403 - Employees' Health and Well-Being
403 - Employees' Health and Well-Being dawn@iowaschoo… Thu, 09/03/2020 - 08:37403.1 - Employee Physical Examinations
403.1 - Employee Physical ExaminationsThe Clarinda Community School District believes good health is important to job performance. School bus drivers will present evidence of good health upon initial hire and every other year in the form of a physical examination report, unless otherwise required by law or medical opinion. All other employees shall present evidence of good health, in the form of a post-offer, pre-employment physical examination report.
The cost of the initial examination will be paid by the employee. The form indicating the employee is able to perform the duties, with or without reasonable accommodation, for which the employee was hired, must be returned prior to the performance of duties. The District requests physicals be completed at Clarinda Regional Health Center or if the employee chooses a personal physician, the employee will be reimbursed up to a maximum amount of $75.00 per physical.
Employees whose physical or mental health, in the judgment of the administration, may be in doubt will submit to additional examinations to the extent job-related and consistent with business necessity, when requested to do so, at the expense of the school district.
The district will comply with occupational safety and health requirements as applicable to its employees in accordance with law.
Legal Reference: 29 C.F.R. § 1910.1030.
49 C.F.R. §§ 391.41 – 391.49.
Iowa Code §§ 20; 279.8; 321.376.
281 I.A.C. 43.15; 43.17.
Cross Reference: 403 Employees' Health and Well-Being
Initially Approved 03-12-2001
Last Reviewed 08-13-2025
Last Revision 04-26-2023
403.2 - Employee Injury on the Job
403.2 - Employee Injury on the JobWhen an employee becomes seriously injured on the job, the employee’s supervisor will attempt to notify a member of the family, or an individual of close relationship, as soon as the employee’s supervisor becomes aware of the injury.
If possible, an employee may administer emergency or minor first aid. An injured employee will be turned over to the care of the employee's family or qualified medical employees as quickly as possible. The school district is not responsible for medical treatment of an injured employee.
It is the responsibility of the employee injured on the job to inform the superintendent within twenty-four hours of the occurrence. It is the responsibility of the employee's immediate supervisor to file an accident report within twenty-four hours after the employee reported the injury.
It is the responsibility of the board secretary to file worker’s comp claims.
Legal Reference: Iowa Code §§ 85; 279.40; 613.17.
Cross Reference: 403 Employees' Health and Well-Being
409.2 Licensed Employee Personal Illness Leave
414.2 Classified Employee Personal Illness Leave
Initially Approved 03-12-2001
Last Reviewed 08-13-2025
Last Revision
403.3 - Communicable Diseases - Employees
403.3 - Communicable Diseases - EmployeesEmployees with a communicable disease will be allowed to perform their customary employment duties provided they are able to perform the essential functions of their position and their presence does not create a substantial risk of illness or transmission to students or other employees. The term "communicable disease" will mean an infectious or contagious disease spread from person to person, or animal to person, or as defined by law.
Prevention and control of communicable diseases is included in the school district's bloodborne pathogens exposure control plan. The procedures will include scope and application, definitions, exposure control, methods of compliance, universal precautions, vaccination, post-exposure evaluation, follow-up, communication of hazards to employees and record keeping. This plan is reviewed annually by the superintendent and school nurse.
The health risk to immunodepressed employees is determined by their personal physician. The health risk to others in the school district environment from the presence of an employee with a communicable disease is determined on a case-by-case basis by the employee's personal physician, a physician chosen by the school district or public health officials.
Health data of an employee is confidential and it will not be disclosed to third parties. Employee medical records are kept in a file separate from their personal file.
It is the responsibility of the superintendent, in conjunction with the school nurse, to develop administrative regulations stating the procedures for dealing with employees with a communicable disease.
Legal Reference: 29 U.S.C. §§ 794, 1910.
42 U.S.C. §§ 12101 et seq.
45 C.F.R. Pt. 84.3.
Iowa Code chs. 139A; 141A
641 I.A.C..1.,2.,7.
Cross Reference: 401.5 Employee Records
403.1 Employee Physical Examinations
507.3 Communicable Diseases - Students
Initially Approved 03-12-2001
Last Reviewed 08-13-2025
Last Revision 08-13-2025
403.3E1 - Hepatitis B Vaccine Information and Record
403.3E1 - Hepatitis B Vaccine Information and RecordThe Disease
Hepatitis B is a viral infection caused by the Hepatitis B virus (HBV) which causes death in 1-2% of those infected. Most people with HBV recover completely, but approximately 5-10% become chronic carriers of the virus. Most of these people have no symptoms, but can continue to transmit the disease to others. Some may develop chronic active hepatitis and cirrhosis. HBV may be a causative factor in the development of liver cancer. Immunization against HBV can prevent acute hepatitis and its complications.
The Vaccine
The HBV vaccine is produced from yeast cells. It has been extensively tested for safety and effectiveness in large scale clinical trials.
Approximately 90 percent of healthy people who receive two doses of the vaccine and a third dose as a booster achieve high levels of surface antibody (anti-HBs) and protection against the virus. The HBV vaccine is recommended for workers with potential for contact with blood or body fluids. Full immunization requires three doses of the vaccine over a six-month period, although some persons may not develop immunity even after three doses.
There is no evidence that the vaccine has ever caused Hepatitis B. However, persons who have been infected with HBV prior to receiving the vaccine may go on to develop clinical hepatitis in spite of immunization.
Dosage and Administration
The vaccine is given in three intramuscular doses in the deltoid muscle. Two initial doses are given one month apart and the third dose is given six months after the first.
Possible Vaccine Side Effects
The incidence of side effects is very low. No serious side effects have been reported with the vaccine. Ten to 20 percent of persons experience tenderness and redness at the site of injection and low grade fever. Rash, nausea, joint pain, and mild fatigue have also been reported. The possibility exists that other side effects may be identified with more extensive use.
CONSENT FORM OF HEPATITIS B VACCINATION
I have knowledge of Hepatitis B and the Hepatitis B vaccination. I have had an opportunity to ask questions of a qualified nurse or physician and understand the benefits and risks of Hepatitis B vaccination. I understand that I must have three doses of the vaccine to obtain immunity. However, as with all medical treatment, there is no guarantee that I will become immune or that I will not experience side effects from the vaccine. I give my consent to be vaccinated for Hepatitis B.
_____________________________________________________ ___________________
Signature of Employee (consent for Hepatitis B vaccination) Date
_____________________________________________________ ___________________
Signature of Witness Date
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REFUSAL FORM OF HEPATITIS B VACCINATION
I understand that due to my occupational exposure to blood or other potentially infectious materials I may be at risk of acquiring the Hepatitis B virus infection. I have been given the opportunity to be vaccinated with Hepatitis B vaccine at no charge to myself. However, I decline the Hepatitis B vaccination at this time. I understand that by declining this vaccine, I continue to be at risk of acquiring Hepatitis B, a serious disease. If in the future I continue to have occupational exposure to blood or other potentially infectious materials and I want to be vaccinated with the Hepatitis B vaccine, I can receive the vaccination series at no charge to me.
_____________________________________________________ ___________________
Signature of Employee (refusal for Hepatitis B vaccination) Date
_____________________________________________________ ___________________
Signature of Witness Date
I refuse because I believe I have (check one)
started the series completed the series
RELEASE FORM FOR HEPATITIS B MEDICAL INFORMATION
I hereby authorize (individual or organization holding Hepatitis B records and address) to release to the Community School District, my Hepatitis B vaccination records for required employee records.
I hereby authorize release of my Hepatitis B status to a health care provider, in the event of an exposure incident.
_____________________________________________________ ___________________
Signature of Employee Date
_____________________________________________________ ___________________
Signature of Witness Date
_____________________________________________________ ___________________
Employee Name (last, first, middle) Social Security No.
Job Title: ________________________________________________________________________
Hepatitis B Vaccination Date Lot Number Site Administered By
1________________________ ______________ ___________ ________________
2________________________ ______________ ___________ ________________
3________________________ ______________ ___________ ________________
Additional Hepatitis B status information:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Post-exposure incident: (Date, time, circumstances, route under which exposure occurred)
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Identification and documentation of source individual:
_________________________________________________________________________________
Source blood testing consent:
_________________________________________________________________________________
Description of employee's duties as related to the exposure incident:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Copy of information provided to health care professional evaluating an employee after an exposure incident:
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
Attach a copy of all results of examinations, medical testing, follow-up procedures, and health care
professional's written opinion.
