2019.06.12 - Regular Meeting Minutes

1.

Call to Order
President Jones called the meeting to order at 4:00 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, McComb, Meyer, and Pulliam.  Absent Sunderman.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by McComb, seconded by Meyer, to approve the agenda.  Motion carried 4-0.

Vice President Sunderman arrived at 4:02 pm.

6.

Consider Consent Agenda Items
A motion was made by Meyer, seconded by Sunderman, to pull item 6.13 from the consent agenda for further discussion. Motion carried 5-0. A motion was made by Meyer, seconded by Sunderman, to approve the amended consent agenda items with the exception of 6.13. Motion carried 5-0.

Discussion ensued concerning the 2019-20 administrative contracts. A motion was made by Jones, seconded by McComb to approve consent agenda item 6.13 as presented. Motion carried 3-2. Ayes – Jones, McComb, and Pulliam. Nays – Meyer and Sunderman.

6. 1.

Approve minutes of the May 8, 2019 regular meeting

6. 2.

Approve minutes of the May 28, 2019 special board meeting

6. 3.

Approve minutes of the May 31, 2019 special board meeting

6. 4.

Approve minutes of the June 4, 2019 special board meeting

6. 5.

Approve minutes of the June 5, 2019 special board meeting

6. 6.

Approve Bills
Director Meyer reviewed the bills and found them in order.

6. 7.

Approve open enrollment requests

6. 8.

Approve removing authorizations for Deron Stender for all PCSB accounts

6. 9.

Approve resignation from Connie Miller bus driver effective August 1, 2019

6. 10.

Approve recommendation to hire Macy Elwood & Kaitlin Allen as co-head volleyball coaches

6. 11.

Approve voluntary transfer of Macy Elwood from elementary teacher to special education teacher

6. 12.

Approve recommendation to hire Amanda Vardaman as elementary teacher

6. 13.

Approve administrative contracts for 2019-2020

7.

Recognition & Reports

7. 1.

Presentation of superintendent services from Greenhills AEA Director Dr. Lolli Haws
Dr. Haws discussed what assistance AEA can give the district during its transition until an interim is in place.

7. 2.

Financial Reports
Mr. Montgomery reported on the finances.

7. 3.

Superintendent
Mr. Stender reported that most of the new staff met for half a day June 11 and will meet again in August before school starts. Most open positions are filled. The emergency operations planning team has been meeting throughout the year to develop a district emergency operations plan.  This plan will need board approval at a special meeting.  The MAP data has been reviewed and will be shared at a working session.

7. 4.

Policy Committee
The Policy Committee met on Wednesday, June 5 to review district policies. 

7. 5.

Strategic Plan
The district continues to implement its strategic plan.

7. 6.

District Goals 2018-2019
The district is working to achieve the goals.

7. 7.

Board Correspondence
Jones – He presented a letter from Bank Iowa for board appreciation and a thank you from Barb Garrett. He thanked Mr. Stender for his service.
McComb – He thanked Mr. Stender and appreciates what he’s done for the district.
Meyer – She wished him well in Creston.  She attended the new staff breakfast and thought it went well.
Pulliam – She thanked Mr. Stender for his service.
Sunderman – He wish Mr. Stender good luck at Creston.

8.

New Business

8. 1.

Consider approving an agreement or action with Greenhills AEA
A motion was made by Sunderman, seconded by McComb, to approve appointing Dr. Lolli Haws, Director of Greenhills AEA as the acting superintendent affective June 21 for the district for all matters of a critical nature until a permanent interim has been approved.  Motion carried 5-0.

8. 2.

Consider appointing district contact for day to day operations and liaison for Dr. Haws
A motion was made by, McComb seconded by Pulliam, to approve appointing Allie Wellhausen as the district contact for day to day operations and liaison for Dr. Haws until an interim is set in place. Motion carried 5-0.

8. 3.

Consider approving out of state travel to attend the National School Safety Symposium in Thornton, CO
A motion was made by Meyer, seconded by Sunderman, to approve out of state travel for Sara Honnold to attend the National School Safety Symposium in Thornton, Co.  Motion carried 5-0.

8. 4.

