2022.05.11 - Regular Meeting Agenda
2022.05.11 - Regular Meeting AgendaClarinda Community School District
Regular Meeting
Wednesday, May 11, 2022, at 4:00 PM
PK-6 Building Library
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for a roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
Please remember you are making comments in a public meeting. Should you make comments that are considered defamatory in nature, you, as an individual, may be subject to legal action brought by the subject of your comments. Board members will listen to all comments but will not respond to them, nor will the Board take action on items not posted on the agenda. If the Board feels that something commented on requires a response they will refer it to the District Administration to respond to at a later date.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and a second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the April 27, 2022 Regular Meeting
6.2 Approve Minutes of the May 5, 2022 Special Meeting
6.3 Approve Bills
Report
6.4 Approve Open Enrollment Requests for the 2021-2022 School Year
In accordance with Iowa Code, the administration recommends approving the open enrollment requests for the 2021-2022 school year.
Open Enrollment into the district: 1 – Bedford, first grade (Mason Kirsch)
Open Enrollment out of the district:0
6.5 Approve Recommendations to Hire for 2022-2023 School Year
Sage Lloyd, Assistant Cross Country Coach
Tim Eighmy, 7/8 Assistant Football Coach
Conner Hanafan as summer help
Cole Ridnour as summer help
6.6 Approve Resignations
Justin Ridnour as 7/8 Assistant Football Coach effective June 30, 2022
Katie Kendall as paraprofessional effective the end of the 2021-2022 school year
Makenna Cason as paraprofessional effective the end of the 2021-2022 school year
6.7 Approve Transfers for 2022-2023 School Year
Andrew Almelien from 7/8 Assistant Football Coach to 7/8 Head Football Coach
6.8 Approve Summer Volunteer Coaches
Mr. Adams has identified softball and football volunteer coaches and recommends approval.
Report
7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Retiree Recognition
President Sunderman will recognize the district’s retiring staff: Julie Cabeen (Media Specialist), Traci DeBolt (Co-Director of Food Service), Jean Minor
(Paraprofessional), and Craig Hill (Maintenance Director)
7.2 Board Recognition
7.3 Student Report
7.4 Committee Report
7.5 Finance Report
Report March Nutrition Report April Nutrition Report
7.6 Administrator Report
7.7 Board Correspondence
8. New Business
8.1 Discuss and Consider Setting Public Hearing on the District’s 2021-2022 Amended Budget Proposal
ACTION
In accordance with Iowa Code, the district is required to provide an opportunity for public comment on the amended budget proposal. We propose a hearing be scheduled for
May 25, 2022 at 6:00 p.m. in the PK-6 Building Library. Once the hearing is complete and comments have been considered, the school board can vote to approve and adopt the amended proposed budget. Districts are required to post the hearing notice in its designated newspaper no less than 10 days and no more than 20 days prior to the date of the public hearing. The budget needs to be amended under Non-instructional Programs because of the continuation of the Summer Food Service Program which has led CCSD to reach spend-down limits. This has allowed the kitchens to update and purchase some equipment.
Proposed Amended Budget
RECOMMENDATION
Approve a public hearing for May 25, 2021 at 6:00 p.m. in the PK-6 Building Library as the date, time, and place for the proposed 2021-2022 amended budget proposal.
8.2 Discuss and Consider Approving iJAG Memorandum of Understanding
ACTION
There is a Memorandums of Understanding for the 2022-2023 school year for 9-12 grades. The MOU between iJAG and CCSD outlines the elements of a partnership to successfully implement and sustain the Jobs for America’s Graduates. iJAG creates business, industry, and education partnerships committed to achieving the mission of JAG, which is to ensure that youth facing multiple challenges to graduation remain in school, and attain basic employability skills through classroom and work-based learning experiences during the senior year. They are also provided with academic support services, graduate and receive twelve months of follow-up services by the iJAG Education Specialist.
Agreement
RECOMMENDATION
Approve the iJAG Memorandum of Understanding for the 2022-2023 school year.
8.3 Discuss and Consider Approving the 28E Shared Agreement with Shenandoah for ELL Services
ACTION
The district shares an ELL teacher with Shenandoah to support our ELL students with English services. This contract is for .375 FTE for the 2022-2023 school year (total $34,360.91). This shared service generates revenue from supplemental weighting.
Agreement
RECOMMENDATION
Approve the 28E shared agreement with Shenandoah for ELL for $34,360.91 for the 2022-23 school year.
8.4 Discuss and Consider Approving the Mid-American Energy Grant
ACTION
This grant will allow current lighting to be replaced with LED lighting. This would be for the North end of the 7-12 building. The district will need to pay $16,288 for additional lighting that is not covered under the grant. There needs to be two motions.
Grant
RECOMMENDATION
Approve the Mid-American Energy grant for $43,656.
Approve the additional $16,288 to paid by the district to complete the lighting project.
8.5 Discuss and Consider Approving Painting at the 7-12 Building Gym
ACTION
It is recommended to paint the gym prior to the gym floor being resurfaced. Mr. Ridnour has received a quote from Peterson Painting LLC for $13,500. This includes only
labor; the district will purchase the paint separately.
Quote
RECOMMENDATION
Approve Peterson Painting LLC to paint the 7-12 building gym for $13,500.
8.6 Discuss and Consider the 2022 Graduates
ACTION
Attached is the list of graduates for the class of 2022. The list includes students who completed their graduation requirements at the high school. In all cases, these students have or will have completed their graduation requirements set forth by the Board of Education by the end of the year. If any of these students fail to complete all of the requirements by the last day of school, they will not be permitted to participate in graduation ceremonies this year.
List
RECOMMENDATION
Approve the 2022 graduates pending successful completion of the graduation requirements as set forth by the Board of Education.
8.7 Discuss and Consider Approving Rental Agreement with Lisle Corporation
ACTION
Lisle Corporation has inquired about renting CCSD space at 1180 South 16th Street (former Shopko Building). There is available space and is a short-term time frame.
Agreement
RECOMMENDATION
Approve rental agreement with Lisle Corporation to rent space at 1180 South Street location for $650 a month.
8.8 Discuss and Consider Approving Technology Service Agreement with Midwest Data for 2022-2023
ACTION
The network continues to run effectively and efficiently, and technology has determined a need to continue the services. The monthly amount of $5,735 includes onsite IT support, managed back and recovery, and hosted PBX phone services. Midwest Data has submitted a one-year and a three-year contract. With a three-year contract, the prices are locked in for three years.
One-Year Agreement Three-Year Agreement
RECOMMENDATION
Approve the one-year- or three-year contract with Midwest Data for network services for a $5,735 monthly fee.
8.9 Discuss and Consider Any Possible Action for Industrial Technology Position
ACTION
Discussion will center on the vacancy for the 2022-23 and possible solutions.
9. Meeting Announcements
Please note the schedule of meetings.
9.1 A regular meeting will be on Wednesday, May 25, 2022 at 6:00 p.m. in the PK-6 Library.
9.2 A regular meeting will be on Wednesday, June 8, 2022 at 4:00 p.m. in the PK-6 Library.
10. Adjournment
The President will call for a motion and a second to adjourn the meeting.
Consider Approving Exempt Session in Accordance with Iowa Code Section 21.9 to discuss strategy matters relating to employment conditions of employees not covered by the collective bargaining law.