2022.04.13 - Regular Meeting Agenda

Clarinda Community School District
Regular Meeting
Wednesday, April 13, 2022, at 4:00 PM
PK-6 Building Library

Agenda

1. Call to Order
The President will call the meeting to order using the gavel if necessary.  The President will request those with communication devices to either turn them off or place them on silent mode.  This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.

2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.

3. Roll Call
The President will ask for a roll call.

4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
Please remember you are making comments in a public meeting.  Should you make comments that are considered defamatory in nature, you, as an individual, may be subject to legal action brought by the subject of your comments.  Board members will listen to all comments but will not respond to them, nor will the Board take action on items not posted on the agenda.  If the Board feels that something commented on requires a response they will refer it to the District Administration to respond to at a later date.

5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and a second to approve the agenda.

6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the March 23, 2022 Regular Meeting
      Minutes
6.2 Approve Minutes of the March 24, 2022 Special Meeting
      Minutes
6.3 Approve Minutes of the March 30, 2022 Special Meeting
      Minutes
6.4 Approve Minutes of the April 6, 2022 Special Meeting
      Minutes
6.5 Approve Bills
      Bills
6.6 Approve Open Enrollment Requests for the 2022-2023 School Year
      In accordance with Iowa Code, the administration recommends approving the open enrollment requests for the 2022-2023 school year.
      Open Enrollment into the district: 1 – Shenandoah, kindergarten (Laurel Farwell)
      Open Enrollment out of the district: 0
6.7 Deny Open Enrollment Requests for the 2022-2023 School Year
      In accordance with Iowa Code, the administration recommends denying the open enrollment requests for the 2022-2023 school year.
      Open Enrollment out of the district: 2 – CAM, seventh grade (Ryvr Richardson) and twelfth grade (Remington Richardson)
6.8 Approve Recommendations to Hire for 2022-2023 School Year   
       Trenton Turney as 5-8 Physical Education Teacher
       Kelsey Mead as Title I Reading Teacher
6.9 Approve Transfers for 2022-2023 School Year
      Sherri Hiser from sixth grade to second grade
      Jasmine King from 4-6 Title I to sixth grade teacher
6.10 Approve Resignations
        Kenzie Beery Title 1 Teacher effective end of the 2021-2022 school year    

7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1 Student Council Report
7.2 Special Education Report
      Plan
7.3 May Term Report
      Report
7.4 Committee Reports
7.5 Student Report
7.6 Finance Report
      Report
7.7 Superintendent Report
7.8 Board Correspondence

8. New Business
8.1 Discuss and Consider Approving Agreement with West Central Community Action
      ACTION
      The agreement creates and maintains a meaningful partnership between the district and Head Start (West Central Community Action) to provide school readiness so children
      from low-income families in Head Start programs or who are preschool age, may receive comprehensive services to prepare them for elementary school and to address any
      potential “achievement gap.” Per this agreement, WCCA will pay the district $450.00 per qualifying student per month. This is in addition to other funds generated through
      state or federal funds.       Agreement
      RECOMMENDATION
      Approve the 2022-2023 service agreement with West Central Community Action.

8.2 Discuss and Consider Approving Hiring Assistant Tennis Coach
      ACTION
      After attending girl’s tennis practices and visiting with head Coach Randy Pullen, Mr. Adams is requesting a coaching stipend for our volunteer coach Jon Cole. We have 17
     tennis girls and due to those large numbers, we have to use both city and the Kiwanis Park courts. The other issue is transportation and trying to use Suburbans versus a bus.
      Mr. Cole would be available to drive a Suburban along with Coach Pullen. 
      RECOMMENDATION
      Approve hiring Jon Cole as the assistant tennis coach for the 2021-2022 school year.

8.3 Discuss and Consider Approving ELO Handbook for 2022-23 School Year
      ACTION
      ELO teacher, Mrs. VandenBosch, and Mrs. Bergman have collaborated to update the current handbook. The changes ensure state requirements for service of identified
      students and aligned funding are met.   Handbook
      RECOMMENDATION
      Approve ELO handbook for 2022-23 school year.

8.4 Discuss and Consider Approving Freezer Purchase at High School
      ACTION
      The freezer at the high school kitchen is beginning to have sealing concerns and it is being recommended to replace it before it completely fails. Two quotes were
       received from Dovel and Eickemyer Refrigeration.     Letter           Dovel     Eickemeyer
      RECOMMENDATION
      Approve the purchase of a new freezer for the high school from Dovel Refrigeration for $42,506.83.

