1.

Call to Order
President Sunderman called the meeting to order at 4:00 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

Roll Call
The following board members were present: President Sunderman, Vice President Jones, Bond, Meyer and Pulliam.

3.

Adopt Agenda
A motion was made by Bond, seconded by Meyer, to approve the agenda.  Motion carried 5-0.

4.

Joint meeting with Clarinda City Council

4. 1.

Strategic Plan Review
Mr. Stender discussed the district’s strategic plan and how it is important to have a good partnership with the city and recognized the need to support the labor force and vocational programs. The district would like to work with the city on housing, job training, legislation and marketing.

4. 2.

Discuss Opportunities for Collaboration

4. 2. 1.

Property (agreements for shared services)
Representatives from both entities will meet to develop a written agreement to use the Lied Center, tennis courts and ball fields.  Emphasized the desire for the city and district to continue with their collaborative relationship.  Discussed the district’s facility assessment and next steps to collaborate. 

4. 2. 2.

Support for Economic Development

4. 2. 2. 1.

Housing
The need for more housing was discussed.

4. 2. 2. 2.

Skilled Labor
The district is researching how to partner with businesses for vocational programs.

5.

Adjournment

A motion was made by Jones, seconded by Bond, to adjourn the meeting at 4:53pm.

Motion carried 5-0.

Darin Sunderman.            Nancy Fulk-McKinnon
Board President.               Board Secretary

1.

Call to Order

President Sunderman called the meeting to order at 5:02 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Sunderman, Vice President Jones, Bond, Meyer and Pulliam.

4.

Audience to Visitors
President Sunderman welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Jones, seconded by Pulliam, to approve the amended agenda.  Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Meyer, seconded by Bond, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the June 11, 2018 regular meeting

6. 2.

Approve minutes of the June 26, 2018 special meeting

6. 3.

Approval of Bills
Director Meyer reviewed the bills and found them in order.

6. 4.

Approve Financial Reports

6. 5.

Approval of Open Enrollment Requests

6. 6.

Approve resignation from Elizabeth Hyder paraprofessional effective with board approval

6. 7.

Approve resignation from Jacque Tomkinson paraprofessional effective with board approval

6. 8.

Approve resignation from Tansie Carmen as middle school guidance counselor effective with school board approval 

6. 9.

Approve recommendation to hire Andrea Hillhouse as a food service assistant

6. 10.

Approve recommendation to hire Richard Iske as a part-time bus driver

6. 11.

Approve recommendation to transfer Matt Bird to head middle school girls basketball coach

7.

Recognition & Reports

7. 1.

History Bowl Students
Mr. Harris and students who participated in the History Bowl reported on their training and trip to Atlanta for Nationals.  Several students were within 5 points of qualifying for finals. In addition to participating in Nationals, the group was able to tour several businesses and meet other students from across the United States. The students worked hard on preparing and fundraising.

7. 2.

Superintendent
Mr. Stender thanked the History Bowl teachers, students and parents for their hard work and results. Softball and baseball season is over; Mr. Stender thanked the coaches, athletes and parents for their commitment. High school (10, 11, and 12th grades) and fifth grade students and parents will meet August 21^st at the high school to discuss and receive student Ipads. Lifetouch is sponsoring the food and the board is needed to help serve. The program will be similar to last year. Collaboration continues with Grandma’s Daycare and Noah’s Ark concerning programs. The third meeting will be the end of July.  Clarinda Community Pre-School will be at the next meeting. Due to timing it may be next school year before any options are viable. After evaluating bus routes and shuttles, the number of routes and shuttles will remain the same for the 2018-2019 school year. Security devices should be in place by the end of July in the school buildings and training can begin. Mr. Stender will attend an emergency operations
training session at NWMSU on July 13^th. Training for staff will be ongoing throughout the year. A digital pass system will be used to help staff monitor student activity. A digital registration system will be used for parents and visitors which will print ID badges and notify staff. Administration and TLC leaders had a retreat June 27 to establish roles and responsibilities for upcoming school year. Another meeting is set for July 17th. District is looking to fill an elementary teaching position and middle school guidance counselor along with paraprofessional and coaching positions. No bids were received for the property by the high school which eliminates a direct sale.  The second option is to engage in a direct sale with the interested party; a hearing will be required.  The interested party will be put on the August agenda for further discussion. Mr. Stender is researching a service company for managing substitute teachers and paraprofessionals. The company would send notifications to our sub pool for the available days and positions. If the day and position aren’t filled, the agency would then call substitutes directly; the district would maintain the authority to determine eligible substitutes.

7. 3.

Strategic Plan & District Goals
Preparing for school starting in the fall. Discussion was included in the joint meeting with the City Council.

7. 4.

School Board 2019 Legislative Platform
Legislative priorities for the district were discussed.  Top five legislative priorities for the board are: SAVE, Supplement State Aid, Mental Health, Special Education, and Alternative Licensure.

7. 5.

Board Correspondence
Mr. Stender – Mr. Heiligenthal sent a letter with the sample framework of questions to consider with the district and an evaluation feedback. District will continue working as a board and on communication.
Sunderman – He’s working on letter to those involved with Fred Lisle Center of Excellence.

8.

New Business

8. 1.

Consider approving three year copy machine lease with Counsel
A motion was made by Bond, seconded by Jones, to approve the three year copy machine lease with Counsel.  Motion carried 5-0.

8. 2.

Consider approving contract for special education transportation contract with South Page
A motion was made by Jones, seconded by Meyer, to approve the contract for special education transportation with South Page.  Motion carried 5-0.

8. 3.

Consider approving purchase of technology and hardware to support security systems and management
A motion was made by Bond, seconded by Pulliam, to approve the purchase of technology hardware to support the security systems and management.  Motion carried 5-0.

8. 4.

Consider approving Garfield elementary handbook
A motion was made by Pulliam, seconded by Bond, to approve the 2018-2019 Garfield elementary handbook.  Motion carried 5-0.

8. 5.

Consider approving the middle school handbook
A motion was made by Meyer, seconded by Bond, to approve the 2018-2019 middle school handbook.  Motion carried 5-0.

8. 6.

Consider approving the high school handbook
A motion was made by Jones, seconded by Bond, to approve the 2018-2019 high school handbook.  Motion carried 5-0.

8. 7.

Consider approving the suspension of policy 706.1 periods while the policy is revised and setting payroll for the 19th of each month
A motion was made by Meyer, seconded by Bond, to approve suspending policy 706.1 and scheduling payroll for the 19th of each month for all district employees.

9.

2018-2019 Goal Setting Session
Discussed goals for staff, students, facilities, finance, school culture, and community & state partnerships.

10.

Meeting Announcements:

10. 1.

Our next regular meeting is on Monday, August 13, 2018 at 5:00 p.m. in the Board Room at McKinley

11.

Adjournment
A motion was made by Bond, seconded by Meyer, to adjourn the meeting at 8:51 pm.  Motion carried 5-0.

Darin Sunderman                   Nancy Fulk-McKinnon
Board President                      Board Secretary

1.

Call to Order
President Sunderman called the meeting to order at 5:00 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Sunderman, Vice President Jones, Bond, Meyer and Pulliam.

4.

Audience to Visitors
President Sunderman welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Jones, seconded by Bond, to amend consent agenda item 8.18 to transfer Courtney Madison to the middle school. Motion carried
5-0.  A motion was made by Bond, seconded by Jones, to approve the agenda as amended.  Motion carried 5-0.

6.

Public hearing on the proposed transfer of property to the City of Clarinda
President Sunderman asked for oral or written objections to the proposed transfer of property; there were no objections.  Mrs. McKinnon did not receive oral or written objections. Public hearing was closed.

7.

Public hearing on the proposed sale of property for $5,000.00 to Dave Stickler
President Sunderman asked for oral or written objections to the proposed transfer of property; there were no objections. Mrs. McKinnon did not receive oral or written objections. Public hearing was closed.

8.

Consider Consent Agenda Items
A motion was made by Bond, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.

8. 1.

Approve minutes of the July 9, 2018 special meeting with city council

8. 2.

Approve minutes of the July 9, 2018 regular meeting

8. 3.

Approval of Bills
Director Bond reviewed the bills and found them in order.

8. 4.

Approve Financial Reports

8. 5.

Approval of Open Enrollment Requests

8. 6.

Approve resignation from Kimberly Whitaker assistant softball coach effective with board approval

8. 7.

Approve resignation from Rod Eberly as paraprofessional effective with board approval

8. 8.

Approve recommendation to hire Timothy McMahon as assistant middle school basketball coach

8. 9.

Approve recommendation to hire Danni Samuelson as a paraprofessional

8. 10.

Approve recommendation to hire Rachel Marckmann as a paraprofessional

8. 11.

Approve recommendation to hire Chelsey Engstrand as a paraprofessional

8. 12.

Approve recommendation to hire Lydia Pippert as a paraprofessional

8. 13.

Approve recommendation to hire Jerry (Dane) Byerly as a paraprofessional 

8. 14.

Approve recommendation to hire Cassie Luft as a paraprofessional

8. 15.

Approve recommendation to hire Clarissa Heck as a elementary teacher

8. 16.

Approve recommendation to hire Sara Honnold as a intervention specialist 

8. 17.

Approve transfer of Heidi Bird from At Risk Coordinator to middle school counselor 

8. 18.

Approve transfer of Courtney Madison from high school special education to middle school special education 

9.

Recognition & Reports

9. 1.

Superintendent
Lifetouch is providing food for the technology summit on August 21^st at the high school.  Board members will be there to greet and help serve food to parents and students. Discussions continue with community pre-school programs for the 2019-20 school year. Work continues on the security installation. The district is receiving training for the door and surveillance systems. Mr. Stender is continuing to complete training
from FEMA and participated in training at NWMSU.  Local emergency personnel are meeting with Mr. Stender on August 14^th to tour district facilities and determine what information they need to respond to an emergency. After researching and visiting security professionals and reviewing models, the district will be using SRP (Standard Response Protocol) for emergency operation planning. Harlan currently uses this model because it’s simple and effective; it is the best fit for our district and community. Throughout the year staff will receive training and modifications will be done to meet district needs. Information will be provided to students and parents. Lock down drills in schools will be done. A digital pass system will be incorporated to assist staff and administration in monitoring student activity. A digital registration system will be used to print identification badges for parents and guests as they enter buildings.  K-9 units and local law enforcement will be brought in the first month of school to work on protocol. The TLC team attended a conference August 3^rd. Administration attended SAI Conference on August 8^th and 9^th. Staff professional development begins this week with training including PBIS and Schoologly. Mr. Stender will serve as chair of the Communications and Public Relations Committee for the Clarinda Economic Development Association. Mr. Stender continues to review the option of having a contracted service company manage substitute teachers and paraprofessionals. The district newsletter was released August 6^th. The district has a new Facebook page.

