1.

Call to Order
President Jones called the meeting to order at 7:31 am.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Sunderman, McComb, Meyer and Pulliam.

4.

Approval of Agenda
A motion was made by Sunderman, seconded by McComb, to approve the agenda.  Motion carried 5-0.

5.

Closed session per Iowa Code Section 21.5(1)(i)
Did not go into closed session.

6.

Approve contract for Executive Director of Instruction and Finance
No action was taken.

7.

Approve contract for Interim Superintendent
A motion was made by McComb, seconded by Sunderman, to approve the contract for Chris Bergman for Interim Superintendent for the remainder of the 2019-2020 school year ending June 30, 2020. Motion carried 5-0.

8.

Adjournment
A motion was made by McComb, seconded by Meyer, to adjourn the meeting at 7:47 am.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:01 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, McComb, Meyer, and Pulliam.  Absent Sunderman.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Meyer, seconded by McComb, to amend the agenda to include item 8.3 Temporary Transfer of Acting Superintendent Role under new business. Motion carried 4-0. A motion was made by McComb, seconded by Meyer, to approve the amended agenda. Motion carried 4-0.

6.

Consider Consent Agenda Items
A motion was made by Meyer, seconded by McComb, to approve the consent agenda items. Motion carried 4-0.

6. 1.

Approve minutes of the June 11, 2019 board working session.

6. 2.

Approve minutes of the June 12, 2019 regular board meeting

6. 3.

Approve minutes of the June 18, 2019 special board meeting

6. 4.

Approve minutes of the June 21, 2019 special board meeting

6. 5.

Approve minutes of the June 25, 2019 special board meeting

6. 6.

Approve minutes of the July 3, 2019 special board meeting

6. 7.

Approve Bills
Director McComb reviewed the bills and found them in order.

6. 8.

Approve open enrollment requests

6. 9.

Approve recommendation to hire Jennifer Cole as High School social studies/Middle School exploratory teacher

6. 10.

Approve recommendation to hire Jaedra Moses as Middle School girls' basketball coach 

6. 11.

Approve recommendation to hire Haley Weis as assistant Middle School volleyball coach 

6. 12.

Approve recommendation to hire Risa Graham as food service assistant

6. 13.

Approve resignation from Annie Sump High School paraprofessional effective immediately

7.

Recognition & Reports

7. 1.

Financial Reports
Mr. Montgomery reported on the finances.

7. 2.

Superintendent
The past week Mrs. Bergman has met with central office staff, Mr. Hill, building principals, and Dr. Haws at AEA. In the near future she will be meeting with H-10 superintendents, board members individually and setting up an administration meeting. She also attended the Home Base Iowa event and will attend the Chamber anniversary celebration.  On Monday she will be attending a SAI mentoring meeting.

7. 3.

Strategic Plan
The district continues to implement its strategic plan.

7. 4.

District Goals 2019-2020
The district is working to achieve the goals.

7. 5.

Board Correspondence
Jones – Baseball has districts in Treynor.
Meyer – Summer sports have been well attended and athletes doing their best.

8.

New Business

8. 1.

Consider approving replacement of the Garfield mini split unit in the art room
A motion was made by Pulliam, seconded by McComb, to approve the bid from Wallin's to replace the AC unit at Garfield with a dual unit in the art room and classroom for $6481.63.  Motion carried 4-0.

8. 2.

Consider approving second and final reading of updated and reviewed district policies
A motion was made by McComb, seconded by Meyer, to approve second and final reading of the updated Policy Primers from IASB that have been reviewed and presented.  Motion carried 4-0.

8. 3.

Consider approving temporary transfer of acting superintendent role
A motion was made by Pulliam, seconded by Meyer, to transfer the acting superintendent role from Dr. Lolli Haws to Dr. Lou Howell as interim superintendent pending Board of Education/Examiners issue of superintendent license to Mrs. Chris Bergman. Motion carried 4-0.

9.

Meeting Announcements:
Please note the schedule of meetings and contact Mrs. Bergman with any questions.

9. 1.

The next regular meeting is on Wednesday, August 14, 2019 at 4:00 p.m. in the Board Room at McKinley

10.

Adjournment
A motion was made by McComb, seconded by Meyer, to adjourn the meeting at 4:29pm.  Motion carried 4-0.

1.

Call to Order
President Jones called the meeting to order at 4:05 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Sunderman, McComb, Meyer, and Pulliam.

4.

Discussion of Board and Interim Superintendent Roles and Responsibilities
Dr. Howell, Mrs. Bergman and the board discussed the responsibilities to the district, community and each other, and how the roles correlate with the district’s strategic plan.

5.

Discussion of Meeting Protocol (Robert's Rules)
Dr. Howell, Mrs. Bergman and the board discussed protocol and actions for board meetings. Dr. Howell encouraged the board to review the 200 series of board policies. She also discussed making motions.

6.

Discussion of Leadership Goals
Dr. Howell, Mrs. Bergman and the board discussed goals, school board elections and IASB convention.

7.

Adjournment
A motion was made by McComb, seconded by Meyer, to adjourn the meeting at 7:06 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:00 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Sunderman, McComb, Meyer, and Pulliam.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by McComb, to approve the agenda. Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by McComb, seconded by Meyer, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the July 10, 2019 regular meeting 

6. 2.

Approval of Bills
Director Meyer reviewed the bills and found them in order.

6. 3.

Approval of Open Enrollment Requests

6. 4.

Approve public sale or disposal of district assets

6. 5.

Approve resignation from Jennifer Wolff High School paraprofessional effective immediately

6. 6.

Approve recommendation to hire Denise Ascherl as assistant High School girls' track coach

6. 7.

Approve recommendation to hire Alyssa Biery as assistant High School volleyball coach 

6. 8.

Approve transfer of Rebecca Miller from the Middle School assistant girls' track to the Middle School head girls' track coach

6. 9.

Approve recommendation to hire Jaedra Moses as Middle School assistant girls' track coach

6. 10.

Approve recommendation to hire Dale Fulk as a part-time bus driver

6. 11.

Approve recommendation to hire Lisa Nellis as a paraprofessional. 

6. 12.

Approve recommendation to hire Billie Miller as a paraprofessional. 

6. 13.

Approve operational sharing agreement with Greenhills AEA for .20 social worker (38 days @ $373.02 per day including FICA, IPERS, and benefits = $14,175. Plus, associated travel.)

7.

Recognition & Reports

7. 1.

Financial Reports
Mr. Montgomery reported on the finances.

7. 2.

Buildings and Grounds
Mr. Hill reported on summer maintenance projects. Completed projects include auditorium chiller, LED outside lights at K-8 buildings, concrete repairs on high school east drive and north parking lot drive, mini split replaced in Garfield art room and classroom, and all 54 football field lights replaced.  Projects still a work-in-progress include LED lighting in gyms, gym roof, intercom system at middle and high school, fencing under bleachers, and updating restrooms. High school kitchen air conditioner and K-8 hot water heater and storage tank went down; both were replaced. Middle school gym floor buckled and it was fixed. Three heat pumps at middle school went down; two of them were repaired. The third one should be replaced at a later date.  When the fire alarm inspection was done, it was found the high school monitor dial up system was working intermittingly which is possibly due to direct phone line to com-center. Company is putting in new monitoring system and will check it along with K-8 line.

7. 3.

CMBA Architects 
Representatives from CMBA discussed the staff and student surveys and  proposed a plan of action and timeline to meet the needs of the district.  Next step is a task force for each building to ask questions to find out what space and function uses are needed and wanted. Process will look at using what space district has now and also what could be needed ten years from now.

7. 4.

Executive Director of Instruction and Finance
Mrs. Bergman reported the take-a-break room at the high school is done. She met with the school nurse concerning students’ mental health. Two staff members are attending CPI training to be proactive in prevention on safety of the staff and students.  Leadership teams will continue to meet. Administration and coaches will attend conference in Des Moines this fall.

7. 5.

Activities Director Report
Mr. Porter reported baseball and softball participation increased this season and should increase next year.  Athletic trainer is new, Logan Woods. Fall sports and band had camps. Booster club has spent $35,000+ for items on Clarinda schools and programs. Train to be Clutch program went well; parents asked good questions. School pictures will be first day of school and are using Josten’s this year. Families will go online to choose pictures to order and will be mailed within a week. Pre-schoolers will take theirs on retake day in October. Scrimmage is next Friday. October 5 is band jamboree and October 11 is homecoming.

7. 6.

Food Service
Mrs. DeBolt said the summer lunch program had average of 60 students in June and 39 in July; attendance was lower than last year. Talking about dropping July because of lower numbers. Kitchen was redone; she gave kudos to the maintenance crew. She also updated the board on staff changes and new equipment for the high school kitchen. 

7. 7.

Teacher Leadership Report
Mr. Balster, Mrs. Comer, and Mrs. Eberly gave an update on TLC. They presented growth and achievement test results. The elementary found phonemic awareness is a weakness and will be a focus this year; AEA will assist. Staff went to training for math this summer; Eureka is the math program from kindergarten through high school. At the middle school reading is the biggest deficient; time spent on math and reading will increase this school year; AEA will also assist. High school has the data results and is working with AEA to help staff and students in the classroom.  

7. 8.

Strategic Plan
The district continues to implement its strategic plan.

7. 9.

District Goals 2019-2020
The district is working to achieve the goals.

7. 10.

Legislative Priorities
Board discussion included SSA, licensure, fully-funded preschool, SAVE, special education and mental health.   

7. 11.

Board Correspondence
Ann – Students are excited for the school year.

7. 11. 1.

Policy committee
The policy committee met on Tuesday, July 24 to review district policies and will meet in September. 

8.

New Business

8. 1.

Consider approving the 2019-2020 Activities Handbook
A motion was made by Sunderman, seconded by Pulliam, to approve the 2019-2020 Activities Handbook.  Motion carried 5-0.

8. 2.

Consider approving 2019-2020 Activities Budgets
A motion was made by Pulliam, seconded by Meyer, to approve the 2019-2020 Activities Budgets. Motion carried 5-0.

8. 3.

Consider approving safety equipment
A motion was made by McComb, seconded by Sunderman, to approve a donation of $2660 for 70 guardian helmet covers for the middle school, $1665 for nine retro fit football helmets for the high school and $16,080 for 40 new helmets for the high school from Clarinda Regional Health Center, Clarinda Booster Club, Clarinda Youth Tackle and an anonymous donor.  Motion carried 4-0. Jones abstained.

8. 4.

Consider approving the Athletic Training Services Agreement
A motion was made by Sunderman, seconded by McComb, to approve the Athletic Training Services Agreement.  Motion carried 4-0. Jones abstained.

8. 5.

Consider approving Business Professionals of America 
A motion was made by McComb, seconded by Pulliam, to approve to activate the Business Professionals of America club and Mr. James Hash being the club sponsor.  Motion carried 5-0.

8. 6.

Consider approving service agreement with West Central Community Action for 2019-2020
A motion was made by Sunderman, seconded by Meyer, to approve the 2019-2020 service agreement with West Central Community Action.  Motion carried 5-0.