Training Record: (date, time, instructor, location of training summary)
_________________________________________________________________________________
_________________________________________________________________________________
_________________________________________________________________________________
403.3R1 - Universal Precautions Regulation
403.3R1 - Universal Precautions RegulationUniversal precautions (UP) are intended to prevent transmission of infection, as well as decrease the risk of exposure for employees and students. It is not currently possible to identify all infected individuals, thus precautions must be used with every individual. UP pertain to blood and other potentially infectious materials (OPIM) containing blood. These precautions include and are not limited to other body fluids and wastes (OBFW) such as saliva, sputum, feces, tears, nasal secretions, vomitus and urine unless blood is visible in the material. However, these OBFW can be sources of other infections and should be handled as if they are infectious. The single most important step in preventing exposure to and transmission of any infection is anticipating potential contact with infectious materials in routine as well as emergency situations. Based on the type of possible contact, employees and students should be prepared to use the appropriate precautions prior to the contact. Diligent and proper hand washing, the use of barriers, appropriate disposal of waste products and needles, and proper decontamination of spills are essential techniques of infection control. All individuals should respond to situations practicing UP followed by the activation of the school response team plan. Using common sense in the application of these measures will enhance protection of employees and students.
Hand Washing
Proper hand washing is crucial to preventing the spread of infection. Textured jewelry on the hands or wrists should be removed prior to washing and kept off until completion of the procedure and the hands are rewashed. Use of running water, lathering with soap and using friction to clean all hand surfaces is key. Rinse well with running water and dry hands with paper towels.
- Hands should be washed before physical contact with individuals and after contact is completed.
- Hands should be washed after contact with any used equipment.
- If hands (or other skin) come into contact with blood or body fluids, hands should be washed immediately before touching anything else.
- Hands should be washed whether gloves are worn or not and, if gloves are worn, after the gloves are removed.
Barriers
Barriers anticipated to be used at school include disposable gloves, absorbent materials and resuscitation devices. Their use is intended to reduce the risk of contact with blood and body fluids as well as to control the spread of infectious agents from individual to individual. Gloves should be worn when in contact with blood, OPIM or OBFW. Gloves should be removed without touching the outside and disposed of after each use.
Disposal of Waste
Blood, OPIM, OBFW, used gloves, barriers and absorbent materials should be placed in a plastic bag and disposed as is outlined in universal precautions training manual. When the blood or OPIM is liquid, semi-liquid or caked with dried blood, it is not absorbed in materials, and is capable of releasing the substance if compressed, special disposal as regulated waste is required. A band aid, towel, sanitary napkin or other absorbed waste that does not have the potential of releasing the waste if compressed would not be considered regulated waste. It is anticipated schools would only have regulated waste in the case of a severe incident. Needles, syringes and other sharp disposable objects should be placed in special puncture-proof containers and disposed of as regulated waste. Bodily wastes such as urine, vomitus or feces should be disposed of in the sanitary sewer system.
Clean up
Spills of blood and OPIM should be cleaned up immediately. The employee should:
- Wear gloves.
- Clean up the spill with paper towels or other absorbent material.
- Use a solution of one part household bleach to one hundred parts of water (1:100) or other EPA-approved disinfectant and use it to wash the area well.
- Dispose of gloves, soiled towels and other waste in a plastic bag.
- Clean and disinfect reusable supplies and equipment.
Laundry
Laundry with blood or OPIM should be handled as little as possible with a minimum of agitation. It should be bagged at the location. If it has the potential of releasing the substance when compacted, regulated waste guidelines should be followed. Employees who have contact with this laundry should wear protective barriers.
Exposure
An exposure to blood or OPIM through contact with broken skin, mucous membrane or by needle or sharp stick requires immediate washing, reporting and follow-up.
- Always wash the exposed area immediately with soap and water.
- If a mucous membrane splash (eye or mouth) or exposure of broken skin occurs, irrigate or wash the area thoroughly.
- If a cut or needle stick injury occurs, wash the area thoroughly with soap and water.
The exposure should be reported immediately, the parent or guardian is notified, and the person exposed contacts a physician for further health care.
403.4 - Hazardous Chemical Disclosure
403.4 - Hazardous Chemical DisclosureThe board authorizes the development of a comprehensive hazardous chemical communication program for the school district to disseminate information about hazardous chemicals in the workplace.
Each employee will annually review information about hazardous substances in the workplace as required by the district. When a new employee is hired or transferred to a new position or worksite, the information and training, if necessary, is included in the employee's orientation. When an additional hazardous substance enters the workplace, information about it is distributed to all employees, and training is conducted for the appropriate employees. The superintendent will maintain a file indicating which hazardous substances are present in the workplace and when training and information sessions take place.
Employees who will be instructing or otherwise working with students will disseminate information about the hazardous chemicals with which they will be working as part of the instructional program.
It is the responsibility of the superintendent to develop administrative regulations regarding this professional learning.
Legal Reference: 29 C.F.R. Pt. 1910; 1200 et seq.
Iowa Code chs. 88; 89B.
Cross Reference: 403 Employees' Health and Well-Being
804 Safety Program
Initially Approved 03-12-2001
Last Reviewed 08-13-2025
Last Revision 12-22-2021
403.4E1 - Certificate of Training Chemical Right to Know
403.4E1 - Certificate of Training Chemical Right to KnowEveryone should be aware of potential chemical hazards at the work place and how to properly handle chemicals. Each school employee is required by state law to receive training in the hazards and proper handling of chemicals in the work place. The only means available for the district to provide the training is to have an employee view a video tape produced by the state. We apologize for the lack of vigor and warmth in the video presentation, but it is necessary that you attempt to glean the information even if the presentation is not exciting.
While the tapes can be viewed individually to satisfy the legal requirements, it is recommended that they be viewed in small groups so that discussion and clarification can be obtained. At the present time there is no legal requirement that you must repeat the viewing of the Right to Know video, but if you would like to do so, the tape will be made available.
When you have completed the required training, please complete the following form and send it (or a copy) to the Central Office for filing.

_____________________________________________________________________________________________________________________
I hereby certify I have viewed the required “Chemical Right to Know” video tape.
_________________________________________________________
Date of Viewing
_________________________________________________________
Signature of Employee
403.5 - Substance-Free Workplace
403.5 - Substance-Free WorkplaceThe board expects the school district and its employees to remain substance free. No employee will unlawfully manufacture, distribute, dispense, possess, use, or be under the influence of, in the workplace, any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance or alcoholic beverage as defined by federal or state law. "Workplace" includes school district facilities, school district premises or school district vehicle, also includes non-school property if the employee is at any school-sponsored, school-approved or school-related activity, event or function, such as field trips or athletic events where students are under the control of the school district or where the employee is engaged in school business.
If an employee is convicted of a violation of any criminal drug offense committed in the workplace, the employee will notify the employee's supervisor of the conviction within five days of the conviction.
The superintendent will make the determination whether to require the employee to undergo substance abuse treatment or to discipline the employee. An employee who violates the terms of this policy may be subject to discipline up to and including termination. An employee who violates this policy may be required to successfully participate in a substance abuse treatment program approved by the board. If the employee fails to successfully participate in a program, the employee may be subject to discipline up to and including termination.
The superintendent is responsible for publication and dissemination of this policy to each employee. In addition, the superintendent will oversee the establishment of a substance-free awareness program to educate employees about the dangers of substance abuse and notify them of available substance abuse treatment programs.
It is the responsibility of the superintendent to develop administrative regulations to implement this policy.
Legal Reference: 41 U.S.C. §§ 81.
42 U.S.C. §§ 12101 et seq.
34 C.F.R. Pt. 85.
Iowa Code §§ 123.46; 124; 279.8.