9. 2.

Activities Director Report
Fall activities are in full force. Variety Show will be held again at the high school. Looking for head and assistant softball coaches and bowling coach; working on bowling schedule. Booster Club will oversee home game concession stands. Smith Vending received vending machine bid. Also looking into adding healthy snack vending machines at Middle School & High School. Working on getting 9^th/10^th grade football games.  Towel scrimmage Friday; first cross country meet on 21^st; first home football game on 31^st; first home volleyball September 4^th; and band day is September 29^th.

9. 3.

Food Service
The average attendance in June was 69 and in July was 54 for the summer food program. Received more community donations and support than expected. Julia Harris did a great job with the activities.  Already looking into next year’s program to reach more students. Mrs. DeBolt is grateful for the continued support.

9. 4.

Buildings and Grounds
Mr. Hill is pleased with the quality of security work. One entrance at each site still has old locks for staff to use until new system is complete. Two new classrooms for elementary classes are ready. Equipment and classrooms are set; six rooms have new carpet & paint. Installed new wall mats, painted walls, refinished the floor in gym and removed old intercom system at Garfield. Remodeled High School commons bathrooms. Reseeded football field, painted practice field and refinished gym floor. Worked on gym roof and academic wing roof; moved sheds at the high school.  School board will tour the buildings on August 21^st at 3:30.

9. 5.

Strategic Plan
Chad Wellhausen, Nola Bond and Mr. Stender will be presenting on strategic planning at the IASB conference in November.

9. 6.

Board Correspondence
Meyer – received a positive note from a patron for the bowling and would like to see swimming in PE curriculum.

9. 6. 1.

Activities committee
The activities committee met on Tuesday, July 17 to review changes in activities and plans for the 2018-2019 school year.  There is a new Under Armor agreement. There will be military appreciation at first home football game.

9. 6. 2.

Policy committee
The policy committee met on Tuesday, July 31 to review district policies.

10.

New Business

10. 1.

Consider accepting donation from Farmers Mutual Telephone Company, K & K Graphics, and Jerri Hebert
A motion was made by Bond, seconded by Meyer, to approve and accept the donations from Farmers Mutual Telephone Company of $100 for courtesy device chargers, K&K Graphics of $150 for mentor program and Jerri Hebert of $100 to the football club. Motion carried 5-0.

10. 2.

Consider approving concrete bid to 3D Construction
A motion was made by Jones, seconded by Bond, to approve concrete bid with 3D Construction for $33,895.35. Motion carried 4-1. Sunderman – Nay; Jones – Aye; Bond – Aye; Meyer – Aye; Pulliam – Aye.

10. 3.

Consider approving the 2018-2019 Activities Handbook
A motion was made by Bond, seconded by Pulliam, to approve the 2018-2019 Activities Handbook.  Motion carried 5-0.

10. 4.

Consider approving 2018-2019 Activities Budgets
A motion was made by Jones, seconded by Meyer, to approve the 2018-2019 Activities Budgets. Motion carried 5-0.

10. 5.

Consider approving the transfer of property to the City of Clarinda
WHEREAS, pursuant to notice published as required by law, the Board of Directors of the Clarinda Community School District on the 13th day of August, 2018, held a hearing on the proposal to convey an interest in real property and the extent of objections received from residents or property owners as to said proposed transaction has been fully considered; and, accordingly the following action is now considered to be in the best interests of the District and residents thereof: That the real property described herein shall be conveyed by the District to the City of Clarinda, Iowa for good and valuable consideration. Conveyance by the District shall be by Deed without Warranty. A motion was made by Meyer, seconded by Jones to approve the resolution for the transfer of property to the City of Clarinda. A roll call vote was taken:  Sunderman – Aye; Jones – Aye; Bond – Aye; Meyer – Aye; and Pulliam - Aye. Motion passed 5-0.

10. 6.

Consider approving the sale of property to Dave Stickler
WHEREAS, pursuant to notice published as required by law, the Board of Directors of the Clarinda Community School District on the 13th day of August, 2018, held a hearing on the proposal to convey an interest in real property and the extent of objections received from residents or property owners as to said proposed transaction has been fully considered; and, accordingly the following action is now considered to be in the best interests of the District and residents thereof:  Section 1. That the real property described herein shall be conveyed by the District to Dave Stickler for $5,000.00 and other good and valuable consideration. Conveyance by the District shall be by Deed without Warranty.  A motion was made by Bond, seconded by Meyer to approve the resolution for the sale of property to Dave Stickler for $5000. A roll call vote was taken:  Sunderman – Nay; Jones – Nay; Bond – Aye; Meyer – Aye; and Pulliam - Aye. Motion passed 3-2.

10. 7.

Consider approving 2018-2019 District Goals
A motion was made by Meyer, seconded by Pulliam, to approve the 2018-2019 goals as presented. Motion carried 5-0.

10. 8.

Consider approving first reading of the following policies
A motion was made by Meyer, seconded by Bond to amend 10.8.7, Policy 405.4 to read in third paragraph, “Licensed employees whose contracts will be recommended for termination by the board will receive notice prior to April 30^th.” Motion carried 5-0.
A motion was made by Meyer, seconded by Bond, to approve first reading of the policies listed from 10.8.1 to 10.8.46 as amended.  Motion carried 5-0.

10. 8. 1.

Consider approving first reading of policy 302.2 Superintendent Contract and Contract Nonrenewal

10. 8. 2.

Consider approving first reading of policy 303.3 Administrator Contract and Contract Renewal

10. 8. 3.

Consider approving first reading of policy 400 Role of and Guiding Principles for Employees

10. 8. 4.

Consider approving first reading of policy 401.4 Employee Complaints

10. 8. 5.

Consider approving first reading of policy 403.1 Employee Physical Examinations 

10. 8. 6.

Consider approving first reading of policy 405.2 Licensed Employee Qualifications, Recruitment, Selection

10. 8. 7.

Consider approving first reading of policy 405.4 Licensed Employee Continuing Contracts

10. 8. 8.

Consider approving first reading of policy 405.5 Licensed Employee Work Day

10. 8. 9.

Consider approving first reading of policy 405.6 Licensed Employee Assignment

10. 8. 10.

Consider approving first reading of policy 405.7 Licensed Employee Transfers

10. 8. 11.

Consider approving first reading of policy 405.8 Licensed Employee Evaluation

10. 8. 12.

Consider approving first reading of policy 405.9 Licensed Employee Probationary Status

10. 8. 13.

Consider approving first reading of policy 406.1 Licensed Employee Compensation

10. 8. 14.

Consider approving first reading of policy 406.2 Licensed Employee Salary Schedule Advancement

10. 8. 15.

Consider approving first reading of policy 406.3 Licensed Employee Continued Education Credit

10. 8. 16.

Consider approving first reading of policy 406.4 Licensed Employee Compensation for Extra Duty

10. 8. 17.

Consider approving first reading of policy 406.5 Licensed Employee Group Insurance Benefits

10. 8. 18.

Consider approving first reading of policy 406.6 Licensed Employee Tax Shelter Programs

10. 8. 19.

Consider approving first reading of policy 407.5 Licensed Employee Reduction in Force

10. 8. 20.

Consider approving first reading of policy 408.1 Licensed Employee Professional Development

10. 8. 21.

Consider approving first reading of policy 409.1 Licensed Employee Professional Development

10. 8. 22.

Consider approving first reading of policy 409.2 Licensed Employee Personal Illness Leave

10. 8. 23.

Consider approving first reading of policy 409.3 Licensed Employee Family and Medical Leave

10. 8. 24.

Consider approving first reading of policy 409.4 Licensed Employee Bereavement Leave

10. 8. 25.

Consider approving first reading of policy 409.8 Licensed Employee Unpaid Leave

10. 8. 26.

Consider approving first reading of policy 410.1 Substitute Teachers

10. 8. 27.

Consider approving first reading of policy 411.1 Classified Employee Defined

10. 8. 28.

Consider approving first reading of policy 411.4 Classified Employee Licensing/Certification

10. 8. 29.

Consider approving first reading of policy 412.4 Classified Employee Tax Shelter Programs

10. 8. 30.

Consider approving first reading of policy 414.1 Classified Employee Vacations - Holidays - Personal Leave

10. 8. 31.

Consider approving first reading of policy 414.4 Classified Employee Vacations Bereavement Leave

10. 8. 32.

Consider approving first reading of policy 706.1 Payroll Periods

10. 8. 33.

Consider approving first reading of policy 706.2 Payroll Deductions

10. 8. 34.

Consider approving first reading of policy 507.9 Wellness Policy

10. 8. 35.

Consider approving first reading of policy 506.1 Education Records Access

10. 8. 36.

Consider approving first reading of policy 506.1E1 Request of Nonparent for Examination or Copies of Education Records

10. 8. 37.

Consider approving first reading of policy 506.1E2 Request of Authorization for Release of Education Records

10. 8. 38.

Consider approving first reading of policy 506.1E3 Request for Hearing on Correction of Education Records

10. 8. 39.

Consider approving first reading of policy 506.1E4 Request for Examination of Education Records

10. 8. 40.

Consider approving first reading of policy 506.1E5 Notification of Transfer of Education Records

10. 8. 41.

Consider approving first reading of policy 506.1E6 Letter to Parent Regarding Receipt of a Subpoena

10. 8. 42.

Consider approving first reading of policy 506.1E7 Juvenile Justice Agency Information Sharing Agreement

10. 8. 43.

Consider approving first reading of policy 506.1R1 Use of Education Records Regulation

10. 8. 44.

Consider approving first reading of policy 506.2 Student Directory Information

10. 8. 45.

Consider approving first reading of policy 506.2E1 Authorization for Releasing Student Directory Information

10. 8. 46.

Consider approving first reading of policy 506.2R1 Use of Directory Information

10. 9.

Consider exempt session to discuss strategy in matters relating to employment conditions of employees not covered by a collective bargaining agreement as provided by Iowa Code section 21.9
The board entered into exempt session at 7:16 pm to discuss strategy in matters relating to employment conditions of employees not covered by a collective bargaining agreement as provided by Iowa Code section 21.9

The board came out of exempt session at 7:56 pm.