8. 7.

Consider approving the first draft of the 2019-20 CCSD Extended Learning Program
A motion was made by Pulliam, seconded by Meyer, to approve the first draft of the 2019-20 CCSD Extended Learning Program.  Motion carried 5-0.

8. 8.

Consider approving trading a 2009 Chevrolet Impala and purchase a 2020 Chevrolet Malibu from Shore Motors
A motion was made by McComb, seconded by Sunderman, to approve the trade-in of the 2009 Chevrolet Impala ($1200) and purchase of a 2020 Chevrolet Malibu from Shore Motors for $16,653.26. Motion carried 5-0.

8. 9.

Consider approving trading a 2006 Chevrolet Suburban and purchase of a 2020 Chevrolet Suburban from Shore Motors
A motion was made by McComb, seconded by Sunderman, to approve the trade-in of the 2006 Chevrolet Suburban ($3500) and purchase of a 2020 Chevrolet Suburban from Shore Motors for $37,643.49.  Motion carried 5-0.

8. 10.

Consider approving first reading of updated and reviewed district policies
A motion was made by Meyer, seconded by Pulliam, to approve first reading of the updated policies that have been reviewed and presented.  Motion carried 5-0.

9.

Meeting Announcements:
Please note the schedule of meetings and contact Mrs. Bergman with any questions.

9. 1.

All Staff Breakfast on Tuesday, August 20, 2019 at 7:30 a.m. at the high school commons

9. 2.

Our next regular meeting is on Wednesday, September 11, 2019 at 4:00 p.m. in the Board Room at McKinley

9. 3.

Iowa Association of School Boards 73rd Annual Convention, November 20-22, 2019 at the Iowa Events Center in Des Moines

10.

Adjournment
A motion was made by McComb, seconded by Pulliam, to adjourn the meeting at 6:30 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 2:17 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Meyer, and Pulliam.  Absent Vice President Sunderman and McComb.

4.

Approval of Agenda
A motion was made by Meyer, seconded by Pulliam, to approve the agenda. Motion carried 3-0.

5.

Approve to replace Lou Howell, interim superintendent, with Chris Bergman, effective immediately.
A motion was made by Pulliam, seconded by Meyer, to approve to replace Lou Howell, interim superintendent, with Chris Bergman, effective immediately. Motion carried 3-0.

6.

Adjournment
A motion was made by Meyer, seconded by Pulliam, to adjourn the meeting at 2:30 pm.  Motion carried 3-0.

1.

Call to Order
President Jones called the meeting to order at 4:18 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Sunderman, McComb, Meyer, and Pulliam.

4.

Discussion of Public Purpose
Mrs. Bergman and the board discussed the board’s financial responsibility and IASB policy on expenditures for a public purpose.

5.

Adjournment
A motion was made by McComb, seconded by Meyer, to adjourn the meeting at 6:00 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:01pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Sunderman, McComb, Meyer, and Pulliam.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by McComb, seconded by Sunderman, to approve the agenda. Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Sunderman, seconded by McComb, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the August 12, 2019 work session

6. 2.

Approve minutes of the August 14, 2019 regular meeting

6. 3.

Approve minutes of the August 23, 2019 special meeting

6. 4.

Approve minutes of the August 27, 2019 work session

6. 5.

Approve special education contracts

6. 6.

Approve Bills
Director McComb reviewed the bills and found them in order.

6. 7.

Approve Financial Reports
Mr. Montgomery reported on the finances.

6. 8.

Treasurer's Report
Mr. Montgomery reported on the treasurer’s report

6. 9.

Approve Open Enrollment Requests

6. 10.

Approve resignation from Mindy Prather Middle School paraprofessional effective immediately

6. 11.

Approve recommendation to hire Jeanette Carson as a paraprofessional at the Middle School. 

6. 12.

Approve recommendation to transfer Risa Graham from food service to paraprofessional. 

6. 13.

Approve recommendation to hire Jaime Gaunt as a paraprofessional at Garfield

6. 14.

Approve recommendation to hire Karina Lininger as a paraprofessional at Garfield

7.

Recognition & Reports

7. 1.

High School Principal
Mrs. Green and Mrs. Bergman discussed the Future Ready Iowa Summit they attended. When working with Future Iowa, there are funds available that the district can take advantage to use. They’re working on a STEM best matching grant to partner with a business. Last year for the STEM Day businesses came to the school to talk; this year the district is wanting to prepare and train students to go in to the businesses. Currently the district has an internship class; the students go to various businesses to work and learn. The apprenticeship piece is still a work-in-progress.  The Iowa Clearinghouse for Work-Based Learning is an electronic project board with real world problems that students can grab projects to solve from a business located in Iowa.  Clarinda Economic Development Corporation has a video project on this board that Mr. Hash’s students will create. It’s a great way to connect students and employers, provide shared projects, hone students’ professional skills through experience, empower learners and add value to the business and industry.  The program Defined STEM is geared for second to sixth grade students and has website that has videos of professions and interviews.

7. 2.

Interim Superintendent
To commemorate and honor lives lost on the morning of September 11, 2001, Mrs. Bergman asked for a few minutes of personal reflection.  Board members and all present were asked to create a list of gratefulness in their lives.  Mrs. Bergman reported she’s continuing to meet with the administration and TLC teams. The needs and learning of the students have to come first; scheduling has been challenging but the focus has been kept on the students.  A Clarinda alumnus gave a $1000 donation to the district. Jason and she are working on an infographic sheet that can be handed out to members of the community  with various district facts and information. She emailed Andrew at the library about doing a community book discussion on the book Innovator’s Mindset.  Mrs. Beaver’s culinary class is making dessert and will help serve at the CEDC stakeholder’s luncheon on September 19.  

7. 3.

Strategic Plan
The district continues to implement its strategic plan.

7. 4.

District Goals 2019-2020
The district is working to achieve the goals.

7. 5.

Board Correspondence
Jones – It’s great to see athletic groups supporting each other and other district groups. Applaud all of the school groups for their success. The CRHC received numerous hand-made cards from the elementary and MS students; the staff enjoyed them. It was awesome!
Sunderman – School year is off to a great start and students are excited.
McComb – He announced that he has decided not to run for school board in November. He has appreciated being allowed to fill the vacancy and be on the board again.
Meyer – She has heard a lot of positive comments about the school year. She thinks it’s good to have Denise on the Clarinda Foundation Board; it is awesome representation of the district.

8.

New Business

8. 1.

Consider approving Home School Assistance Teacher Contracts for 2019-2020.  
A motion was made by Sunderman, seconded by McComb, to approve contracts with Lexy Davies to serve as the Home School Assistance teacher for the 2019-2020 school year.  Motion carried 5-0.

8. 2.

Consider approving personal donation from Mr. Stephen Fielder
A motion was made by McComb, seconded by Meyer, to approve approval of the donation.  Motion carried 5-0.

8. 3.

Consider approving University of the Cumberlands Memorandum of Understanding
A motion was made by Pulliam, seconded by McComb, to approve the University of the Cumberlands Memorandum of Understanding.  Motion carried 5-0.

8. 4.

Consider approving first reading of Expenditures for a Public Purpose
A motion was made by Meyer, seconded by Sunderman, to approve the first reading of policy 705.4, Expenditures for a Public Purpose.  Motion carried 5-0.

9.

Meeting Announcements:
Please note the schedule of meetings.

9. 1.

September 18-20, 2019 Mrs. Bergman is out of district

9. 2.

September 25-27, 2019 the auditors will be in district

9. 3.

September 30 UNI is hosting Think Tank in Creston

9. 4.

Our next regular meeting is on Wednesday, October 9, 2019 at 4:00 p.m. in the Board Room at McKinley

9. 5.

Iowa Association of School Boards 73rd Annual Convention, November 20-22, 2019 at the Iowa Events Center in Des Moines

10.

Adjournment
A motion was made by McComb, seconded by Meyer, to adjourn the meeting at 5:21 pm.  Motion carried 5-0.

1.

Call to Order
Vice President Sunderman called the meeting to order at 4:00pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present Vice President Sunderman, McComb, Meyer, and Pulliam. Absent: President Jones

4.

Audience to Visitors
Vice President Sunderman welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by McComb, seconded by Meyer, to approve the agenda. Motion carried 4-0.

6.

Consider Consent Agenda Items
A motion was made by McComb, seconded by Pulliam, to approve the consent agenda items. Motion carried 4-0.

6. 1.

Approve minutes of the September 11, 2019 regular meeting.

6. 2.

Approve Bills
Director Meyer reviewed the bills and found them in order.

6. 3.

Approve open enrollment requests

6. 4.

Approve recommendation to hire Makenna Carson as a paraprofessional at the Middle School. 

6. 5.

Approve recommendation to hire Amanda Lawrence as a paraprofessional at the Middle School

6. 6.

Approve recommendation to hire Lori Haffner as a paraprofessional at the High School

6. 7.

Approve 2019-2020 district fundraisers

6. 8.

Approve unpaid leave for licensed staff for three days 

7.

Recognition & Reports

7. 1.

Approve Financial Reports
Mr. Montgomery reported on the finances.  Audit went well and results should be received in November. He and Mrs. Bergman are meeting with Travis Squires from ISFIS on October 10 and will attend an ISFIS meeting October 22. They have also had a meeting and webinars with Forecast 5 concerning their product.

7. 2.

Counselors/At-Risk Coordinator
Mrs. Bird presented a video showing students in a break room and the importance of it. The middle school is currently working on establishing a break room. Mrs. Almelien discussed the high school break room, which is private and staff supervised. It’s being utilized daily by students who need a break to work through a situation. The state is working on social/emotional learning benchmarks and our district is ahead of the game by implementing them now. Mrs. Honnold discussed PACE (Parent and Community Education) meetings and events. October 29-30 is Children’s Health Fair at the Middle School and November 20 is Dangers of Vaping (7:00 AM and 12:00 PM at Garrison House and 5:00 PM at the Middle School library).  She also talked about the district protocol for emergencies, SRP. Staff and students have been trained on what standard protocol is and the next step is to do drill training with fire and police department.

7. 3.

Middle School Principal
Mr. Henely reported on student achievement with the NWEA testing. Discipline is up some this semester compared to last year but not alarming. The new staff is getting up to speed. ESSA action plan includes adjusting the class schedule, adding a recess, monthly review meetings with AEA, adding team time for staff, elementary and middle school TLC coaches working together and with staff, and training for staff.  Teachers are getting more comfortable with the new schedule and students have adjusted well. There are four general education teachers with two focusing on reading and language arts. Reading and math instruction has increased from 45 to 120 minutes.  For professional development teachers are participating once a month in cohort training. The new math curriculum, Eureka, is going well. Reading and language art teachers are receiving ongoing training with Being a Writer and Making Meaning.  Back Packs for Kids are appreciated by the students and they ask when the food bags are coming again. Approximately 176 bags of food have been provided for middle school students.

7. 4.