Cross Reference: 404 Employee Conduct and Appearance
Initially Approved 03-12-2001
Last Reviewed 08-13-2025
Last Revision 02-23-2004
403.5E1 - Substance-Free Workplace Notice to Employees
403.5E1 - Substance-Free Workplace Notice to EmployeesEMPLOYEES ARE HEREBY NOTIFIED it is a violation of the Substance-Free Workplace policy for an employee to unlawfully manufacture, distribute, dispense, possess, use, or be under the influence of in the workplace any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana or any other controlled substance or alcohol, as defined in Schedules I through V of section 202 of the Controlled Substances Act (21 U.S.C. 812) and as further defined by regulation at 21 C.F.R. 1300.11 through 1300.15 and Iowa Code Chapter 124.
"Workplace" is defined as the site for the performance of work done in the capacity as an employee. This includes school district facilities, other school premises or school district vehicles. Workplace also includes non-school property if the employee is at any school-sponsored, school-approved or school-related activity, event or function, such as field trips or athletic events where students are under the control of the school district or where the employee is engaged in school business.
Employees who violate the terms of the Substance-Free Workplace policy may be required to successfully participate in a substance abuse treatment program approved by the board. The superintendent retains the discretion to discipline an employee for violation of the Substance-Free Workplace policy. If the employee fails to successfully participate in such a program the employee is subject to discipline up to and including termination.
EMPLOYEES ARE FURTHER NOTIFIED it is a condition of their continued employment that they comply with the above policy of the school district and will notify their supervisor of their conviction of any criminal drug statute for a violation committed in the workplace, no later than five days after the conviction.
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SUBSTANCE-FREE WORKPLACE ACKNOWLEDGMENT FORM
I, , have read and understand the Substance-Free Workplace policy. I understand that if I violate the Substance-Free Workplace policy, I may be subject to discipline up to and including termination or I may be required to participate in a substance abuse treatment program. If I fail to successfully participate in a substance abuse treatment program, I understand I may be subject to discipline up to and including termination. I understand that if I am required to participate in a substance abuse treatment program and I refuse to participate, I may be subject to discipline up to and including termination. I also understand that if I am convicted of a criminal drug offense committed in the workplace, I must report that conviction to my supervisor within five days of the conviction.
________________________________________________________________________ ____________________________
(Signature of Employee) (Date)
403.5R1 - Substance-Free Workplace Regulation
403.5R1 - Substance-Free Workplace RegulationA superintendent who suspects an employee has a substance abuse problem will follow these procedures:
- Identification - the principal will document the evidence the principal has which leads the superintendent to conclude the employee has violated the Substance-Free Workplace policy. After the superintendent has determined there has been a violation of the Substance-Free Workplace policy, the superintendent will discuss the problem with the employee.
- Discipline - if, after the discussion with the employee, the principal determines there has been a violation of the Substance-Free Workplace policy, the superintendent may recommend discipline up to and including termination and/or may recommend the employee seek substance abuse treatment. Participation in a substance abuse treatment program is voluntary.
- Failure to participate in referral – if the employee refuses to participate in a substance abuse treatment program or if the employee does not successfully complete a substance abuse treatment program, the employee may be subject to discipline up to and including termination.
- Conviction - if an employee is convicted of a criminal drug offense committed in the workplace, the employee must notify the superintendent of the conviction within five days of the conviction.
403.6 - Drug and Alcohol Testing Program
403.6 - Drug and Alcohol Testing ProgramEmployees who operate school vehicles are subject to drug and alcohol testing if a commercial driver's license is required to operate the school vehicle and the school vehicle transports sixteen or more persons including the driver or the school vehicle weighs twenty-six thousand one pounds or more. For purposes of the drug and alcohol testing program, the term "employees" includes applicants who have been offered a position to operate a school vehicle.
The employees operating a school vehicle as described above are subject to pre-employment drug testing and random, reasonable suspicion and post-accident drug and alcohol testing. Employees operating school vehicles will not perform a safety-sensitive function within four hours of using alcohol. Employees governed by this policy are subject to the drug and alcohol testing program beginning the first day they operate or are offered a position to operate school vehicles and continue to be subject to the drug and alcohol testing program as long as they may be required to perform a safety-sensitive function as it is defined in the administrative regulations. Employees with questions about the drug and alcohol testing program may contact the school district contact person, the Superintendent or the Transportation Coordinator, at the McKinley Administration Building located at 423 East Nodaway Street, Clarinda, IA 51632.
Employees who violate the terms of this policy are subject to discipline, up to and, including termination. The district is required to keep a record of all drug or alcohol violations by employees for a minimum of five years. Employees are put on notice that information related to drug or alcohol violations will be reported to the Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse. Additionally, the district will conduct FMCSA Clearinghouse queries for employees annually. Employees must provide written consent for the district to conduct FMCSA Clearinghouse queries; however, employees who choose to withhold consent will be prohibited from performing any safety sensitive functions.
It is the responsibility of the superintendent to develop administrative regulations to implement this policy in compliance with the law. The superintendent will inform applicants of the requirement for drug and alcohol testing in notices or advertisements for employment.
The superintendent will also be responsible for publication and dissemination of this policy and supporting administrative regulations and forms to employees operating school vehicles. The superintendent will also oversee a substance-free awareness program to educate employees about the dangers of substance abuse and notify them of available substance abuse treatment resources and programs.
IASB Drug and Alcohol Testing Program (IDATP) Web site:
https://www.ia-sb.org/Main/Affiliated_Programs/Iowa_Drug_Alcohol_Testing_Program.aspx.
Legal Reference: American Trucking Association, Inc., v. Federal Highway Administration, 51 Fed. 3rd 405 Cir. (4th 1995).
49 U.S.C. §§ 5331 et seq.
42 U.S.C. §§ 12101.
41 U.S.C. §§ 81.
49 C.F.R. Pt. 40; 382; 39.
34 C.F.R. Pt. 85
Local 301, Internat'l Assoc. of Fire Fighters, AFL-CIO, and City of Burlington, PERB No. 3876 (3-26-91).
Iowa Code §§ 124; 279.8; 321.375(2); 730.5.
Cross Reference: 403.5 Substance-Free Workplace
409.2 Licensed Employee Personal Illness Leave
414.2 Classified Employee Personal Illness Leave
Initially Approved 03-12-2001
Last Reviewed 08-13-2025
Last Revision _07-08-2020 _
403.6E1 - Drug and Alcohol Testing Program Notice to Employees
403.6E1 - Drug and Alcohol Testing Program Notice to EmployeesEMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE HEREBY NOTIFIED they are subject to the school district's drug and alcohol testing program for pre-employment drug testing and random, reasonable suspicion and post-accident drug and alcohol testing as outlined in the Drug and Alcohol Testing Program policy, its supporting documents and the law.
Employees who operate school vehicles are subject to drug and alcohol testing if a commercial driver's license is required to operate the school vehicle and the school vehicle transports sixteen or more persons including the driver or the school vehicle weighs twenty-six thousand, one pounds or more. For purposes of the drug and alcohol testing program, "employees" also includes applicants who have been offered a position to operate a school vehicle. The employees operating a school vehicle are subject to the drug and alcohol testing program beginning the first day they operate or are offered a position to operate a school vehicle and continue to be subject to the drug and alcohol testing program.
It is the responsibility of the superintendent to inform employees of the drug and alcohol testing program requirements. Employees with questions regarding the drug and alcohol testing requirements will contact the school district contact person.
EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED that employees violating this policy, its supporting documents or the law may be subject to discipline up to and including termination.
EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED that information related to drug or alcohol violations will be reported to the Federal Motor Carrier Safety Administration (FMCSA) Clearinghouse.
EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED it is a condition of their continued employment to comply with the Drug and Alcohol Testing Program policy, its supporting documents and the law. It is a condition of continued employment for employees operating a school vehicle to notify their supervisor of any prescription medication they are using. Drug and alcohol testing records about a driver are confidential and are released in accordance with this policy, its supporting documents or the law.
NOTE: This form also assumes the school district will terminate the driver upon violation of this policy and its supporting documents. Should a school district, after careful consideration, choose to retain the option not to terminate for violation of this policy, consideration should be given to changing the first and third paragraph to read:
EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE HEREBY NOTIFIED they are subject to the school district's drug and alcohol testing program for pre-employment drug testing and random, reasonable suspicion, post-accident, return-to-duty, and follow-up drug and alcohol testing as outlined in the Drug and Alcohol Testing Program policy, its supporting documents and the law.
