2022.12.14 - Regular Meeting Minutes

Minutes of Regular Meeting
December 14, 2022
The Board of Directors
Clarinda Community School District

A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, December 14, 2022, beginning at 4:00 PM in the McKinley Boardroom.

 

1. Call to Order
President Sunderman called the meeting to order at 4:00 p.m.

2. Pledge of Allegiance
The Pledge of Allegiance was recited.

3. Roll Call
The following Board members were present: President Sunderman, Vice President Bergren, Boysen, and Jones. Absent: Honeyman.

4. Audience to Visitors
President Sunderman welcomed all visitors to the meeting.

5. Approval of Agenda
A motion was made by Bergren, seconded Boysen, to approve the agenda. Motion carried 4-0. 

Honeyman entered the meeting at 5:02 p.m.

6. Organizational Meeting
Secretary Pro-Tem Gray started the process for reorganizing the school board.  
    6.1 Election of Officers
          6.1.1 President
          Secretary Pro-Tem Gray called for nominations for President. Jones nominated Bergren and Bergren nominated Sunderman. A roll call vote was taken and Sunderman
          was elected President by a 3-2 vote. For Sunderman: Boysen, Honeyman, Bergren. For Bergren: Sunderman and Jones.
          6.1.2 Vice President
          President Sunderman called for nominations for Vice President. Jones nominated Honeyman and Sunderman nominated Bergren. A roll call vote was taken and
          Honeyman was elected Vice President by a 4-1 vote. For Honeyman: Bergren, Sunderman, Jones, and Boysen. For Bergren:  Honeyman.       

    6.2 Determination of Dates, Times, and Locations for Regular Board Meetings
          A motion was made by Boysen, and seconded by Honeyman, to set school board meetings on the second and fourth Wednesday at 5:00 p.m. of each month at the
         McKinley boardroom. Motion carried 5-0.

   6.3 Approve Treasurer’s Report FY22
         A motion was made by Bergren, and seconded by Honeyman, to approve the Treasurer’s Report FY22 as prepared and presented. Motion carried 5-0.

   6.4 Approve Bank Depositories
         A motion was made by Boysen, seconded by Bergren, to adopt the resolution approving the bank depositories as presented: PCSB $10,000,000, Bank Iowa
         $2,000,000, PMA (ISJIT) $10,000,000, Cornerstone $1,000,000 and First Interstate Bank $1,000,000. Roll call vote: Aye - Bergren, Boysen, Honeyman, Jones, and
         Sunderman. Motion carried 5-0.

    6.5 Approve Access to Clarinda Community School District Financial and Portfolio Accounts
          A motion was made by Bergren, seconded by Jones, to approve authorizing the School Board President, Director of Finance, and Superintendent to have access to view
         district bank accounts and financial portfolios. Motion carried 5-0.
    
    6.6 Approve Official Newspaper
          A motion was made by Jones, seconded by Bergren, to approve designating the Clarinda Herald Journal as the district’s official newspaper for the 2022-2023 school
          year. Motion carried 5-0.

   6.7 Approve the 2022-2023 Reimbursement Schedule
         A motion was made by Bergren, seconded by Jones, to approve the 2022-2023 reimbursement schedule. Motion carried 5-0.

   6.8 Committee Assignments
         6.8.1. Finance
                   Boysen and Honeyman appointed to the finance committee
        6.8.2. Facilities
                  Honeyman and Sunderman appointed to the facility committee
        6.8.3. Policy
                  Boysen and Honeyman appointed to the policy committee
        6.8.4. School Improvement
                  Bergren and Jones appointed to the SIAC committee
        6.8.5. Activities
                  Bergren and Jones appointed to the activities committee
        6.8.6. Technology
                  Bergren and Jones appointed to the technology committee
        6.8.7. Legislative Action Network
                  Sunderman appointed to the Legislative committee
        6.8.8. Page County Conference Board
                  Boysen appointed to the Page County Conference Board