Consider approving the purchase of food service equipment
A motion was made by Pulliam, seconded by McComb, to approve the purchase of a tilting skillet and holding cabinet from Central Restaurant Products for a total of $18,354.90.  Motion carried 5-0.

8. 5.

Consider approving replacement of the high school kitchen air conditioning units
A motion was made by McComb, seconded by Meyer, to approve the bid from Wallin's to replace the AC units at the high school kitchen for $7,922.63. Motion carried 5-0.

8. 6.

Consider approving the 2019-2020 elementary, middle school, and high school handbooks
A motion was made by Sunderman, seconded by Pulliam, to approve the 2019-2020 elementary, middle school, and high school handbooks as presented.  Motion carried 5-0.

8. 7.

Consider approving the 2019-2020 good conduct protocol
A motion was made by Pulliam, seconded by McComb, to approve the 2019-2020 good conduct protocol. Motion carried 5-0.

8. 8.

Consider approving the amended 2019-2020 calendar
A motion was made by McComb, seconded by Sunderman, to approve amended 2019-2020 calendar.  Motion carried 5-0.

8. 9.

Consider approving 2019-2020 instructional fees
A motion was made by Pulliam, seconded by McComb, to approve the 2019-2020 instructional fees of:  High School $40, Middle School $30, and Elementary School $20.  Motion carried
5-0.

8. 10.

Consider approving 2019-2020 AEA Purchasing Agreement
A motion was made by Sunderman, seconded by McComb, to approve 2019-2020 AEA Purchasing Agreement for Ware Wash and Small Wares.  Motion carried 5-0.

8. 11.

Consider approving 2019-2020 dairy, bakery, and bread bids 
A motion was made by McComb, seconded by Sunderman, to approve awarding the 2019-2020 dairy bid to Hiland Dairy and the bakery and bread bid to Pan O'Gold. Motion carried 5-0.

8. 12.

Consider approving 2019-2020 meal prices
A motion was made by McComb, seconded by Meyer, to approve district wide increase of .10 for all lunches:   K-8 $2.60, High School $2.75, and Adult $3.75.  Motion carried 5-0.

8. 13.

Consider approving shared agreement with the city of Clarinda
A motion was made by Pulliam, seconded by Meyer, to approve shared agreement with the city of Clarinda for use of city property. Motion carried 5-0.

8. 14.

Consider approving food service management agreement with South Page 2019-2020
A motion was made by Sunderman, seconded by McComb, to approve food service management agreement with South Page for 2019-2020.  Motion carried 5-0.

8. 15.

Consider approving additional compensation for the food service director to manage South Page
A motion was made by McComb, seconded by Sunderman, to approve $1,500 stipend for the food service director pending approval of food service management agreement with South Page.  Motion carried 5-0.

8. 16.

Consider approving shared activities agreement with South Page for 2019-2020
A motion was made by Sunderman, seconded by Meyer, to approve shared activities agreement with South Page for 2019-2020.  Motion carried 5-0.

8. 17.

Consider approving 28E shared agreement with Shenandoah for ELL services 
A motion was made by Meyer, seconded by McComb, to approve 28E shared agreement with Shenandoah for ELL .375.  Motion carried 5-0.

8. 18.

Consider approving 28E agreement with Stanton for FACS teacher
A motion was made by McComb, seconded by Pulliam, to approve 28E shared agreement with Stanton for .333 FACS instruction.  Motion carried 5-0.

8. 19.

Consider approving the 2019-2020 tuition agreement with South Page
A motion was made by Pulliam, seconded by Meyer, to approve the 2019-2020 tuition agreement with South Page.  Motion carried 5-0.

8. 20.

Consider approving first reading of updated and reviewed district policies
A motion was made by Sunderman, seconded by Meyer, to approve first reading of the updated Policy Primers from IASB that have been reviewed and presented.  Motion carried 5-0.

9.

Meeting Announcements:
Please note the schedule of meetings and contact Mr. Stender with any questions.

9. 1.

The next regular meeting is on Wednesday, July 10, 2019 at 4:00 p.m. in the Board Room at McKinley. There will also be a special meeting Tuesday, June 18, 2019 at 7:00 a.m in the Board Room at McKinley.

10.

Adjournment
A motion was made by Sunderman, seconded by McComb, to adjourn the meeting at 5:26 pm.  Motion carried 5-0.