For school districts choosing to pay for the substance abuse evaluation and rehabilitation, if any:
EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED that employees violating this policy, its supporting documents or the law may be subject to discipline up to and including termination at the discretion of the school district. As a condition of continued employment, employees violating this policy, its supporting documents or the law will be required to successfully participate in a substance abuse evaluation and a substance abuse treatment program recommended by a substance abuse professional. Employees required to participate in and who fail to or refuse to successfully participate in a substance abuse evaluation or recommended substance abuse treatment program may be subject to discipline up to and including termination.
For school districts choosing to make the driver bear the personal and financial responsibility for the substance abuse evaluation and rehabilitation, if any:
EMPLOYEES GOVERNED BY THE DRUG AND ALCOHOL TESTING POLICY ARE FURTHER NOTIFIED that employees violating this policy, its supporting documents or the law may be subject to discipline up to and including termination. As a condition of continued employment, employees violating this policy, its supporting documents or the law bear the personal and financial responsibility, as a condition of continued employment, to successfully participate in a substance abuse evaluation and, a substance abuse treatment program recommended by the substance abuse professional. Employees required to participate in and who fail to or refuse to successfully participate in a substance abuse evaluation or recommended substance abuse treatment program may be subject to discipline up to and including termination.
The format of this notice is not specifically required by the federal regulations. It is designed to provide a starting point for school districts to develop their own form. However, the federal regulations do require the drivers have notice of the drug and alcohol testing program. Under the federal regulations, school districts may require their drivers to notify them of any prescription medications they are using. School districts which do not want to be informed may delete this language from this notice.
403.6E2 - Drug & Alcohol Program and Pre-Employment Testing Acknowledgement Form
403.6E2 - Drug & Alcohol Program and Pre-Employment Testing Acknowledgement FormI, ____________________________________________________________________, have received a copy, read and understand the Drug and Alcohol Testing Program policy of the Clarinda Community School District and its supporting documents.
I understand that if I violate the Drug and Alcohol Testing Program policy, its supporting documents or the law, I may be subject to discipline up to and including termination.
I also understand that I must inform my supervisor of any prescription medication I use.
In addition, I have received a copy of the U.S. DOT publication, “What Employees Need to Know about DOT Drug & Alcohol Testing,” and have read and understand its contents.
Furthermore, I know and understand that I am required to submit to a controlled substance (drug) test, the results of which must be received by this employer before being employed by the school district and before being allowed to perform a safety-sensitive function. I also understand that if the results of the pre-employment test are positive, that I will not be considered further for employment with the school district.
I further understand that drug and alcohol testing records and information about me are confidential, and may be released at my request or in accordance with the district’s drug and alcohol testing program policy, its supporting documents or the law.
__________________________________________________ ________________________
(Signature of Employee) (Date)
403.6E3 - Drug & Alcohol Program and Pre-Employment Testing Written Consent to Share Information
403.6E3 - Drug & Alcohol Program and Pre-Employment Testing Written Consent to Share InformationI, ( Name of Employee ), understand that as part of my employment in a position that requires a commercial driver’s license in the __________ District, I grant consent for the District to conduct queries of the Federal Motor Carrier Safety Administration (“FMCSA”) Commercial Driver’s License Drug and Alcohol Clearinghouse to determine whether drug or alcohol violation information about me exists in the Clearinghouse. I further consent to the District sharing information related to my drug and alcohol testing results with prior, current and future employers, as well as the FMCSA Clearinghouse in accordance with state and federal laws.
I understand that the District will check and perform queries of my drug and alcohol testing results prior to my employment in any position which requires the use of a commercial driver’s license. I further understand the District will check and perform queries of my testing results annually and is required to report any drug and alcohol violations of this policy to the FMCSA Clearinghouse.
I understand that I am not required to consent to the query of the FMCSA Clearinghouse or the District sharing of drug and alcohol testing information with past, present or future employers or the FMCSA Clearinghouse; but that without my consent I understand I will be prohibited from performing safety sensitive functions, including driving a commercial motor vehicle, as required by FMCSA’s drug and alcohol program regulations.
I hereby give my consent to the District to perform queries of the FMCSA Clearinghouse and share my drug and alcohol testing results with past, present and future employers, as well as the FMCSA Clearinghouse.
__________________________________________________ ________________________
(Signature of Employee) (Date)
403.6R1 - Driver Concerns of Alcohol and Use of Controlled Substances
403.6R1 - Driver Concerns of Alcohol and Use of Controlled SubstancesAll drivers, training personnel, and all company employees subject to 49 CFR, Part 382 “Alcohol and Controlled Substances Testing” employed or leased to Clarinda Community School District and operating Commercial Motor Vehicles shall submit to all alcohol and controlled substances tests administered in accordance with Part 382 and Part 40. Drivers are required to be in compliance during all periods of all working days. Questions concerning Federal testing regulations, policies, procedures, educational materials, and company policy(s) should be directed to the Transportation Director.
SAFETY-SENSITIVE FUNCTIONS
Means all the time from the time a driver begins to work or is required to be in readiness to work until he/she is relieved from work and all responsibilities for performing work for the employer.
PROHIBITED DRIVER CONDUCT (Subpart B)
1. No driver shall report for duty or remain on duty while:
(a) Having an alcohol concentration of 0.04 or greater.
(b) Possessing alcohol (unless it is manifested and transported as part of a shipment).
(c) Using alcohol in any form (Alcohol is defined as “any beverage, mixture, or preparation, including any medication containing alcohol)“.
(d) Using alcohol within 4 hours of reporting for duty.
(e) Use of alcohol for 8 hours following an accident, or until undergoes a Post-Accident test, whichever occurs first.
(f) Refuse to submit to any required alcohol or controlled substances testing.
(g) Using any controlled substances.
(h) After testing Positive for controlled substances.
(i) Company Policy is to terminate all drivers engaging in any of the above prohibited conduct.
(j) Drivers that are terminated for violation of the alcohol and controlled substances policy will be given a list of Substance Abuse Professionals.
(Employer must inform employees of their Policy on driver conduct and state so in their Policy: such as “Company Policy is to terminate all drivers engaging in any of the above Prohibited Conduct”).
DRUG AND ALCOHOL CLEARINGHOUSE
All drivers must consent to permit access to information in the clearinghouse as required by Part 382 Subpart G. Drivers will not be permitted to perform a safety sensitive function if the driver refuses to grant consent. The following information will be reported to the clearinghouse:
- A verified positive, adulterated, or substituted controlled substances test result;
- An alcohol confirmation test with a concentration of 0.04 or higher;
- A refusal to submit to a test in violation of §382.211;
- An employer's report of actual knowledge, as defined at §382.107, of:
- On duty alcohol use pursuant to §382.205;
- Pre-duty alcohol use pursuant to §382.207;
- Alcohol use following an accident pursuant to §382.209; and
- Controlled substance use pursuant to §382.213;
- A SAP report of the successful completion of the return-to-duty process;
- A negative return-to-duty test; and
- An employer's report of completion of follow-up testing.
TESTING PROCEDURES UNDER GUIDELINES OF PART 40
Controlled substances testing will be performed using urine specimen with split specimen collection conducted. Alcohol screen testing may be conducted using salvia swabs or breath for detection of alcohol. All confirmation alcohol testing shall involve the collection of breath and testing by an evidential breath testing device (EBT). The EBT will provide immediate results with the driver and the employer receiving a copy of the breath test results. Analysis of urine specimens is conducted in accordance with Part 40 standards to ensure validity, accuracy and confidentially for the driver. Only Department of Health and Human Services (DHHS) approve laboratories shall be used to test the urine specimen. All collections of urine specimen and breath samples are conducted by individuals trained according to DOT rules in 49 CFR, Part 40 regulations.
CIRCUMSTANCES UNDER WHICH A DRIVER WILL BE TESTED FOR ALCOHOL AND OR CONTROLLED SUBSTANCES
- PRE-EMPLOYMENT TESTING. Prior to performing safety-sensitive functions an applicant/driver shall undergo a pre-employment controlled substances test and negative results shall be received by the employer before the driver performs any safety-sensitive functions.
