2021.02.10 - Regular Meeting Agenda
2021.02.10 - Regular Meeting AgendaClarinda Community School District
Regular Meeting
Wednesday, February 10, 2021 at 4:00 PM
McKinley Central Office and Zoom (Link found on district website under Menu – District Office – Zoom Link)
Agenda
1. Call to Order
The President will call the meeting to order using the gavel if necessary. The President will request those with communication devices to either turn them off or place them on silent mode. This may be a good time to introduce any special guests.
1. A binder labeled Public Copy of Board Materials and containing board meeting materials is available for public review at the table at the side of the room.
2. A sign-in sheet is located at the table at the side of the room. All guests are asked to sign it to show attendance.
3. Meeting agendas are available for the public at the table at the side of the room.
4. Meeting agendas, materials, and minutes are also available on the district web page.
2. Pledge of Allegiance
The President will ask the members and audience to face the flag for the Pledge of Allegiance.
3. Roll Call
The President will ask for roll call.
4. Audience to Visitors
The President will ask the audience if they have any comments on the items on the agenda. This gives the public the opportunity to comment on agenda items prior to Board decisions/actions. Each community member wanting to comment to the board will be granted two minutes to speak. Please be prepared to give your name and address. The Board will listen to public comment and in accordance with district policy 213 and direct questions to the superintendent or the appropriate staff.
5. Approval of Agenda
If members have items to be added to the agenda, now is the time. If you have items that you want removed from the agenda, or removed from the Consent Agenda for discussion, make the request at this time. The President will call for a motion and second to approve the agenda.
6. Consider Consent Agenda Items
The President will ask for a motion to accept the Consent Agenda as presented or amended. With a motion and a second, the President will call for the vote.
6.1 Approve Minutes of the January 27, 2021 Regular Meeting
Minutes
6.2 Approve Minutes of the February 1, 2021 Regular Meeting
Minutes
6.3 Approve Bills
Bill Report
6.4 Approve Open Enrollment Requests for 2020-2021 School Year
In accordance with Iowa Code, administration recommends approving the open Enrollment requests. These requests are for the 2020-2021 school year.
Open Enrollment into the district 2020-2021: 2 Bedford, eleventh grade (Jaron Robberts) and ninth grade (Janessa Robberts)
Open Enrollment out of the district 2020-2021: 0
6.5 Approve Recommendations to Transfer for 2021-2022 School Year
Administration is requesting to transfer for the 2021-2022 school year. Please accept the following recommendations for transfer to meet district staffing needs:
Jessica Doyle from High School assistant volleyball coach to head volleyball coach
Macy Elwood from High School co-head volleyball coach to assistant volleyball coach
7. Recognition and Reports
The President will call for recognition and reports as identified on the agenda.
7.1Administrative Report
Ms. Opperman will give her report.
Report
7.2 Financial Reports
Mr. Pedersen will give his report.
Nutrition Report
Financial Report
7.3 Superintendent
Mrs. Bergman will give her report.
7.4 Board Correspondence
8. New Business
8.1 Consider Approving 2021 Summer Food Service Program
ACTION
The district is eligible for providing our community summer food service at the Middle school. Mrs. DeBolt and Mrs. Johansen have requested the district provide our
community with this program, which serves an estimated 60 children per day. This is a great service and will augment the summer school program. They will also provide a
program that will generate revenue to offset associated cost.
Letter
RECOMMENDATION
Approve the 2021 summer food service program.
8.2 Consider Approving a Consulting Firm for a Possible Superintendent Search
ACTION
With Superintendent Bergman as a finalist for the Gilbert CSD superintendent position and time being of essence, the CCSD board will need to decide on a search firm to assist
in recruiting Mrs. Bergman’s possible replacement. Two consulting firms have been contacted – ED Wise, LLC and Grundmeyer Leader Search.
ED Wise
Grundmeyer
RECOMMENDATION
Approve a consulting firm for a possible superintendent search.
8.3 Consider Approving an Early Graduate
ACTION
Pending successful completion of her current courses and district graduation requirements, Molly Lihs is requesting to graduate in May 2021 (a year early). Administration is in
agreement and recommend early graduation.
RECOMMENDATION
Approve early graduation request for Molly Lihs, pending successful completion of the graduation requirements as set forth by the Board of Education and state of Iowa.
8.4 Consider Adopting Resolution for Budget Guarantee
ACTION
The district is reviewing the needed budget to provide quality educational services to the students it serves. Because of the COVID pandemic many school districts in the state of
Iowa will be on budget guarantee for the 2021-2022 school year.
Resolution
RECOMMENDATION
Approve adopting the Budget Guarantee Resolution for FY22 for the regular program budget as allowed under Iowa Code 257.14.
8.5 Consider Approving Agreement with Grandma’s House
ACTION
Grandma’s House is utilizing a room at Garfield Elementary before and after school for school aged children. Before school a CCSD employee watches the children and
Grandma's House employees watch the children after school.
Agreement
RECOMMENDATION
Approve the agreement with Grandma’s House.
8.6 Consider Approving Agriculture in the Classroom Teacher Supplement Grant
ACTION
Logan Henry (Middle School Agriculture teacher) submitted a grant titled Get Crackin, to the Iowa Agriculture Literacy Foundation. The grant is made possible through the
support of the Iowa Farm Bureau and the Iowa Egg Council. A check for $234 will be sent to the district.
RECOMMENDATION
Approve Agriculture in the Classroom Teacher supplemental grant.
8.7 Consider Approving the Amended 2020-2021 School Calendar
ACTION
Administration is requesting making up one snow day on March 31 and move professional development to a virtual, flexible option, including required and choice learning.
