on the Proposed Sale of Property for $421,000 to Clarinda Carnegie Museum
At 5:01 p.m. President Sunderman declared the start of the hearing on the proposed sale of property for $421,000 to Clarinda Carnegie Museum. Hearing no verbal, and
receiving no written objections to the proposed sale of property for $421,000 to Clarinda Carnegie Museum, President Sunderman closed the hearing at 5:02 p.m.
7. Public Hearing for the Proposed Plans Specifications, and Form of Contracts, and Estimated Total Cost of the Pre-purchase of Equipment for the Construction of
2024
At 5:03 p.m. President Sunderman declared the start of the hearing on the proposed plans specifications, and forms of contracts, and estimated total cost of the pre-purchase
of equipment for the construction of 2024. Hearing no verbal, and receiving no written objections plans specifications, and forms of contracts, and estimated total cost of the
pre-purchase of equipment for the construction of 2024, President Sunderman closed the hearing at 5:04 p.m.
8.1 Consider Consent Agenda Items
A motion was made by Bergren, seconded by Boysen, to approve the consent agenda. Motion carried 5-0.
8.1 Approve Minutes of the July 12, 2023 Regular Meeting
8.2 Approve Minutes of the July 12, 2023 Work Session
8.3 Approve Minutes of the July 21, 2023 Special Meeting
8.4 Approve Minutes of the July 31, 2023 Work Session
8.5 Approve Bills
8.6 Approve Open Enrollment Requests for the 2023-2024 School Year
Open Enrollment into the district: 10 - Bedford, kindergarten (Dillon Judd), fourth grade (Chloe Hardee), fourth grade (Jewell Payne), seventh grade (Adrianna Payne),
eighth grade (Aliyah Payne); South Page, kindergarten (Beckett Williams), third grade (Konnor Williams), eighth grade (Micah Edwards); tenth grade (Andrew York);
Villisca – kindergarten (Lola Strong)
Open Enrollment out of the district: 3 - CAM, fourth grade (Tate Arnold), fifth grade (Audrianna Arnold), sixth grade (Lyla Lee’Brooms)
8.7 Approve Recommendations, Transfers, and Resignations
Hires: Logan Henry, Junior Class Sponsor, effective 2023-24 school year
Daiton Martin, 9th Grade Volleyball Coach, effective 2023-24 school year
Jacob Privia, 9-12 Girls Assistant Basketball Coach, effective 2023-24 school year
Emily Wood, Ass’t Volleyball Coach, upon suitable licensure for 2023-24 school year
Miranda Wilson, 9-12 Student Council Advisor, effective 2023-24 school year
Transfers: none
Resignations: Macy Strickland, Girls Assistant Volleyball Coach, effective immediately
8.8 Approve Volunteer Coaches
Chad Blank and Zach Goering for Football
9. Recognition and Reports
9.1 Administrator Report
Mr. Lord reported fall activities have started with camps and practices. The sidewalk and fencing are done at the track. The new scoreboard is up and Scorevision is working
on the software. Advertising packages are being sold for the track and gym scoreboards.
9.2 Finance Report
McKinnon reported on the summer meal program. The auditors should be done with the FY22 audit later this month. The FY23 finances are nearing completion and she is
starting work on the audit.
9.3 Superintendent Report
Mr. Privia reported the administration team attended SAI (School Administration of Iowa) conference in Des Moines.
9.4 Board Correspondence
Honeyman – The policy committee met to review the policy primers from IASB. The facilities committee met and discussed the football field, shed, and elementary fencing.
Sunderman – The facility committee also discussed the contents left in the 1180 building and the current Jr./Sr. high school SAVE projects.
10. New Business
10.1 Discuss and Consider Approving Resolution for the Sale of District Property
A motion was made by Jones, seconded by Honeyman, to approve the resolution of the sale of part of lots 12 and 13 of Clarinda Industrial Development Corporation, plat
number 1, City of Clarinda, IA, Page County Iowa for $421,000 to Clarinda Carnegie Museum. A roll call vote was taken: Honeyman – Aye, Jones – Aye, Sunderman –
Aye, Bergren – abstained, Boysen – Aye. Motion carried 4-0.
10.2 Discuss and Consider Approving the Shared Agreement with Stanton for School Business Official
A motion was made by Boysen, seconded by Bergren, to approve the shared personal agreement with Stanton for the school business manager for the 2023-24 school year.
Motion carried 5-0.
10.3 Discuss and Consider Approving Preschool Handbook
A motion was made by Bergren, seconded by Boysen, to approve the preschool handbook for the 2023-2024 school year. Motion carried 5-0.
10.4 Discuss and Consider Approving Beef Donation for the Culinary Arts Classes for 2023-24 School Year
A motion was made by Jones, seconded by Bergren, to approve beef donation for the culinary art classes for 2023-24 school year. Motion carried 5-0.
10.5 Discuss and Consider Approving PTA Fundraisers
A motion was made by Honeyman, seconded by Jones, to approve the PTA Scentsy fundraiser. Motion carried 5-0.
10.6 Discuss and Consider Approving Putting General Obligation on the November Ballot
A motion was made by Boysen, seconded by Bergren, to approve putting a General Obligation Bond of $2.00 on the November 2023 ballot. Motion carried 5-0.
10.7 Discuss and Consider Approving the First Reading of the IASB Policy Primer Volume 31 #4
A motion was made by Bergren, seconded by Jones, to approve the first reading of the attached policy primers. Motion carried 5-0.
10.8 Discuss and Consider Approving FY24 Consortium Agreement with Glenwood
A motion was made by Honeyman, seconded by Bergren, to approve the FY24 Consortium Agreement with Glenwood. Motion carried 5-0.
10.9 Discuss and Consider Approving the Recycling, Disposal, and/or Sale of District Items
A motion was made by Honeyman, seconded by Boysen, to approve the recycling, disposal, and/or sale of District items located at the 1180 building. Motion carried 4-0.
Bergren – abstained.
10.10 Consider going into a closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge, is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i).
A motion was made by Boysen, seconded by Bergren, to go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i). A roll call vote was taken: Boysen - Aye; Honeyman – Aye; Sunderman – Aye; Jones - Aye; Bergren - Aye. The motion passed on a unanimous vote and the Board entered into closed session at 5:35 pm.
Board came back into open session at 5:49 p.m.
10.11 Discuss and Consider Any Action from the Closed Session
A motion was made by Honeyman, seconded by Boysen, to approve the administration's recommendation to terminate head football coach, Collin Bevins of his duties for
the 2023-24 school year. Motion carried 5-0.
11. Meeting Announcements
11.1 A regular meeting will be on Wednesday, August 23, 2023 at 5:00 p.m. at McKinley
12. Adjournment
A motion was made by Bergren, seconded by Jones, to adjourn the meeting at 5:51 p.m. Motion carried 5-0.
Darin Sunderman Nancy McKinnon
Board President Board Secretary