- POST-ACCIDENT TESTING. Any driver involved in an accident in which there is a fatality shall submit to alcohol and controlled substances testing. Any driver who receives a citation for a moving traffic violation arising from an accident and with either event of (1) the accident resulted in bodily injury requiring immediate medical treatment away from the accident and/or (2) one or more vehicles received disabling damages in the accident requiring vehicle(s) to be transported or towed from the scene shall cause the driver to be tested for alcohol and controlled substances.
- RANDOM TESTING. Every driver shall submit to random alcohol and controlled substances testing when selected. A sufficient number of drivers shall be randomly selected by a scientifically valid method during a calendar year for alcohol and controlled substances testing to meet the minimum Federal requirements for testing. Each time the selection process is conducted each driver shall have an equal chance of being selected for testing. Upon notification of being selected for testing the selected individual shall proceed immediately to a collection site. Alcohol random tests will only be conducted while the driver is on duty, just before going on duty or just after having been on duty.
- REASONABLE SUSPICION TESTING. A driver shall submit to alcohol and controlled substances testing when an employer has reasonable suspicion to believe that a driver has violated the prohibitions of Subpart B. The employer’s determination for reasonable suspicion testing must be based on specific observations concerning the appearance, behavior, speech or body odors of the driver.
- RETURN TO DUTY AND FOLLOW-UP TESTING. An employer, who has a non-retention policy, shall advise the driver of resources available for evaluation and treatment. If the employer retains positive tested driver(s) the employer and the driver shall be required to follow the prescribed procedures of CFR Part 40, Subpart O for referral, evaluation and treatment for rehabilitation. The employer shall refer the driver to a Substance Abuse Professional (SAP) for evaluation, who will prescribe treatment. The employer shall determine when the driver will undergo return-to-duty testing and the employer must receive assurance from the SAP that the driver is complying with prescribed treatment before a return-to-duty test may be conducted. A negative return-to duty test results shall be received by the employer prior to a driver any performing safety sensitive functions. The required minimum six (6) follow-up tests shall be spread over the next twelve (12) months. There may be additional testing required for the driver if the SAP determines a need.
(If the employer has a non-retention policy for positive tested drivers they must state so in their Policy and treat all drivers the same.)
ALCOHOL TESTING
- INITIAL SCREENING TEST. Method used to detect the presence of alcohol. If the result is less than 0.02 no further testing is required and the test will be considered a negative test.
- CONFIRMATION TEST. When a screen test detects the presence of alcohol between 0.02 and 0.399 a confirmation test is required. If the confirmation test confirms alcohol concentration for alcohol between 0.02 and 0.399 a driver cannot drive a Commercial Motor Vehicle for 24 hours per Federal regulations. A confirmed alcohol concentration test results of 0.04 or greater is a positive test and the driver shall be removed from safety-sensitive functions.
(What transpires next depends on employer’s policy -- either termination or rehabilitation following criteria of CFR Part 40 Subpart O -- sent to a substance abuse professional for evaluation and treatment with return to duty test and follow-up testing for driver).
CONTROLLED SUBSTANCES TESTING
- At least 45 ml. of urine specimen is collected from the driver. The urine specimen is split into two containers (Specimen A, Specimen B) which are individually sealed in the presence of the driver. The urine specimen shall only be tested for marijuana, cocaine, opiates, amphetamines and phencyclidine per Part 40 guidelines.
- The urine specimens (both containers) are sent to a Department of Health and Human Services certified laboratory where Specimen A is tested for the presence of controlled substances. If the presence of a controlled substances is detected a confirmation test is conducted to confirm the detected controlled substances and its quantitative level(s). If the amount of confirmed controlled substances is at the quantitative cutoff levels the specimen is deemed a positive test. A Medical Review Officer (MRO) will discuss your positive test results with you. Failure on your part to discuss your test results with a MRO will lead to the MRO declaring your test a confirmed positive test result. You have the right to challenge the positive test results of your Specimen A. However, only Specimen B will be tested and will only be tested for the presence of the controlled substances confirmed positive in Specimen A.
(What transpires next depends on employer’s policy --- either termination or rehabilitation following criteria of CFR Part 40 Subpart O -- sent to a substance abuse professional for evaluation and treatment with return to duty test and follow-up testing for driver).
REFUSAL TO SUBMIT TO TESTING
No driver shall refuse to submit to a required alcohol or controlled substances test administered in accordance with Part 382 and Part 40. A refusal on a driver’s part to submit to testing shall be treated as a positive test and result in the driver being removed from safety-sensitive functions by the employer. “Refusal to Submit” means a driver did one of the following:
- Fail to appear for any test.
- Fail to remain at testing site until the testing process is complete.
- Fail to provide a urine specimen, saliva or adequate breath for any drug test required by DOT agency regulations.
- Fail to permit a direct or monitored collection observation of specimen provision when directed to do so.
- Fail to provide a sufficient amount of urine or adequate breath when directed and it has been determined, through a required medical evaluation; there is no adequate medical explanation for your failure.
- Fail or decline to take a second test the employer or collector has directed you to take.
- Fail to undergo a medical examination or evaluation when directed to do so by a Medical Review Officer as part of the verification process or as directed by the employer’s Designated Employer Representative (DER) as part of the “Shy Bladder” procedures.
- Fail to cooperate with any part of the testing process.
(a.) Refuse to empty pockets when directed
(b.) Behave in a manner which disrupts collection process.
(c.) Medical Review Officer (MRO) reports your test as a verified adulterated or substituted test
results, you have refused to take a drug test.
As an employee, if you refuse to take a drug or alcohol test, you incur the consequences specified under DOT agency regulations for a violation of those DOT agency regulations. You are subject to the requirements of CFR Part 40, Subpart O, which requires a Substance Abuse Professional (SAP) evaluation and treatment. You cannot perform safety sensitive functions (operate a commercial motor vehicle) until the SAP process is complied with on your part.
REFERRAL, EVALUATION AND TREATMENT
Each driver who has engaged in conduct prohibited by Subpart B of Part 382 and in violation Part 40 shall be advised of the resources available in evaluating and resolving problems associated with the misuse of alcohol and the use of controlled substances, including names, addresses and telephone numbers of substance abuse professionals (SAP), counseling services and treatment programs. This list may be provided by the employer, through a C/TPA (consortium/ third party administrator), or other service agent.
(If the company has a retention policy for drivers who test positive, the policy should state who is responsible for paying for evaluation, treatment and required testing).
THE EFFECTS OF ALCOHOL & DRUGS
The intent of this section is to inform you on the effects of alcohol and controlled substances use on your health, work and personal life. We will give you information on the signs and symptoms of alcohol and/or controlled substances problems. This will help you recognize problems with not only your co-workers and friends, but also will help you examine your own behaviors.
EFFECTS OF ALCOHOL
Alcohol is a socially acceptable drug that has been consumed throughout the world for centuries. It is considered a recreational beverage when consumed in moderation for enjoyment and relaxation during social gatherings. However, when consumed primarily for its physical and mood-altering effects, it is a substance of abuse. As a depressant, it slows down physical responses and progressively impairs mental functions.
SIGNS AND SYMPTOMS OF USE-
- Dulled mental processes
- Lack of coordination
- Odor of alcohol on breath
- Possible constricted pupils
- Sleepy or stuporous condition
- Slowed reaction rate
- Slurred speech
(NOTE: Except for the odor, these are general signs and symptoms of any depressant substance.)
HEALTH EFFECTS
The chronic consumption of alcohol (average of three servings per day of beer [12 ounces],whiskey [1 ounce], or wine [6 ounces glass]) over time may result in the following health hazards:
- Decreased sexual functioning
- Dependency (up to 10 percent of all people who drink alcohol become physically
- and be mentally dependent on alcohol and can be termed ‘alcoholic’)
- Fatal liver diseases
- Increased cancers of the mouth, tongue, pharynx, esophagus, rectum, breast, and malignant
- melanoma
- Kidney disease
- Pancreatitis
- Spontaneous abortion and neonatal mortality
- Ulcers
- Birth defects (up to 54 percent of all birth defects are alcohol related).
PUBLIC HEALTH RECOMMENDATIONS - ALCOHOL
The best advice for pregnant women is to abstain form alcohol consumption during pregnancy. There is no evidence to establish and alcohol consumption level free of risks to the fetus.
