2018.11.12 - Regular Meeting Minutes

1.

Call to Order
President Jones called the meeting to order at 4:00 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Bond, Meyer, Pulliam and Sunderman.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Meyer, seconded by Sunderman, to approve the agenda.  Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Pulliam, seconded by Bond, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the October 10, 2018 regular meeting

6. 2.

Approve minutes of the November 1, 2018 working session

6. 3.

Approve winter volunteer coaches

6. 4.

Approve Bills
Director Meyer reviewed the bills and found them in order.

6. 5.

Approve special education contracts

6. 6.

Approve open enrollment requests

6. 7.

Approve recommendation to hire Ashley Woods as the varsity girls and boys bowling coach

6. 8.

Approve recommendation to hire Brad Knight as the assistant softball coach 

6. 9.

Approve recommendation to hire Seth Allbaugh as the head softball coach

6. 10.

Approve recommendation to hire Kris Wise as a paraprofessional 

6. 11.

Approve recommendation for hire Misty Johnson as a nurse assistant

7.

Recognition & Reports

7. 1.

Activities Report
Mr. Porter stated Ashlyn Eberly ran at the state cross country in Fort Dodge. Girls basketball started November 5^th with 15 girls. Boys basketball started November 12^th with 25-30 boys. Wrestling started November 12^th with 12-15 boys. Bowling started November 7^th with 30 kids.  We have new coaches for bowling and softball. Variety show will be November 13^th in the high school auditorium. Mr. Porter met with Gary McClarnon to create a rough draft agreement between city and school district. He met with Lutheran School to discuss sharing sports and facility usage.  Starting January 1 Mr. Porter will be on the Chamber board. There was a joint meeting with district and youth coaching staff.  Young Americans went well and thank you to Lisle Corporation for its donation.

7. 2.

Financial Reports
Mr. Montgomery discussed the financials.

7. 3.

Elementary School Principal
New staff have attended trainings for literacy instruction, mentoring, technology and new social studies standards. Title 1 is taking off. Staff is focused on PBIS, clear building-wide expectations and reviewing data to problem solve. Staff is utilizing four programs for literacy – BAR (Being a Reader), SIPPS (phonics), MM (Making Meaning – comprehension, speaking and listening standards), and BAW (Being a Writer). Staff continues to research math curriculums to assist in learning. Ms. Opperman is continuing to work on pre-school programs and meet with local pre-schools.

7. 4.

Superintendent
Mr. Stender thanked Ms. Whipp and Mrs. Ridge for hosting middle school honor band auditions; complimented Mr. Balster and students for their fall production, and recognized the fall athletes and coaches. Tamana, Japan guests toured the schools and attended classes and events.  Mr. Stender thanked Mr. Henely, Ms. Whipp and Ms. Grimm for Veteran’s program at the middle school. Mr. Stender attended the SAI Legal Lab and Special Education Law Conference. The auditors will be performing the school audit the last week of November and should be complete the end of January.  The district continues to increase partnerships with civic groups. Mr. Porter will be on the Chamber board, Mr. Henely is joining Lions Club and Mr. Stender joining Kiwanis and serves on Clarinda Economic Development Association. Mr. Stender attended the IASB fall workshop and the AEA superintendent meeting. He continues to meet with administration once a week. Representative Dolecheck and Senator Costello are invited to visit the district on December 12. Because of a meeting conflict the next Community Coffee will be December 14 at McDonald’s.

7. 5.

SIAC Committee
Director Pulliam said there was good attendance and the strategic plan was reviewed. They discussed community partnerships; highlighted was the partnership with Thummel Trucking between students and their trucker buddies. TLC discussed the MAP testing.

7. 6.

Facilities Committee
Mrs. Pulliam, Mr. Sunderman, Mr. Montgomery, and Mr. Hill met on November 6 to review the proposed capital projects for FY 2020.

7. 7.

Preliminary Enrollment 2018-2019
Enrollment as of October 1 is up by 11.3 students. Clarinda Academy count varies throughout the year. If kindergarten enrollment continues to rise and smaller classes graduate, should have moderate growth in future years.

7. 8.

Strategic Plan
District continues to focus on the strategic plan.

7. 9.

District Goals 2018-2019
District continues to accomplish the goals set.

7. 10.

Legislative Platform
The school board’s top five legislative priorities are SAVE, SSA (supplement State Aid), mental health, special education and alternative licensure.  Mr. Stender encouraged everyone to speak or meet with legislators to discuss these priorities.

7. 11.

Board Correspondence
Bond – Congratulated Ashlyn Eberly. The high school play was amazing. Having conferences at one place was good.
Jones – He had fun with students at PBIS rewards events. Veteran’s program was outstanding.
Meyer – Middle school honor band in Atlantic was amazing. Kudos to our programs. Soils team came in first at state.
Pulliam – Proud of bowling program. Austin Gutknecht presented at FFA conference and kudos to Mr. Johnson.
Sunderman – PBIS rewards event was good. Thanks to the team; the kids enjoyed it.

7. 11. 1.

IASB Delegate Assembly
Director Meyer is the school board representative for Delegate Assembly.  Will be discussing teacher licensure, bonding becoming simple majority, mental health, collection bargaining, and school dissolutions.

8.

New Business

8. 1.