Band Director
Band students Morgan Pruitt, Connor Stull, Eben Wulbecker and Maddie Toler discussed the high school band program. The band students are currenting preparing for state marching competition. Advanced Music Theory is a class that teaches pitch, rhythm, scales, interval and chordal harmony; all four students are enrolled in it. They each created a cadence project; one was played as a demonstration. Goals are set for the year - one personal and one group. Performing at the Iowa Band Association in May is one goal.

7. 5.

Interim Superintendent
Mrs. Bergman is working with AEA on a district comprehensive study and CTE study. Homecoming week has been wonderful. Chamber of Commerce is hosting a time for the community to meet with her before and after the parade and coronation. Technology staff and her are looking at redesigning the school website. She’s working on a newsletter. In the next month she’s planning to visit with teachers. The Think Tank has been rescheduled for November 6 in Red Oak. Mrs. Bergman and Mrs. Wellhausen went to the career fair at NWMSU. Coach Bevins and Mr. Wood went too so they could tell students their success in Clarinda.

7. 6.

Future Ready Iowa and Community Partnerships
Mrs. Bergman had a collaborative meeting with Renee Riedel (CED) and Todd Oesterle (Iowa Works); they discussed a learning opportunity for specific businesses. IWCC hosted a meeting in Clarinda; Mrs. Bergman spoke on Future Ready Iowa and her experiences working with schools and businesses. Tuesday, October 15, she meets with Dr. Welch (IWCC Vice President of Academic Affairs), Matt Mancuso (Dean of Distant Ed and CTE), and Barb Godden (Dean of Health, Sciences and STEM) concerning the grant she submitted and to see how we can work together.  The district should hear soon if we got the STEM grant. She’ll be going to Clarinda Correction Facility to talk with younger inmates to see how school did not meet their needs so we can hear how to reach other students. The professional development day at the high school on September 27 was wonderful learning focused on Future Iowa initiatives.

7. 7.

Strategic Plan
The district continues to implement its strategic plan.

7. 8.

District Goals 2019-2020
The district is working to achieve the goals.

7. 9.

Board Correspondence
Sunderman – He mentioned the board forum is on October 24.
Meyer – Friday night at homecoming game the1969 football team, cheerleaders and a coach are attending and being recognized.
Pulliam – She went to the first annual stakeholders meeting of CED; Debbie Durham was a good speaker. Our culinary art students served and made dessert. FFA has been busy with soil judging and are moving on this Saturday. She thanked all the board candidates who filed to run for school board.

7. 9. 1.

Policy committee
The policy committee met on Tuesday, September 17 and October 3 to review district policies. 

7. 9. 2.

Activities committee
The activities committee met on Thursday, September 26.  Uniforms are purchased as needed because some wear out quicker. Talked about creating a replica Cy-Hawk trophy with Shenandoah to include all activities and academics.  A water line will be added to softball field and possibly add bleachers. Tennis courts need resurfaced; in the past the cost has been shared with the city. The new athletic trainer is doing a great job and may travel on away games. Strength training for boys and girls was discussed.  Mr. Porter is checking on playing a baseball game in Des Moines’ Principal Park in 2020.

8.

New Business

8. 1.

Consider approving request for modified allowable growth and supplemental aid for FY19 special education deficit
A motion was made by Meyer, seconded by McComb, to approve request for Modified Allowable Growth and Supplemental Aid for FY19 special education deficit. Motion carried 4-0.

8. 2.

Consider approving the 2019-2020 Consolidated Accountability Support Application (CASA) Report
A motion was made by Pulliam, seconded by McComb, to approve the 2019-2020 Consolidated Accountability Support Application.  Motion carried 4-0.

8. 3.

Consider approving donation of $4000 for two water stations
A motion was made by McComb, seconded by Meyer, to approve a donation from Delta Dental of $4000 for two water stations. Motion carried 4-0.

8. 4.

Consider approving anonymous donation of $800 for the take a break room
A motion was made by McComb, seconded by Meyer, to approve a donation from an anonymous donor for $800 to go towards the take a break room at the middle school. Motion carried 4-0.

8. 5.

Consider approving donation of $93.92 for school supplies
A motion was made by Pulliam, seconded by McComb, to approve a donation from the Democratic Party for $93.92 to go towards school supplies. Motion carried 4-0.

8. 6.

Consider approving 2019-2020 28E sharing contract for counseling services
A motion was made by McComb, seconded by Pulliam, to approve 2019-2020 28E sharing contract for counseling services with South Page.  Motion carried 4-0.

8. 7.

Consider approving second and final reading of Expenditures for a Public Purpose
A motion was made by Pulliam, seconded by Meyer, to approve the second and final reading of policy 705.4, Expenditures for a Public Purpose. Motion carried 4-0.

8. 8.

Consider approving first reading of the following policies:
A motion was made by McComb, seconded by Pulliam, to approve first reading of all policies that have been reviewed and presented.  Motion carried 4-0.

9.

Meeting Announcements:
Please note the schedule of meetings.

9. 1.

Our next regular meeting is on Wednesday, November 13, 2019 at 4:00 p.m. in the Board Room at McKinley

9. 2.

Iowa Association of School Boards 73rd Annual Convention, November 20-22, 2019 at the Iowa Events Center in Des Moines

10.

Adjournment
A motion was made by McComb, seconded by Pulliam, to adjourn the meeting at 5:50 pm.  Motion carried 4-0.

1.

Call to Order
President Jones called the meeting to order at 4:04pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present President Jones, Vice President Sunderman, McComb, Meyer, and Pulliam.

4.

Student Outcomes
The Board and administration discussed district priorities and student achievements. Mrs. Bergman showed the district infographic sheets the high school students have been designing.

5.

Discussion of Facilities
The Board discussed buildings, space and needs for now and in the future.

Director Meyer left at 6:00 pm.

Director McComb left at 6:11 pm.

6.

Other
Current staff and student needs were discussed.

7.

Adjournment
A motion was made by Pulliam, seconded by Sunderman, to adjourn the meeting at 7:26 pm.  Motion carried 3-0.

1.

Call to Order
President Jones called the meeting to order at 4:00pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited

3.

Roll Call
The following board members were present President Jones, Vice President Sunderman, McComb, Meyer, and Pulliam.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by McComb, seconded by Sunderman, to approve the agenda. Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Meyer, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the October 9, 2019 regular meeting

6. 2.

Approve minutes of the October 28, 2019 work session

6. 3.

Approve special education contracts

6. 4.

Approve Bills
Director McComb reviewed the bills and found them in order.

6. 5.

Approve Open Enrollment Requests

6. 6.

Approve winter volunteer coaches

6. 7.

Approve recommendation to hire Joyce Johansen as Food Service Co-Director. 

6. 8.

Approve recommendation to transfer Traci DeBolt from Food Service Director to Food Service Co-Director. 

7.

Recognition & Reports
The President will call for recognition and reports as identified on the agenda.  

7. 1.

Financial Reports
Mr. Montgomery reported on the finances via Zoom on the computer.  

7. 2.

Elementary School Principal
Ms. Opperman discussed connection with classroom instruction, community partnerships and staff team meetings. Along with staff, the National Honor Society students are helping with Kids Academy on late start Mondays. Collaboration with GHAEA has included pre-school trainings, tier II literacy and PBIS trainings, and literacy and technology consulting.

7. 3.

Activities Report
Mr. Porter reviewed the fall activities. Participation numbers are up.  There are five winter volunteer coaches this year. On November 10 guest speaker, Erica Douglas, spoke about building confidence and self-care; 49 girls attended along with staff. State qualifiers were Mayson Hartley in cross country who placed 24^th and Morgan Pruitt on trumpet in band. Gate receipts increased by almost $2000 for fall events. On June 8 the baseball team will play against Glenwood at Principal Park in Des Moines. Service is the buzzword this year – administration serve coaches who serve students who serve the team and community.

7. 4.

Facilities Committee
Mr. Hill discussed the capital project list. Roofing projects need to take priority because of age and insurance. Other projects include updated intercom/bell system, replacing high school water heater, reconfiguring middle school PE offices, LED lighting and updating high school boys locker room. Mr. Hill will get bids for the projects and bring back to the board.

7. 5.

Preliminary Enrollment 2019-2020
Mrs. Bergman reported open enrollment into the district has increased and out of district has maintained.

7. 6.

Legislative Platform
IASB legislative priorities this year are mental health, school funding policy, SSA, and SAVE. Other discussions include pre-school funding, alternative licensure, school safety, and transportation.

7. 7.

Interim Superintendent
District safety is now including background check on adults going on band trip; installing Raptor at school sites; and having door monitors at events. Community book club going well. Mrs. Bergman met with Economic Development and local businesses to discuss students learning trades/skills in the workforce. IWCC has AIM conference on December 6.  The STEM BEST award has specific requirements for branding.

7. 8.

Strategic Plan
Skills, dispositions, habits and mindsets will be added to the strategic plan.

7. 9.

District Goals 2019-2020
Mrs. Bergman is looking into a leadership institute in the community. Special Education training has been positive. She discussed testing and showed a practice ISASP test. She toured IWCC and is working on opportunities for students to learn more skills. On December 6^th business students will engage in learning at several local banks. In the spring, several advanced manufacturing industries will be involved in an AM “Crawl.”

7. 10.

Board Correspondence
Jones – The Board will be looking at having two meetings a month.
Meyer – She’s really proud of students for their accomplishments this fall.
Pulliam – She’s excited about the work of the administration and the community support.

7. 10. 1.

IASB Delegate Assembly
Director Meyer will be attending next week.

7. 11.

Conduct of Meeting FFA Group
This team won the state-level competition and represented the State of Iowa at Nationals where they received a silver. They presented their award-winning presentation to the board.

8.

New Business

8. 1.

Consider approving the proposed FY 2020 capital projects
A motion was made by Sunderman, seconded by Meyer, to approve the proposed FY 2020 capital projects (items 1-6; tabling item 7) as presented.  Motion carried 5-0.

8. 2.

Cast Vote for AEA Board Election
A motion was made by Meyer, seconded by Pulliam, to approve to cast the district's vote for Raymond Storm to serve as Director from District 1 for the Board of Directors of the Green Hills AEA.  Motion carried 5-0.

8. 3.

Consider approving Northwest Missouri State University Memorandum of Understanding
A motion was made by Pulliam, seconded by McComb, to approve the Northwest Missouri State University Memorandum of Understanding. Motion carried 5-0.

8. 4.

Consider approving parking lot contract with Hillside Missionary Church
A motion was made by Sunderman, seconded by McComb, to approve the contract with Hillside Missionary Church. Motion carried 5-0.

8. 5.

Consider approving donation for softball field improvements
A motion was made by McComb, seconded by Pulliam, to approve the donation of $13,750 for softball field improvements.  Motion carried 5-0.

8. 6.

Consider approving second and final reading of the following policies
A motion was made by Meyer, seconded by Sunderman, to approve second and final reading of all policies that have been reviewed and presented.  Motion carried 5-0.

9.

Meeting Announcements:
Please note the schedule of meetings.