10. 10.

Consider closed session to discuss records required or authorized by state or federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i)

A motion was made by Jones, seconded by Meyer, to approve going into a closed session discuss records required or authorized by state or federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i)

The motioned carried 5-0 and the Board entered closed session at 7:59pm.

President Sunderman declared the Board back in open session at 10:27 pm.

11.

Meeting Announcements:

11. 1.

New Staff Breakfast on Wednesday, August 15, 2018 at 8:00 a.m. at central office

11. 2.

All Staff Breakfast on Monday, August 20, 2018 at 7:30 a.m. at the high school commons

11. 3.

Technology Summit on Tuesday, August 21, 2018 at 6:00 p.m. at the high school

11. 4.

Our next regular meeting is on Monday, September 10, 2018 at 5:00 p.m. in the Board Room at McKinley

11. 5.

Iowa Association of School Boards 73rd Annual Convention, November 14-16, 2018 at the Iowa Events Center in Des Moines
Please contact Nancy by September 28, 2018 if you would plan to attend.

12.

Adjournment
A motion was made by Meyer, seconded by Bond, to adjourn the meeting at 10:28 pm.  Motion carried 5-0.

Darin Sunderman                   Nancy Fulk-McKinnon
Board President                      Board Secretary

1.

Call to Order
President Sunderman called the meeting to order at 3:39 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Sunderman, Vice President Jones, Bond, Meyer and Pulliam.

4.

Consider closed session to discuss records required or authorized by state or federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i)

A motion was made by Bond, seconded by Jones, to approve going into a closed session to discuss records required or authorized by state or federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i)  A roll call vote was taken: President Sunderman, Aye; Vice President Jones, Aye; Meyer, Aye; Pulliam, Aye. 

The motioned passed on a unanimous vote and the Board entered closed session at 3:42 pm.

President Sunderman declared the Board back in open session at 6:46 pm.

5.

Adjournment

A motion was made by Bond, seconded by Pulliam, to adjourn the meeting at 6:47 pm.  Motion carried 5-0.

Darin Sunderman                   Nancy Fulk-McKinnon
Board President                      Board Secretary

1.

Call to Order
Secretary McKinnon called the meeting to order at 5:01 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: Bond, Jones, Meyer, Pulliam and Sunderman.

4.

Audience to Visitors
Secretary McKinnon welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by Bond, to approve the agenda.  Motion carried 5-0.

6.

Organizational meeting
Secretary McKinnon started the process for reorganizing the school board.  

6. 1.

Election of officers

6. 1. 1.

President
Secretary McKinnon called for nominations for President.  Sunderman nominated Jones and Jones nominated Bond. A written vote was taken and Jones was elected President by a 4-1 vote. For Jones: Bond, Meyer, Pulliam and Sunderman. For Bond: Jones.

6. 1. 1. 1.

Administer oath of office to the President
Secretary McKinnon administered the oath of office to Jones, the newly elected President.

6. 1. 2.

Vice President
President Jones called for nominations for Vice President. Sunderman nominated Bond and Meyer nominated Sunderman. A written vote was taken and Bond was elected Vice President by a 3-2 vote. For Bond: Jones, Pulliam and Sunderman. For Sunderman: Bond and Meyer.

6. 1. 2. 1.

Administer oath of office to the Vice President
President Jones administered the oath of office to Bond, the newly elected Vice President.

6. 2.

Determination of dates, times, and locations for regular meetings of the board
A motion was made by Sunderman, and seconded by Pulliam, to set the regular school board meetings on the second Wednesday of each month at 4:00 p.m. in the McKinley board room. Motion carried 5-0.

6. 3.

Approve Bank Depositories
A motion was made by Meyer, and seconded by Bond, to adopt a resolution that Clarinda Community School District of Clarinda, IA in Page County, IA, approves the list of financial institutions to be depositories of the Clarinda Community School District funds in conformance with all applicable provisions of Iowa code Chapters 452 and 453 (1993) as amended by 1984 Iowa Acts, S.F. 2220.  The business manager and board treasurer is hereby authorized to deposit Clarinda Community School funds in amounts not to exceed the maximum approved for each respective financial institution as set. Roll call vote: In favor – President Jones, Vice President Bond, Meyer, Pulliam, and Sunderman. Motion carried 5-0.

6. 4.

Approve access to Clarinda Community School District financial and portfolio accounts 
A motion was made by Pulliam, seconded by Meyer, to approve authorizing the School Board President, Business Manager, and Superintendent to have access to view district bank accounts and financial portfolios. Motion carried 5-0.

6. 5.

Approve official newspaper
A motion was made by Sunderman, seconded by Meyer, to designate the Clarinda Herald Journal as the district's official newspaper for the 2018-2019 school year.  Motion carried 5-0.

6. 6.

Committee Assignments

6. 6. 1.

Finance
 Bond and Meyer appointed to the finance committee.

6. 6. 2.

Facilities 
Pulliam and Sunderman appointed to the facilities committee.

6. 6. 3.

Policy
Meyer and Sunderman appointed to the policy committee.

6. 6. 4.

School Improvement
Pulliam and Sunderman appointed to the school improvement committee.

6. 6. 5.

Activities
Bond and Jones appointed to the activities committee.  

6. 6. 6.

Technology
Bond and Pulliam appointed to the technology committee.

6. 6. 7.

Legislative Action Network
Meyer appointed to the Legislative committee.

6. 6. 8.

Page County Conference Board
Jones appointed to the Page County Conference Board.

7.

Consider Consent Agenda Items
A motion was made by Bond, seconded by Sunderman, to approve the consent agenda items. Motion carried 5-0.

7. 1.

Approve minutes of the August 13, 2018 regular meeting

7. 2.

Approve minutes of the August 29, 2018 special meeting

7. 3.

Approve special education contracts

7. 4.

Approve Bills
Director Meyer reviewed the bills and found them in order.

7. 5.

Approve Financial Reports

7. 6.

Treasurer's Report

7. 7.

Approve Open Enrollment Requests

7. 8.

Approve 2018-2019 district fundraisers

7. 9.

Approve resignation from Amy Gardner food service assistant effective with board approval.

7. 10.

Approve resignation from Susan Lauritsen National Honor Society advisor effective with board approval.

7. 11.

Approve recommendation to hire Chip Keeley as a food service assistant

7. 12.

Approve recommendation to hire Madison Hosfield as the National Honor Society Advisor

7. 13.

Approve 2018-2019 contract revision for Nancy Hummel 

8.

Recognition & Reports

8. 1.

High School Principal
Mrs. Green wants to be visible and engaged with the staff, students and parents. She has created a Principal Advisory Team with made up of staff. NWEA Testing was done Monday; the data will help guide instruction and curriculum. The PBIS model was modified for the staff and high school students. Staff developed student expectations before school started.  Mrs. Almelien is creating a mentor program between freshmen and upper classman. Freshmen orientation went well; 97% attendance. Mrs. Vanden Bosch and Mrs. Green are working to continue the History Bowl team at the high school level. AEA will continue to help support technology in the classrooms. Vocational Rehab will be working with staff and students to offer programs for job and college exploration which will include connections with businesses and students to experience in person job and college skills. Mrs. Green is researching ways to implement STEM programs next school year. There is discussion about putting a display case to showcase students’ projects.  Homecoming is Friday and the theme is “A Tale of Victory.”

8. 2.

Superintendent
Mr. Stender thanked the board for helping with the technology summit and those who organized the Cardinal Gala. Administration had discussions with representatives from Northwest Missouri State University concerning a partnership for student teachers. District is working with enrollment data for the October 1^st state submission. Enrollment looks like it will remain stable. Auditors will conduct the financial audit late November. TLC and administration continue to work on staff professional development. Mr. Montgomery and Mr. Stender are attending school finance training in October; Mr. Stender will be attending School Safety training this month and will be on the Future Ready Iowa Conference panel this month. The district continues security training and to make adjustments to the security system for the best use. Security training will be ongoing during the year. Student activity is being monitored by a digital pass system; parents and visitors are using a digital registration system to check into the buildings. A district staff team will participate in the Collaborative Leadership training which is sponsored by the AEA.

8. 3.

Strategic Plan
Work continues to focus on the strategic plan.

8. 4.

District Goals 2018-2019
Working to meet district goals.

8. 5.

Board Correspondence
Jones – Thanked Darin for his service as president.
Bond – Thanked the Cardinal Gala group for their hard work and support.
Meyer – Gave kudos to Mrs. Green for having freshmen help with technology.
Pulliam – Congratulated Bond and Jones. Thanked Darin for his service. She worked in concession stand and complimented the Booster Club for being so organized and supportive.
Sunderman – Congratulated Jones and Bond on their election. Thanked past and current school boards for their confidence in him.

8. 5. 1.

Middle school traffic
Concerns of traffic with buses, parents and students were discussed; it gets too congested during drop offs and pick ups of students.  District will be thinking of ways to help ease the congestion.

9.

New Business

9. 1.

Consider approving Home School Assistance Teacher Contracts for 2018-2019
A motion was made by Sunderman, seconded by Pulliam, to approve contracts with Lexy Davis to serve as the Home School Assistance teacher for the 2018-2019 school year.  Motion carried 5-0.

9. 2.

Consider approving the 2018-2019 Consolidated Accountability Support Application (CASA) Report
A motion was made by Bond, seconded by Meyer, to approve the 2018-2019 Consolidated Accountability Support Application.  Motion carried
5-0.

9. 2. 1.

Mentor Induction Plan

9. 2. 2.

Gifted and Talented Plan
 

9. 3.

Consider approving amendments to the 2018-2019 elementary, middle school, and high school handbooks
A motion was made by Pulliam, seconded by Sunderman, to approve amendments to the 2018-2019 elementary, middle school, and high school handbooks. Motion carried 5-0.

9. 3. 1.

Amended Elementary School Handbook 2018-2019

9. 3. 2.

Amended Middle School Handbook

9. 3. 3.

Amended High School Handbook 2018-2019

9. 4.

Consider approving 2018-2019 Classified Staff Handbook
A motion was made by Pulliam, seconded by Sunderman, to approve the 2018-2019 Classified Staff Handbook. Motion carried 5-0.

9. 5.

Consider approving 28E Sharing Contract with South Page for student services
A motion was made by Bond, seconded by Sunderman, to approve 28E Sharing Contract with South Page for student services, Motion carried 5-0.

9. 6.