Women who breast-feed should continue to abstain from drinking alcohol until their babies are weaned. Alcohol readily enters breast milk and heavy alcohol consumption has been shown to reduce lactation.
Nine stales and 18 cities/counties require that signs warning of the dangers of drinking during pregnancy be posted wherever alcoholic beverages are served or sold.
THE 9 SIGNS OF ALCOHOLISM:
1. Increase in alcohol tolerance.
I can drink them under the table.”
2. Occasional or partial memory lapses.
“Did I really do that last night?”
3. Drinking beyond one’s intentions.
“Boy did I get smashed! I should have eaten something.”
4. Increased dependence on alcohol.
“I can’t wait...got to have a quickie.”
5. Sneaking drinks.
“I needed that extra one...who’s to know?”
6. Preoccupation with alcohol.
“Election day tomorrow...better pick up a bottle.’
7. Resentful whenever one’s drinking is discussed.
“It’s none of their business.. .I can handle it.”
8. Futile, frustrating water-wagon attempts.
“This time I’ve just got to do it..Just got to!”
9. Rationalizing loss of control.
“if they had my problems, they’d drink too!”
SOCIAL ISSUES - ALCOHOL
- Two-thirds of all homicides are committed by people who drink prior to the crime
- Two to three percent of the driving population is legally drunk at any one time.
- Two-thirds of all Americans will be involved in an alcohol-related vehicle accident during their lifetimes.
- The rate of separation and divorce in families with alcohol dependency problems is 7 times the average.
- Forty percent of family court cases are alcohol problem related.
- Alcoholics are 15 times more likely to commit suicide than are other segments of the population.
- More then 60 percent of burns, 40 percent of falls, 69 percent of boating accidents, and
- 76 percent of private aircraft accidents are alcohol related.
THE ANNUAL TOLL-
- 24,000 people will die on the highway due to the legally impaired driver. 12,000 more will die on the highway due to the alcohol-affected driver.
- 15,800 will die in non-highway accidents.
- 30,000 will die due to alcohol-caused liver disease. 10,000 will die due to alcohol-induced brain disease or suicide.
- Up to another 125,000 will die due to alcohol-related conditions or accidents.
WORKPLACE ISSUES-
- It takes one hour for the average person (150 pounds) to process one serving of an alcoholic beverage from the body.
- Impairment in coordination and judgement can be objectively measured with as little as two drinks in the body.
- A person who is legally intoxicated is 6 times more likely to have an accident than a sober person.
ALCOHOL-RELATED BIRTH DEFECTS
Definitions -
Fetal Alcohol Syndrome (FAS) is one or the top three known causes of birth defects with accompanying mental retardation - and the only preventable cause among those three. FAS can be prevented by abstaining form alcohol consumption during pregnancy. FAS is characterized by a cluster of congenital birth defect that develop in infants of some women who drink heavily during pregnancy. These defects include prenatal and postnatal growth deficiency; facial malformations such as a small head circumference, flattened mid-face, sunken nasal bridge and flattened and elongated philtrum; central nervous system dysfunction; and varying
degrees of major organ system malformations.
Fetal Alcohol Effects (FAE), a less severe version of FAS, is characterized by milder or less
frequent FAS signs. Low birth weight, subtle behavioral problems or a partial display of
physical malformations, for example, may be seen in the newborns of women who consumed
less alcohol during pregnancy then women with FAS newborns.
INCIDENCE AND RISK FACTORS-
Nearly 5,000 babies-one in every 750-are born with FAS every year. (FAS prevalence rates range form one in 1,000 to one in 200.) Comparatively, FAE may affect 36,000 newborns each year. One in six
women in the peak childbearing years of 18-34 may drink enough, either chronically or episodically, to present a hazard to an unborn infant. Alcoholic women are at highest risk of bearing children with FAS. Alcoholism is a primary, chronic disease often progressive and fatal. It is characterized by impaired control over drinking, preoccupation with alcohol, use of alcohol despite adverse consequences and distorted thinking (most notably denial).
FAS are prevalent in 9.8 of every 1,000 American Indians form a particular high-risk culture. Other American Indian populations have rates ranging from 1.3 to 10.3 for every 1,000. A daily average of one to two reported drinks is linked to decreased birth weight, growth abnormalities and behavioral problem in the newborn and infant. Increased risk of spontaneous abortion has been found at an even lower dose, of one to two drinks weekly.
The probability of having a child with FAS or FAE increases with the amount and frequency of alcohol consumed. Whenever a pregnant woman stops drinking, she reduces the risks of FAE and the consequences of alcohol exposure.
There is no known safe dose of alcohol during pregnancy, nor does there appear to be safe item to drink during pregnancy. Although 90 percent of the public is aware that drinking during pregnancy may damage the fetus, one study showed that one-third of women interviewed believed that drinking more than three drinks a day during pregnancy was safe.
ECONOMIC FACTORS -
Assuming a conservative estimate of one FAS newborn for every 1,000 live births in 1980, it cost approximately $14.8 million to treat them; $670 million to treat the 68,000 FAS children under 18; and $760 million to treat 160,000 FAS adults. Plus, indirect productivity losses were $510.5 million.
Women are now heavily targeted for marketing alcoholic beverages.(Women will spend $30 billion on alcoholic beverages in 1994, up from $20 billion in 1984.)
ALCOHOL’S TRIP THROUGH THE BODY
Mouth and Esophagus: Alcohol is an irritant to the delicate linings of the throat and food pipe. It burns as it goes down.
Stomach and Intestines: Alcohol has an irritating effect on the stomach’s protective lining, resulting in gastric or duodenal ulcers. This condition, if it becomes acute, can cause peritonities, or perforation of the stomach wall. In the small intestine, alcohol blocks absorption of such substances as thiamine, folic acid, fat, vitamin B, , vitamin B~, and amino acids.
Bloodstream: 95% of the alcohol taken into the body is absorbed into the bloodstream through the lining of the stomach and duodenum. once in the bloodstream, alcohol quickly goes every cell and tissue in the body. Alcohol causes red blood cells to clump together in sticky wads, slowing circulation and depriving tissues to oxygen. It also causes anemia by reduction of red blood cell production. Alcohol slows the ability of white cells to engulf and destroy bacteria and degenerates the clotting ability of blood platelets.
Pancreas: Alcohol irritates the cells of the pancreas, causing them to swell, thus blocking the flow of digestive enzymes. The chemicals, unable to enter the small intestine, begin to digest the pancreas, leading to acute hemorrhagic pancreatitis. One out of five patients who develop this disease dies during the first attack. Pancreatitis can destroy the pancreas and cause a lack of insulin thus resulting in diabetes.
Liver: Alcohol inflames the cells of the liver, causing them to swell and block the tiny canal to the small intestines. This prevents bile from being filtered properly through the liver. Jaundice develops, turning the whites of the eyes and skin yellow. Each drink of alcohol increases the number of live cells destroyed, eventually causing cirrhosis of the liver. This disease is eight times more frequent among alcoholics than among non-alcoholics.
Heart: Alcohol causes inflammation of the heart muscle. It has a toxic effect on the heart and causes increased amounts of fat to collect, thus disrupting its normal metabolism.
Urinary Bladder and Kidneys: Alcohol inflates the lining of the urinary bladder making it unable to stretch properly. In the kidneys, alcohol causes increased loss of fluids through its irritating effect.
Sex Glands: Swelling of the prostate gland caused by alcohol interferes with the ability of the male to perform sexually. It also interferes with he ability to climax during intercourse.
Brain: The most dramatic and noticed effect of alcohol is on the brain. It depresses brain centers, producing progressive un-coordination: confusion, disorientation, stupor, anesthesia, coma, death. Alcohol kills brain cells and brain damage is permanent. Drinking over a period of time causes loss of memory, judgement and learning ability.
EFFECTS OF DRUGS:
MARIJUANA
Marijuana is one of the most misunderstood and underestimated drugs of abuse. People use marijuana for the mildly tranquilizing and mood and perception altering effects it produces. Marijuana does not depress central nervous system altering the proper interpretation of incoming messages.
DESCRIPTION -
Usually sold in plastic sandwich bags, leaf marijuana will range in color from green to light tan. The leaves are usually dry and broken into small pieces... The seeds are oval with one slightly pointed end. Less prevalent, hashish is a compressed, sometimes tar-like substance ranging in color from pale yellow to black. It is usually sold in small chunks wrapped in aluminum foil.
