2021.12.08 - Regular Meeting Minutes
2021.12.08 - Regular Meeting MinutesMinutes of Regular Meeting
December 8, 2021
The Board of Directors
Clarinda Community School District
A Regular Meeting of the Board of Directors of Clarinda Community School District was held Wednesday, December 8, 2021, beginning at 4:00 PM in the McKinley Central Office for Board.
1. Call to Order
President Jones called the meeting to order at 4:00 p.m.
2. Pledge of Allegiance
The Pledge of Allegiance was recited.
3. Roll Call
The following Board members were present: President Jones, Vice President Pulliam, Bergren, Meyer, and Sunderman.
4. Audience to Visitors
President Jones welcomed all visitors to the meeting.
5. Approval of Agenda
A motion was made by Bergren, seconded by Meyer, to approve the agenda. Motion carried 5-0.
6. Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.
6.1 Approve Minutes of the November 10, 2021 Regular Meeting
6.2 Approve Bills
6.3 Approve Recommendations to Hire for 2021-22 and 2022-23 School Years
Denise Jago as Paraprofessional for the 2021-2022 school year
Storm Howard as Assistant 7/8 Wrestling Coach for 2021-2022 school year upon completion of coaching certificate
6.4 Approve Winter Volunteer Coach
7. Old Business
7.1 Financial Report
Mrs. McKinnon reported on EOY and state reports.
7.2 Treasurer’s Report
A motion was made by Pulliam, seconded by Meyer, to approve the FY21 Treasurer’s Report by Fund as prepared and presented. Motion carried 5-0.
7.3 Election Results
The Board reviewed the certified results. Paul Boysen and Scott Honeyman were duly elected to the Clarinda Community School Board for a term of four years. 2085 votes
were cast.
7.4 Adjournment of Retiring Board
Director Pulliam and Meyer thanked the Board and the community, and to the staff for their hard work. President Jones thanked Directors Meyer and Pulliam for their
service to CCSD.
President Jones declared the Board adjourned at 4:09 p.m.
8. New Business
8.1 Call to Order of the New Board
President pro-tem McKinnon called the meeting to order at 4:10 pm.
8.2 Roll Call
The following board members were present: Bergren, Boysen, Honeyman, Jones, Sunderman and student member Paige Barr.
8.3 Administration of the Oath of Office to Newly Elected Board Members
McKinnon administered the oath of office to the new Board members.
8.4 Organizational Meeting
McKinnon started the process for reorganizing the school Board.
8.4.1 Election of Officers
8.4.1.1 President
McKinnon called for nominations for President. Jones nominated Sunderman. Sunderman nominated Bergren. Honeyman nominated Boysen. An oral vote
was taken and Sunderman was nominated President by a 3-1-1 vote. For Sunderman: Jones, Bergren, Boysen; For Bergren: Sunderman; For Boysen:
Honeyman. McKinnon administered the oath of office to Sunderman the newly elected President.
8.4.1.2 Vice President
President Sunderman called for nominations for Vice President. Jones nominated Bergren. Honeyman nominated Boysen. Sunderman nominated
Honeyman. An oral vote was taken and Bergren was nominated Vice President by a 3-2 vote. For Bergren: Boysen, Honeyman, Bergren. For Honeyman:
Sunderman, Jones. Sunderman administered the oath of office to Bergren the newly elected Vice President.
8.4.2 Discuss and Approve 2021-22 dates, times, and locations for regular meetings of the Board
A motion was made by Boysen, seconded by Jones, to set school board meetings to be held on the second and fourth Wednesday of each month at 4:00 p.m. and
second meeting at 6:00 p.m. with rotating locations at McKinley, 7-12 building and PK-6 building. Motion carried 5-0.
8.4.3 Discuss and Approve Bank Depositories
A motion was made by Jones, seconded by Bergren, to adopt the resolution approving the bank depositories as presented: PCSB $10,000,000, Bank Iowa $2,000,000,
PMA (ISJIT) $10,000,000, Cornerstone $1,000,000 and Great Western Bank $1,000,000. Roll call vote: Aye - Bergren, Boysen, Honeyman, Jones, and Sunderman.
Motion carried 5-0.
8.4.4 Discuss and Approve Access to Clarinda Community School District Financial and Portfolio Accounts
A motion was made by Bergren, seconded by Jones, to approve authorizing the School Board President, Director of Finance, and Superintendent to have access to view
district bank accounts and financial portfolios. Motion carried 5-0.
8.4.5 Approve Official Newspaper
A motion was made by Bergren, seconded by Honeyman, to designate the Clarinda Herald Journal as the district's official newspaper for the 2021-2022 school year.
Motion carried 5-0.
8.4.6 Approve the 2021-2022 Reimbursement Schedule
A motion was made by Honeyman, seconded by Bergren, to approve the 2021-2022 reimbursement schedule. Motion carried 5-0.