9. 1.

Iowa Association of School Boards 73rd Annual Convention, November 20-21, 2019 at the Iowa Events Center in Des Moines

9. 2.

The annual and organization meeting will be Monday, November 25, 2019 at 4:00 p.m. in the Board Room at McKinley

9. 3.

Our next regular meeting is on Wednesday, December 11, 2019 at 4:00 p.m. in the Board Room at McKinley

10.

Adjournment
A motion was made by McComb, seconded by Meyer, to adjourn the meeting at 6:35 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:02pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present President Jones, Vice President Sunderman, McComb, Meyer, and Pulliam.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by McComb, seconded by Sunderman, to approve the agenda. Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Meyer, seconded by McComb, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the November 13, 2019 regular meeting

6. 2.

Approve recommendation to move Lori Haffner from part-time to full-time paraprofessional at the High School

7.

Old Business

7. 1.

Financial Reports
Mr. Montgomery reported on the finances. 

7. 2.

Treasurer's Report
A motion was made by Sunderman, seconded by McComb, to approve the FY 2019 Treasurer’s Report by Fund as prepared and presented. Motion carried 5-0.

7. 3.

Election Results
The board reviewed the certified results. Darin Sunderman, Greg Jones and Trish Bergren were duly elected to the Clarinda Community School Board for a term of four years.  Two thousand and fifty-five votes were cast.  

7. 4.

Adjournment of Retiring Board 
President Jones thanked Director McComb for his service to the district. McComb asked board to remember why they are serving; students are the number one reason when making decisions. President Jones declared the board adjourned at 4:10 pm.

8.

New Business

8. 1.

Call to order-new board
President pro-tem McKinnon called the meeting to order at 4:11 pm.  

8. 2.

Roll Call
The following board members were present Bergren, Jones, Meyer, Pulliam and Sunderman.

8. 3.

Administration of the oath of office to newly elected board members
McKinnon administered the oath of office to new board members.

8. 4.

Organizational meeting
McKinnon started the process for reorganizing the school board.  

8. 4. 1.

Election of officers

8. 4. 1. 1.

President
McKinnon called for nominations for President. Sunderman nominated Jones. Meyer nominated Sunderman. An oral vote was taken and Jones was nominated President by a 3-2 vote. For Jones: Sunderman, Bergren, Pulliam. For Sunderman: Meyer, Jones

8. 4. 1. 1. 1.

Administer oath of office to the President
McKinnon administered the oath of office to Jones the newly elected President.

8. 4. 1. 2.

Vice President
President Jones called for nominations for Vice President. Meyer nominated  Sunderman. Bergren nominated Meyer. An oral vote was taken and Sunderman was nominated Vice President by a 3-2 vote. For Sunderman: Meyer, Pulliam, Jones. For Meyer: Bergren, Sunderman

8. 4. 1. 2. 1.

Administer oath of office to the Vice President
President Jones administered the oath of office to Sunderman the newly elected Vice President.

8. 4. 2.

Approving 2019-20 dates, times, and locations for regular meetings of the board
A motion was made by Pulliam, seconded by Sunderman, to set school board meetings to be held on the second and fourth Wednesday of each month at 4:00 p.m. in the McKinley board room with the exception of December and July for the second meeting and for January the third Wednesday instead of the second Wednesday.  Motion carried 5-0.

8. 4. 3.

Approve Bank Depositories
A motion was made by Sunderman, seconded by Pulliam, to approve bank depositories as presented. Roll call vote: In favor: Jones, Sunderman, Bergren, Meyer, and Pulliam. Motion carried 5-0.

8. 4. 4.

Approve access to Clarinda Community School District financial and portfolio accounts 
A motion was made by Pulliam, seconded by Meyer, to approve authorizing the School Board President, Business Manager, and Superintendent to have access to view district bank accounts and financial portfolios.  Motion carried 5-0.

8. 4. 5.

Approve Official Newspaper
A motion was made by Meyer, seconded by Pulliam, to designate the Clarinda Herald Journal as the district's official newspaper for the 2019-2020 school year.  Motion carried 5-0.

8. 4. 6.

Approve 2019-2020 reimbursement schedule 
A motion was made by Bergren, seconded by Meyer, to approve the 2019-2020 reimbursement schedule.  Motion carried 5-0.

8. 4. 7.

Committee Assignments

8. 4. 7. 1.

Finance
 Meyer and Pulliam appointed to the finance committee.

8. 4. 7. 2.

Facilities 
 Pulliam and Sunderman appointed to the facilities committee. 

8. 4. 7. 3.

Policy
 Jones and Meyer appointed to the policy committee.

8. 4. 7. 4.

School Improvement
 Bergren and Pulliam appointed to the school improvement committee.

8. 4. 7. 5.

Activities
 Sunderman and Jones appointed to the activities committee.  

8. 4. 7. 6.

Technology
Bergren and Pulliam appointed to the technology committee.  

8. 4. 7. 7.

Legislative Action Network
Meyer and Bergren appointed to the legislative committee.   

8. 4. 7. 8.

Page County Conference Board
 Jones appointed to the Page County Conference Board.

8. 5.

Consider approving STEM BEST Program Award Agreement
A motion was made by Sunderman, seconded by Meyer, to approve STEM BEST Program Award Agreement. Motion carried 5-0.

8. 6.

Consider approving Literacy Lead position
A motion was made by Pulliam, seconded by Meyer, to approve the Literacy Lead position beginning January 2020. Motion carried 5-0.

8. 7.

Consider going into closed session per Iowa Code 21.5(1)(j)
A motion was made by Sunderman, seconded by Meyer, to go into closed session to discuss the purchase or sale of particular real estate, but only when premature disclosure could be reasonably expected to increase the price the board would have to pay for the property or in case of a sale reduce the price the board could receive for the property per Iowa Code 21.5(1)(j). A roll call vote was taken: Jones - Aye; Sunderman - Aye; Bergren - Aye; Meyer – Aye Pulliam - Aye. The motion passed on a unanimous vote and the Board entered into closed session at 4:38pm.

President Jones declared the Board back in open session at 6:03 pm after discussion.

8. 8.

Consider any necessary action as a result of the closed session
No action was taken.

8. 9.

Consider approving updating football field
A motion was made by Meyer, seconded by Sunderman, to discuss options to improve the football field. Motion was tabled for further research.

9.

Recognition & Reports
The President will call for recognition and reports as identified on the agenda.  

9. 1.

Interim Superintendent
Mrs. Bergman will be sending out synthesized student outcomes and priorities. Some students are part of the community book club. She’s looking into grants that could be in collaboration with the STEM BEST award. Early retirement, safety and security are being discussed. Administration team has been discussing community involvement; Sunday night Mrs. Wellhausen, Mr. Porter and Mrs. Bergman helped serve a meal at Methodist Church.

9. 2.

Board Correspondence
Meyer – She’s excited for the winter sports season.
Pulliam – She thanked Scott for his service.
Sunderman – Thank you again to Scott for his service; it was appreciated.

10.

Consider going into closed session per Iowa Code 21.5(1)(i)
A motion was made by Meyer, seconded by Sunderman, to go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i). A roll call vote was taken: Jones - Aye; Sunderman - Aye; Bergren - Aye; Meyer – Aye; Pulliam - Aye. The motion passed on a unanimous vote and the Board entered into closed session at 6:43 pm.

President Jones declared the Board back in open session at 7:37pm after discussion.

11.

Consider any necessary action as a result of the closed session
No action was taken.

12.

Meeting Announcements:
Please note the schedule of meetings.

12. 1.

Our next regular meeting is on Wednesday, December 11, 2019 at 4:00 p.m. in the Board Room at McKinley

13.

Adjournment
A motion was made by Meyer, seconded by Sunderman, to adjourn the meeting at 7:38 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:00pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present President Jones, Vice President Sunderman, Bergren, Meyer, and Pulliam.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Pulliam, seconded by Sunderman, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the November 25, 2019 special meeting

6. 2.

Approve Bills
Director Meyer reviewed the bills and found them in order.

6. 3.

Approve special education contracts

6. 4.

Approve open enrollment requests

6. 5.

Approve resignation from James Hash as Assistant Baseball Coach effective immediately

6. 6.

Approve recommendation to transfer Rebecca Ascherl from Title 1 Reading teacher to TLC Literacy Lead

6. 7.

Approve recommendation to hire Allison Fast as a Title 1 Reading teacher

6. 8.

Approve recommendation to hire Jaedra Moses as a Title 1 Reading teacher

7.

Recognition & Reports

7. 1.

Larson Engineering
Michael Murphy from Larson Engineering discussed the engineering part of the bidding process.

7. 2.

Iowa Sports Turf Management
Casey Scheidel from Iowa Sports Turf Management presented information on natural grass field.

7. 3.

Midwest Tennis and Track Co.
Brian Launderville from Midwest Tennis and Track Co. presented information for artificial turf.

7. 4.

Student Council Presentation 
Kate Landhuis and Chase McAndrews gave a presentation on the High School Student Council conference in Des Moines. Mrs. Almelien was the recipient of the Warren E. Shull Advisor of the Year Award. They also discussed the upcoming National Conference in Chicago.

7. 5.

Financial Reports
Mr. Montgomery reported on the finances.

7. 6.

Director of Student Services 
Mrs. Wellhausen reported on special education staff, enrollment, services, funding, support and behavior learning.

7. 7.

High School Principal
The high school reported on the lockdown drill, AIM Fair, and Bank Crawl. Before Thanksgiving, students displayed what they were thankful for this year. Health student Emma Harris reported on the health conference she and two other students attended with Mr. Gordon.

7. 8.

Interim Superintendent
Board members and administrators have collaborated on facility needs and student outcomes. Mrs. Bergman is excited for the new Literacy staff; TLC and Title 1 funds will be used. Desk audit and BEDS reports are due this month. Tours to other learning environments will be scheduled to see their operations and get ideas. Book Club students are putting together learning for the teachers and board. Mrs. Wellhausen and she met with AEA and Clarinda Academy to discuss staff and professional learning.  Chase McAndrews will start interning with her. She has connected with Lance Wheeler of Leader in Me to help bridge students, family and community together.  Mr. Balster has talked to her about performing a one-act play dealing with a social justice theme. Accompanying the play will be time set aside for learning, debriefing and questions. AEA commended us for youth mental health training at a national convention.

7. 9.

Preliminary enrollment by grade
Mr. Montgomery presented the enrollment for the past 20 years.

7. 10.

Board Correspondence
Bergren – She enjoyed having the students present at the board meeting.
Jones – Fourth graders caroled at Kiwanis meeting. They did awesome!
Meyer – She saw second graders caroling at Hy-Vee. It was awesome!
Pulliam – Basketball teams are working hard. Sixth graders had good concert.
Sunderman – He was impressed with student presentations.

8.

New Business

8. 1.

Consider approving SBRC application for maximum modified supplemental authority
A motion was made by Sunderman, seconded by Meyer, to approve the maximum modified supplemental funding for increased enrollment of $6192.00, increased open enrollment out of $39,068.80 and ELL Beyond 5 years of $1513.60.  Motion carried 5-0.