Marijuana has a distinctly pungent aroma resembling a combination of sweet alfalfa and incense.
Cigarette papers, roach clip holders and small pipes made of bone, brass or glass are commonly found.
Smoking “bongs” (large bore pipes for inhaling large volumes of smoke) can easily be made from soft drink cans and toilet paper rolls.
SIGNS AND SYMPTOMS OF USE -
- Reddened eyes (often masked by eye drops)
- Slowed speech
- Distinctive odor on clothing
- Lackadaisical, “I don’t care” attitude
- Chronic fatigue and lack of motivation
- Irritating cough, chronic sore throat
HEALTH EFFECTS - MARIJUANA
When marijuana is smoked, it is irritating to the lungs. Chronic smoking causes emphysema-like conditions.
One cigarette (joint) of marijuana contains cancer causing substances equivalent to one-half pack of cigarettes.
One joint causes the heart to race and be overworked. People with undiagnosed heart conditions are at risk.
Marijuana is commonly contaminated with hefungus Aspergillus, which can cause serious respiratory tract and sinus infections.
Marijuana smoking lowers the body’s immune system response, making user more susceptible to infection.
The U.S. government is actively researching a possible connection between marijuana smoking and the activation of AIDS in positive human irnmunodeficiency virus (HIV) carriers.
Chronic smoking causes changes in brain cells and brain waves. In essence, the brain is less healthy and does not work as efficiently or effectively. Does long term brain damage occur? More research is required, but the probable answer is yes.
PREGNANCY PROBLEMS AND BIRTH DEFECTS-
The active chemical, tetrahydrocannabinol (THC), and 60 other related chemicals in marijuana concentrate in the ovaries and testes, decrease in the sex hormone, testosterone, and an increase in estrogen, the female sex hormone. The result can lead to temporary sterility.
Pregnant women who are chronic marijuana smokers have a higher than normal incidence of stillborn births, early termination of pregnancy, and higher infant mortality rate during the first few days of life.
In test animals, THC causes birth defects, including malformations of the brain, spinal cord, forelimb and liver, and water on the brain or spine. Offspring of test animals who were exposed to marijuana have fewer chromosomes than normal, causing gross birth defects or death of the fetus. Pediatricians and surgeons are
concluding that the use of marijuana by either or both parents, especially during pregnancy, leads to specific birth defects of the infant’s feet and hands.
One of the most common effects of prenatal cannabinoid exposure is underweight newborn babies.
Fetal exposure may decrease visual functioning and causes other ophthalmic problems.
MENTAL FUNCTION - Regular use can cause the following effects:
- Delayed decision making
- Diminished concentration
- Impaired short-term memory, interfering with learning
- Impaired signal detection (ability to detect a brief flash of light), a risk for users who are
- operating machinery
- Impaired tracking (the ability to follow moving objects with the eyes) and visual distance
- measurements
- Erratic cognitive function
- Distortions in time estimation
- long term negative effects on mental function known as “acute brain syndrome: which is
- characterized by disorders in memory, cognitive function, sleep patterns and physical condition.
ACUTEIOVERDOSE EFFECTS - MARIJUANA
- Aggressive urges
- Anxiety
- Confusion
- Fearfulness
- Hallucinations
- Heavy sedation
- Immobility
- Mental dependency
- Panic
- Paranoid reaction
- Unpleasant distortion in body image
WORKPLACE ISSUES -
The active chemical, THC, is stored in body fat and slowly releases over time. Marijuana smoking has a long-term effect on performance.
A 500 to 800 percent increase in THC potency in the past several years makes smoking three to five joints a week today, equivalent to 15 to 40 joints a week in 1978.
Combining alcohol or other depressant drugs and marijuana can produce a multiplied effect, increasing the impairing effects of both the depressant and marijuana.
EFFECTS OF DRUGS:
COCAINE
Cocaine is used medically as a local anesthetic. It is abused as a powerful physical and mental stimulant. The entire central nervous system is energized. Muscles are tenser, the heart beats faster and stronger, and the body burns more energy. The bran experiences an exhilaration caused by a large release of eurohormones associated with mood elevation.
DESCRIPTION-
The source of cocaine is the coca bus, grown almost exclusively in the mountainous regions of northern South America.
Cocaine Hydrochloride - “snorting coke” is a white to creamy granular or lumpy powder that is chopped into a fine powder before use. ft is snorted into the nose, rubbed on the gums or injected in veins. The effect is felt within minutes and lasts 40 to 50 minutes per “line” (about 60 to 90 milligrams). Common paraphernalia includes a single-edge razor blade and a small mirror or piece of smooth metal, a half straw or metal tube, and a small screw-cap vial or folded paper packet containing the cocaine.
DESCRIPTION - COCAINE
Cocaine Base - “rock, crack or free base” is a small crystalline rock about the size of a small pebble. It boils at a low temperature, is not soluble in water, and is up to 90 percent pure. It is heated in a glass pipe and the vapor is inhaled. The effect is felt within seven seconds. Common paraphernalia includes a within seven seconds. Common paraphernalia includes a “crack pipe” (a small glass smoking device for vaporizing the crack crystal) and a lighter, alcohol lamps or small butane torch for heating.
SIGNS AND SYMPTOMS OF USE-
- Financial problems
- Frequent and extended absences from meetings or work assignments
- Increased physical activity and fatigue
- Isolation and withdrawal from friends and normal activities
- Secretive behaviors, frequent non-business visitors, delivered packages, phone call
- Unusual defensiveness, anxiety, agitation
- Wide mood swings
- Runny or irritated nose
- Difficulty in concentration
- Dilated pupils and visual impairment
- Restlessness
- Formication (sensations of bugs crawling on skin)
- High blood pressure, heart palpitations and irregular rhythm
- Hallucinations
- Hyper excitability and overreaction to stimulus
- Insomnia
- Paranoia and hallucinations
- Profuse sweating and dry mouth
- Talkativeness
HEALTH EFFECTS -
Research suggests that regular cocaine use may upset the chemical balance of the brain. As a result, it may speed up the aging process by causing irreparable damage to critical nerve cells. The onset of nervous system illnesses such as Parkinson’s disease could also occur.
Cocaine use causes the heart to beat faster and harder and rapidly increases blood pressure. In addition, cocaine causes spasms of blood vessels in the brain and heart. Both effects lead to ruptured vessels causing strokes and heart attacks.
Strong psychological dependency can occur with one “hit” of crack. Usually, mental dependency occurs within days (crack) or within several months (snorting coke). Cocaine causes the strongest mental dependency of any know drug.
HEALTH EFFECTS - COCAINE
Treatment success rates are lower than for other chemical dependencies.
Cocaine is extremely dangerous when taken with depressant drugs. Death due to overdose is rapid. The fatal effects of an overdose are usually not reversible by medical intervention.
The number of cocaine overdose deaths has tripled in the last four years.
Cocaine overdose was the second most common drug emergency in 1986, up from 11th place in 1980.
WORKPLACE ISSUES -
Extreme mood and energy swings create instability. Sudden noises can cause a violent reaction.
Lapses in attention and ignoring warning signals greatly increase the potential for accidents.
The high cost of cocaine frequently leads to workplace theft and or dealing.
A developing paranoia and withdrawal create unpredictable and sometimes violent behavior.
Work performance is characterized by forgetfulness, absenteeism, tardiness and missed assignments.
EFFECTS OF DRUGS:
OPIATES
Opiates are narcotic drug that alleviate pain, depress body functions and reactions and, when taken in large doses, cause a strong euphoric feeling.
DESCRIPTION -
Natural and natural derivatives - opium, morphine, codeine and heroin
Synthetics - tneperidine (Dernerol), oxymorphone (Nurnorphan) and oxycodone (Percodan)
May be taken in pill form, smoked or injected depending upon the type of narcotic used.
SIGNS AND SYMPTOMS OF USE -
- Mood changes
- Impaired mental functioning and alertness
- Constricted pupils
- Depression and apathy
SIGNS AND SYMPTOMS OF USE - OPIATES
- Impaired coordination
- Physical fatigue and drowsiness
- Nausea, vomiting and constipation
HEALTH EFFECTS -
IV needle users have a high risk for contracting hepatitis and AIDS due to the sharing of needles.