Consider approving three year agreement for education services and funding with the Clarinda Youth Corporation
A motion was made by Sunderman, seconded by Bond, to approve the three year agreement for education services and funding with the Clarinda Youth Corporation. Motion carried 4-0. Jones abstained.

9. 7.

Consider approving second reading of the following policies:
A motion was made by Sunderman, seconded by Meyer, to approve second reading of all policies listed from 9.7.1 to 9.7.46. Motion carried 5-0.

9. 7. 1.

Consider approving second reading of policy 302.2 Superintendent Contract and Contract Nonrenewal

9. 7. 2.

Consider approving second reading of policy 303.3 Administrator Contract and Contract Renewal

9. 7. 3.

Consider approving second reading of policy 400 Role of and Guiding Principles for Employees

9. 7. 4.

Consider approving second reading of policy 401.4 Employee Complaints

9. 7. 5.

Consider approving second reading of policy 403.1 Employee Physical Examinations 

9. 7. 6.

Consider approving second reading of policy 405.2 Licensed Employee Qualifications, Recruitment, Selection

9. 7. 7.

Consider approving second reading of policy 405.4 Licensed Employee Continuing Contracts

9. 7. 8.

Consider approving second reading of policy 405.5 Licensed Employee Work Day

9. 7. 9.

Consider approving second reading of policy 405.6 Licensed Employee Assignment

9. 7. 10.

Consider approving second reading of policy 405.7 Licensed Employee Transfers

9. 7. 11.

Consider approving second reading of policy 405.8 Licensed Employee Evaluation

9. 7. 12.

Consider approving second reading of policy 405.9 Licensed Employee Probationary Status

9. 7. 13.

Consider approving second reading of policy 406.1 Licensed Employee Compensation.

9. 7. 14.

Consider approving second reading of policy 406.2 Licensed Employee Salary Schedule Advancement

9. 7. 15.

Consider approving second reading of policy 406.3 Licensed Employee Continued Education Credit.

9. 7. 16.

Consider approving second reading of policy 406.4 Licensed Employee Compensation for Extra Duty

9. 7. 17.

Consider approving second reading of policy 406.5 Licensed Employee Group Insurance Benefits

9. 7. 18.

Consider approving second reading of policy 406.6 Licensed Employee Tax Shelter Programs

9. 7. 19.

Consider approving second reading of policy 407.5 Licensed Employee Reduction in Force

9. 7. 20.

Consider approving second reading of policy 408.1 Licensed Employee Professional Development

9. 7. 21.

Consider approving second reading of policy 409.1 Licensed Employee Vacation  Holidays - Personal Leave 

9. 7. 22.

Consider approving second reading of policy 409.2 Licensed Employee Personal Illness Leave

9. 7. 23.

Consider approving second reading of policy 409.3 Licensed Employee Family and Medical Leave

9. 7. 24.

Consider approving second reading of policy 409.4 Licensed Employee Bereavement Leave

9. 7. 25.

Consider approving second reading of policy 409.8 Licensed Employee Unpaid Leave

9. 7. 26.

Consider approving second reading of policy 410.1 Substitute Teachers

9. 7. 27.

Consider approving second reading of policy 411.1 Classified Employee Defined

9. 7. 28.

Consider approving second reading of policy 411.4 Classified Employee Licensing/Certification

9. 7. 29.

Consider approving second reading of policy 412.4 Classified Employee Tax Shelter Programs

9. 7. 30.

Consider approving second reading of policy 414.1 Classified Employee Vacations - Holidays - Personal Leave

9. 7. 31.

Consider approving second reading of policy 414.4 Classified Employee Vacations Bereavement Leave

9. 7. 32.

Consider approving second reading of policy 706.1 Payroll Periods

9. 7. 33.

Consider approving second reading of policy 706.2 Payroll Deductions

9. 7. 34.

Consider approving second reading of policy 507.9 Wellness Policy

9. 7. 35.

Consider approving second reading of policy 506.1 Education Records Access

9. 7. 36.

Consider approving second reading of policy 506.1E1 Request of Nonparent for Examination or Copies of Education Records

9. 7. 37.

Consider approving second reading of policy 506.1E2 Request of Authorization for Release of Education Records

9. 7. 38.

Consider approving second reading of policy 506.1E3 Request for Hearing on Correction of Education Records

9. 7. 39.

Consider approving second reading of policy 506.1E4 Request for Examination of Education Records

9. 7. 40.

Consider approving second reading of policy 506.1E5 Notification of Transfer of Education Records

9. 7. 41.

Consider approving second reading of policy 506.1E6 Letter to Parent Regarding Receipt of a Subpoena

9. 7. 42.

Consider approving second reading of policy 506.1E7 Juvenile Justice Agency Information Sharing Agreement

9. 7. 43.

Consider approving second reading of policy 506.1R1 Use of Education Records Regulation

9. 7. 44.

Consider approving second reading of policy 506.2 Student Directory Information

9. 7. 45.

Consider approving second reading of policy 506.2E1 Authorization for Releasing Student Directory Information

9. 7. 46.

Consider approving second reading of policy 506.2R1 Use of Directory Information

9. 8.

Consider approving first reading of the following policies
A motion was made by Bond, seconded by Sunderman, to approve first reading of policies listed from 9.8.1 to 9.8.26 with exception of 9.8.6, policy 210.2 Regular Meeting,  which is to reflect the change of meetings to the second Wednesday of the month at 4:00 PM. Motion carried 5-0.

9. 8. 1.

Consider approving first reading of policy 105 Assistance Animals

9. 8. 2.

Consider approving first reading of policy 200.R1 Organizational Meeting Procedures

9. 8. 3.

Consider approving first reading of policy 201 Board of Directors' Elections

9. 8. 4.

Consider approving first reading of policy 202.3 Term of Office

9. 8. 5.

Consider approving first reading of policy 204 Code of Ethics

9. 8. 6.

Consider approving first reading of policy 210.2 Regular Meeting

9. 8. 7.

Consider approving first reading of policy 210.8E1 Board Meeting Agenda Example

9. 8. 8.

Consider approving first reading of policy 505.2 Student Promotion-Retention-Acceleration

9. 8. 9.

Consider approving first reading of policy 603.2 Summer School Instruction

9. 8. 10.

Consider approving first reading of policy 604.6 Instruction at a Post-Secondary Institution

9. 8. 11.

Consider approving first reading of policy 606.3 Animals in the Classroom

9. 8. 12.

Consider approving first reading of policy 705.1 Purchasing & Bidding

9. 8. 13.

Consider approving first reading of policy 705.1R1 Suspension and Debarment of Vendors and Contractors Procedure

9. 8. 14.

Consider approving first reading of policy 401.7 Employee Travel Compensation

9. 8. 15.

Consider approving first reading of policy 401.9 Employee Political Activity

9. 8. 16.

Consider approving first reading of policy 401.12 Employee Use of Cell Phones

9. 8. 17.

Consider approving first reading of policy 401.13 Staff Technology Use/Social Networking

9. 8. 18.

Consider approving first reading of policy 404 Employee Conduct and Appearance

9. 8. 19.

Consider approving first reading of policy 410.1 Substitute Teachers

9. 8. 20.

Consider approving first reading of policy 502.3 Freedom Expression

9. 8. 21.

Consider approving first reading of policy 502.8 Search and Seizure

9. 8. 22.

Consider approving first reading of policy 504.5 Student Fundraising

9. 8. 23.

Consider approving first reading of policy 505.7 Commencement

9. 8. 24.

Consider approving first reading of policy 604.3 Program for Talented and Gifted Students

9. 8. 25.

Consider approving first reading of policy 604.4 Program for At-Risk Students

9. 8. 26.

Consider approving first reading of policy 209.6 Review and Revision of Policy

9. 9.

Consider approving first reading of policy 502.8R3 use of Dogs to Search School Property
A motion was made by Meyer, seconded by Bond, to approve first reading of policy 502.8R3 Use of Dogs to Search School Property. Motion carried 5-0.

10.

Meeting Announcements:

10. 1.

Our next regular meeting is on Wednesday, October 10, 2018 at 4:00 p.m. in the Board Room at McKinley

10. 2.

IASB fall regional workshop navigating the tug of war: district priorities vs. day-to-day operations, Wednesday, October 3, 2018 at 5:30 p.m. at Red Oak (Green Hills AEA)

10. 3.

Iowa Association of School Boards 73rd Annual Convention, November 14-16, 2018 at the Iowa Events Center in Des Moines

11.

Adjournment
A motion was made by Bond, seconded by Sunderman, to adjourn the meeting at 7:10 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 3:31 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Bond, Meyer, Pulliam, and Sunderman.

4.

Approval of Agenda
A motion was made by Meyer, seconded by Bond, to approve the agenda. Motion carried 5-0.

5.

Exempt session to discuss strategy in matters relating to employment conditions of employees not covered by a collective bargaining agreement as provided by Iowa Code section 21.9

The board entered into exempt session at 3:35 pm to discuss strategy in matters relating to employment conditions of employees not covered by a collective bargaining agreement as provided by Iowa Code section 21.9

The board came out of exempt session at 5:05: pm.

6.

Meeting schedule 

7.

Adjournment

A motion was made by Bond, seconded by Sunderman, to adjourn the meeting at 5:06 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 3:35 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Bond, Meyer, Pulliam, and Sunderman.

4.

Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Motion carried 5-0.

5.

Consider closed session to discuss records required or authorized by state or federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i)

A motion was made by Bond, seconded by Sunderman to go into closed session to discuss records required or authorized by state or federal law to be kept confidential as provided by Iowa Code Section 21.5(1)(a) and to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i). Motion carried 5-0.

The board entered into closed session at 3:37 pm

A motion was made by Bond, seconded by Meyer to come out of closed.

The board came out of closed session at 4:37pm.

 The board entered into exempt session at 4:38 pm to discuss strategy in matters relating to employment conditions of employees not covered by a collective bargaining agreement as provided by Iowa Code section 21.9

The board came out of exempt session at 5:08 pm.

6.

Meeting schedule 

7.

Adjournment
A motion was made by Bond, seconded by Pulliam, to adjourn the meeting at 5:09 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:02 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Bond, Meyer, Pulliam and Sunderman.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Bond, seconded by Sunderman, to approve the agenda.  Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Bond, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the September 10, 2018 regular meeting

6. 2.

Approve minutes of the September 25, 2018 special meeting

6. 3.

Approve minutes of the September 28, 2018 special meeting

6. 4.

Approve Bills
Director Bond reviewed the bills and found them in order.

6. 5.

Approve Financial Reports.

6. 6.