8. 2.

Consider approving Pizza Hut Penny War fundraiser 
A motion was made by Meyer, seconded by Bergren, to approve the Pizza Hut Penny War Fundraiser at Garfield Elementary.  Motion carried 5-0.

8. 3.

Consider approving National Student Council LEAD Conference
A motion was made by Pulliam, seconded by Meyer, to approve the High School Student Council to attend the National Student Council LEAD Conference in Chicago, IL from February 28-March 1, 2020.  Motion carried 5-0.

8. 4.

Early Retirement 
A motion was made by Sunderman, seconded by Bergren, to approve early retirement package as recommended by administration to limit to two teachers and one staff following the current district policy. Motion carried 4-1. Aye – Jones, Sunderman, Bergren, Pulliam; Nay - Meyer

8. 5.

Consider approving 2019-20 SIAC committee member list
A motion was made by Pulliam, seconded by Meyer, to approve the 2019-20 SIAC committee member list.  Motion carried 5-0.

8. 6.

Consider approving early graduates
A motion was made by Pulliam, seconded by Sunderman, to approve the first semester early graduation list pending successful completion of the graduation requirements as set forth by the Board of Education and the state of Iowa. Motion carried 5-0.

8. 7.

Consider approving the process to purchase a bus for 2020-2021
A motion was made by Sunderman, seconded by Bergren, to approve the process to purchase a bus for 2020-2021.  Motion carried 5-0.

8. 8.

Consider moving second meeting in January from January 22 to January 29
A motion was made by Pulliam, seconded by Bergen, to approve moving the second January 2020 meeting from the fourth Wednesday, January 22, to the fifth Wednesday, January 29.  Motion carried 5-0.

8. 9.

Consider approving first reading of Policy 210.2, Regular Meeting
A motion was made by Meyer, seconded by Sunderman, to approve the first reading of Policy 210.2, Regular Meetings.  Motion carried 5-0.

8. 10.

Closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i) 
A motion was made by Sunderman, seconded by Meyer, to go into closed session to evaluate the professional competency of an individual whose appointment, hiring, performance or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i). A roll call vote was taken: Jones - Aye; Sunderman - Aye; Bergren - Aye; Meyer – Aye; Pulliam - Aye. The motion passed on a unanimous vote and the Board entered into closed session at 7:00 pm.

President Jones declared the Board back in open session at 7:47 pm after discussion.

8. 11.

Consider any necessary action as a result of the closed session
A motion was made by Sunderman, seconded by Meyer, to give Mrs. Chris Bergman a two-year superintendent contract beginning on July 1, 2020 for $170,000 in addition with district benefits. Motion carried 5-0.

9.

Meeting Announcements:
Please note the schedule of meetings.

9. 1.

Our next regular meeting is on Wednesday, January 15, 2020 at 4:00 p.m. in the Board Room at McKinley

10.

Adjournment
A motion was made by Sunderman, seconded by Meyer, to adjourn the meeting at 7:50 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:03pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present President Jones, Vice President Sunderman, Bergren, Meyer, and Pulliam.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to amend the agenda to remove item 8.4, Consider approving Well-Being Coach position.  Motion carried 5-0. A motion was made by Sunderman, seconded by Bergren, to approve the amended agenda. Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the December 11, 2019 regular meeting

6. 2.

Approve Bills
Directors Meyer and Pulliam found the bills in order.

6. 3.

Approve special education contracts for Clarinda Academy: Red Oak and Des Moines Community School Districts and for Clarinda CSD: Creston Community School District.

6. 4.

Approve open enrollment requests
Open Enrollment into the district for 2019-2020: 2 from Bedford and Open Enrollment out of the district for 2019-2020: 1 to CAM.

6. 5.

Approve resignation from Scott Jobe, Middle School Football Coach

6. 6.

Approve resignation from Tim Weinreich, Freshmen Baseball Coach

6. 7.

Approve recommendation to hire Joyce Morgan as Interim School Board Official

6. 8.

Approve recommendation to transfer Lori Haffner from part-time to full-time paraprofessional at the High School

7.

Recognition & Reports

7. 1.

Leader In Me Report
Lance Wheeler spoke on the Leader in Me program. Its areas of focus are culture, leadership, and academics.

7. 2.

School Report Card
Mr. Henely spoke on the school report cards for the State, District, High School, Middle School, Garfield Elementary and Academy. 

7. 3.

Middle School Principal
Mr. Henely discussed connecting with students, families and community. Students are contributing by collecting food for the food pantry and making beds for the homeless.  Collaboration continues with Backpack for Kids, AEA and SDI Team meetings. Mr. Henely reported on NWEA MAP testing and Iowa Statewide Assessment of Student Progress.

7. 4.

Superintendent
Mrs. Bergman discussed listening to high school students’ concerns and suggestions. Four board members and seven district staff went to Lincoln and Grand Island to tour career pathways facilities. State reports have been submitted. In her speech Governor Reynolds talked about part of the sales tax going to mental health. The district reapplied for AEA collaboration and the social worker to be in the district twice a week next school year. She’s also been collaborating with Southwest Families of Iowa. The district staff and student council are collaborating on a well-being conference. State of Iowa is most likely going with CASEL standards, which Leader In Me has embedded in its resources. She would like to work with administration staff, school board, and students on advocacy skills with Legislators. Mrs. Bergman debriefed with the three bank presidents on the Bank Crawl. She would like to see collaboration with the banks on building financial literacy, internships, and career pathway with students.

7. 5.

Board Correspondence
Bergren – She’s hearing positive comments in the community about the school district. Jazz band is doing awesome playing at the games.
Jones – Many students are engaging in various activities. He’s proud of the growth the district is having.
Meyer – She helps with reading in third grade; she enjoys seeing their growth.
Pulliam – All the staff is working hard. It’s nice to see students involved in the community. Students are showing good sportsmanship and professionalism.
Sunderman – A lot of positives are happening in our district; it’s exciting.

8.

New Business

8. 1.

Consider approving donations from the community
A motion was made by Sunderman, seconded by Meyer, to approve the donations of $300 from Charles and Connie Richardson; $400 from Together Class of First United Methodist Church; $100 from Westminster Presbyterian Church and a used exercise bike from a private citizen.  Motion carried 5-0.

8. 2.

Consider approving district fundraising
A motion was made by Pulliam, seconded by Bergren, to approve the Middle School Penny Wars, High School Government Adopt-A-Family, BPA Butterbraids, High School Student Council LEAD Conference and Weight Room Lift-A-Thon fundraisers. Motion carried 5-0.

8. 3.

Consider approving collective bargaining request from the Clarinda Education Association (CEA)
A motion was made by Pulliam, seconded by Meyer, to approve collective bargaining with the Clarinda Education Association (CEA).  Motion carried 5-0.

8. 4.

Consider approving Well-Being Coach position
Agenda amended to take off this item.

8. 5.

Consider approving OPERA Iowa contract
A motion was made by Meyer, seconded by Bergren, to approve OPERA Iowa contract for them to come to Garfield Elementary. Motion carried
5-0.

8. 6.

Consider approving gambling license for Athletic Booster Club
A motion was made by Sunderman, seconded by Bergren, to approve the two-year gambling license for the Athletic Booster Club. Motion carried 5-0.

8. 7.

Consider approving second and final reading of Policy 210.2, Regular Meeting
A motion was made by Meyer, seconded by Sunderman, to approve the second and final reading of Policy 210.2, Regular Meetings. Motion
carried 5-0.

9.

Meeting Announcements:
Please note the schedule of meetings.

9. 1.

Our next regular meetings are scheduled for Wednesday, January 29, 2020 and Wednesday, February 12, 2020 at 4:00 p.m. in the Board Room at McKinley

10.

Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 5:59 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:00pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present President Jones, Vice President Sunderman, Bergren, Meyer, and Pulliam.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to amend the agenda by removing item 7 (Closed Session to evaluate the professional competency of an individual whose appointment, hiring performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i)) and item 8 (Consider any necessary action as a result of the closed session), and adding under Consent Agenda item 6.4, Approve the resignation of a district employee. Motion carried 5-0.  A motion was made by Sunderman, seconded by Pulliam, to approve the amended agenda. Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Pulliam, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the January 15, 2020 regular meeting

6. 2.

Approve special education contracts for Clarinda Academy: Creston, Red Oak, Sioux Central and Storm Lake Community School Districts.

6. 3.

Approve open enrollment requests
Open Enrollment into the district 2019-2020: 2 from Shenandoah and Open Enrollment into the district 2020-2021: 1 from Shenandoah.

6. 4.

Approve resignation from Jason Montgomery

7.

Closed session to evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is being considered when necessary to prevent needless and irreparable injury to that individual’s reputation and that individual requests a closed session as provided by Iowa Code Section 21.5(1)(i) 
Removed from agenda per motion

8.

Consider any necessary action as a result of the closed session
Removed from agenda per motion

9.

Recognition & Reports

9. 1.

Financial Report

9. 2.

Maintenance Report
Mr. Hill discussed the high school gym roof repair and bid process. One of the two Middle School gym heat pumps went down; it’s cost effective to replace both of them because they work in tandem. Railings and half steps will be added to Middle School bleachers.

9. 3.

Board Correspondence
Bergren – The Day on the Hill at the Capital went well. Mental health for school districts is leading issue.
Jones – Congratulated the speech students on their performances. School events are well attended here and away.
Meyer – She attended Legislative Coffee. Wrestling athletes are working hard.
Pulliam – Youth basketball athletes were recognized at basketball game. Good job to the speech students. Pep band sounding good.
Sunderman – He had the opportunity to do parliamentary mock exercises with student council.

10.

New Business

10. 1.

Consider approving Modified Allowable Growth funds for the At-Risk program for the 2020-2021 school year
A motion was made by Sunderman, seconded by Bergren, to approve the application for Modified Allowable Growth funds for the At-Risk program for the 2020-2021 school year at the maximum amount of $170,555.00.  Motion carried 5-0.

10. 2.

Consider approving two-year contract with Garratt Callahan for water treatment services
A motion was made by Pulliam, seconded by Sunderman, to approve two-year water treatment contract with Garratt Callahan for $12,276.00. Motion carried 5-0.

10. 3.

Consider approving contract services
A motion was made by Pulliam, seconded by Bergren, to approve a contract for Sarah Brown Wessling to work with our district TLC and teaching staff on February 17, 2020. Motion carried 5-0.

10. 4.

Consider approving SpEd Transportation Contract
A motion was made by Sunderman, seconded by Bergren, to approve Special Education Transportation Contract with South Page School District. Motion carried 5-0.

10. 5.

Consider approving a student representative to the School Board
A motion was made by Pulliam, seconded by Sunderman, to approve a student as a representative on the School Board. Motion carried 5-0.

10. 6.

Consider approving donation from Lisle Corporation for $500 for the BPA Conference
A motion was made by Bergren, seconded by Pulliam, to approve donation from Lisle Corporation for $500 for the BPA Conference in Des Moines. Motion carried 5-0.