8.4.7 Committee Assignments
8.4.7.1. Finance
Bergren and Boysen appointed to the finance committee
8.4.7.2. Facilities
Sunderman and Honeyman appointed to the facility committee
8.4.7.3. Policy
Bergren and Jones appointed to the policy committee
8.4.7.4. School Improvement
Sunderman and Boysen appointed to the SIAC committee
8.4.7.5. Activities
Honeyman and Jones appointed to the activities committee
8.4.7.6. Technology
Honeyman and Jones appointed to the technology committee
8.4.7.7. Legislative Action Network
Bergren appointed to the Legislative committee
8.4.7.8. Page County Conference Board
Boysen appointed to the Page County Conference Board
8.5 Discuss and Consider Approving Easement for MidAmerican
A motion was made by Bergren, seconded by Jones, to approve underground electric easement at 1180 South 16th property to Mid-American. Motion carried 4-1.
Aye – Bergren, Boysen, Jones, Sunderman. Nay – Honeyman.
8.6 Discuss and Consider Approving Preschool Teacher Contract Extension
A motion was made by Jones, seconded by Bergren, to approve the extension of preschool teacher Clarisa Johnson’s contract to the end of the 2021-2022 school year.
Motion carried 5-0.
8.7 Discuss and Consider Approving Region 13 RPP Mini Grant
A motion was made by Bergren, seconded by Boysen, to approve the Region 13 RPP mini grant for $9800. Motion carried 5-0.
8.8 Discuss and Consider Approving Additional SIAC Members
A motion was made by Bergren, seconded by Jones, to approve adding Stacy Pulliam and Cade Iverson to the School Improvement Advisory Committee (SIAC). Motion
carried 4-1. Aye – Bergren, Honeyman, Jones, Sunderman. Nay – Boysen.
8.9 Discuss and Consider Approving Modified Allowable Growth Funds for the At-Risk Program for the 2022-2023 School Year
A motion was made by Bergren, seconded by Honeyman, to approve the application for Modified Allowable Growth funds for the At-Risk program for the 2022-2023 school
year at the maximum amount of $174,930. Motion carried 5-0.
8.10 Discuss and Consider Approving Early Graduates
A motion was made by Honeyman, seconded by Boysen, to approve the first semester early graduation list pending successful completion of the graduation requirements as
set forth by the Board of Education and the state of Iowa. Motion carried 5-0.
8.11 Discuss and Consider Approving the Joe Beckman Live Event Quote
A motion was made by Honeyman, seconded by Jones, to approve the Joe Beckman live event quote for $4500. Motion carried 5-0.
8.12 Discuss and Consider Approving Renewing Agreement with Grandma’s House
Honeyman would like to see the agreement be school year to school year. No action was taken.
8.13 Discuss and Consider the Management and Operation of Therapeutic Classroom Agreement
A motion was made by Honeyman, seconded by Bergren, to approve the Management and Operation of Therapeutic Classroom Agreement with Green Hills AEA for the
2021-2022 school year. Motion carried 5-0.
8.14 Discuss and Consider Approving the First Reading of the 400 Series of Policy
A motion was made by Jones, seconded by Bergren, to approve the first reading of the 400 policy series. Motion carried 4-1. Aye – Bergren, Boysen, Jones, Sunderman.
Nay – Honeyman.
8.15 Discuss and Consider Any Action on Softball Practice
Coach Allbaugh requested the Board’s approval to have softball practice on Wednesday evenings from January to spring because it is the only night open for them;
players have the option to come if they do not have other obligations. A motion was made by Honeyman, seconded by Jones, to approve softball practice on Wednesday
6:30 to 8:00 p.m. at the high school. Motion carried 5-0.
9. Recognition and Reports
9.1 Youth Musical Theater Program
Cindy Darrah spoke on the youth theater program, which will begin in January. She is looking at School House Rock Junior Live for the 5th-8th grades.
9.2 COVID Report
Mrs. Bergman reported IASB and legal counsel are advising school districts to wait until the courts decide OSHA mandates before districts move forward with COVID
mandate policies. Iowa Department of Education may request IEP teams to consider masks on a case-by-case basis for students who are eligible under Iowa Disabilities
Education Act.
9.3 Superintendent
Mrs. Bergman reported the student winter concerts have been great. Calendar committee is working on the 2022-23 school calendar. She has been attending
superintendent/legislator meetings to help advocate. The SIAC committee will meet December 15 and part of the discussion will include ESSER III funds. Administration
and staff ideas for purchases include additional building security cameras and smart panels for PK-6 and 7-12 staff.
9.4 Board Correspondence
Boysen – He would like to see adopt-a-class for each Board member.
Honeyman – He said basketball team and cheerleading are doing well. He is excited to have student Board member.
10. Meeting Announcements:
10.1 The next regular meeting will be on Wednesday, January 12, 2022 at 4:00 p.m. in the Boardroom at McKinley.
11. Adjournment
A motion was made by Boysen, seconded by Jones, to adjourn the meeting at 5:57 p.m. Motion carried 5-0.
Darin Sunderman Nancy Fulk-McKinnon
Board President Board Secretary