Approve open enrollment requests

6. 7.

Approve classified employee request for leave

7.

Recognition & Reports

7. 1.

Teacher Leadership Team 
Presenting was Cassie Eberly, Colleen Comer and Ken Balster. They discussed the goals of improving student achievement by strengthening instruction; providing professional development (Brian Mendler will be speaking October 26 at a professional development session); establishing new professional opportunities for teachers and monitoring effectiveness and professional development; fully supporting new teachers (Right-Track mentor training and meeting with mentees); and improving recruitment and retention of high quality teachers. It’s working well having a TLC leader in each building; staff and students are responding well.

7. 2.

High School Counselor
Mrs. Almelien discussed college and career readiness. Students create individual student plans which help direct them to elective classes and career paths. The high school created an alumni survey to ask what prepared them for after high school; this will be analyzed yearly.  The high school has started a mentorship program which includes staff to student and student to student.  Mrs. Almelien is looking to expand the job shadowing and incorporating a youth representative on city council. 

7. 3.

Middle School Principal
Mr. Henely stated the MS has nine new staff this school year. Mrs. Comer is TLC leader at MS and is guiding teachers through their Individual Career Development Plans (ICDP). Five initiatives being implemented are Instructional Focus (improve student achievement and reduce office referrals), eHallpass (track students who leave during class), PBIS (focus on positive behavior; staff continues to attend training), NWEA MAP Assessments (tracks academic growth) and SWIS (works with PBIS and documenting student behaviors). Building security is working well. Parents and community members are adjusting to entryway doors being locked. Student feedback has been positive about cameras; students have said they feel safer. This is the first year fifth through eighth grade took NWEA MAP tests in reading, math, language arts and science. The results are helping to guide teaching now instead of later.  Next testing will be the first part of December. i-Ready testing was done with fifth and sixth grades in math. Intervention is implemented for students who scored two standard deviations below the national norm; staff is meeting with students for approximately eight weeks for math and seven weeks for reading to help improve skill sets. Student office referrals are down from last year.  Emergency tornado drill and fire drill were done this fall. Leadership teams meet weekly and teams meet daily.

7. 4.

Superintendent
Leadership in all the buildings is going well and strategic planning is moving forward. Mr. Stender and Mrs. Wellhausen attended teacher career fair at NWMSU, where they had several students inquire about student teaching in our district. Due to increased medical needs and reporting, a position for nurse’s assistant/paraprofessional has been opened. Guests from Tamana, Japan toured the schools and attended school events. The annual audit will be the last week in November and should be complete by January.  Mr. Stender and Mr. Montgomery are researching options to increase interest income from district funds and are attending trainings in October. District is working on increasing partnerships with civic groups. Parent-teacher conferences are October 30 and November 1. High school student council will host soup supper both nights; there will be break out sessions on mental health and technology for parents to attend. Mediation with Disability Rights Iowa is November 5.

7. 5.

Strategic Plan
Continuing to implement strategic planning in the district.

7. 6.

District Goals 2018-2019
District is working to achieve the goals.

7. 7.

Board Correspondence
Bond stated she’s excited to see the vision coming alive with the strategic goals. Kudos to administration. Jones voiced appreciation for TLC team and their hard work. Meyer has heard concerns from pre-school parents how school’s program will continue to work next year. She encouraged all to continue talking to our legislation about passing SAVE dollars. Pulliam echoed Bond about the strategic goals.

8.

New Business

8. 1.

Consider approving Mr. Porter's out of state attendance at the National Activities Director Convention
A motion was made by Sunderman, seconded by Bond, to approve the out of state attendance at the national activities director conference San Antonio, Texas for Josh Porter. Motion carried 5-0.

8. 2.

Consider approving partnership with Home Base Iowa
A motion was made by Pulliam, seconded by Meyer, to approve the partnership with Home Base Iowa.  Motion carried 5-0.

8. 3.

Consider amending the November regular board meeting from November 14 to November 12
A motion was made by Sunderman, seconded by Bond, to approve amending the November regular board meeting from Wednesday, November 14 to Monday, November 12 at 4:00 pm due to the IASB convention. Motion carried 5-0.

8. 4.

Consider approving the suspension of policies 407.6 and 413.6 Early Retirement Options
A motion was made by Sunderman, seconded by Bond, to approve to offer early retirement this year using current policies.  Motion carried 5-0. 

8. 5.

Consider approving 2018-2019 School Improvement Advisory Committee
A motion was made by Bond, seconded by Meyer, to approve the recommended School Improvement Advisory Committee for the 2018-2019 school year.  Motion carried 5-0.

8. 6.

Consider approving request for modified allowable growth and supplemental aid for FY18 special education deficit
A motion was made by Sunderman, seconded by Bond, to approve request for Modified Allowable Growth and Supplemental Aid for FY18 special education deficit. Motion carried 5-0.

8. 7.

Consider approving superintendent contract
A motion was made by Bond, seconded by Pulliam, to approve a one year contract for 2019-2020 for superintendent Stender. Motion carried 3-2: Ayes – Bond, Jones and Pulliam; Nays – Meyer and Sunderman.

8. 8.

Consider approving first reading of the following policies:
A motion was made by Sunderman, seconded by Bond, to approve first reading of all policies listed from 8.8.1 to 8.8.10. Motion carried 5-0.

8. 8. 1.

Consider approving first reading of policy 302.5 Superintendent Evaluation

8. 8. 2.

Approve first reading of policy 502.11 Use of Video Cameras on School Property

8. 8. 3.

Approve first reading of policy 505.5 Graduation Requirements

8. 8. 4.

Consider approving first reading of policy 804.2 District Emergency Operations Plans

8. 8. 5.

Consider approving first reading of policy 505.1 Student Progress Reports and Conferences

8. 8. 6.

Consider approving first reading of policy 602.1 Curriculum Development

8. 8. 7.

Consider approving first reading of policy 604.10 Online Courses

8. 8. 8.

Consider approving first reading of policy 704.3 Investments

8. 8. 9.

Consider approving first reading of policy 710.2 Free or Reduced Price Meals Eligibility

8. 8. 10.

Consider approving first reading of policy 710.4 Meal Changes

8. 9.

Consider approving second reading of the following policies:
A motion was made by Bond, seconded by Sunderman, to approve second reading of policies listed from 8.9.1 to 8.9.27 including amendments of 8.9.8, 502.3 Student Promotion-Retention-Acceleration; 8.9.10, 505.2 Student Promotion-Retention-Acceleration; 604.6 Instruction at a Post-Secondary Institution; and 8.9.12 705.1 Purchasing & Bidding.  Motion carried 5-0.

8. 9. 1.

Consider approving second reading of policy 105 Assistance Animals

8. 9. 2.

Consider approving second reading of policy 200.R1 Organizational Meeting Procedures

8. 9. 3.

Consider approving second reading of policy 201 Board of Directors' Elections

8. 9. 4.

Consider approving second reading of policy 202.3 Term of Office

8. 9. 5.

Consider approving second reading of policy 204 Code of Ethics

8. 9. 6.

Consider approving second reading of policy 210.2 Regular Meeting

8. 9. 7.

Consider approving second reading of policy 210.8E1 Board Meeting Agenda Example

8. 9. 8.

Consider approving second reading of policy 505.2 Student Promotion-Retention-Acceleration

8. 9. 9.

Consider approving second reading of policy 603.2 Summer School Instruction

8. 9. 10.

Consider approving second reading of policy 604.6 Instruction at a Post-Secondary Institution

8. 9. 11.

Consider approving second reading of policy 606.3 Animals in the Classroom

8. 9. 12.

Consider approving second reading of policy 705.1 Purchasing & Bidding

8. 9. 13.

Consider approving second reading of policy 705.1R1 Suspension and Debarment of Vendors and Contractors Procedure

8. 9. 14.

Consider approving second reading of policy 401.7 Employee Travel Compensation

8. 9. 15.

Consider approving second reading of policy 401.9 Employee Political Activity

8. 9. 16.

Consider approving second reading of policy 401.12 Employee Use of Cell Phones

8. 9. 17.

Consider approving second reading of policy 401.13 Staff Technology Use/Social Networking

8. 9. 18.

Consider approving second reading of policy 404 Employee Conduct and Appearance

8. 9. 19.

Consider approving second reading of policy 410.1 Substitute Teachers

8. 9. 20.

Consider approving second reading of policy 502.3 Freedom Expression

8. 9. 21.

Consider approving second reading of policy 502.8 Search and Seizure

8. 9. 22.

Consider approving second reading of policy 502.8R3 use of Dogs to Search School Property

8. 9. 23.

Consider approving second reading of policy 504.5 Student Fundraising

8. 9. 24.

Consider approving second reading of policy 505.7 Commencement

8. 9. 25.

Consider approving second reading of policy 604.3 Program for Talented and Gifted Students

8. 9. 26.

Consider approving second reading of policy 604.4 Program for At-Risk Students

8. 9. 27.

Consider approving second reading of policy 209.6 Review and Revision of Policy

8. 10.

Consider approving third reading of the following policies:
A motion was made by Pulliam, seconded by Meyer, to approve third and final reading of all policies listed from 8.10.1 to 8.10.46. Motion carried 5-0.

8. 10. 1.

Consider approving third reading of policy 302.2 Superintendent Contract and Contract Nonrenewal

8. 10. 2.

Consider approving third reading of policy 303.3 Administrator Contract and Contract Renewal

8. 10. 3.

Consider approving third reading of policy 400 Role of and Guiding Principles for Employees

8. 10. 4.

Consider approving third reading of policy 401.4 Employee Complaints

8. 10. 5.

Consider approving third reading of policy 403.1 Employee Physical Examinations 

8. 10. 6.

Consider approving third reading of policy 405.2 Licensed Employee Qualifications, Recruitment, Selection

8. 10. 7.

Consider approving third reading of policy 405.4 Licensed Employee Continuing Contracts

8. 10. 8.

Consider approving third reading of policy 405.5 Licensed Employee Work Day

8. 10. 9.

Consider approving third reading of policy 405.6 Licensed Employee Assignment

8. 10. 10.

Consider approving third reading of policy 405.7 Licensed Employee Transfers.

8. 10. 11.

Consider approving third reading of policy 405.8 Licensed Employee Evaluation

8. 10. 12.

Consider approving third reading of policy 405.9 Licensed Employee Probationary Status

8. 10. 13.

Consider approving third reading of policy 406.1 Licensed Employee Compensation

8. 10. 14.