8.5 Discuss and Consider Approving MS Olympic Committee Fundraiser
      ACTION
      The 7/8^th graders would like to have a fundraiser to help pay for t-shirts for their Olympic games. They will need approximately $1300 for the t-shirts. They would also like
      to ask local businesses for donations.     Letter
      RECOMMENDATION
      Approve the MS Olympic Committee Fundraiser for April 2022.

8.6 Discuss and Consider Approving 2022-2023 Health Insurance Rates with ISEBA
      ACTION
      The district received notice of the 7.95% increase in health insurance rates for 2022-2023.  A single policy increased by $50.61 and a family policy increased by $126.55.
      The self-funding account absorbed the difference last year to keep the premiums lower which is the purpose of this account. There was an increase of 7.25% for 2021-2022,
      5.5% for 2020-2021 and 1.93% for 2019-2020 in health insurance rates. There are still two plans (750 and 1500). It is the recommendation to split the difference of the cost
      between the district and employees. Single insurance will increase by $25 and family insurance will increase by $63 for employees.
      RECOMMENDATION
      Approve the 2022-2023 health insurance rates as presented and keep the 750 and 1500 plans.

8.7 Discuss and Consider Approving $1000 Bonus for Librarian
      ACTION
      Governor Reynolds approved issuing $1000 to teachers in the classroom. The state is giving the money to the school districts. Librarians were not included on the list.
      Administration is recommending to approve also giving $1000 to the CCSD librarian with our ESSER funds on the April payroll.
      RECOMMENDATION
      Approve giving $1000 to CCSD’s librarian with ESSER funds in April 2022.

8.8 Discuss and Consider Approving Vape Sensors
      ACTION
      Mrs. Morrison has obtained two quotes, one from Midwest Data (Verkada) and one from Zeptive.  The Midwest Data quote includes the cabling and installation for $1,884,
      which makes the vape sensors $6,062 with a five-year license.  The Zeptive quote doesn't include installation and cabling, and is only a one-year license.  Adding in four
      more years of licensing, the Zeptive vape sensors would be $5,379, Midwest Data or Henke Electric would be able to do the installs for the same $1,884 or less.  She is
      recommending the Verkada vape sensors since they will integrate with our new cameras.      Midwest Data      Zeptive
      RECOMMENDATION
      Approve purchasing vape sensors from Midwest Data for $7946.

8.9 Discuss and Consider Approving Donating Scoreboard to CYC
      ACTION
      It is being recommended to donate the old high school scoreboard to CYC to use in the Academy gym. It is being stored currently since the Athletic Booster Club donated a
      new Scoreboard.
      RECOMMENDATION
      Approve donating the old high school scoreboard to CYC to use in the Academy gym.

8.10 Discuss and Consider Approving the District Delivered Special Education Plan Review Committee
        ACTION
        This plan is state required and the committee needs to be Board approved. After the committee reviews the plan, it will be brought to the Board for approval.
        Committee
        RECOMMENDATION
        Approve the District Delivered Special Education Plan Review Committee.

8.11 Discuss and Consider Approving Overnight Stay for History Day Students
        ACTION
        Seven students qualified to attend the State of Iowa National History Day competition in Des Moines on April 25th at the Iowa Events Center.  The set-up time starts at 7:00
       A.M. and the day lasts until approximately 6:00 PM. Mrs. VandenBosch is requesting they go up the day prior and stay at the adjoining hotel.  The students have worked all
       school year on these projects and are proud to represent our school at state.  Going up the day would help the students be fresh for their interview and performance
       expectations.
    RECOMMENDATION
    Approve the overnight stay in Des Moines on April 24 for the history students.

9. Meeting Announcements:
Please note the schedule of meetings.
     9.1 A regular meeting will be on Wednesday, April 27, 2022 at 6:00 p.m. in the PK-6 Library.
     9.2 A regular meeting will be on Wednesday, May 11, 2022 at 4:00 p.m. in the PK-6 Library.

10. Adjournment
The President will call for a motion and a second to adjourn the meeting.

Link https://bit.ly/CCSDBoardMeeting

 

Consider going into exempt session for negotiating sessions, strategy meetings of public employers or employee organizations, mediation, and the deliberative process of arbitration as provided by Iowa Code 20.17(3).