11.

Consider going into closed session per Iowa Code 21.5(1)(j)
A motion was made by Sunderman, seconded by Pulliam, to go into closed session to discuss the purchase or sale of particular real estate, but only when premature disclosure could be reasonably expected to increase the price the board would have to pay for the property or in case of a sale reduce the price the board could receive for the property per Iowa Code 21.5(1)(j). A roll call vote was taken: Jones - Aye; Sunderman - Aye; Bergren - Aye; Meyer – Aye Pulliam - Aye. The motion passed on a unanimous vote and the Board entered into closed session at 4:37pm.

President Jones declared the Board back in open session at 5:52 pm after discussion.
 

12.

Meeting Announcements:
Please note the schedule of meetings.

12. 1.

Our next regular meetings are on Wednesday, February 12, 2020 and February 26, 2020 at 4:00 p.m. in the Board Room at McKinley

13.

Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 5:53 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 6:05pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present President Jones, Vice President Sunderman, Bergren, Meyer, and Pulliam.

4.

Discussion of Facilities and Programing
Mrs. Bergman discussed sod and turf options for the football field. The football field has been winterized.

5.

Discussion of Policies
Mrs. Bergman discussed the early retirement policy and graduation policy.

6.

Discussion of Instructional Facilitator
Mrs. Bergman discussed leadership and individual strengths. Mrs. Bergman and Mrs. Wellhausen met with Mrs. Davies to discuss homeschool.

7.

Discussion of Safety
Mrs. Bergman discussed having a SRO in district. There has been collaboration with Ms. Opperman and Mr. Henely about student pick-up and drop-off; and best ways to eliminate congestion and improve safety.

8.

Other
Mrs. Bergman is collaborating on a well-being conference for students, families and community. Students, staff and community are working on a video to submit to HGTV for community renovations.

9.

Adjournment
A motion was made by Sunderman, seconded by Meyer, to adjourn the meeting at 7:40 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:03pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present President Jones, Vice President Sunderman (via telephone), Bergren, Meyer, and Pulliam.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Meyer, seconded by Pulliam, to approve the agenda. Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Pulliam, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the January 29, 2020 regular meeting

6. 2.

Approve minutes of the January 29, 2020 work session

6. 3.

Approve Bills

Director Pulliam found the bills in order.

6. 4.

Approve open enrollment requests
Open Enrollment into the district 2019-2020: 2 from South Page; Open Enrollment out of the district 2019-2020: 1 to CAM; Open Enrollment into the district 2020-2021: 1 from Essex and 1 from South Page.

6. 5.

Approve special education contracts for Clarinda Academy: Council Bluffs and West Monona Community School Districts.

6. 6.

Approve the specifications and blueprints for the roof replacement project at the high school and elementary

6. 7.

Approve removing authorizations for Jason Montgomery from all PCSB accounts

7.

Administration of the oath of office to newly elected student board member
President Jones swore in Gavin Moheng.

8.

Recognition & Reports

8. 1.

Financial Reports

8. 2.

Teacher Leadership Report
Mr. Balster reported the teachers are benefitting from the cohort groups and would like to continue it next year. Mrs. Eberly reported the Eureka math program is seeing increased learning results in lower grades and are still bridging the gaps with higher levels. Mrs. Comer reported current mentees are attending training and meeting with their mentors.

8. 3.

Elementary School Principal
Ms. Opperman reported Title 1 teachers are going into classrooms to help students; reading proficiency has increased overall. Staff and AEA continue to work together. PBIS tier 2 is working well. Pre-school registration is February 26.

8. 4.

Superintendent
Mrs. Bergman handed out standards for effective school boards and asked the board to write a positive note to the person to the right of them. She’s been working with staff on efficiency and effectiveness. She handed out a Generation Z article because these are the students in our classrooms now. The HGTV video the students created was shown; she praised the students. The book club is now reading 13 Ways to Kill Your Community. She will meet with the policy committee to discuss early retirement because of new information.

8. 5.

Leader In Me Report
The Leader In Me conference was in Des Moines on February 9-12, 2020. A  slideshow from the conference was presented. Every student can be a leader and all staff can attribute to their success.

8. 6.

Board Correspondence
Jones – He wished the bowlers well. Basketball and wrestling have districts.
Bergren – Congratulations to one act performers. Positive things continue to happen.
Meyer – The student success is rubbing off on the community.
Pulliam – Students, staff, and community are working hard.
Sunderman – He attended the one act play and it was tremendous. Staff and students did a great job.

9.

New Business

9. 1.

Consider approving 2020 drivers education fee
A motion was made by Bergren, seconded by Pulliam, to approve Summer 2020 Driver's Education at $335 per student. Motion carried 5-0.

9. 2.

Consider approving bid process to renovate the high school football field
A motion was made by Meyer, seconded by Bergren, to approve the bid process to renovate the high school football field for the 2020-2021 school year. Motion failed 0-5. 

9. 3.

Consider approving bid process for the high school track overlay
Discussion was tabled.

9. 4.

Consider approving grant from Promise Partners
A motion was made by Pulliam, seconded by Bergren, to approve the grant from Promise Partners for $4541.44.  Motion carried 5-0.

9. 5.

Consider approving 2020 summer food service program 
A motion was made by Meyer, seconded by Bergren, to approve the 2020 summer food service program to serve the needs of the children and families in our community.  Motion carried 5-0.  

9. 6.

Consider approving Well-Being Coach position
A motion was made by Pulliam, seconded by Bergren, to approve the position of well-being coach.  Motion carried 5-0.

9. 7.

Consider approving first reading of Policy 505.5, Graduation Requirements
A motion was made by Pulliam, seconded by Meyer, to approve the first reading of Policy 505.5, Graduation Requirements.  Motion carried 5-0.

10.

Meeting Announcements:

10. 1.

Our next regular meetings are on Wednesday, February 26, 2020 and March 11, 2020 at 4:00 p.m. in the Board Room at McKinley

11.

Adjournment
A motion was made by Meyer, seconded by Bergren, to adjourn the meeting at 6:09 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 7:03am.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present President Jones, Vice President Sunderman, Bergren, Meyer, and Pulliam.  Others present included Athletic Director Porter and Maintenance Director Hill.

4.

Discussion of Football Fields
The board discussed engineers, sod and turf options, drainage, and field maintenance and usage.

Meyer left at 7:52 am.

5.

Discussion of Policies
Mrs. Bergman discussed the early retirement policy.

6.

Other
Mrs. Bergman discussed the administration leadership and huddle groups; and how it will help support the staff, students and programming. 

Pulliam left at 8:55am.

7.

Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 8:58 am.  Motion carried 3-0.

1.

Call to Order
President Jones called the meeting to order at 4:00pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present: President Jones, Vice President Sunderman, Bergren, Meyer, Pulliam, and Moheng (Student Director).

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda

A motion was made by Sunderman, seconded by Meyer, to amend the agenda to add item 8.4, to approve technology purchases for the 2020-2021 school year. Motion carried 5-0.
A motion was made by Meyer, seconded by Bergren, to approve the amended agenda. Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve minutes of the February 12, 2020 regular meeting

6. 2.

Approve open enrollment requests
Open Enrollment into the district 2019-2020: 2 from Essex; Open Enrollment out of the district 2019-2020: 1 to Bedford; Open Enrollment into the district 2020-2021: 2 - 1 from South Page and 1 from Villisca; Open Enrollment out of the district 2020-2021: 1 to Bedford.

6. 3.

Approve resignation from Samuel Carr   

7.

Recognition & Reports

7. 1.

Technology Report
Mrs. Morrison reported district 1:1 roll out is complete. E-Rate has a bridge year for category 2; district has applied for funding. Students in first, fifth and ninth grade will receive new iPads every year, which will follow them for four years. Apple lease includes student and staff iPads and cases, K8 lab iMacs and JAMF licensing. Staff like using the smart interactive flat panels in the classrooms. Raptor was installed at the building offices for visitor check-ins; it is able to check the federal sex offender data base. The technology staff has handled over 700 tech requests this school year.

7. 2.

Superintendent

Mrs. Bergman congratulated the speech students. Two students have applied for the student city council seat. Flexibility and adaptability are what our focus needs to be for our students. She is working to pull in more students who are not in many activities. The newspaper will have a column for student stories. Mrs. Bergman handed out letterhead encouraging the Board to write letters to our legislators stating district education concerns and priorities.    

Student Director Moheng reported the State winning one act play performed at the high school. He congratulated wrestlers Crew Howard and Kale Downey who went to state; Crew placed 4^th. Individual district speech competition is Saturday. Winter sports are finished and spring sport practices will be starting. FFA Week was last week; almost everyone got gold at competition and are going on to districts. BPA went to state; Ethan Herzberg won his class and qualified for nationals in DC.

Director Pulliam encouraged the Board to keep the six universal constructs (critical thinking, complex communication, creativity, collaboration, flexibility and adaptability, and productivity and accountability) in the forefront of decisions as the education culture shifts from teaching to learning. The Board needs to meet the students where they are in order for them to shape their future. 

8.

New Business

8. 1.

Consider approving Technology Service Agreement with Spiral for 2020-2021
A motion was made by Pulliam, seconded by Meyer, to approve the 2020-2021 contract with Spiral Communications for network services at a cost of $34,400.  Motion carried 5-0.

8. 2.

Consider approving hiring an engineer for the High School football field
A motion was made by Meyer, seconded by Bergren, to approve getting a minimum of two bids to hire an engineer to perform topographic and partial boundary survey, and geotechnical exploration and report on the high school football field.  Motion carried 5-0.

8. 3.

Consider approving the first reading of the Volunteer Early Retirement Policies, 407.6 and 413.6
A motion was made by Pulliam, seconded by Sunderman, to approve the first reading of the early retirement policies, 407.6 for Certified Staff and 413.6 for Classified and Administrative Staff. Motion carried 5-0.

8. 4.

Consider approving the technology purchases for the 2020-2021 school year
A motion was made by Sunderman, seconded by Pulliam, to approve the technology purchases for the 2020-2021 school year as presented. Motion carried 5-0.

9.

Meeting Announcements:

9. 1.

Our next regular meetings are on Wednesday, March 11, 2020 and March 25, 2020 at 4:00 p.m. in the Board Room at McKinley

10.

Adjournment
A motion was made by Sunderman, seconded by Pulliam, to adjourn the meeting at 4:54 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:02 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present:  President Jones, Vice President Sunderman, Bergren, Meyer, Pulliam and Moheng (student director).

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting. Four members of the audience spoke concerning the high school football field.  Kalen Fulk spoke in favor of sod. Logan Wood, Jennifer McCall, and Amy Wilmes spoke in favor of turf.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by Meyer, to approve the agenda. Motion carried 5-0.

6.

Open hearing on plans and specifications for roof replacement at the high school and elementary school
At 4:13 pm President Jones declared the start of the hearing on the roof placement of the high school and elementary school. Hearing no verbal, and receiving no written objections to the roof replacements, President Jones closed the hearing at 4:14 pm.