Consider approving third reading of policy 406.2 Licensed Employee Salary Schedule Advancement

8. 10. 15.

Consider approving third reading of policy 406.3 Licensed Employee Continued Education Credit

8. 10. 16.

Consider approving third reading of policy 406.4 Licensed Employee Compensation for Extra Duty

8. 10. 17.

Consider approving third reading of policy 406.5 Licensed Employee Group Insurance Benefits

8. 10. 18.

Consider approving third reading of policy 406.6 Licensed Employee Tax Shelter Programs

8. 10. 19.

Consider approving third reading of policy 407.5 Licensed Employee Reduction in Force

8. 10. 20.

Consider approving third reading of policy 408.1 Licensed Employee Professional Development

8. 10. 21.

Consider approving third reading of policy 409.1 Licensed Employee Vacation  Holidays - Personal Leave 

8. 10. 22.

Consider approving third reading of policy 409.2 Licensed Employee Personal Illness Leave

8. 10. 23.

Consider approving third reading of policy 409.3 Licensed Employee Family and Medical Leave

8. 10. 24.

Consider approving third reading of policy 409.4 Licensed Employee Bereavement Leave

8. 10. 25.

Consider approving third reading of policy 409.8 Licensed Employee Unpaid Leave

8. 10. 26.

Consider approving third reading of policy 410.1 Substitute Teachers

8. 10. 27.

Consider approving third reading of policy 411.1 Classified Employee Defined

8. 10. 28.

Consider approving third reading of policy 411.4 Classified Employee Licensing/Certification

8. 10. 29.

Consider approving third reading of policy 412.4 Classified Employee Tax Shelter Programs

8. 10. 30.

Consider approving third reading of policy 414.1 Classified Employee Vacations - Holidays - Personal Leave

8. 10. 31.

Consider approving third reading of policy 414.4 Classified Employee Vacations Bereavement Leave

8. 10. 32.

Consider approving third reading of policy 706.1 Payroll Periods

8. 10. 33.

Consider approving third reading of policy 706.2 Payroll Deductions

8. 10. 34.

Consider approving third reading of policy 507.9 Wellness Policy

8. 10. 35.

Consider approving third reading of policy 506.1 Education Records Access

8. 10. 36.

Consider approving third reading of policy 506.1E1 Request of Nonparent for Examination or Copies of Education Records

8. 10. 37.

Consider approving third reading of policy 506.1E2 Request of Authorization for Release of Education Records

8. 10. 38.

Consider approving third reading of policy 506.1E3 Request for Hearing on Correction of Education Records

8. 10. 39.

Consider approving third reading of policy 506.1E4 Request for Examination of Education Records

8. 10. 40.

Consider approving third reading of policy 506.1E5 Notification of Transfer of Education Records

8. 10. 41.

Consider approving third reading of policy 506.1E6 Letter to Parent Regarding Receipt of a Subpoena

8. 10. 42.

Consider approving third reading of policy 506.1E7 Juvenile Justice Agency Information Sharing Agreement

8. 10. 43.

Consider approving third reading of policy 506.1R1 Use of Education Records Regulation

8. 10. 44.

Consider approving third reading of policy 506.2 Student Directory Information

8. 10. 45.

Consider approving third reading of policy 506.2E1 Authorization for Releasing Student Directory Information

8. 10. 46.

Consider approving third reading of policy 506.2R1 Use of Directory Information

9.

Meeting Announcements:
Please note the schedule of meetings and contact Mr. Stender with any questions.

9. 1.

Working session IASB finance review on Wednesday, October 17, 2018 at 3:30 p.m. in the Board Room at McKinley. Will reschedule due to regional volleyball game that same night.

9. 2.

Working session IASB board development on Wednesday, November 1, 2018 at 3:30 p.m. in the Board Room at McKinley

9. 3.

Our next regular meeting is on Monday, November 12, 2018 at 4:00 p.m. in the Board Room at McKinley (Note this a change due to the IASB convention)

9. 4.

Iowa Association of School Boards 73rd Annual Convention, November 14-16, 2018 at the Iowa Events Center in Des Moines

10.

Adjournment
A motion was made by Bond, seconded by Pulliam, to adjourn the meeting at 7:10 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 3:31 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Bond, Meyer, Pulliam and Sunderman.

4.

IASB School Board Development
The board met with Harry Heiligenthal, IASB representative, to review and discuss board self-assessment.

5.

Adjournment
A motion was made by Bond, seconded by Pulliam, to adjourn the meeting at 5:58 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:00 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Bond, Meyer, Pulliam and Sunderman.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Meyer, seconded by Sunderman, to approve the agenda.  Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Pulliam, seconded by Bond, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the October 10, 2018 regular meeting

6. 2.

Approve minutes of the November 1, 2018 working session

6. 3.

Approve winter volunteer coaches

6. 4.

Approve Bills
Director Meyer reviewed the bills and found them in order.

6. 5.

Approve special education contracts

6. 6.

Approve open enrollment requests

6. 7.

Approve recommendation to hire Ashley Woods as the varsity girls and boys bowling coach

6. 8.

Approve recommendation to hire Brad Knight as the assistant softball coach 

6. 9.

Approve recommendation to hire Seth Allbaugh as the head softball coach

6. 10.

Approve recommendation to hire Kris Wise as a paraprofessional 

6. 11.

Approve recommendation for hire Misty Johnson as a nurse assistant

7.

Recognition & Reports

7. 1.

Activities Report
Mr. Porter stated Ashlyn Eberly ran at the state cross country in Fort Dodge. Girls basketball started November 5^th with 15 girls. Boys basketball started November 12^th with 25-30 boys. Wrestling started November 12^th with 12-15 boys. Bowling started November 7^th with 30 kids.  We have new coaches for bowling and softball. Variety show will be November 13^th in the high school auditorium. Mr. Porter met with Gary McClarnon to create a rough draft agreement between city and school district. He met with Lutheran School to discuss sharing sports and facility usage.  Starting January 1 Mr. Porter will be on the Chamber board. There was a joint meeting with district and youth coaching staff.  Young Americans went well and thank you to Lisle Corporation for its donation.

7. 2.

Financial Reports
Mr. Montgomery discussed the financials.

7. 3.

Elementary School Principal
New staff have attended trainings for literacy instruction, mentoring, technology and new social studies standards. Title 1 is taking off. Staff is focused on PBIS, clear building-wide expectations and reviewing data to problem solve. Staff is utilizing four programs for literacy – BAR (Being a Reader), SIPPS (phonics), MM (Making Meaning – comprehension, speaking and listening standards), and BAW (Being a Writer). Staff continues to research math curriculums to assist in learning. Ms. Opperman is continuing to work on pre-school programs and meet with local pre-schools.

7. 4.

Superintendent
Mr. Stender thanked Ms. Whipp and Mrs. Ridge for hosting middle school honor band auditions; complimented Mr. Balster and students for their fall production, and recognized the fall athletes and coaches. Tamana, Japan guests toured the schools and attended classes and events.  Mr. Stender thanked Mr. Henely, Ms. Whipp and Ms. Grimm for Veteran’s program at the middle school. Mr. Stender attended the SAI Legal Lab and Special Education Law Conference. The auditors will be performing the school audit the last week of November and should be complete the end of January.  The district continues to increase partnerships with civic groups. Mr. Porter will be on the Chamber board, Mr. Henely is joining Lions Club and Mr. Stender joining Kiwanis and serves on Clarinda Economic Development Association. Mr. Stender attended the IASB fall workshop and the AEA superintendent meeting. He continues to meet with administration once a week. Representative Dolecheck and Senator Costello are invited to visit the district on December 12. Because of a meeting conflict the next Community Coffee will be December 14 at McDonald’s.

7. 5.

SIAC Committee
Director Pulliam said there was good attendance and the strategic plan was reviewed. They discussed community partnerships; highlighted was the partnership with Thummel Trucking between students and their trucker buddies. TLC discussed the MAP testing.

7. 6.

Facilities Committee
Mrs. Pulliam, Mr. Sunderman, Mr. Montgomery, and Mr. Hill met on November 6 to review the proposed capital projects for FY 2020.

7. 7.

Preliminary Enrollment 2018-2019
Enrollment as of October 1 is up by 11.3 students. Clarinda Academy count varies throughout the year. If kindergarten enrollment continues to rise and smaller classes graduate, should have moderate growth in future years.

7. 8.

Strategic Plan
District continues to focus on the strategic plan.

7. 9.

District Goals 2018-2019
District continues to accomplish the goals set.

7. 10.

Legislative Platform
The school board’s top five legislative priorities are SAVE, SSA (supplement State Aid), mental health, special education and alternative licensure.  Mr. Stender encouraged everyone to speak or meet with legislators to discuss these priorities.

7. 11.

Board Correspondence
Bond – Congratulated Ashlyn Eberly. The high school play was amazing. Having conferences at one place was good.
Jones – He had fun with students at PBIS rewards events. Veteran’s program was outstanding.
Meyer – Middle school honor band in Atlantic was amazing. Kudos to our programs. Soils team came in first at state.
Pulliam – Proud of bowling program. Austin Gutknecht presented at FFA conference and kudos to Mr. Johnson.
Sunderman – PBIS rewards event was good. Thanks to the team; the kids enjoyed it.

7. 11. 1.

IASB Delegate Assembly
Director Meyer is the school board representative for Delegate Assembly.  Will be discussing teacher licensure, bonding becoming simple majority, mental health, collection bargaining, and school dissolutions.

8.

New Business

8. 1.

Consider approving Superintendents request to officiate wrestling
A motion was made by Sunderman, seconded by Meyer, to approve the superintendent’s request to officiate wrestling for the 2018-2019 season.  Motion carried 5-0.

8. 2.

Consider approving heat pump replacement at Garfield
A motion was made by Bond, seconded by Meyer, to approve heat pump replacement at Garfield with Wallin Plumbing and Heating.  Motion carried 5-0.

8. 3.

Consider approving SBRC application for maximum modified supplemental authority
A motion was made by Pulliam, seconded by Sunderman, to approve maximum modified supplemental funding for increased enrollment and open enrollment out.  Motion carried 5-0.

8. 4.

Consider approving the proposed FY 2020 capital projects
A motion was made by Sunderman, seconded by Meyer, to approve the proposed FY 2020 capital projects as presented.  Motion carried 5-0.

8. 5.

Consider approving second reading of the following policies:
A motion was made by Sunderman, seconded by Bond, to approve second reading of policies listed from 8.5.1 to 8.5.9. Motion carried 5-0.

8. 5. 1.