Parent-Teacher conferences will remain on March 29 and 30; and April 1 and 2 would remain no school days for spring break.
RECOMMENDATION
Approve amending the 2020-2021 school calendar to allow March 31 to be a make-up snow day and move the professional development day to a virtual, flexible option.
8.8 Consider Approving the Second and Final Reading of the IASB Policy Primers
ACTION
Recently, the State Board of Education approved changes proposed by the Department of Education to administrative rules related to physical restraint and seclusion of students.
281 Iowa Administrative Code Chapter 103 has been substantially changed and the language of this chapter has been rewritten in its entirety. These changes take effect
January 20, 2021. IASB recommends the addition of new policy. The policy committee has reviewed and recommends 503.6, 503.6R1, 503.6E1, 503.6E2, and 503.6E3.
503.6 Physical Restraint and Seclusion of Students
503.6R1 Physical Restraint and Seclusion of Students Regulation
503.6E1 Use of Physical Restraint and/or Seclusion Documentation Form
503.6E2 Debriefing Letter to Guardian of Student Involved in an Occurrence Where Physical Restraint and/or Seclusion was Used
503.6E3 Debriefing Meeting Document
RECOMMENDATION
Approve the second and final reading of the policy primers 503.6, 503.6R1, 503.6E1, 503.6E2, and 503.6E3.
8.9 Consider Approving the First Reading of the IASB Policy Primers
ACTION
IASB has reviewed policies and have made recommendations for edits for current policy and addition of new policy. The policy committee has reviewed and recommend the
changes to 409.1, 409.2, 409.3, 409.3R1, 409.3R2, 409.3E1, 409.3E2, 102, 102.E4, 701.3, 705.1R1, and 705.1R2; and add policy 414, 907, 907R1, 106, and 705.1R2.
409.1 Employee Vacation – Holidays – Personal Leave
409.2 Employee Leave of Absence
409.3 Employee Family and Medical Leave
409.3R1 Employee Family and Medical Leave Regulation
409.3R2 Employee Family and Medical Leave Definitions
409.3E1 Employee Family and Medical Leave Notice to Employees
409.3E2 Employee Family and Medical Leave Request Form
414 Classified Employee Professional Leave
907 District Operation During Public Emergencies
907.R1 District Operation During Public Emergencies Regulation
106 Discrimination and Harassment Based on Sex Prohibited
102 Equal Educational Opportunity
102.E4 Discrimination Complaint Form
701.3 Financial Records
705.1R1 Suspension and Debarment of Vendors and Contractors Procedure
705.1R2 Using Federal Funds in Procurement Contracts
RECOMMENDATION
Approve the first reading of the IASB policy primer changes and additions of the attached policies.
8.10 Consider Approving the First Reading of the 600 Series of Policy
ACTION
The policy committee and various staff members have reviewed the 600 series and recommend the approval of edits on some policies and maintaining the rest. The edits are
marked in the attached policies.
600 Goals and objectives of the Education Program
601.1 School Calendar
601.2 School Day
602.1 Curriculum Development
602.2 Curriculum Implementation
602.3 Curriculum Evaluation
602.4 Pilot – Experimental – Innovative Projects
603.2 Summer School Instruction
603.3 Special Education
603.4 Multicultural/Gender Fair Education
603.5 Health Education
603.5E1 Human Growth and Development Student Excuse Form
603.6 Physical Education
603.7 Career Education
603.8 Teaching About Religion
603.8R1 Teaching About Religion – Religious Holidays
603.9 Academic Freedom
603.9R1 Teaching Controversial Issues
603.10 Global Education
603.11 Citizenship
604.1 Private Instruction
604.2 Individualized Instruction
604.3 Program for Talented and Gifted Students
604.4 Program for At-Risk Students
604.5 Religious-Based Exclusion From a School Program
604.6 Instruction at a Post-Secondary Educational Institution
604.7 Dual Enrollment
604.8 Foreign Students
604.9 Home School Assistance Program
604.9R1 Home School Assistance Program Regulation
604.10 Online Courses
604.11 Appropriate Use of Online Learning Platforms
605.1 Instructional Material Selection
605.1R1 Selection of Instructional Materials Regulation
605.2 Instructional Materials Inspection
605.3 Objection to Instructional Materials
605.3E1 Instructions to the Reconsideration Committee
605.3E2 Reconsideration Request Form
605.3E3 Sample Letter to Individual Challenging Instructional Materials
605.3R1 Reconsideration of Instructional Materials Regulations
605.4 Technology and Instructional Materials
605.5 School Library
605.6 Internet – Appropriate Use
605.6E1 Internet Access Permission Letter to Parents
605.6E2 Internet Appropriate Use Violation Notice
605.6R1 Internet – Appropriate Use Regulation
605.7 Use of Information Resources
605.7R1 Use of Information Resources Regulation
606.1 Class Size – Class Grouping
606.2 School Ceremonies and Observances
606.3 Animals in the Classroom
606.4 Student Production of Materials and Services
606.5 Student Field Trips and Excursions
606.6 Insufficient Classroom Space
607.1 Student Guidance and Counseling Program
607.2 Student Health Services
607.2R1 Student Health Services Regulation
RECOMMENDATION
Approve the first reading of the 600 Series Policy.
9. Meeting Announcements:
Please note the schedule of meetings.
9.1 Our next regular meeting is on Wednesday, February 24, 2021 at 4:00 p.m. in the Boardroom at McKinley and via Zoom.
10. Adjournment
The President will call for a motion and a second to adjourn the meeting.