7.

Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Bergren, to approve the consent agenda items. Motion carried 5-0.

7. 1.

Approve minutes of the February 20, 2020 work session

7. 2.

Approve minutes of the February 26, 2020 regular meeting

7. 3.

Approve Bills
Director Meyer found the bills in order. 

7. 4.

Approve open enrollment requests
Open Enrollment into the district 2019-2020: 1 from South Page; Open Enrollment into the district 2020-2021: 1 from Bedford and 1from Stanton; Open Enrollment out of the district 2020-2021: 1 to CAM, and 1 to Sidney.

7. 5.

Approve special education contracts for Clarinda Academy: Sioux City Community School District.

7. 6.

Approve resignation from Amanda Lawrence, paraprofessional 

7. 7.

Approve resignation from Rebecca Miller, Title 1 Reading

7. 8.

Approve recommendation to hire Conner Hanafan as a High School Physical Education teacher

8.

Recognition & Reports

8. 1.

Financial Reports
Staff attended budget sessions. Supplement State Aid was approved at 2.3%. Our district has sizable increase in allocation for Title I dollars.

8. 2.

High School Principal
Mrs. Green reported the student book club continues to discuss Innovator’s Mindset.  Student Council had lunch and learn about mental health awareness with 55 in attendance. They also hosted guest speaker, Mordechai Martin. Curricular and Huddle groups meetings are going well. Staff is meeting to discuss course offerings and comparing to other H-10 districts. ACT prep course is showing success.

8. 3.

Superintendent
Mrs. Bergman discussed COVID-19; she has been communicating with public health, community, and staff. AEA is putting together Rachel’s Challenge session for administration.

8. 4.

Board Correspondence
Bergren - Two citizens are writing letters to legislators and will be emailing them to her.
Jones – He has had fun attending end of season banquets. Congratulations to Crew Howard for state wrestling.
Meyer – Compliments to the huddle groups and Mrs. Vardaman for writing and receiving the grant.
Moheng – Great things are happening at school. Teachers painted walls and he would like students involved. Another student and he went around to businesses to encourage them to write letters to legislators for education advocacy; eight said they would.
Pulliam – Shout out to FFA who had state. Thank you to staff and community for their hard work.
Sunderman – A lot of good things happening and encourage students to get involved.

9.

New Business

9. 1.

Consider awarding High School gym roof and Garfield Elementary East wing roof bid
A motion was made by Sunderman, seconded by Meyer, to approve awarding the High School gym roof and Garfield Elementary East wing roof bid to JR and Company for $333,148.  Motion carried 5-0.

9. 2.

Consider approving purchasing and installing handrails and half steps on the Middle School bleachers
A motion was made by Pulliam, seconded by Meyer, to approve purchasing and installing handrails and half steps on the Middle School bleachers for $8,535.74. Motion carried 5-0.

9. 3.

Consider approving purchasing a TouchPro for High School Commons
A motion was made by Pulliam, seconded by Bergren, to approve the purchase from Varsity Group Marketing and Signs a TouchPro for the High School Commons for $16,500. Motion carried 5-0.

9. 4.

Consider approving the second and final reading of the Volunteer Early Retirement Policies, 407.6 and 413.6
A motion was made by Sunderman, seconded by Meyer, to approve the second and final reading of the early retirement policies, 407.6 for Certified Staff and 413.6 for Classified and Administrative Staff. Motion carried 5-0.

9. 5.

Consider approving second and final reading of Policy 505.5, Graduation Requirements
A motion was made by Bergren, seconded by Pulliam, to approve the second and final reading of Policy 505.5, Graduation Requirements. Motion carried  5-0.

9. 6.

Consider approving first reading of Policy 403.3, Communicable Diseases - Employees
A motion was made by Pulliam, seconded by Bergren, to approve the first reading of Policy 403.3, Communicable Diseases - Employees.  Motion carried 5-0.

9. 7.

Consider approving first reading of Policy 507.3, Communicable Diseases - Students
A motion was made by Meyer, seconded by Sunderman, to approve the first reading of Policy 507.3, Communicable Diseases - Students.  Motion carried 5-0.

9. 8.

Consider approving early retirement requests and resignations
A motion was made by Meyer, seconded by Bergren, to approve the resignation and early retirement applications from Rebecca Ascherl, David Carper, Kim McNees, and Cynthia Williams, effective with their last contracted/duty days.  Motion carried 5-0.

9. 9.

Consider approving an Assistant Middle School Boys Track Coach position
A motion was made by Sunderman, seconded by Meyer, to approve the position of an Assistant Middle School Boys Track Coach for $2070.64.  Motion carried 5-0.

9. 10.

Consider approving a 7th-12th grade Boys and Girls Throwing Coach position
A motion was made by Pulliam, seconded by Sunderman, to approve the position of a 7th-12th grade Boys and Girls Throwing Coach position for $3388.32.  Motion carried 5-0.

9. 11.

Consider approving an additional High School math teacher position
A motion was made by Bergren, seconded by Meyer, to approve an additional High School math teacher position for the 2020-2021 school year.  Motion carried 5-0.

9. 12.

Consider approving a High School business teacher position
A motion was made by Sunderman, seconded by Bergren, to approve a High School business teacher position for the 2020-2021 school year.  Motion carried 5-0.

9. 13.

Consider approving a third High School special education teacher position
A motion was made by Pulliam, seconded by Bergren, to approve a third High School special education teacher position for the 2020-2021 school year.  Motion carried 5-0.

9. 14.

Consider setting public hearing to approve the proposed 2020-2021 school calendar
A motion was made by Pulliam, seconded by Bergren, to approve public hearing for March 26, 2020 at 4:00 p.m. in the Central Office Board Room as the date, time, and place for the proposed 2020-2021 school calendar. Motion carried 5-0.

9. 15.

Consider setting public hearing on the district's 2020-2021 budget proposal 
A motion was made by Bergren, seconded by Sunderman, to approve setting April 8, 2020 at 4:00 p.m. in the Central Office Board Room as the date, time, and place for the public hearing on the proposed 2020-2021 budget.  Motion carried 5-0.

9. 16.

Consider approving 2020 Agriculture in the Classroom Teacher Supplement Grant
A motion was made by Sunderman, seconded by Bergren, to approve the 2020 Agriculture in the Classroom Teacher Supplement Grant for $247.50.  Motion carried 5-0.

9. 17.

Consider approving resurfacing the football field
A motion was made by Bergren, seconded by Sunderman, to approve resurfacing the high school football field with sod, incorporating the overlay of the track, and addressing the practice fields including the underlying issues. Motion carried 3-1. Ayes: Bergren, Meyer, Sunderman. Nays: Jones. Abstained: Pulliam.

9. 18.

Consider selecting an engineering firm for the football field/track project
A motion was made by Sunderman, seconded by Meyer, to approve hiring Shive-Hattery Inc. for the football field/track project. Motion carried 5-0.

10.

Meeting Announcements:
Please note the schedule of meetings.

10. 1.

Our next regular meetings are on Wednesday, March 25, 2020 and April 8, 2020 at 4:00 p.m. in the Board Room at McKinley

11.

Adjournment
A motion was made by Sunderman, seconded by Pulliam, to adjourn the meeting at 6:09 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:03 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present:  President Jones, Vice President Sunderman, Bergren, Meyer, Pulliam and Moheng (student director).

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to amend the agenda to add item 6.3, to approve the Pandemic Pay Resolution 1.0 for contracted and salaried employees, and Pandemic Pay Resolution 2.0 for hourly/non-exempt employees. Motion carried 5-0.
A motion was made by Meyer, seconded by Pulliam, to approve the amended agenda. Motion carried 5-0.

6.

New Business

6. 1.

Consider voiding and rescinding the selection of Shive-Hattery, Inc. as football field project engineer company
A motion was made by Pulliam, seconded by Sunderman, to approve voiding and rescinding the selection of Shive-Hattery, Inc. as the football field/track project engineer as mutually agreed. Motion carried 5-0.

6. 2.

Consider approving Larson Engineering, Inc. for the football field/track project
A motion was made by Sunderman, seconded by Bergren, to approve selecting Larson Engineering, Inc. firm for the football field/track project. Motion carried 5-0.

6. 3.

Consider approving Pandemic Pay Resolution 1.0 for contracted and salaried employees and Pandemic Pay Resolution 2.0 for hourly/non-exempt employees
A motion was made by Meyer, seconded by Bergren, to approve the Pandemic Pay Resolution 1.0 for contracted and salaried employees and Pandemic Pay Resolution 2.0 for hourly/non-exempt employees. A roll call vote was taken: Jones – Aye; Sunderman – Aye; Bergren – Aye; Meyer – Aye; Pulliam - Aye. The motion passed on an unanimous vote.

7.

Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 4:12 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:01 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present:  President Jones, Vice President Sunderman, Bergren, Meyer (via cell phone), and Pulliam.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting via Zoom.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.

6.

Consider Consent Agenda Items
A motion was made by Sunderman, seconded by Pulliam, to approve the consent agenda items. Motion carried 5-0.

6. 1.

Approve Minutes of the March 11, 2020 Regular Meeting

6. 2.

Approve Minutes of the March 17, 2020 Special Meeting

6. 3.

Approve Special Education Contracts for Clarinda Community School District: Shenandoah Community School District

6. 4.

Approve Open Enrollment Requests
Open Enrollment out of the district 2019-2020: 3 Shenandoah

6. 5.

Approve Recommendation to Hire Colby Pedersen as Director of Finance

6. 6.

Approve Recommendation to Hire Collin Bevins as Well-Being Coach

6. 7.

Approve Recommendation to Hire Conner Hanafan as Head Girls Basketball Coach

7.

Open Hearing on the Proposed 2020-2021 Calendar
At 4:03 pm President Jones declared the start of the hearing on the proposed 2020-2021 calendar. Hearing no verbal, and receiving no written objections to the proposed 2020-2021 calendar, President Jones closed the hearing at 4:04 pm.

8.

Recognition & Reports

8. 1.

Superintendent
Mrs. Bergman thanked staff, volunteers, and community for supporting the district via monetary donations and volunteering their time for Feeding the Birds meals. It was great seeing staff in their vehicles waving at the students  in the Teachers’ Parade. She is sending staff communications as updates are made. She has been asked to be on a State Task Force concerning education and COVID-19. She encouraged the Board to check the district website for staff video newsletters.

8. 2.

Board Correspondence
Pulliam – Thank you to the staff and students for coming together at this time.

9.

New Business

9. 1.

Consider Approving the Purchase of the Former Shopko Building
A motion was made by Pulliam, seconded by Sunderman, to approve purchasing the former Shopko building at 1180 South 16th Street, Clarinda for $400,000. Motion carried 5-0.

9. 2.

Consider Approving Agricultural Science Position
A motion was made by Pulliam, seconded by Bergren, to approve an additional Agricultural Science position. Motion carried 5-0.

9. 3.