Consider approving second reading of policy 302.5 Superintendent Evaluation

8. 5. 2.

Approve second reading of policy 502.11 Use of Video Cameras on School Property

8. 5. 3.

Approve second reading of policy 505.5 Graduation Requirements

8. 5. 4.

Consider approving second reading of policy 804.2 District Emergency Operations Plans

8. 5. 5.

Consider approving second reading of policy 505.1 Student Progress Reports and Conferences

8. 5. 6.

Consider approving second reading of policy 602.1 Curriculum Development

8. 5. 7.

Consider approving second reading of policy 704.3 Investments

8. 5. 8.

Consider approving second reading of policy 710.2 Free or Reduced Price Meals Eligibility

8. 5. 9.

Consider approving second reading of policy 710.4 Meal Changes

8. 6.

Consider approving third and final reading of the following policies:
A motion was made by Meyer, seconded by Bond, to approve third and final reading of all policies listed from 8.6.1 to 8.6.27. Motion carried 5-0.

8. 6. 1.

Consider approving third and final reading of policy 105 Assistance Animals

8. 6. 2.

Consider approving third and final reading of policy 200.R1 Organizational Meeting Procedures

8. 6. 3.

Consider approving third and final reading of policy 201 Board of Directors' Elections

8. 6. 4.

Consider approving third and final reading of policy 202.3 Term of Office

8. 6. 5.

Consider approving third and final reading of policy 204 Code of Ethics

8. 6. 6.

Consider approving third and final reading of policy 210.2 Regular Meeting

8. 6. 7.

Consider approving third and final reading of policy 210.8E1 Board Meeting Agenda Example

8. 6. 8.

Consider approving third and final reading of policy 505.2 Student Promotion-Retention-Acceleration

8. 6. 9.

Consider approving third and final reading of policy 603.2 Summer School Instruction

8. 6. 10.

Consider approving third and final reading of policy 604.6 Instruction at a Post-Secondary Institution

8. 6. 11.

Consider approving third and final reading of policy 606.3 Animals in the Classroom

8. 6. 12.

Consider approving third and final reading of policy 705.1 Purchasing & Bidding

8. 6. 13.

Consider approving third and final reading of policy 705.1R1 Suspension and Debarment of Vendors and Contractors Procedure

8. 6. 14.

Consider approving third and final reading of policy 401.7 Employee Travel Compensation

8. 6. 15.

Consider approving third and final reading of policy 401.9 Employee Political Activity

8. 6. 16.

Consider approving third and final reading of policy 401.12 Employee Use of Cell Phones

8. 6. 17.

Consider approving third and final reading of policy 401.13 Staff Technology Use/Social Networking

8. 6. 18.

Consider approving third and final reading of policy 404 Employee Conduct and Appearance

8. 6. 19.

Consider approving third and final reading of policy 410.1 Substitute Teachers

8. 6. 20.

Consider approving third and final reading of policy 502.3 Freedom Expression

8. 6. 21.

Consider approving third and final reading of policy 502.8 Search and Seizure

8. 6. 22.

Consider approving third and final reading of policy 502.8R3 use of Dogs to Search School Property

8. 6. 23.

Consider approving third and final reading of policy 504.5 Student Fundraising

8. 6. 24.

Consider approving third and final reading of policy 505.7 Commencement

8. 6. 25.

Consider approving third and final reading of policy 604.3 Program for Talented and Gifted Students

8. 6. 26.

Consider approving third and final reading of policy 604.4 Program for At-Risk Students

8. 6. 27.

Consider approving third and final reading of policy 209.6 Review and Revision of Policy

9.

Meeting Announcements:
Please note the schedule of meetings and contact Mr. Stender with any questions.

9. 1.

Iowa Association of School Boards 73rd Annual Convention, November 14-16, 2018 at the Iowa Events Center in Des Moines

9. 2.

Working session on Tuesday, November 20, 2018 at 3:30 p.m. in the Board Room at McKinley

9. 3.

Our next regular meeting is on Wednesday, December 12, 2018 at 4:00 p.m. in the Board Room at McKinley

9. 4.

Greenhills AEA Developing Strong & Healthy Board/Superintendent Relationships with Dennis Cheesebrow, January 9, 2019.

10.

Adjournment
A motion was made by Bond, seconded by Sunderman, to adjourn the meeting at 6:10 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 3:33 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Meyer, and Pulliam. Absent were Vice President Bond and Sunderman.

4.

Facility review and discussion with Estes
Consultants from Estes reviewed facility data from the board and community. Both board and community discussions placed learning environment as a top priority. Other common concerns were vocational program, parking improvements and athletics. Discussion ensued concerning timelines and the next steps. 

Bond arrived at 4:20.    

5.

Piper Jaffray
Consultant from Piper Jaffrey reviewed district finances. The finances were reported to be in a healthy state. Options to finance district improvements and projects were discussed.

6.

Adjournment
A motion was made by Bond, seconded by Meyer, to adjourn the meeting at 6:31 pm.  Motion carried 4-0.

1.

Call to Order
President Jones called the meeting to order at 4:00 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Bond, Meyer, Pulliam and Sunderman.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by Bond, to approve the agenda.  Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Bond, seconded by Sunderman, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the November 12, 2018 regular meeting

6. 2.

Approve minutes of the November 20, 2018 working session

6. 3.

Approve Bills
Director Bond reviewed the bills and found them in order.

6. 4.

Approve special education contracts

6. 5.

Approve open enrollment requests

6. 6.

Approve recommendation to hire Jennifer Wolff as a paraprofessional 

6. 7.

Approve recommendation to hire Haley Weis as a paraprofessional/special education teacher

7.

Recognition & Reports 

7. 1.

Legislative visit with Representative Dolecheck & Senator Costello
Representative Dolecheck – The upcoming session he will be working on alternative licensure, the SAVE bill, Supplement State Aid, and mental health issues. He has moved from education appropriations to education policy chair. The fully funded four-year old program will continue to be a work-in-progress.
Senator Costello – Next session he will be working on SAVE, children’s mental health, funding for mental health, and Supplement State Aid.

7. 2.

Financial Reports

7. 3.

Director of Student Services 
TLC leaders are working closely with their site administrator and able to focus on their site needs and support new teachers. Students are responding well with PBIS. Mrs. Wellhausen continues to check on new admissions at the Clarinda Academy, generate special education contracts for Iowa students and support the IEP process. She also serves as LEA for students attending the Youth Shelter. Math curriculum continues to be reviewed.

7. 4.

High School Principal
NWEA testing was done last week. Administration is exploring options for TAG. Staff is working on AP curriculum and possible ACT prep course. Mrs. Green is working on building PBIS, continuing to expand History Program and exploring options for a debate team. Thirteen students are a part of the History Bowl and Bee. Five students are working on National History Day projects. Two students are finalist in the Iowa Bar Association constitutional essay contest. Mrs. Green will be presenting at the STEM meeting in Red Oak. Students and staff are encouraged to wear yellow on December 20 for Suicide Awareness. National Honor Society induction is December 12.

7. 5.

Superintendent
Senator Costello’s visits to the schools went well; Mr. Stender is proud of staff and students. The audit went smooth and the report should be done by January. Mr. Stender will meet with law enforcement to review the protocol for K9 searches in the school facilities. Open enrollment deadline is March 1. Administration is working on 2019-2020 school calendar.

7. 6.

Preliminary enrollment by grade
The enrollment information will be useful for future planning.

7. 7.

Finance Committee
Mrs. Bond, Mrs. Meyer, Mr. Montgomery, and Mr. Stender met on November 27 to review and discuss health insurance, early retirement, savings due to staff replacement, interest rates, and p-Cards. 

7. 8.

Activities Committee
Mrs. Bond, Mr. Jones, and Mr. Porter met on December 4 to review and discuss activity schedules, funding, programs, and conference changes. 

7. 9.

Strategic Plan
District continues to focus on the strategic plan.

7. 10.

Legislative Platform
The district's priorities are SAVE, SSA (Supplement State Aid), Mental Health, Special Education and Alternative Licensure.

7. 11.

District Goals 2018-2019
District continues to accomplish the goals set.

7. 12.

Board Correspondence
Bond – She complimented the bowling program.
Jones – He applauds business office and staff for their part on the audit.
Meyer – She praised the music programs.
Pulliam – She’s very proud of the board and district for starting the bowling program; it serves a wide range of students.

7. 12. 1.

IASB Annual Convention
Meyer – Legislative session was intense, had large platform and amendments to discuss. Finance session was good.
Bond – Mr. Stender, Mr. Wellhausen and she gave a presentation of the district strategic plan; went well and good compliments.
Pulliam – The conference reminds us that the kids are why we are here.
Jones – President’s workshop gave a lot of information and networking.

8.

New Business

8. 1.

Consider approving collective bargaining request from the Clarinda Education Association (CEA)
A motion was made by Pulliam, seconded by Meyer, to approve collective bargaining with the Clarinda Education Association (CEA). Motion carried   5-0.

8. 2.

Consider approving early graduates
A motion was made by Sunderman, seconded by Pulliam, to approve the first semester early graduation list pending successful completion of the graduation requirements as set forth by the Board of Education and the state of Iowa.  Motion carried 5-0.

8. 3.

Consider approving auditorium chiller replacement proposal from Trane
A motion was made by Meyer, seconded by Sunderman, to approve bid from Trane to replace the auditorium chiller for $141,430.  Motion carried 5-0.

8. 4.

Consider approving the opening of investment accounts at PCSB
A motion was made by Bond, seconded by Meyer, to approve opening investment accounts for general fund and SAVE at PCSB and transferring $1,500,000 from the general fund and $2,500,000 from SAVE. Motion carried 5-0.

8. 5.

Consider approving the process to purchase a bus for 2019-2020
A motion was made by Bond, seconded by Sunderman, to approve the process to purchase a bus for 2019-2020.  Motion carried 5-0.

8. 6.

Consider approving trading a 2003 suburban and purchase of a 2019 Chevrolet Suburban from Shore Motors
A motion was made by Pulliam, seconded by Meyer, to approve the trade-in of the 2003 suburban ($2,500) and purchase of a 2019 suburban from Shore Motors for $37,953.49. Motion carried 5-0.

8. 7.

Consider approving Modified Allowable Growth funds for the At-Risk program for the 2019-2020 school year
A motion was made by Sunderman, seconded by Bond, to approve the application for Modified Allowable Growth funds for the At Risk program for the 2019-2020 school year at the maximum amount ($166,834.00). Motion carried 5-0.