 7. Consider Consent Agenda Items
     A motion was made by Honeyman, seconded by Bergren, to approve the consent agenda. Motion carried 5-0.
7.1 Approve Minutes of the November 9, 2022 Regular Meeting
7.2 Approve Minutes of the November 10, 2022 Work Session
7.3 Approve Minutes of the November 22, 2022 Special Meeting
7.4 Approve Minutes of the November 30, 2022 Special Meeting
7.5 Approve Minutes of the December 6, 2022 Special Meeting
7.6 Approve Minutes of the December 12, 2022 Special Meeting
7.7 Approve Bills
7.8 Approve Open Enrollment Requests for the 2022-2023 School Year
      Open Enrollment into the district: 0
      Open Enrollment out of the district: 11 - Shenandoah, twelfth grade (Victoria Blume); eighth grade (Wyatt Williams); ninth grade (Ayden Rickman); twelfth grade (Jeffrey
      Holman); ninth grade (Nathaniel Spring); fourth grade (Carson Owens); seventh grade (Caden Owens); fifth grade (Alana Boose); seventh grade (Levi Holman); tenth grade
     (Aiden Morgan-Fine); ninth grade (Hailey Ribbey)
7.9 Approve Recommendations, Transfers, and Resignations
      Hires: Angela Holmes as Food Service; Alexander Whaley as Custodian; Samantha Pringle as Paraprofessional
      Transfers: Brad Knight from Assistant to Head Softball Coach
      Resignations: Missy Daly as Food Service, Marilyn Wagoner as Head 9-12 Girls Track Coach; Kylie Shackleford as Paraprofessional, Diane Barr as Food Service
         

8. Recognition and Reports
    8.1 Administrator Report
          ISASP results were presented to the board by Mrs. Comer. Results were broken down by grade level and how they have changed. FAST testing results for elementary
          students were presented by Mrs. Eberly.
8.2 Maintenance Report
      Mr. Cox reported lunch tables have arrived at the k-6 building and continue working on the heat pump issue. Phase 2 of the lighting project should be done by the first of the
      year. At the 7-12 building the freezer arrived and the football practice field has been tilled. Special attention is being done to the high-touch areas in both buildings and using
      foggers in classrooms.
8.3 Finance Report
      The Board read the financial report.
8.4 Board Correspondence
      Sunderman – Refreshments for the staff will be provided this Friday.

9. New Business
9.1 Discuss and Consider Approving 2022-23 7-12 Course Selection Guide
A motion was made by Bergren, seconded by Jones, to approve the 7-12 course selection guide. Motion carried 5-0.

9.2 Discuss and Consider Approving the Purchase of New Kitchen Counters and Warmers
A motion was made by Bergren, seconded by Boysen, to approve the purchase of two kitchen counters and warmers from Vollrath Equipment for $43,075.02. Motion carried
5-0.

9.3 Discuss and Consider Approving Early Graduates
A motion was made by Jones, seconded by Bergren, to approve the first semester early graduation list pending successful completion of the graduation requirements as set forth by the Board of Education and the state of Iowa. Motion carried 5-0.

9.4 Discuss and Consider Approving $1000 Donation to School Nurse Fund
A motion was made by Honeyman, seconded by Bergren, to approve the donation of $1000 for the school nurse from the Charles Hockenberry Foundation. Motion carried 5-0.

9.5 Discuss and Consider Approving the Purchase of Communication Radios
Before the motion, Boysen informed the board that it should be 13 radios instead of 12.
A motion was made by Boysen, seconded by Bergren, to approve the purchase of new communication radios from Motorola Solutions for $33,754.50. Motion carried 5-0. 

9.6 Discuss and Consider Approving Modified Allowable Growth Funds for the At-Risk Program for the 2023-2024 School Year
 A motion was made by Honeyman, seconded by Bergren, to approve the application for Modified Allowable Growth funds for the At-Risk program for the 2023-2024 school year at the maximum amount of $121,330. Motion carried 5-0.

9.7 Discuss and Consider Approving Student Fundraisers
A motion was made by Jones, seconded by Bergren, to approve the fundraisers for Youth Theater and National Honor Society. Motion carried 5-0.

9.8 Discuss and Consider Approving the Second and Final Reading of Series 100 Policies
A motion was made by Bergren, seconded by Honeyman, to approve the second and final reading of the 100 series policies. Motion carried 5-0.

Gray administered the oath of office to Sunderman the newly elected President and to Honeyman the newly elected Vice President.

10. Meeting Announcements
      10.1 A regular meetging will be on Wednesday, January 11, 2023 at 5:00 p.m.at McKinley.

11. Adjournment
A motion was made by Boysen, seconded by Bergren, to adjourn the meeting at 5:05 p.m. Motion carried 5-0.

 

Darin Sunderman                          Darah Gray
Board President                                Board Secretary Pro-Tem