Narcotics increase pain tolerance. As a result, people could more severely injure themselves or fail to seek medical attention after an accident due to the lack of pain sensitivity.
Narcotics’ effects are multiplied with use in combination with other depressant drugs and alcohol, causing increased risk for an overdose.
WORKPLACE ISSUES -
Unwanted side effects such as nausea, vomiting, dizziness, mental clouding and drowsiness place the legitimate user and abuser at higher risk for an accident.
Narcotics have legitimate medical use in alleviating pain. Workplace use may cause impairment of physical and mental function.
EFFECTS OF DRUGS:
AMPHETAMINES
Amphetamines are central nervous system stimulants that speed up the mind and body. The physical sense of energy at lower doses and the mental exhilaration of higher doses are the reasons for their abuse. Although widely prescribed at one time for weight reduction and mood elevation, the legal use of the amphetamines is now limited to a very narrow range of medical conditions. Most amphetamines that are abused are illegally manufactured in foreign countries and smuggled into the U.S. or clandestinely manufactured in crude laboratories.
DESCRIPTION -
Amphetamine (“speed”) is sold in counterfeit capsules or as white, flat, double scored “mini bennies”. It is usually taken by mouth.
Methamphetamine (“meth,” “crank,” or “crystal”) is nearly identical in actin to axnphetamine. It is often sold as a creamy, white and granular powder or in lumps and is packaged in aluminum foil wraps or sealable plastic bags. Methamphetamine may be taken orally, injected or snorted into the nose.
SIGNS AND) SYMPTOMS OF USE - AMPHETAMINES
- Hyper excitability, restlessness
- Dilated pupils
- Increased heart rate and blood pressure
- Heart palpitations and irregular beats
- Profuse sweating
- Rapid respiration
- Confusion
- Panic
- Talkativeness
- Inability to concentrate
HEALTH EFFECTS -
Regular use produces strong psychological dependence and increasing tolerance to drug. High doses may cause toxic psychosis resembling schizophrenia.
Intoxication may induce a heart attack or stroke due to spiking of blood pressure.
Chronic use may cause heart and brain damage due to severe constriction of capillary blood vessels.
The euphoric stimulation increases impulsive and risk taking behavior, including bizarre and violent acts.
Withdrawal from the drug may result in severe physical and mental depression.
WORKPLACE ISSUES -
Since amphetamines alleviate the sensation of fatigue, they may be abused to increase alertness because of unusual overtime demands or failure to get rest.
Low dose amphetamine use will cause a short term improvement in metal and physical functioning. With greater use or increasing fatigue the effect reverses and has an impairing effect. Hangover effect is characterized by physical fatigue and depression, which make operation of equipment or vehicles dangerous.
EFFECTS OF DRUGS:
PHENCYCLIDINE (PCP)
Phencyclidine (PCP) was originally developed as an anesthetic, but the adverse side effects prevented its use except as a large animal tranquilizer. Phencyclidine acts as both a depressant and a. hallucinogen, and sometimes as a stimulant. It is abused primarily for its variety of mood altering effects. A low dose produces sedation and euphoric mood changes. The mood can change rapidly from sedation to excitation and agitation. Larger doses may produce a coma - like condition with muscle rigidity and a blank stare, with the eyelids half closed. Sudden noises or physical shocks may cause a “freak out” in which the person has abnormal strength, extremely violent behavior, and an inability to speak or comprehend communication
DESCRIPTION -
PCP is sold as a creamy, granular powder and often packaged in one inch square aluminum foil or folded paper “packets.”
It may be mixed with marijuana or tobacco and smoked. It is sometimes combined with procaine, a local anesthetic, and sold as imitation cocaine.
SIGNS AND SYMPTOMS OF USE -
- Impaired coordination
- Severe confusion and agitation
- Extreme mood shift
- Muscle rigidity
- Nystagmus (jerky eye movements)
- Dilated pupils
- Profuse sweating
- Rapid heartbeat
- Dizziness
HEALTH EFFECTS -
The potential for accidents and overdoes emergencies is high due to the extreme mental effects combined with the anesthetic effect on the body.
The potential for accidents and overdose emergencies is high due to the extreme mental effects combined with the anesthetic effect on the body.
PCP is potentiated by other depressant drugs, including alcohol, increasing the likelihood of an overdose reaction.
Mis-diagnosing the hallucinations as LSD induced, and then treating with Thorazine, can cause a fatal reaction.
Use can cause irreversible memory loss, personality changes, and thought disorders.
WORKPLACE ISSUES – PHENCYCLIDINE (PCP)
PCP abuse is less common today then in recent years. It is also not generally used in a workplace setting because of the severe disorientation that occurs. There are four phases to PCP abuse. The first phase is acute toxicity. It can last up to three days and can include combativeness, catatonia, convulsions and coma. Distortions of size, shape and distance perception are common. The second phase, which does not always follow the first, is a toxic psychosis. Users may experience visual and auditory delusions, paranoia and agitation. The third phase is a drug induced schizophrenia that may last a month or longer. The fourth phase is PCP induced depression. Suicidal tendencies and mental dysfunction can last for months.
ALCOHOL AND DRUGS:
METHODS OF INTERVENTION
Whenever you are put into a position where you come in contact with someone who you believe is under the influence of drugs or alcohol, you must make a choice. The choice is whether you do nothing and hope for the best, or do something about the situation. You must realize that if a person is under the influence and you choose to do nothing, you also could become responsible for the acts of the person under the influence. It’s kind of like being an accessory to a crime. Maybe all you did was driver the car, you didn’t actually rob the bank, but you would still be held accountable for having knowledge of the violation. Therefore if you are put into a situation where you believe someone is under the influence, you must act.
There are few options on what you must do. First of all, never let the person perform any work related duties. You must confront the person. Anything they do could affect you. Get them to give you the keys and get them away from any functions. Next, you must contact your employer and report what you have witnessed to a supervisor. The employer’s management will take necessary actions to ensure that the person is not risking injury to themselves or to the public.
If, at some point, you become concerned that you are using or abusing alcohol or drugs and would like to get help and counseling, you will be referred to those agencies who can assist you with your problem. You must come forward to your employer with your problem before you are found to have a positive alcohol or controlled substances test. At that time you would have to complete a rehabilitation program and agree to submit to future unannounced alcohol or controlled substances tests to assure the company that you have successfully controlled your problem.
The most important thing to remember when it comes to intervention, whether it’s your coworker or yourself, is that these measures were put into place to ensure safety in your work environment for all employees and the public.
Legal Reference: 281 I.A.C. 43.10(6)
Cross Reference: 711.7 School Bus Safety Instruction
Initially Approved 07-08-2026
Last Reviewed
Last Revision
403.7 - Employee Vaccination/Testing for COVID-19 - RESCINDED
403.7 - Employee Vaccination/Testing for COVID-19 - RESCINDED
This policy was rescinded at the August 13, 2025 Board meeting.
403.73 - Religious Accommodation Request Form - RESCINDED
403.73 - Religious Accommodation Request Form - RESCINDED
This policy was rescinded at the August 13, 2025 Board meeting.
403.7E1 - Employee Personal Attestation of Vaccination Status - RESCINDED
403.7E1 - Employee Personal Attestation of Vaccination Status - RESCINDEDThis policy was rescinded at the August 13, 2025 Board meeting.
403.7E2 - Medical Accommodation Request Form - RESCINDED
403.7E2 - Medical Accommodation Request Form - RESCINDEDThis policy was rescinded at the August 13, 2025 Board meeting.
403.7E3 - Religious Accommodation Request Form - RESCINDED
403.7E3 - Religious Accommodation Request Form - RESCINDED
This policy was rescinded at the August 13, 2025 Board meeting.
403.7R1 - Employee Vaccination/Testing for COVID-19 Regulation - RESCINDED
403.7R1 - Employee Vaccination/Testing for COVID-19 Regulation - RESCINDEDThis policy was rescinded at the August 13, 2025 Board meeting.
403.R2 - Required Notices to Employees - RESCINDED
403.R2 - Required Notices to Employees - RESCINDEDThis policy was rescinded at the August 13, 2025 Board meeting.