8. 8.

Consider approving standard form of agreement between owner and construction manager
A motion was made by Bond, seconded by Meyer, to approve AIA Document C132 Agreement with Estes for facility management services. Motion carried 5-0.

8. 9.

Consider approving third and final reading of the following policies:
A motion was made by Sunderman, seconded by Meyer, to approve third and final reading of all policies that have been reviewed and presented. Motion carried 5-0.

8. 9. 1.

Consider approving third and final reading of policy 302.5 Superintendent Evaluation

8. 9. 2.

Approve third and final reading of policy 502.11 Use of Video Cameras on School Property

8. 9. 3.

Approve third and final reading of policy 505.5 Graduation Requirements

8. 9. 4.

Consider approving third and final reading of policy 804.2 District Emergency Operations Plans

8. 9. 5.

Consider approving third and final reading of policy 505.1 Student Progress Reports and Conferences

8. 9. 6.

Consider approving third and final reading of policy 602.1 Curriculum Development

8. 9. 7.

Consider approving third and final reading of policy 704.3 Investments

8. 9. 8.

Consider approving third and final reading of policy 710.2 Free or Reduced Price Meals Eligibility

8. 9. 9.

Consider approving third and final reading of policy 710.4 Meal Changes

9.

Meeting Announcements:
Please note the schedule of meetings and contact Mr. Stender with any questions.

9. 1.

Our next regular meeting is on Wednesday, January 16, 2019 at 4:00 p.m. in the Board Room at McKinley

9. 2.

Greenhills AEA Developing Strong & Healthy Board/Superintendent Relationships with Dennis Cheesebrow, January 9, 2019 at Red Oak.

10.

Adjournment
A motion was made by Bond, seconded by Sunderman, to adjourn the meeting at 7:08 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 3:30 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Meyer, Pulliam and Sunderman.  Vice President Bond was absent.

4.

IASB Financial Focus
Shawn Snyder and Patti Schroeder from the IASB discussed the district’s financial picture. The Financial Focus report can be found in the board book at Central Office.

5.

Adjournment

A motion was made by Sunderman, seconded by Pulliam, to adjourn the meeting at 5:12 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:01 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Meyer, Pulliam and Sunderman. Vice President Bond was absent but participated via telephone conference.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to approve the agenda.  Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Pulliam, seconded by Sunderman, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the December 12, 2018 regular meeting

6. 2.

Approve Bills
Director Meyer reviewed the bills and found them in order.

6. 3.

Approve special education contracts

6. 4.

Approve resignation from Will Baumann as head volleyball coach

6. 5.

Approve resignation from Shirley Foster food service employee

6. 6.

Approve resignation from Allison VanVactor as cheer coach 

6. 7.

Approve recommendation to hire Madison Hosfield as interim cheer coach for the remainder of the 2018-2019 cheer season.

7.

Recognition & Reports

7. 1.

Financial Reports
Mr. Montgomery reported on the finances.

7. 2.

School Report Card
Mr. Henely reported the Iowa Department of Education has done a performance profile for all schools in Iowa starting with the 2017-18 school year, which is part of the federal education act called Every Student Succeeds Act (ESSA). The new online reporting tool called the Iowa School Performance Profiles reflects how public schools performed on a set of core accountability measures. The tool displays a school’s score based on overall performance and on the performance of subgroups which include students who are eligible for free and reduced-price lunch, students receiving special education services, English learners, and students from racial/ethnic minority groups. Based on this new system Garfield Elementary, Clarinda High School and Clarinda Academy received a Met status while the Clarinda Middle School received a status of Targeted Support and Improvement because of two sub groups that performed low. None of the district’s schools received the lowest score of Comprehensive.

7. 3.

Middle School Principal
Mr. Henely discussed the two sub groups (Low Socio-Economic Status and Students with Disabilities – IEP) that performed low on the School Report Card. The staff’s plan for improvement includes creating a leadership team, completing data review, completing SAMI Self-Assessment, developing a building Action Plan and collaborating with the Department of Education and Green Hills AEA. Ratings are for three years. There are 200 Iowa school districts that are labeled as targeted.

7. 4.

Superintendent
Legislature convened Monday; communication with our legislators is important.  Governor Reynolds is advocating for mental health services, for SAVE extension and for 2.3% for SSA. Mr. Stender, Mrs. Wellhausen and Mrs. Cabeen went to Liberty, MO school district to observe and talk to staff concerning one to one learning in classrooms. Our district will host a regional JMC workshop on January 22. The first K9 search will be conducted this month at the high school. The administrative team will participate in the Iowa Leadership Academy this summer. Open enrollment deadline is March 1 for families who want to attend Clarinda Schools but live outside of the district. Administration is working on the 2019-20 school calendar, preparing for AP courses, reviewing the TAG program, researching models of structure to help with learning, behavior and space needs, and working on targeted services for next year. Policy Committee met Monday to review several policies. An alternative bus route has been developed for inclement weather that affect rural route roads. The tech committee is studying laptops verses iPads at the high school.

7. 5.

Strategic Plan
District continues to focus on the strategic plan.

7. 6.

District Goals 2018-2019
District continues to strive towards meeting the goals.

7. 7.

Legislative Platform
The district's priorities are SAVE, SSA (Supplement State Aid), Mental Health, Special Education and Alternative Licensure.

7. 8.

Board Correspondence
Jones – High school is having its Pink Out Thursday instead of Friday because of the pending storm; encourage all to attend to help support the kids. Funds will go to local services. 
Meyer – Zach Herrington says thank you for high school being handicap accessible. Thank you to Mrs. Eberly and Garfield staff for inviting her to observe; it was wonderful and amazing. She handed out a letter from a fourth grade student that she received. Congratulations to Chase McAndrews and Alex Baker, who were finalist in a constitutional essay contest; Alex’s name was drawn to travel to Washington DC. Congratulations to the newest members of the National Honor Society.
Pulliam – Basketball teams continue to move forward; nice to see recognition for George and Jon; the bowling team continues to represent the district well.
Sunderman – He attended ball game that recognized volunteers George Crawford and Jon Herzberg for their 41 years.  It was amazing and nice.

8.

New Business

8. 1.

Consider approving 2019 summer food service program 
A motion was made by Sunderman, seconded by Bond, to approve the 2019 summer food service program to serve the needs of the children and families in our community.  Motion carried 5-0.

8. 2.

Consider approving early retirement request and resignation
A motion was made by Meyer, seconded by Sunderman, to approve the resignation and early retirement application from Shirley Foster, effective with her last contracted/duty day.  Motion carried 5-0.

8. 3.

Consider awarding bus bid and purchase
A motion was made by Meyer, seconded by Pulliam, to approve the bus bid and purchase from Hoglund Bus Company including trade in for $86,250.  Motion carried 5-0.

8. 4.

Discuss and develop district credit/pCard policy
The board discussed credit card and pCard policy with the district’s lawyer via telephone conference.

9.

Meeting Announcements:
Please note the schedule of meetings and contact Mr. Stender with any questions.

9. 1.

Special meeting to conduct negotiations with the Clarinda Education Association (CEA), Monday, January 21, 2019 at 4:30 p.m. in the Board Room at McKinley

9. 2.

Special meeting to interview and consider selecting architect for facility planning, Wednesday, January 23, 2019 at 2:00 p.m. in the Board Room at McKinley 

9. 3.

IASB Day on the Hill on Tuesday, February 5, 2019, Botanical Center and the Iowa State Capitol, Des Moines

9. 4.

Our next regular meeting is on Wednesday, February 13, 2019 at 4:00 p.m. in the Board Room at McKinley

10.

Adjournment
A motion was made by Bond, seconded by Sunderman, to adjourn the meeting at 6:25 pm.  Motion carried 5-0.

1.

Call Negotiations Meeting to Order 
President Jones called the meeting to order at 4:30 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Bond, Meyer, Pulliam and Sunderman.

4.

Open Negotiations 
The following Clarinda Education Association members were identified as members of the CEA negotiations team: Dave Carper, Mike Smith, Kim Williams, and Anne Morrison. Mr. Carper presented concerns from the staff. The board suggested these be discussed in the handbook committee meeting next week.
The initial proposal from the CEA was as follows:

• Increase base pay by $1035 at a total package of 5.80%
• Allow vertical and horizontal steps
• Want to add to the handbook 6 paid holidays (Labor Day, Thanksgiving, Christmas, New Year’s Day, Easter Sunday and Memorial Day)
• Ask for this school year, 2018-19, that staff not make up snow days (up to four days) and drop the last professional development day.

5.

Consider closed session in accordance with Iowa code section 20.17(3) to conduct negotiations strategy
A motion was made by Bond, seconded by Pulliam, to go into closed session in accordance with Iowa Code 20.17(3) to conduct negotiations strategy. A roll call vote was taken: Jones Aye; Bond Aye; Meyer Aye; Pulliam Aye; Sunderman Aye. The motion passed on a unanimous vote and the Board entered into closed session at 5:08pm.

President Jones declared the Board back in open session at 6:02 pm.

6.

Calendar discussion
No discussion or action taken.

7.

TAG discussion
Ms. Opperman, Mr. Henely and Mrs. Green presented a TAG proposal for changes. Reasons for reconstructing include current program is one-size fits all, need to identify students in Kindergarten through twelfth grades, students need to be evaluated and served in identified areas, parents are asking for structure change, and administration is identifying a need for improvement with seamless transitions for students. If the plan is implemented, communication will be done with students and parents along with professional development for staff. The proposed model includes staffing, how to qualify for TAG, individual student plans, communication plan for parents, and professional development for all K-12 grade teachers.  Emily Thompson would be assigned to K-4^th TAG and keep PK-4^th grade STEAM along with 5^th/6^th coding/STEAM classes and contests for K-4^th grades. Linda Vanden Bosch would be assigned to 5^th-12^th TAG along with MS Leadership Classes, MS STEAM/Lego Classes, MS and HS Robotics Classes, HS Debate Team and contests for MS and HS students.  

8.

AP Discussion
Mrs. Green has met with staff to discuss AP curriculum and develop courses. AP courses will be offered onsite and online. In May syllabuses will be submitted to AP Board for approval; AP Board will work with staff if changes are needed. Courses will be ready for August and will be offered throughout the year. Students and staff will meet together to determine if AP courses will meet the student’s need. Staff will will apply for AP grant and take training in June.  

9.

Adjournment

A motion was made by Bond, seconded by Sunderman, to adjourn the meeting at 7:10 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 2:00 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.