Consider Approving Monetary Donations for Feeding Our Birds
A motion was made by Sunderman, seconded by Bergren, to approve the monetary donations of $940 from four anonymous donors. Motion carried 5-0.

9. 4.

Consider Approving the Proposed 2020-2021 School Calendar
A motion was made by Bergren, seconded by Pulliam, to approve the 2020-2021 school district calendar. Motion carried 5-0.

9. 5.

Consider Approving Fiscal Year 2019 District Audit
A motion was made by Sunderman, seconded by Pulliam, to approve the FY19 district audit.  Motion carried 5-0.

9. 6.

Consider Approving Sending Staff to National School Safety Program
A motion was made by Pulliam, seconded by Sunderman, to approve sending a district teacher-led safety team consisting of staff from all three buildings to the National School Safety Program in Denver, CO.  Motion carried 5-0.

9. 7.

Consider Approving Resolution for Apple Inc. Lease Purchase Agreement
A motion was made by Sunderman, seconded by Bergren, to approve the resolution for the Apple Inc. Lease Purchase Agreement.  Roll call vote – Jones – Aye; Sunderman – Aye; Bergren; Meyer – Aye; Pulliam – Aye. Motion carried 5-0.

9. 8.

Consider Approving Apple Lease-Purchase Schedule
A motion was made by Pulliam, seconded by Bergren, to approve the Apple Lease purchase agreement with three annual payments for a total of $238,289.20. Motion carried 5-0.

9. 9.

Consider Approving the Replacement of the District Intercom and Bell/Clock System
A motion was made by Sunderman, seconded by Pulliam, to approve the bid for Rauland intercom, bell and clock system from Electronic Sound Inc. for $77,800. Motion carried 5-0.

9. 10.

Consider Approving the Replacement of High School Hot Water Heater
A motion was made by Pulliam, seconded by Bergren, to approve the hot water heater and storage tanks bid from Wallin Plumbing and Heating for $43,977.  Motion carried 5-0.

9. 11.

Consider Approving the Purchase of the Software Securly
A motion was made by Bergren, seconded by Sunderman, to approve purchasing the software Securly for $27,979.50 for a three-year agreement. Motion carried  5-0.

9. 12.

Consider Approving the Purchase of the Software Frontline
A motion was made by Sunderman, seconded by Bergren, to approve purchasing the software Frontline for $29,772.12 for 2019-2020 school year and $39,400.41 for 2020-2021 school year.  Motion carried 5-0.

9. 13.

Consider Approving the Purchase of the Financial Software Forecast5
A motion was made by Bergren, seconded by Pulliam, to approve the purchase of the financial software Forecast5 for $24,265.63. Motion
carried 5-0.

9. 14.

Consider Approving Leader in Me Program
A motion was made by Bergren, seconded by Sunderman, to approve Leader in Me program for $48,845.68 for the 2020-2021 school year, $40,445.68 for the 2021-2022 school year and $40,445.68 for the 2022-2023 school year.  Motion carried 5-0.

9. 15.

Consider Approving Second and Final Reading of Policy 403.3, Communicable Diseases - Employees
A motion was made by Sunderman, seconded by Bergren, to approve the second and final reading of Policy 403.3, Communicable Diseases - Employees.  Motion carried 5-0.

9. 16.

Consider Approving Second and Final Reading of Policy 507.3, Communicable Diseases - Students
A motion was made by Pulliam, seconded by Sunderman, to approve the second and final reading of Policy 507.3, Communicable Diseases - Students.  Motion carried 5-0.

10.

Meeting Announcements:

10. 1.

Our next regular meetings are tentatively scheduled for Wednesday, April 8, 2020 and Wednesday, April 22, 2020 at 4:00 p.m. in the Board Room at McKinley

11.

Adjournment
A motion was made by Sunderman, seconded by Bergren, to adjourn the meeting at 4:30 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:30 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present:  President Jones, Vice President Sunderman (via Zoom), Bergren (via cell phone), Meyer (via cell phone), and Pulliam.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting via Zoom.

5.

Approval of Agenda
A motion was made by Pulliam, seconded by Meyer, to approve the agenda. Motion carried 5-0.

6.

Recognition & Reports

6. 1.

Superintendent
Mrs. Bergman (via Zoom) reported the Administration and she are busy interviewing and hiring for open district positions. She Zoomed Friday morning with some staff to watch Dr. Brene Brown; she discussed learning, empathy, courage, and how it can help work with students.

7.

New Business

7. 1.

Considering approving the COVID-19 Pandemic Temporary Supplement Policy Provisions
A motion was made by Sunderman, seconded by Bergren, to approve the COVID-19 Pandemic Temporary Supplemental Policy Provisions. Motion carried 5-0.

8.

Adjournment
A motion was made by Pulliam, seconded by Sunderman, to adjourn the meeting at 4:36 pm.  Motion carried 5-0.

1.

Call to Order
President Jones called the meeting to order at 4:00 pm.

2.

Pledge of Allegiance
The Pledge of Allegiance was recited.

3.

Roll Call
The following board members were present:  President Jones, Vice President Sunderman, Bergren, Meyer (via cell), and Pulliam.

4.

Audience to Visitors
President Jones welcomed all visitors to the meeting via Zoom.

5.

Approval of Agenda
A motion was made by Sunderman, seconded by Bergren, to approve the agenda. Motion carried 5-0.

6.

Open Hearing on the Proposed 2020-2021 Budget
At 4:04 pm President Jones declared the start of the hearing on the proposed 2020-2021 budget. Hearing no verbal, and receiving no written objections to the proposed 2020-2021 budget, President Jones closed the hearing at 4:05 pm.

7.

Give Oath of Office to Colby Pedersen School Board Treasurer
President Jones administered the Oath of Office to Colby Pedersen, School Board Treasurer.  

8.

Consider Consent Agenda Items
A motion was made by Pulliam, seconded by Bergren, to approve the consent agenda items. Motion carried 4-0.  Sunderman abstained.

8. 1.

Approve Minutes of the March 25, 2020 Regular Meeting

8. 2.

Approve Minutes of the April 3, 2020 Special Meeting

8. 3.

Approve Bills
Director Pulliam found the bills in order. 

8. 4.

Approve Special Education Contracts for Clarinda Academy: Council Bluffs Community School District and Sioux Central Community School District.

8. 5.

Approve Resignation from Alyssa Biery, High School Assistant Volleyball Coach

8. 6.

Approve Resignation from Casey Hill, High School Assistant Boys Basketball Coach

8. 7.

Approve Resignation from James Lindsay, High School Science Teacher and High School Assistant Football and Track Coach

8. 8.

Approve Recommendation to Hire Emma Sunderman for Agricultural Science Position

8. 9.

Approve Recommendation to Hire Justin Ridnour for Industrial Technology Position

8. 10.

Approve Recommendation to Hire Logan Boydstun for High School Special Education/Middle School Instructor of Agricultural Exploratory Position

8. 11.

Approve Recommendation to Hire Thomas Smith for Spanish and Health Position

9.

Recognition & Reports

9. 1.

Financial Reports
Mr. Pedersen gave an overview of the financials. Office staff joined a Forecast5 webinar discussing potential financial impacts of COVID-19.

9. 2.

Winter Activities
Mr. Porter reported his focus is supporting athletes and coaches during this time; he is finding ways to celebrate students. The last public student event was Parade of Bands. He is attending Zoom meetings with H-10, state, and national athletic directors to discuss current situation. Winter activity accomplishments included Crew Howard (placed fourth) and Kale Downey going to state wrestling; Nathan Lindsay making second team All-Conference basketball and Connor Brown and Michael Shull Honorable Mention; and ten students making All-Conference Academic. Currently we are tied with Shenandoah for the Pride of Page County. The district is waiting to hear about spring season events.

9. 3.

Middle School Principal
Mr. Henely (via Zoom) reported on the Walking School Bus meeting. Students were able to access an area street map that showed bike racks. Mr. McClarnon found stored bike racks; they will be cleaned and placed where needed. Students looked at data for sidewalk accessibility and safety; they hope to have walking school bus next year. Huddle groups were meeting to discuss reading/math strategies and FAST/NWEA assessment data. Math Bee team made it to State with three in top 25 at Regionals. Twenty-two students qualified for Regional History/Science Bee. Finance & Econ Challenge students are awaiting state standings. Band students performed well at concerts and contests. NWEA assessment shows overall turn around because of focus on reading along with professional development.

9. 4.

Superintendent
Mr. Hill reported capital projects are on schedule and budget.  Football field site survey and geotechnical testing were done. Mr. Murphy will do a design and bring to board for approval. Radon testing was done; company suggested replacing HVAC system in Garfield gym. Three heat pumps are down and need replaced. Mrs. Bergman is communicating with staff and families via written forms and video segments called The Nest. Administration team and herself have reviewed COVID-19 protocol and what is best for the district. The district opted for voluntary status for continuous learning until April 30^th but this can be shifted to required status for 7^th-12^th grade if other state requirements or guidance change. Voluntary status allows families to participate or not. Learning cannot be graded; staff will be able to communicate with students via Zoom. Student iPads and learning packets will be available Monday. Celebrations include a Differentiated Math scale-up grant for third graders and the district should qualify to be a K8 Title school next year. Feed the Birds Program continues to support families.  Tax rate for 2020-21school year went up because of Combined District Cost levy which district cannot control.

9. 5.

Board Correspondence
Jones – Clarinda is a great community who continues to come together.
Sunderman – He asked for staff and community to stay patient with the district as everyone is learning how to handle the pandemic.
Bergren – Because of the pandemic she is seeing communication growing in the community.
Meyer – A win in this pandemic is understanding the district’s demographics better.
Pulliam – She thanked everyone for the communication, support, and hard work in this trying time. Community is seeing several positives happening.

10.

New Business

10. 1.

Consider Setting Public Hearing on the District's 2019-2020 Amended Budget Proposal 
A motion was made by Sunderman, seconded by Bergren, to approve setting April 22, 2020 at 4:00 p.m. in the Central Office Board Room as the date, time, and place for the public hearing on the proposed 2019-2020 amended budget.  Motion carried 5-0.

10. 2.

Consider Adopting the 2020-2021 Budget
A motion was made by Pulliam, seconded by Sunderman, to approve the FY21 budget as presented.  Motion carried 5-0.

10. 3.

Consider adopting Resolution for Budget Guarantee
A motion was made by Pulliam, seconded by Bergren, to approve adopting the Budget Guarantee Resolution for FY21 for the regular program budget as allowed under Iowa Code 257.14.  Motion carried 5-0.

10. 4.

Consider approving the amended 2020-2021 calendar
A motion was made by Sunderman, seconded by Bergren, to approve amended 2020-2021 calendar.  Motion carried 5-0.

10. 5.

Consider Approving Monetary Donations for Feeding Our Birds
A motion was made by Bergren, seconded by Pulliam, to approve the monetary donations of $6999.57 from anonymous donors for Feeding Our Birds.  Motion carried 5-0.

10. 6.

Meeting Announcements:
Please note the schedule of meetings.

10. 6. 1.