Consider approving Superintendents request to officiate wrestling
A motion was made by Sunderman, seconded by Meyer, to approve the superintendent’s request to officiate wrestling for the 2018-2019 season.  Motion carried 5-0.

8. 2.

Consider approving heat pump replacement at Garfield
A motion was made by Bond, seconded by Meyer, to approve heat pump replacement at Garfield with Wallin Plumbing and Heating.  Motion carried 5-0.

8. 3.

Consider approving SBRC application for maximum modified supplemental authority
A motion was made by Pulliam, seconded by Sunderman, to approve maximum modified supplemental funding for increased enrollment and open enrollment out.  Motion carried 5-0.

8. 4.

Consider approving the proposed FY 2020 capital projects
A motion was made by Sunderman, seconded by Meyer, to approve the proposed FY 2020 capital projects as presented.  Motion carried 5-0.

8. 5.

Consider approving second reading of the following policies:
A motion was made by Sunderman, seconded by Bond, to approve second reading of policies listed from 8.5.1 to 8.5.9. Motion carried 5-0.

8. 5. 1.

Consider approving second reading of policy 302.5 Superintendent Evaluation

8. 5. 2.

Approve second reading of policy 502.11 Use of Video Cameras on School Property

8. 5. 3.

Approve second reading of policy 505.5 Graduation Requirements

8. 5. 4.

Consider approving second reading of policy 804.2 District Emergency Operations Plans

8. 5. 5.

Consider approving second reading of policy 505.1 Student Progress Reports and Conferences

8. 5. 6.

Consider approving second reading of policy 602.1 Curriculum Development

8. 5. 7.

Consider approving second reading of policy 704.3 Investments

8. 5. 8.

Consider approving second reading of policy 710.2 Free or Reduced Price Meals Eligibility

8. 5. 9.

Consider approving second reading of policy 710.4 Meal Changes

8. 6.

Consider approving third and final reading of the following policies:
A motion was made by Meyer, seconded by Bond, to approve third and final reading of all policies listed from 8.6.1 to 8.6.27. Motion carried 5-0.

8. 6. 1.

Consider approving third and final reading of policy 105 Assistance Animals

8. 6. 2.

Consider approving third and final reading of policy 200.R1 Organizational Meeting Procedures

8. 6. 3.

Consider approving third and final reading of policy 201 Board of Directors' Elections

8. 6. 4.

Consider approving third and final reading of policy 202.3 Term of Office

8. 6. 5.

Consider approving third and final reading of policy 204 Code of Ethics

8. 6. 6.

Consider approving third and final reading of policy 210.2 Regular Meeting

8. 6. 7.

Consider approving third and final reading of policy 210.8E1 Board Meeting Agenda Example

8. 6. 8.

Consider approving third and final reading of policy 505.2 Student Promotion-Retention-Acceleration

8. 6. 9.

Consider approving third and final reading of policy 603.2 Summer School Instruction

8. 6. 10.

Consider approving third and final reading of policy 604.6 Instruction at a Post-Secondary Institution

8. 6. 11.

Consider approving third and final reading of policy 606.3 Animals in the Classroom

8. 6. 12.

Consider approving third and final reading of policy 705.1 Purchasing & Bidding

8. 6. 13.

Consider approving third and final reading of policy 705.1R1 Suspension and Debarment of Vendors and Contractors Procedure

8. 6. 14.

Consider approving third and final reading of policy 401.7 Employee Travel Compensation

8. 6. 15.

Consider approving third and final reading of policy 401.9 Employee Political Activity

8. 6. 16.

Consider approving third and final reading of policy 401.12 Employee Use of Cell Phones

8. 6. 17.

Consider approving third and final reading of policy 401.13 Staff Technology Use/Social Networking

8. 6. 18.

Consider approving third and final reading of policy 404 Employee Conduct and Appearance

8. 6. 19.

Consider approving third and final reading of policy 410.1 Substitute Teachers

8. 6. 20.

Consider approving third and final reading of policy 502.3 Freedom Expression

8. 6. 21.

Consider approving third and final reading of policy 502.8 Search and Seizure

8. 6. 22.

Consider approving third and final reading of policy 502.8R3 use of Dogs to Search School Property

8. 6. 23.

Consider approving third and final reading of policy 504.5 Student Fundraising

8. 6. 24.

Consider approving third and final reading of policy 505.7 Commencement

8. 6. 25.

Consider approving third and final reading of policy 604.3 Program for Talented and Gifted Students

8. 6. 26.

Consider approving third and final reading of policy 604.4 Program for At-Risk Students

8. 6. 27.

Consider approving third and final reading of policy 209.6 Review and Revision of Policy

9.

Meeting Announcements:
Please note the schedule of meetings and contact Mr. Stender with any questions.

9. 1.

Iowa Association of School Boards 73rd Annual Convention, November 14-16, 2018 at the Iowa Events Center in Des Moines

9. 2.

Working session on Tuesday, November 20, 2018 at 3:30 p.m. in the Board Room at McKinley

9. 3.

Our next regular meeting is on Wednesday, December 12, 2018 at 4:00 p.m. in the Board Room at McKinley

9. 4.

Greenhills AEA Developing Strong & Healthy Board/Superintendent Relationships with Dennis Cheesebrow, January 9, 2019.

10.

Adjournment
A motion was made by Bond, seconded by Sunderman, to adjourn the meeting at 6:10 pm.  Motion carried 5-0.